MARVIN UpdatesApril 19, 2017

Housekeeping Items

This presentation contains proprietary and confidential information that is property of FAST Enterprises, LLC and the MS Dept. of Revenue and is only for use as part of the MARVIN project and day to day DOR and county business operations. By viewing this presentation, you agree to that you will never use the information contained herein for any other purpose or disclose it to any other party.

Since December 6, 2016… Verification Sessions – January 9-20 25 users – including 6 county staff

Bookkeeper Session – February 8 Included staff from 10 counties

Also included state auditor’s office

System Testing Started March 6

About 1/3 of scenarios are passed

The MARVIN meteor weighs 4lbs! Over 5,000 POD decals

Since December 6, 2016…(cont.)

Conversion

Full “mock” conversions running weeklyAbout 5.7 million vehicle records from legacy

Testers reviewing converted data to find issues

Developers using converted data in MARVIN processes

Other Testing

MV e-Services usability study

Performance testing

MARVIN Test Drive

So far 36 counties with 389 employees have been visited by DOR and FAST staff.

Remaining counties will be scheduled from now through the end of July. Eight counties have yet to schedule.

Collectors are encouraged to invite staff from all county offices.

Users get a ‘script’ of regular day to day tasks to try in MARVIN to become more comfortable with the system.

Users get an opportunity to ask questions to make sure that the project team isn’t missing anything.

MARVIN Installation

Have contacted 79 of 82 counties, 12 have installed on at least one computer.

All counties should have at least 1 computer per office set up by April 28

If no one has tried to install MARVIN in your office by April 28, please contact your IT staff. If they have questions, please contact: marvinhelpdesk@dor.ms.gov

Deadline for installation of MARVIN on all computers: June 2

County Financial File

MARVIN will provide daily and monthly summary information of motor vehicle activities to each county. Each county will receive 1 file, data will be split by seat, taxing district, and tax year.

Initial development deadline: April 21

Testing start: April 25

Working with 4 counties (Hinds, Madison, Hancock, Yazoo) to test against a small set of made-up MARVIN data, loaded to a ‘test’ version of each county system

Bookkeeper Sessions

Intensive 2-day class for staff that do daily check-ups: accountants, bookkeepers or office managers

Sessions will be held on:

May 15-16

May 17-18

May 22-23

May 24-25

Expert User Training

Intensive 4-day class for staff that can be the ‘go-to’ person at MARVIN go-live.

Dates:

June 5-8

June 26-29

July 10-13

Computer Based Training Modules (CBTs)

Training files that can be viewed in your office. Required viewing prior to attending classroom training.

Will be distributed through MARVIN staging

Tier 1 CBTs to be released on July 17

These are orientation to general concepts in MARVIN (FastVS) such as searching, navigating, etc.

Tier 1 CBTs are NOT an exact replica of what MARVIN data entry screens will look like. That will be shown in Tier 2 and Tier 3 training.

MARVIN Sandbox

A MARVIN environment that mirrors production as closely as possible so you can use it for practice. This will contain all active records from legacy and have security settings similar to those at go-live

Apply what you learn from CBTs and training to become more comfortable with the system

Available starting August 21

Classroom Training

Classes held September 5-29

Sign-ups start July 17

Will be held in multiple locations throughout the state.

All MARVIN users expected to participate

Cutover

Tasks that need to happen to switch from legacy to MARVIN

Some tasks involve DOR, some county, some both

Details will be coming as tasks are discussed and finalized

Examples:

When will the last plate order go to Waldale?

When will everyone need to test their logon to production?

When will renewal cards go out after rollout?

Rollout

October 9, 2017, 172 days away!

All offices will go-live at once

Final 9035 reports will be run from legacy over the weekend of October 6-8.

Counties should plan to do 2 separate ‘end of month’ processes – one for legacy (October 2-6) and another for MARVIN (October 9-31)

MARVIN will send financial files starting the night of October 10

Important Reminders We are logging in with ‘all-access’ security, meaning that our user

account can do everything – this will not be true in production.

Everything is still under development and may change as we get closer to rollout.