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Early Childhood Management Services invites you to partner with us in presenting our 2016 Beyond Tomorrow conference at the Melbourne Convention Centre on Friday 19 August.
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Beyond Tomorrow 20
16
Early childhood conference
OPPORTUNITIESSPONSOREXHIBITOR &
Friday 19 August - The Melbourne Convention Centre
OPPORTUNITYWITH ECMS
A PARTNERSHIP
Early Childhood Management Services (ECMS) invites you to partner with us in presenting our 2016 Beyond Tomorrow conference at the Melbourne Convention Centre on Friday 19 August.
Beyond Tomorrow is a leading national conference for everyone interested in, or working for, the development and wellbeing of children aged 0-8. Past attendees have most frequently described the conference as professional, organised, thought-provoking, relevant, engaging and inspiring.
In 2015 we presented our largest conference yet, attracting more than 850 delegates from across Australia (see page 4 for delegate profile). In 2016 we’re expecting even more attendees to join us to connect with peers
and to learn how we can build strong foundations for children, from early childhood experts from across the country.
You’re invited to be an integral part of Beyond Tomorrow 2016 by becoming a conference sponsor or exhibitor. As you’ll see in this document, we’ve developed a number of sponsor and exhibitor packages to suit our partners’ diverse needs.
Beyond Tomorrow sponsor and exhibitor benefits are extensive, ensuring maximum exposure of your brand to the early childhood sector. If you’d prefer, you can work with us to create a customised package that reflects your specific business objectives.
Participating in Beyond Tomorrow also means you’re contributing to the achievement of ECMS’s mission to ‘create
opportunities for children, families and communities to discover and realise their potential’, with any profits being directed into mission-focused projects.
By securing your sponsorship or trade fair stand early, you can select the most attractive trade fair locations, which are allocated on a first-come, first-served basis.
Further conference information is available at: www.beyondtomorrow.org.au
We look forward to partnering with you for our 2016 Beyond Tomorrow conference.
Bernie Nott ECMS CEO
About ECMS
2015 sponsor and exhibitor feedback
Sponsor and exhibitor benefits
Delegate profile
Conference schedule
Gold Sponsorship
Silver Sponsorship
Bronze Sponsorship
Reach your Potential Sponsorship
Keynote Sponsorship
Post-Conference Drinks Sponsorship
Conference App Sponsorship
Name Badge and Lanyard Sponsorship
Summary of package inclusions
Additional opportunities
Exhibitor packages
Example stand set up
Trade fair layout
Terms and conditions
CONTENTS
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1 2
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ABOUT ECMS
01
Beyond Tomorrow is proudly presented by ECMS, Victoria’s largest not-for-profit provider of quality early childhood education and care. Our early learning programs touch the lives of close to 7,000 children and families across greater Melbourne. We manage and support kindergartens, activity groups, long day care centres, integrated hubs and family day care schemes.
Our visionA community where every child has the opportunity to be their best and where every parent, family and community is enriched by the experience of their child’s learning.
Our purposeTo improve outcomes for
Victorian children and families by providing high quality, accessible and inclusive early learning experiences and by being an agent of change in service delivery, policy and system design.
Our valuesInclusivenessWe value and nurture the uniqueness of each child and the diversity of each community in designing inclusive services.
RespectWe respect the primary role of parents and caregivers and encourage their involvement in our services.
Learning and enrichmentWe provide parents, families and communities with access
to resources and opportunities so that they can focus on connectedness, learning and enrichment.
ConnectednessOur services are embedded and connected within the communities we serve across Melbourne.
ResponsivenessOur services are responsive to the specific needs of the children and communities we serve.
TrustWe are a trusted partner with parents, communities, business and other services in responding to need.
For more information, please visit www.ecms.org.au
02
2015 SPONSOR
FEEDBACKAND EXHIBITOR
100 per cent were satisfied or very satisfied with their Beyond Tomorrow experience.
96 per cent were satisfied or very satisfied with the location of the Melbourne Convention Centre.
“Well run. The best I’ve been to yet. Thanks for a great day, good to see so many happy faces!” Patch & Dispatch
100 per cent were satisfied or very satisfied with the conference venue facilities.
92 per cent were satisfied or very satisfied with the online registration process and the conference website.
“The ECMS team did a great job with the preparation and execution of the conference and trade. We look forward to 2016.”
Pavanto100 per cent agreed that ECMS was responsive to their individual needs.
91 per cent were satisfied or very satisfied with the catering.
“Thank you for a fantastic conference and trade fair.”
Go Fair Trading
SPONSOR
BENEFITSAND EXHIBITOR
03
Align your brand with a leading Australian early
childhood sector conference.
Connect with even more attendees than ever before
with the introduction of our new passport system,
encouraging attendees to visit each trade fair stand.
Take advantage of extensive online and offline
brand exposure opportunities before, during and after
the conference.
Enjoy a smooth conference experience with regular communication and individualised assistance in
the lead up the event.
Play a part in maximising outcomes for children and
families, with any conference profits being directed into
targeted early learning programs.
Create an ongoing partnership with ECMS,
Victoria’s largest not-for-profit provider of early learning and
care services.
Experience the Melbourne Convention Centre’s amazing spaces, leading technology,
gourmet food and expert staff. Exhibitors and sponsors will
receive free parking.
Gain access to a large, captive and targeted national
audience of up to 900 key decision makers in the early
childhood sector.
Select the sponsor or exhibitor package that best meets your needs. If you’d
prefer, you can also work with ECMS to develop a customised
package that reflects your business objectives.
04
DELEGATE PROFILE
CONFERENCE SCHEDULE8.00AM REGISTRATIONS AND TRADE FAIR OPEN
9.00AM KEYNOTE PRESENTATION
10.30AM TRADE FAIR AND MORNING TEA
11.00AM ROUND ONE SESSIONS
12.30PM TRADE FAIR AND LUNCH
1.30PM ROUND TWO SESSIONS
3.00PM TRADE FAIR AND AFTERNOON TEA
3.30PM ROUND THREE SESSIONS
4.30PM POST-CONFERENCE DRINKS (EXHIBITORS AND SPONSORS ARE WELCOME TO JOIN)
Beyond Tomorrow attracts a diverse range of attendees from across Australia, including:
• long day care, kindergarten and family day care educators across all positions
• local and state government representatives
• cluster managers• early years specialist support services• University students• Primary school teachers.
In 2015 there were more than 880 delegates. We’re expecting over 900 in 2016.
In 2015 there were 557 ECMS staff and 331 other early childhood professionals.
Approximately 95 per cent of attendees are female.
888
• Acknowledgment as the Gold Sponsor in the conference program.
• The opportunity to make a two minute speech during the welcome presentation.
• Acknowledgment as the Gold Sponsor in the conference opening speech.
• Acknowledgment as the Gold Sponsor in the conference opening AV presentation.
• Sponsor logo displayed prominently on the sponsor recognition banner.
• One pull up banner (to be supplied by sponsor) displayed on stage for the welcome and keynote address.
• Sponsorship of six conference sessions (acknowledged in the program, app, signage and AV presentation).
• Sponsorship of all catering breaks.
2017 conference• First right of refusal for 2017
Beyond Tomorrow Gold Sponsorship.
stand in a prominent position – valued at $1315 (Incl. GST).(Customised stand build to be paid for by sponsor if required).
Conference tickets• Eight complimentary
conference tickets – valued at $2872 (Incl. GST).
• A 10 per cent discount on the early bird rate of up to 10 additional tickets for staff or clients – valued at $299 (Incl. GST).
Delegate List• Access to the conference
delegate contact list, including:• electronic copy of delegate
list four weeks prior to event
• electronic copy of delegate list after the conference.
Exposure at conference• Full colour sponsor logo
printed on the conference bag – valued at $3500 (Incl. GST)
• One satchel insert (to be provided by sponsor) – valued at $1089 (Incl. GST).
• Full colour sponsor logo on the cover of the conference program.
GOLD
BENEFITS
SPONSORSHIP
05
Brand promotion• Acknowledgment as the Gold
Sponsor in pre and post-event promotion, including:
• promotional flyers, posters and booklets
• online and offline advertising
• media releases • social media• email invitations and
updates• the dedicated Beyond
Tomorrow website• the ECMS website and staff
intranet.
• Acknowledgment as the Gold Sponsor on the conference app.
• Splash screen advertisement on the conference app and three branded push notifications - valued at $1000 (Incl. GST).
• One pre-event social media post acknowledging Gold Sponsorship.
• One banner ad or article in the ECMS Discover staff newsletter in the 12 months following the conference - valued at $250 (Incl. GST).
Trade fair stand• A complimentary 8 x 3 or 5 x
5 metre custom built trade fair
$17,000 (Incl. GST)
Exclusive sponsorship
Exposure at conference• One satchel insert (to be
provided by sponsor) – valued at $1089 (Incl. GST).
• Acknowledgment as the Silver Sponsor in the conference program.
• Acknowledgment as the Silver Sponsor in the conference opening speech.
• Acknowledgment as the Silver Sponsor in the conference opening AV presentation.
• Sponsor logo displayed prominently on the sponsor recognition banner.
• Sponsorship of three conference sessions (acknowledged in the program, app, signage and AV presentation).
2017 conference• First right of refusal for 2017
Beyond Tomorrow Silver Sponsorship.
conference - valued at $250 (Incl. GST).
Trade fair stand• A complimentary 8 x 3 or 5 x
5 metre custom built trade fair stand in a prominent position – valued at $1315 (Incl. GST).(Customised stand build to be paid for by sponsor if required).
Conference tickets• Six complimentary conference
tickets – valued at $2154 (Incl. GST).
• A 10 per cent discount on the early bird rate of up to 10 additional tickets for staff or clients – valued at $299 (Incl. GST).
Delegate List• Access to the conference
delegate contact list, including:• electronic copy of delegate
list four weeks prior to event
• electronic copy of delegate list after the conference.
BENEFITS
SILVERSPONSORSHIP
06
Brand promotion• Acknowledgment as the Silver
Sponsor in pre and post-event promotion, including:
• promotional flyers, posters and booklets
• online and offline advertising
• media releases • social media• email invitations and
updates• the dedicated Beyond
Tomorrow website• the ECMS website and staff
intranet.
• Acknowledgment as the Silver Sponsor on the conference app.
• A banner advertisement on the conference app and two branded push notifications - valued at $500 (Incl. GST).
• One pre-event social media post acknowledging Silver Sponsorship.
• One banner ad or article in the ECMS Discover staff newsletter in the 12 months following the
$8,500 (Incl. GST)
Exclusive sponsorship
• Acknowledgment as the Bronze Sponsor in the conference opening speech.
• Acknowledgment as the Bronze Sponsor in the conference opening AV presentation.
• Sponsor logo displayed prominently on the sponsor recognition banner.
• Sponsorship of two conference sessions (acknowledged in the program, app, signage and AV presentation).
2017 conference• First right of refusal for 2017
Beyond Tomorrow Bronze Sponsorship.
in the 12 months following the conference - valued at $250 (Incl. GST).
Trade fair stand• A complimentary 2.5 x 3 trade
fair stand - valued at $565 (Incl. GST) (add $505 Incl. GST for a 5 x 3 metre stand).
Conference tickets• Two complimentary conference
tickets – valued at $718 (Incl. GST).
• A 10 per cent discount on the early bird rate of up to five additional tickets for staff or clients – valued at $145 (Incl. GST).
Exposure at conference• Acknowledgment as the Bronze
Sponsor in the conference program.
Brand promotion• Acknowledgment as the Bronze
Sponsor in pre and post-event promotion, including:
• promotional flyers, posters and booklets
• online and offline advertising
• media releases • social media• email invitations and
updates• the dedicated Beyond
Tomorrow website• the ECMS website and staff
intranet.
• Acknowledgment as the Bronze Sponsor on the conference app.
• A banner advertisement on the conference app - valued at $250 (Incl. GST).
• One banner ad or article in the ECMS Discover staff newsletter
BRONZESPONSORSHIP
07
$4,550 (Incl. GST)
Three available
BENEFITSBENEFITSBENEFITS
Exposure at conference• Acknowledgment as the Reach
your Potential Sponsor in the conference program.
• Acknowledgment as the Reach your Potential Sponsor in the conference opening speech.
• Acknowledgment as the Reach your Potential Sponsor in the conference opening AV presentation.
• Sponsor logo displayed on the sponsor recognition banner.
• The opportunity for sponsor to meet and have photos with the recipients of the sponsored tickets (for post-conference PR).
2017 conference• First right of refusal for 2017
Beyond Tomorrow Reach your Potential Sponsorship.
on specific ‘Reach your Potential’ communications materials.
• Acknowledgment as the Reach your Potential Sponsor on the dedicated ‘Reach your Potential’ page on the Beyond Tomorrow website.
• PR opportunities (to be discussed between sponsor and ECMS).
Trade fair stand• A complimentary 8 x 3 or 5 x
5 metre custom built trade fair stand in a prominent position – valued at $1315 (Incl. GST).(Customised stand build to be paid for by sponsor if required).
Conference tickets• Three complimentary
conference tickets – valued at $1077 (Incl. GST).
Brand promotion• Acknowledgment as the Reach
your Potential Sponsor in pre and post-event promotion, including:
• promotional flyers, posters and booklets
• online and offline advertising
• media releases • social media• email invitations and
updates• the dedicated Beyond
Tomorrow website• the ECMS website and staff
intranet.
• Acknowledgment as the Reach your Potential Sponsor on the conference app.
• A banner advertisement on the conference app and one branded push notification – valued at $375 (Incl. GST).
• Acknowledgment as the Reach your Potential Sponsor
REACH YOURPOTENTIALSPONSORSHIP
08
$6,750 (Incl. GST)
Exclusive sponsorship
This sponsorship category will enable 40 educators who don’t have access to professional development to attend Beyond Tomorrow at no cost.
BENEFITS
09
KEYNOTESPONSORSHIP
$5,000 (Incl. GST)
Exclusive sponsorship
BENEFITS
• Acknowledgment as the Keynote Sponsor in the conference program.
• Ribbon banners (to be supplied by sponsor) rigged in the Plenary Room for keynote session (or pull up banners) – valued at $440 (Incl. GST).
• Acknowledgment as the Keynote Sponsor in the conference opening speech.
• Acknowledgment as the Keynote Sponsor in the conference opening AV presentation.
• Sponsor logo displayed on the sponsor recognition banner.
• The opportunity to introduce the keynote speaker.
• One banner ad or article in the ECMS Discover staff newsletter in the 12 months following the conference - valued at $250 (Incl. GST).
Trade fair stand• A complimentary 2.5 x 3 metre
trade fair stand - valued at $565 (Incl. GST) (add $505 Incl. GST for a 5 x 3 metre stand).
Conference tickets• Two complimentary conference
tickets – valued at $718 (Incl. GST).
Exposure at conference• One satchel insert (to be
provided by sponsor) – valued at $1089 (Incl. GST).
Brand promotion• Acknowledgment as the
Keynote Sponsor in pre and post-event promotion, including:
• promotional flyers, posters and booklets
• online and offline advertising
• media releases • social media• email invitations and
updates• the dedicated Beyond
Tomorrow website• the ECMS website and staff
intranet.
• Acknowledgment as the Keynote Sponsor on the conference app.
POST - CONFERENCEDRINKSSPONSORSHIP
10
$5,150 (Incl. GST)
Exclusive sponsorship
BENEFITS
• Acknowledgment as the Post-Conference Drinks Sponsor in the conference opening speech.
• Acknowledgment as the Post-Conference Drinks Sponsor in the conference opening AV presentation.
• Sponsor logo displayed on the sponsor recognition banner.
• The opportunity to make a two minute address during the post-conference drinks.
• The opportunity to place two pull up banners in the post-conference drinks area.
• The opportunity to supply branded serviettes (to be provided by sponsor).
Trade fair stand• A complimentary 2.5 x 3 metre
trade fair stand - valued at $565 (Incl. GST) (add $505 Incl. GST for a 5 x 3 metre stand).
Conference tickets• Two complimentary conference
tickets – valued at $718 (Incl. GST).
Exposure at conference• One satchel insert (to be
provided by sponsor) – valued at $1089 (Incl. GST).
• Acknowledgment as the Post-Conference Drinks Sponsor in the conference program.
Brand promotion• Acknowledgment as the Post-
Conference Drinks Sponsor in pre and post-event promotion, including:
• promotional flyers, posters and booklets
• online and offline advertising
• media releases • social media• email invitations and
updates• the dedicated Beyond
Tomorrow website• the ECMS website and staff
intranet.
• Acknowledgment as the Post- Conference Drinks Sponsor on the conference app.
A conference app is being introduced in 2016 to enhance the delegate, exhibitor and sponsor conference experience. Exclusive sponsorship provides high-exposure placement in the app driving traffic to your company’s website before, during and after the event. The app will be created to work across various platforms—iPad, iPhone and Android.
11
CONFERENCE APPSPONSORSHIP
$2,900 (Incl. GST)
Exclusive sponsorship
BENEFITS
Exposure at conference• Acknowledgment as the
Conference App Sponsor in the conference program.
• Acknowledgment as the Conference App Sponsor in the conference opening speech.
• Acknowledgment as the Conference App Sponsor in the conference opening AV presentation.
• Sponsor logo displayed on the sponsor recognition banner.
• Acknowledgment as the Conference App Sponsor on the conference app.
• Branded banner featured on home page of conference app - valued at $300 (Incl. GST).
Trade fair stand• A complimentary 2.5 x 3 metre
trade fair stand - valued at $565 (Incl. GST) (add $505 Incl. GST for a 5 x 3 metre stand).
Conference tickets• Two complimentary conference
tickets – valued at $718 (Incl. GST).
Brand promotion• Acknowledgment as the
Conference App Sponsor in pre and post-event promotion, including:
• promotional flyers, posters and booklets
• online and offline advertising
• media releases • social media• email invitations and
updates• the dedicated Beyond
Tomorrow website• the ECMS website and staff
intranet.
NAME BADGEAND LANYARDSPONSORSHIP
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$2,000 (Incl. GST)
Exclusive sponsorship
BENEFITS
• Acknowledgment as the Name Badge and Lanyard Sponsor in the conference opening speech.
• Acknowledgment as the Name Badge and Lanyard Sponsor in the conference opening AV presentation.
• Sponsor logo displayed on the sponsor recognition banner.
• Acknowledgment as the Name Badge and Lanyard Sponsor on the conference app.
Exposure at conference• Sponsor logo prominently
displayed on delegate name tags (full colour) and lanyards (single colour).
• Acknowledgment as the Name Badge and Lanyard Sponsor in the conference program.
Brand promotion• Acknowledgment as the Name
Badge Sponsor in pre and post-event promotion, including:
• promotional flyers, posters and booklets
• online and offline advertising
• media releases • social media• email invitations and
updates• the dedicated Beyond
Tomorrow website• the ECMS website and staff
intranet.
13
SUMMARY OFPACKAGE INCLUSIONS
Gold$17,000
8 x 3m or 5 x 5m
Splash ad and push notifications x 3
8 x 3m or 5 x 5m
Banner ad and push notifications x 2
2.5 x 3m
Banner ad
2 tickets
5 tickets
6 tickets
10 tickets
8 tickets
10 tickets
BENEFITS Silver$8,500
Bronze$4,550
Acknowledgment as a sponsor in online and offline pre and post-event promotion.
A complimentary trade fair stand.
Access to the conference delegate contact list.
Complimentary conference tickets.
Full colour sponsor logo printed on the conference bag.
A pre-event social media post acknowledging sponsorship.
A 10 per cent discount on the early bird rate of additional conference tickets.
Sponsor logo prominently displayed on the conference name tags and lanyards.
Acknowledgment as the Reach your Potential sponsor on specific Reach your Potential promotional material.
Advertising on the conference app.
Inclusion of a sponsor branded promotional item (to be provided by sponsor) in the conference bag.
Acknowledgment as a sponsor on the conference program and app.
Opportunity to make a two minute speech during welcome session.
2.5 x 3m
2 tickets
Keynote$5,000
2.5 x 3m
2 tickets
Post-Conference Drinks $5,150
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8 x 3m or 5 x 5m
Banner ad and push notification
3 tickets
2.5 x 3m
2 tickets
Reach your Potential $6,750
Conference App$2,900
Name Badge & Lanyard $2,000
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Gold$17,000BENEFITS Silver
$8,500Bronze$4,550
One pull up banner displayed on stage for the welcome and keynote address.
The opportunity to meet and have photos taken with the recipients of the Reach your Potential program (for post-conference PR).
Acknowledgment as a sponsor in the conference opening speech.
The opportunity to introduce the keynote speaker.
The opportunity to make a two minute address at the post-conference drinks.
Acknowledgment as a sponsor in the conference AV presentation.
Sponsor logo displayed on the sponsor recognition banner.
Ribbon banners (supplied by sponsor) rigged for the keynote address.
Sponsorship of conference sessions.
The opportunity to place two pull-up banners in the post-conference drinks area.
The opportunity to provide branded serviettes.
One banner ad or article in the ECMS Discover staff newsletter.
First right of refusal for 2017 Beyond Tomorrow Sponsorship (the same sponsorship category as in 2016).
Sponsorship of all catering breaks.
2 sessions3 sessions6 sessions
Post-Conference Drinks $5,150
Keynote$5,000
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Reach your Potential $6,750
Conference App$2,900
Name Badge & Lanyard $2,000
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ADDITIONALOPPORTUNITIES
$250 (Incl. GST)
$125 (Incl. GST)
$1089 (Incl. GST)
Banner advertisement on the conference app (completed artwork to be supplied by exhibitor in PNG format with dimensions of 640 x 150 pixels).
A branded push notification from the conference app with up to 140 characters.
Satchel insert - two available (up to 1,000 units to be supplied). Satchel inserts must be no larger than an A4 piece of paper and weigh no more than 500 grams.
EXHIBITOR PACKAGES
OPTIONAL EXTRAS
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Not-for-profit package
(only 4 available)
Large package
Standard packageINCLUSIONS
Exhibitor stand size
Free parking (MEC Basement carpark)
Trestle table with cloth200cm W x 72cm H x 61cm D
Chairs
Free WiFi
Backing board (for exhibitor displays) 180cm W x 120cm H
Catering (Incl. tea and coffee, morning and afternoon tea, lunch and networking drinks)
Extensive pre and post-conference promotion
TOTAL (Incl. GST)
3m D x 5m W 3m D x 2.5m W 3m D x 2.5m W
$80 per person (Incl. GST)
$11 per table (Incl. GST)
$5.50 per chair (Incl. GST)
$77 (Incl. GST)
High impact package(ability to
customise stand)
3m D x 8m W or
5m D x 5m W
2
$1315 $1070 $565 $400
2
2
2 people 2 people 1 person 1 person
2
2
2
1
1
1
1
1
1
Additional catering (Incl. tea and coffee, morning and afternoon tea, lunch and networking drinks).
Additional trestle table with table cloth
Additional chairs
Power to the site
Additional furniture not outlined above can be hired from outside suppliers such as Moreton Hire or Harry the Hirer.
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EXAMPLE STAND SET UP
Contact ECMS to discuss a customised exhibitor package tailored to meet your specific requirements at [email protected] or phone (03) 8481 1129.
BACKING BOARD
CHAIR
TRESTLE TABLE WITH TABLE CLOTH
200cm61cm
72cm
120cm
180cm
PRELIMINARYEXHIBITION TIMETABLE
Please note: This is a preliminary timetable and is subject to change.
ALL DAYTHURSDAY 18 AUGUST
FRIDAY 19 AUGUST
FRIDAY 19 AUGUST
FRIDAY 19 AUGUST
5:00 AM - 10:30 AM
8:00 AM - 3:30 PM
3:30 PM - 6:00 PM
Early deliveries (please note: The Melbourne Convention Centre charges approximately $150 for early deliveries)
Exhibitor bump in (time selected during registration)
Trade fair open
Exhibitor bump out
20
TRADE FAIRLAYOUT
YARRA RIVER
Standard stand Not-for-profit Stand
Large stand Seating
High impact stand Catering tables
1
25
24 LEVEL 2 FOYER
CONFERENCEROOMS ANDESCALATORS
23
15
14
13
12
11
10
9
8
7
30 29
31
38
49 48 47 45 4446
39 40 41 4243
32 33 35
2728
3426
3637
6 5
16 17 18 19 20 21 22
4 3
2
21
TERMS ANDCONDITIONS
PaymentFull payment for exhibitor and sponsor places must be received by ECMS within six weeks of a confirmed registration. Registrations completed less than six weeks prior to the conference must make full payment by COB 12 August 2016. ECMS reserves the right to cancel any exhibitor and sponsor registrations not paid within this period.
Exhibitors and sponsors must follow the payment steps outlined within the registration confirmation email.
CancellationCancellations made before Friday 22 July 2016 will receive a 50 per cent refund.
Cancellations made on or after Friday 22 July 2016 will not receive a refund.
Cancellations must be made in writing to [email protected].
ObligationsECMS holds the right to prevent exhibitors and sponsors from marketing products that may be offensive to others. Exhibitors and sponsors must not allow any other parties to exhibit in or occupy their exhibitor space. It is the exhibitor or sponsor’s responsibility to man their booth at all times. Exhibitors and sponsors are responsible for reading and adhering to the terms and conditions outlined by
the Melbourne Convention and Exhibition Centre (MCEC) within the MCEC Exhibitor Services Kit.
Stand allocationECMS does not hold responsibility for the exhibitor stand number chosen by the exhibitor during registration.
Stand allocation runs on first-come first-served basis.
EndorsementECMS does not endorse exhibitor and sponsor products.
CommunicationECMS will endeavour to update exhibitors and sponsors in a timely manner in respect to any event details or changes that are likely to impact exhibitors and sponsors.
Exhibitors and sponsors must not use the ECMS or Beyond Tomorrow logo on any form of communication without prior written consent from ECMS.
Exhibitors and sponsors wishing to use the Beyond Tomorrow logo must make a written request to [email protected].
Rules and regulationsECMS may make rules and give directions as it thinks fit for the proper conduct of the exhibition specified in this agreement. The exhibitor or sponsor shall comply with any such rules and directions.
LawsThe exhibitor or sponsor will act at all times to ensure the good health and safety of the public. The exhibitor will comply with all Commonwealth and State Statutes, and laws, rules and directions of any government authority and all lawful directions of the event venue managers.
PropertyECMS holds no responsibility for any loss or damage of exhibitor or sponsor’s property. It is the exhibitor or sponsor’s responsibility to ensure their property is kept safe at all times.
EquipmentAll trade fair equipment required by exhibitors and sponsors that is not stipulated within the ECMS exhibitor/sponsor package outline must be hired directly with MCEC or an outside supplier. Please see the MCEC Exhibitor Services Kit for relevant order form.
MaintenanceExhibitors and sponsors must at all times keep their space and exhibits clean and in order. After the close of the event, exhibitors and sponsors are required to remove all materials and brochures and leave the space clean. The exhibitor or sponsor shall not damage any part of the leased area. The use of paint, glue, non-removal adhesive tape and alterations of the roof, floor,
22
walls or ceilings is banned. The exhibitor or sponsor will be liable for all clean up or damage costs that they are responsible for outside the foreseeable event cleaning costs.
AccessThe exhibitor or sponsor has the right to access and use the designated space from 5am until
6pm on Friday 19 August 2016.
AlcoholExhibitors and sponsors are not permitted to bring alcohol or illegal substances into the leased area.
PowerThe event fee includes a charge
for the lighting of the building and normal costs associated with the installation, use and removal of any electricity. All electrical installations must be done by MCEC. ECMS shall not be liable for any loss or damage caused by any break or interruption in the supply of electricity.
SECURE YOUR PLACE ATBEYOND TOMORROW
To secure your spot as a Beyond Tomorrow sponsor or exhibitor, please visit www.beyondtomorrow.org.au and click the ‘Register’ button.
You will be required to upload a high resolution version of your logo and to provide 50 words
of promotional copy about your organisation during registration.
Payment for Beyond Tomorrow can be made via PayPal, cheque, direct deposit or invoice. Sponsor and exhibitor places will be secured once payment has been made.
For more information about Beyond Tomorrow’s fantastic sponsor and exhibitor opportunities, please call the Beyond Tomorrow events team (03) 8481 1129 or email [email protected].
www.beyondtomorrow.org.au www.ecms.org.au