2016 TEAM CAPTAIN TOOLKITkomenoc.org/wp-content/uploads/2012/08/2016-Team...As the captain of a team, you will be the primary point of contact for your team members. It is your job

2016 TEAM CAPTAIN TOOLKIT

25th Annual Susan G. Komen Orange County Race for the Cure®

September 25, 2016 | Fashion Island, Newport Beach

komenoc.org/race

Rev: 7/14/16 CONTACT: Danielle Hamilton | Race for the Cure Teams Coach | p. 714-957-9157 x 26 | e. [email protected]

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Welcome Team Captains Congratulations on making the commitment to form a team for the 25th annual Komen Orange County Race for the Cure®. Year after year, Team Captains have proven to be incredible leaders, making the Race more successful in furthering our mission to end breast cancer. Your hard work and dedication save lives and for that, we cannot thank you enough. Race teams help Komen Orange County ignite the inner strength of individual women to take on and overcome breast cancer. Teams raised $667,000 and team members made up more than 70% of the Race participants. This Team Captain Toolkit is a resource to help you create and manage a successful team. It will serve as an excellent tool as you recruit team members and lead them in their fundraising efforts.

Susan G. Komen Orange County Race for the Cure®

This Race is supported by YOU. As a Team Captain, you support Komen’s mission with your talent, time and resources. The Komen Orange County team works year-round to improve the lives of women and men facing breast cancer in our community. The Susan G. Komen Orange County Race for the Cure® joins the Komen Affiliate Network-- thousands of breast cancer survivors and activists around the globe as part of the world’s largest and most progressive grassroots network fighting breast cancer. Komen Orange County is a local breast health organization helping to serve women and save lives. Komen Orange County was founded in 1991 by a group of individuals committed to the Komen vision of a world without breast cancer. Now in its 25th year, the Affiliate has raised more than $35 million toward the Komen promise. Seventy-five percent of funds raised are invested in local breast health needs and services. The remaining 25 percent is dedicated to the Komen Award and Research Grant Program to fund groundbreaking breast cancer research. To learn more about the 2016 Komen Orange County grantees visit our website www.komenoc.org and click on Grant Programs.

Team Captain Duties As the captain of a team, you will be the primary point of contact for your team members. It is your job to create the team, invite people to join and keep members motivated, inspired and informed of the team’s progress. You will be responsible for making sure that every team member is registered and ready to help your team raise funds!

1. First, CREATE your team (you must create/register your team online). Returning team captains must register a team for the current year. Team names are not guaranteed so the earlier you create the team, the better your chances are of keeping the same name.

2. Then RECRUIT people to join. Encourage online registration.

3. Remember, set a team FUNDRAISING goal. Team Captains are the number one reason members fundraise. Communicate Race information to your team – keep everyone motivated!

http://www.komenoc.org/


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4. Pick up Team Packets - Each Team Captain is responsible for picking up her/his team’s packets. Race t-shirt, race bibs, as well as additional materials will be included in each team members’ packet. Team packets must be picked up by the captain or a team representative. If you made a self-donation of $25 or more you will receive the 25th Komen Orange County Race for the Cure Commemorative medal upon pick-up of your Race packet.

LOCATION: Komen Race Registration Suite at Woodbridge Village Shopping Center located at 4610 Barranca Parkway, Irvine, CA 92604. The center is located between Lake Street and Creek Street. The street address is the actual suite number. Due to construction at the center, please park on the NW side of the Center between Barnes and Noble and the Theater. Dates & Times: BY APPOINTMENT AND FOR FULL TEAM PICK UP ONLY

Monday, September 19th – 3pm to 7pm Team packet pick up – BY APPOINTMENT ONLY Deadline for appointments is Friday, September 16th 12:00 PM Tuesday, September 20th – noon to 5pm Team packet pick up – BY APPOINTMENT ONLY Deadline for appointments is Friday, September 16th 12:00 PM Above dates are for full team pick up only. The suite will only be open based on appointments. To schedule your full team packet pick up appointment contact: Danielle Hamilton, Race for the Cure Teams Coach [email protected] 714-957-9157 Ext. 26 Dates & Times: Public Registration Events – Teams and Individuals

Wednesday, September 21 4 PM – 7:30 PM Thursday, September 22 4 PM – 7:30 PM Friday, September 23 4 PM – 7:30 PM

Saturday, September 24 10 AM - 2 PM

FREE TEAM PACKET DELIVERY Arrangements will be made for delivery the week prior to the Race for teams with • 100+ registered participants

5. Have FUN! The day of the Race is the culmination of all of your efforts. Don’t forget to enjoy the day

and celebrate all of your hard work.

What is a Team? A team is a group of 10 or more participants who register under a common team name to help end breast cancer forever. Any company, family, group of friends, club, community organization, school or faith group can

mailto:[email protected]


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form a team. Online Team registration (team name and team members) ends midnight September 22, 2016. We have four different categories for you to select from:

• Friends & Family • Non-Profit Group - includes faith-based, educational and alumni groups • Small Corporate Group - 50 employees or less • Large Corporate Groups - over 50 employees

What We Provide

• Participant Materials for your team members. We’ll have everything you’ll need for your team members when you come to our Race Suite. That includes official Race shirts and bibs; pink Survivor shirts, hats and Race pins for the survivors on your team; plus safety pins, fundraiser forms and breast health information.

• Team Captain Rallies: Sponsored by Myriad Genetics. You are invited to join Danielle Hamilton,

Teams Coach, to learn more about leading a Race for the Cure Team!

Join us for interactive sessions where you will receive an overview of the Race and hear from past Top Fundraising Team Captains. We will have a question and answer session as well as a time to share fundraising ideas. Our July 27th Rallies will be held at the Susan G. Komen Orange County office. We are hosting our August 17th Team Captain Rally at Choc XO in Irvine where you will get to make your own Chocolate Bark while interacting with new and veteran Team Captains! Team Captain Rally #1: Date: July 27th Time: 12:00 – 1:00 pm (Lunch served) Location: Susan G. Komen Orange County 3191-A Airport Loop Dr. Costa Mesa, CA 92626 Team Captain Rally #2: Date: July 27th Time: 6:00 – 7:00 pm (Dinner served) Location: Susan G. Komen Orange County 3191-A Airport Loop Dr. Costa Mesa, CA 92626 Team Captain Rally #3: Date: August 17th Time: 5:30 – 7:30 pm (Appetizers and Chocolate Bark Making) Location: Choc XO 9461 Irvine Center Drive Irvine, CA 92618

To attend, RSVP at www.komenoc.org/race. Click on the “Teams” tab and scroll down to Team Captain Rallies.

• Team Captain Update Emails with updates, fundraising suggestions and sample communications. We

want you to have a great time while working hard to make your team successful.

• Assistance is available for any questions, problems, etc. You’ll find our email address and phone number at the bottom of each page. We commit to return all emails and phone calls promptly.

http://www.komenoc.org/race


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Online Team Captain Tools NEW Participation Center The Race Participation Center houses your team page and personal fundraising website. Access your Participant Center by going to www.komenoc.org/race and clicking on Participant Center on the upper-right corner of the page. There you can find email templates to make sending emails to your friends and family members as easy as can be! From the Participant Center you are able to set up your personal web page (customizing your story and personal photo), send emails to friends, co-workers and connect with friends on Facebook! Be sure to check your Participant Center often for new donations and messages.

Your Power-packed Participant Center Can Help You… • Recruit team members • Send emails. Customize our ready-made communications or create your own for team building and

fundraising. • Communicate with your team members and encourage member activity • Send thank-you notes to new members and supporters • View your progress thermometer • Track fundraising growth

Find Fundraising Resources at the bottom of your Participant Center

• Fundraising Tips • Fundraising Activities to try • Pledge Form • Individual Fundraising Thermometer • Team Fundraising Thermometer

SGK Fundraise Mobile App Download our FREE mobile app to help boost your fundraising efforts. You can log in with your Race username and password, making it possible to send emails, text messages, tweets and Facebook updates!

*Go to your app store and search SGK Fundraise Facebook App – Only for PC’s Did you know that you can raise money for this year’s Race through Facebook? By adding the Komen Race for the Cure fundraising application to your Facebook page, you can easily extend your fundraising efforts to your friend network on Facebook. HERE’S HOW TO GET STARTED Go to Your Participant Center

1. Log in with your Username & Password. 2. Under Fundraising Resources click on Get started now to add the Komen Race for the Cure

fundraising application to your Facebook page OR click on the IMPACT FUNDRAISER app 3. Follow the Facebook steps and start collecting donations from your Facebook friends.



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Team Registration & Payment Options Online Registration – (preferred and recommended!) Team creation and member registration deadline – SEPTEMBER 22, 2016 at Midnight.

1. Go to www.komenoc.org/race and click on “REGISTER” on the top right corner 2. Select Start a New Team 3. Select First Time Registration 4. Create your Team Name and set a Team Fundraising Goal 5. Follow the steps to complete your registration

Online registration fees are $25 - Adult Early Bird until July 31st, $35 - Adults (ages 18 – 64) after July 31st, $25 - Youths (ages 6 – 17), Seniors (ages 65 and over) and Breast Cancer Survivors, $5 - Kids for the Cure (kids up to age 5), Add the Timing Chip option for an additional $5.



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Manual / Paper Registration (submission deadline – Tuesday September 13, 2016)

• Distribute registration forms to potential team members. • Collect completed and signed forms with payment from team members.

Manual Registration Payment Instructions • Make all checks payable to Komen Orange County Race for the Cure • All forms and fees must be delivered or postmarked by SEPTEMBER 13, 2016.

Mail to: Time Management P.O. Box 131314 Carlsbad, CA 92013-1314

Special Delivery, Ship to: Time Management 6347 Paseo Corono Carlsbad, CA 92009-3012

SLEEP in for the Cure® If potential team members will be out of town or prefer to snooze on Race day, there’s no reason for them not

to join your team! Anyone can support their team from out of town – or from the comfort of their bed. Sleep in for the Cure® team members will count toward the team total and their fundraising will add to your team’s fundraising total. Just like regular team members, they will receive a fundraising page when they register.

T-shirts will be mailed to all Sleep-In participants after the Race.

25th Celebration Donation Help us celebrate our 25th anniversary by self-donating $25 or more at the time of registration. You will receive our limited edition 25th Komen Orange County Race for the Cure Commemorative medal upon pick-up of your Race packet. If you've already registered and did not get a chance to self-donate, email us at [email protected]

Deadlines, Important Dates & Details Deadlines REGISTRATION DEADLINES - All members of the team must be registered by one of these deadlines. After these deadlines, people can continue to register as individuals and join up with your team on Race day, but they will not be included in your official count.

TEAM ONLINE REGISTRATION: Thursday, September 22 at Midnight

TEAM MAIL-IN REGISTRATION: Tuesday, September 13

FUNDRAISING FOR THE CURE DEADLINE - All donations submitted by October 31, 2016 qualify for 2016 team and individual Incentives and Awards.



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Important Dates Wednesday, July 27 at 12 PM and 6 PM Team Captain Rallies at Susan G. Komen Orange County

Wednesday, August 17 5:30 – 7:30 PM Team Captain Rally at Choc XO in Irvine

Tuesday, September 13 Deadline for manual/paper entry forms to be postmarked

Wednesday, September 14 Deadline to submit your Team T-Shirt design for the Team T-Shirt Contest

Monday, September 19 from 3 – 7 PM Team Packet Pickup BY APPOINTMENT ONLY at 4610 Barranca Pkwy, Irvine

Tuesday, September 20 from 12 – 5 PM Team Packet Pickup BY APPOINTMENT ONLY at 4610 Barranca Pkwy, Irvine

Wednesday, September 21 from 4 PM – 7:30 PM Team Packet Pickup at 4610 Barranca Pkwy, Irvine

Thursday, September 22 from 4 PM – 7:30 PM Team Packet Pickup at 4610 Barranca Pkwy, Irvine

Thursday, September 22 at Midnight Online team registration closes

Friday, September 23 from 4 PM – 7:30 PM Team Packet Pickup at 4610 Barranca Pkwy, Irvine Saturday, September 24 from 10 AM – 2 PM Team Packet Pickup at 4610 Barranca Pkwy, Irvine

Race Day Details September 25 - RACE DAY SCHEDULE

6:00 a.m. Team Tailgate opens

6:30 a.m. to 9:30 a.m. Registration

6:30 a.m. to Noon Health & Wellness Expo

7:15 a.m. 5K Run (Timed Runner Start)

7:15 a.m. 5K Walk

8:00 a.m. One-Mile Fun Walk

9:00 a.m. Breast Cancer Survivors’ Tribute

9:45 a.m. 5K Run/Walk TEAM TAILGATE: TEAMLAND Sponsored by Myriad Genetics Need a place to gather your team on Race day? Team Tailgate is an area for teams to gather and tailgate. A Team Tailgate Space includes a 10 x 10 tent, a 6 foot skirted table and two chairs. Decorations, signs, food and music are encouraged – we want you and your team to have fun! Space is limited, so we recommend you reserve your space as soon as possible. You will be notified the week of September 19th via email of your exact location within Team Tailgate.


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Pricing: Nonprofit/Friends & Family (10 x 10 tent) $100 Corporate (10 x 10 tent) $175 Large Team – 100 or more members (10 x 20 tent) $350 To reserve a space in the Team Tailgate area, go to www.komenoc.org/race. Click on the “Teams” tab and scroll down to “Team Tailgate Reservation”. Team Tailgate is for PEOPLE ONLY. No unauthorized vehicles, bicycles, scooters, rollerblades, skates, skateboards or pets are allowed at the Race. Wheelchairs, strollers (for safety, line up at rear of Race) and service animals are most welcome. SURVIVOR & MEMORIAL RECOGNITION • Survivor Pavilion offers survivors a light breakfast,

mingling with other survivors and special gifts courtesy of our generous donors.

• Survivor Tribute honors breast cancer survivors. • Pick up breast health information at the Komen

Orange County booth. • Susan’s Garden is a collection of posters celebrating

and remembering loved ones who have been touched by breast cancer. Posters are visible along the Race route.

STILL MORE . . . • Kids Mile Fun Run & Family Walk • 20-plus volunteer entertainment groups along the route! • The Pink Cheer Zone to cheer you on along the route • Fundraising for the Cure Team Challenge Awards and Recognition Program • Expo area that includes local and national vendors plus so much more

Fundraising for the Cure Fight breast cancer by collecting tax-deductible donations from family members, friends, neighbors and co-workers. Your fundraising efforts support:

• Mammograms • Urgent diagnosis • Breast health education • Research to find the cures

Your team WILL make a difference! Two ways to collect funds: • ONLINE: Fundraise with your own personal donation page (received when you register online). All team

members raising funds should instruct donors to donate to her/his personal donation page or by going to www.komenoc.org/race.

• MANUALLY: Have checks made out to Komen Orange County Race for the Cure. Include your name and

team name on the memo line of the check.



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Mail to: Time Management, P.O. Box 131314, Carlsbad, CA 92013-1314. Manual (offline) donations will be added to your online totals once received by Time Management. OR

Turn in your donations on Race day. Participate in the 125 Fundraising Challenge

The 125 Fundraising Challenge is a call-to-action for all Race Participants to raise at least $125, the average cost of a Komen funded mammogram. Every $125 you raise could fund a life-saving mammogram through our local grants programs. Take the Fundraising Challenge, save a life. Team & Individual Fundraising Incentives Honor Roll: This prestigious group is made up of everyone who raises $1,500 or more for the Orange County Race for the Cure. Each year, Honor Roll Members receive special recognition for their dedication and commitment in the fight against breast cancer by receiving:

• Pink Honor Roll sash

• Invitation to the 2017 Race for the Cure Kickoff party

• Two VIP passes (including breakfast) for the 2017 Race for the Cure day

• Special recognition and invitations to exclusive events throughout the year

The secret to being an Honor Roll Member…FUNDRAISE! Fundraise early and often. Special thanks to our 2015 honorees who will be wearing their superhero sash at this year’s Race. We can guarantee they are already getting started on their fundraising efforts with even bigger goals in mind!

Individual Fundraising Incentives: Will be announced soon! Our Fundraising Awards offer participants a fun way to raise $125 or more. There will be a variety of awards and prizes depending on the amount raised. Start fundraising now! It’s easy. All you have to do is ask. The earlier you start fundraising the easier it will be for you to reach your goal of $125 or more. Team Fundraising Incentives: Will be announced soon! Team members make their fundraising dollars work twice: Every dollar raised on a team members’ personal page counts toward team totals. That means every dollar counts towards team awards and their own individual fundraising incentives. 2016 Team Awards Program

We have many opportunities for your team to win a Team Award. Some awards are separated into size or type of team categories, making it easier for more teams to win! *All funds must be received by October 31, 2016. Teams must have a minimum of 10 Team members to qualify for Team awards and prizes.


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THE “PERPETUAL” AWARD The “Perpetual Trophy is awarded to the team that raises the most money overall. The Dana West Yacht Club Shipmates Team currently has possession of the trophy. They brought in $26,114.00 during the 2015 Race for the Cure campaign. “LARGEST TEAM” AWARD Awarded to the team with the largest number of registered participants ROOKIE OF THE YEAR AWARD Sponsored by Angels Baseball Will be awarded to the new team that raises the most money. The Rookie of the Year Team will receive 100 tickets to a 2017 regular season Angel game at the Angel Stadium of Anaheim. Game date will be determined by Angels Baseball. ELITE FUNDRAISING TEAM AWARDS The top 25 fundraising teams overall will be awarded a commemorative plaque. Plus the top 3 teams in each category will also be recognized. Team categories are as follows: • Friends & Family • Non-Profit Group - includes faith-based, educational and alumni groups • Small Corporate Group - 50 employees or less • Large Corporate Groups - over 50 employees TEAM CAPTAIN RECOGNITION EVENT Back by popular demand we will have a party at the Newport Beach Marriott to recognize our top fundraising Team Captains! Top fundraising and award winning Team Captains and Co-Captains will be invited to celebrate and toast to their efforts and success at the Team Captain Celebration! This special event will take place on Thursday, November 17th. Team T-Shirt Contest Any Team who creates their own Race Day T-shirt is encouraged to participate. Submit a photo of your Team T-shirt by September 14th via email to [email protected]. Five finalists will be selected by members of the Race Committee and posted to Komen Orange County’s Facebook page. Whichever photo gets the most likes and shares by Saturday, October 30th WINS their photo in next year’s Race brochure. For “Official Race Team” T-shirt logos, go to www.komenoc.org/race. Select “Race Team” under “Information” in the left column of the website.

*Remember, pink T-Shirts are reserved for survivors. We ask you to please choose a different color for your Team T-shirt.

Frequently Asked Questions What is the minimum team size? Teams must have 10 or more participants who register under a common team name. Of course, there is NEVER any maximum team size; plus, there is an award for the largest team.




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How should team members register? Online. It’s easier for you, your team members and us. Online registration also allows each team member to establish a personalized online fundraising page, set a goal and start fundraising early to help end breast cancer forever! The best way to register is to go to www.komenoc.org/race. Step-by-step instructions are included in a link at www.komenoc.org/raceteams. How can people register after the online team registration deadline? Anyone who misses the online team registration deadline of September 22, 2016 (Midnight) may register in person at the registration suite or on race day. What are the registration fees for team members? Adult Early Bird (by July 31st) $25 Adult $35 Youth (6-17) $25 Senior (65+) $25 Breast Cancer Survivor $25 Kids for the Cure $5 Sleep in for the Cure $45 Timing Chip Option +$5 Race Day $40 *Registration for Kids for the Cure will remain at $5 on Race day How can I view my team roster? When you register your team name on the race website, you will receive an email with a link to your Team Web Page. Here you can view your team roster, email team members to encourage them to fundraise or provide last-minute instructions for Race day, etc. If you misplace that link, simply go to www.komenonc.org/race and enter your login and password and you’ll be directed to your Race HQ. Can you guarantee my team shirt sizes? We do our best to order sufficient Race t-shirts in a variety of sizes. We offer small, medium, large, XL and XXL. Despite our best efforts, sometimes we do run out of certain sizes. Does it matter who gets which Race bib? Yes, bibs are pre-assigned with the name of the person that has registered. Can I have my team packets delivered? Yes! Qualified teams can have free delivery:

• 100+ registered participants, arrangements will be made for delivery the week before the Race.

Do all team members have to participate in the same event? No. Regular team members can choose any of the three race start times. If you change your mind and decide to walk instead of run, or walk 1 mile instead of the 5K, or any other change, it’s not a problem – you do not need to communicate the change to us. Sleep In for the Cure team members are not required to pick an event to participate in. What time should I tell my team to be at Fashion Island? We recommend that everyone allows an hour to park and get to your designated meeting spot.

http://www.komenonc.org/race


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Where can my Team meet on Race day? Team Tailgate is a great location for this. On Race Day, Komen offers any interested Team a space in Team Tailgate. Reservations start at $100 and give each Team a tented area in which to tailgate with their Team on Race Day. Where can I stay the weekend of the Race? Have a Team Slumber Party Race weekend! The Newport Beach Marriott Hotel & Spa is a proud supporter of the Komen Orange County Race for the Cure and is offering a special rate to all of our Race participants. The Marriott Newport Beach located at 900 Newport Center Drive in Newport Beach is providing a special room rate of $179 per night on the weekend of the Komen Orange County Race for the Cure if you reserve before Friday, 9/2/16. Be sure to mention Komen Orange County Race for the Cure when reserving your stay. Call 1-800-228-9290 or 949-640-4000. Visit the Newport Beach Marriott Hotel & Spa website. Can I bring my dog, skateboard or bicycle? No. For the safety of all participants, pets of any kind, skateboards, skates, scooters, rollerblades and bicycles are prohibited. Strollers, wheelchairs and service animals are always welcome. Where can we park? What about maps? ETC. As it gets closer to race day, we will have maps online at www.komenoc.org/race What if I have difficulty using the online system? What if I need help? You can contact us at Komen Orange County:

Kathy Pearson 714-957-9157 x 28 or [email protected]

http://www.marriott.com/hotels/travel/laxnb-newport-beach-marriott-hotel-and-spa/



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TEAM CAPTAIN CHECKLIST Use this checklist as a reminder of your next steps and to help you keep track of your progress!

� Make a self-donation in any denomination to show your commitment

� Log in to your Participant Center at komenoc.org/race and customize your Team Page.

� Set a goal for the number of people you will recruit.

� Send emails from your Participant Center to invite others to join your team.

� As your new team members register, make sure they have all the important Race info they need!

� Send fundraising emails from your Participant Center to your potential donors.

� Display event materials — brochures and posters — around the office, campus, cafeterias, break rooms, gyms, and other high traffic areas. Put your name, phone number, and/or email address on the posters so people can contact you to get involved.

� Install the Facebook application on your Facebook page.

� Attend a Team Captain Rally.

� Plan a team fundraising event and social gathering.

� Send fundraising tips out to all your team members and highlight the team’s top fundraising member.

� Send your team members encouraging notes and tips as they tackle their fundraising.

� Create fundraising incentives for your team members encouraging them to meet or exceed their fundraising goals.

� Create a team T-shirt to wear on Race Day!

� Post a progress chart with your fundraising and recruitment goals in a visible area and update totals regularly.

� Reserve a space in the Team Tailgate area.

Documents

2016 TEAM CAPTAIN TOOLKITkomenoc.org/wp-content/uploads/2012/08/2016-Team...As the captain of a team, you will be the primary point of contact for your team members. It is your job