2016-2017REGISTRATION PACKET

WElcoMECongratulations on your decision to participate in the Elk Grove Aquatics Club swimming program. We hope the training and experience you receive will enhance both your swimming performance and your life. We are very excited to have you join our team!

Your registration packet includes:

• History & Philosophy of EGAC

• Registration Process

• Membership Information

• Swimming Requirements

• Swimmer’s Code of Ethics

• Health and Liability Forms

• Registration Checklist

HISTORYEGAC has been providing a positive experience for swimmers of all ages for over 25 years. We have a team of trained coaches working with the Head Coach to help each swimmer reach his or her full potential. We swim at Cosumnes River College, Sacramento City College and other local Sacramento/Elk Grove pools.

We are a year-round, competitive league in the Sierra Nevada Local Swim Club (SN-LSC) of USA Swim-ming. Each swimmer and family has access to a wide range of resources from both a local team and a national swimming organization.

PHILOSOPHYAt EGAC we believe that the sport of swimming should be both physically challenging and fun. There are two elements involved in the physical mastery of swimming: technique and conditioning. In our program we seek to provide both of these elements in the proper balance for each individual. While some swimmers will improve more with technical instruction, others will excel through hard work. Our coaches tailor their instruction based on individual levels of technical mastery and physical condition-ing and seek to improve both.

We also know that honing skills and improving conditioning are very hard work. So at EGAC we strive to have fun, both in the carefree sense and in regards to achieving goals. This is accomplished through annual activities and through regular practice work like creative drills and training games.

SWIM TEAM REGISTRATION PROCESS1.) Email registrar@egacgators.com with your child’s name and age to reserve a spot and to schedule a swim evaluation with our head coach. Swimmer(s) are to arrive at the pool ready to swim: swimsuit,

goggles, cap, towel, ...etc. Training groups will be assign by grade level at the start of the school year.

2. ) Fill out our online registration form at. https://egacgators.com/registration-2016/

3. ) Fill out and return the Medical Information and Liability form included in this registration packet.

4. ) Each swimmer is given an 1-week free trial period. Attend as many practices as possible during this free trial week. You will need to bring the following on the first day of your free trial:

• Health and Liability Form• Signed Code of Ethics Form• Registration Checklist

Training groups will be assigned by our head coach and all practice times and locations are posted on our team website (https://egacgators.com). If you decide not to join the team after your one-week trial period, your family deposit will be refunded but the admin fee is non-refundable.

5. ) Once you’ve completed your trial period confirm with the head coach and registrar what yourofficial start date will be. coacheddie@egacgators.com and registrar@egacgators.com

6. ) Register with USA Swimming at (www.swim-smarter.com). Our club code there is SN-EGAC.

Membership TypesThe swim calendar for USA Swimming starts on Sept 1 each year.

Year Round-If you register prior to Sept 1, your registration expires on Dec 31; If you register after Sept 1 your registration expires on Dec 31, of the following year. You’ll be able to compete in all swim meets including Junior Olympics, Far Westerns, Southwest Age Group Regionals, Western Zones, Sectionals and Nationals.

* DO NOT purchase this prior to Sept 1st as you may mistakenly be purchasing a membershipdue to expire Dec 31, 2016. Contact the registrar if you believe you have made an error.

Season I- (vailable 9/1/16) expires Jan 28, 2017This is a great option if you plan on returning to Rec Swimming at the end of January. Not valid for Zone, Sectional and National Meets

Season II- May 3 to Sept 31DO NOT sign up for this one. Not valid for Zone, Sectional and National Meets.

Please notify the team registrar (registrar@egacgators.com )of your completed USA Swimming registration.

7. ) Purchase required equipment for your swimmer. Please consult the coaches on requiredequipment. (May include: Fins, Paddles, Buoy, Snorkel, etc.) Lists of the required equipment by group are located on our website at www.egacgators.com

You can order the equipment through our team store at http://www.swimoutlet.com/egacgatorsPart of the proceeds benefit our swim team when you shop through the EGAC link at swim outlet.

TEAM MEMBERSHIP INFORMATION Being a part of the Swim Team requires the following:

• Payment of monthly dues• Annual registration fees• Swim meet participation costs• Annual volunteer & fundraising commitment

Swimmers and their families must be “members in good standing” in order to attend practices, meets and other EGAC events. Members in good standing are current on all registration fees, adhere to team obligations (dues payment, fundraising and parent volunteer hours) and conform to stated codes of conduct.

Annual Registration FeesNew and returning swimmers are required to pay a EGAC administrative fee and refundable deposit. Deposit is refunded if you do not join the team, but admin fee is non-refundable.

$50 Administrative Fee (includes a team shirt and a team swim cap (For New Swimmers Only)

• New Swimmers (anyone off the team for 60 or more concurrent days)$50 for 1st new swimmer, $25 for additional swimmers in the same family

• Returning Swimmers (anyone off the team for less than 60 concurrent days)$25 for returning swimmers- 1 fee per family

$50 Deposit per Family (refundable)• Fee is refundable if written 30 day notice is given to team the registrar and account

is in good standing and will be sent via bank bill pay after last practice attended.

• Fee will be forfeited if the account has a balance, volunteer/commitment hours areincomplete or 30 day notice was not given.

$25 Quarterly Fundraising Fee (ALL SWIMMERS)This is a non-refundable non-prorated fundraising fee assessed on the first day of the swim quarter.

• Oct 1• Jan 1• April 1• July 1

USA Swimming Membership (paid directly to USA Swimming)• $81.75 for each year round swimmer• $50.75 for each Season I or Season II swimmer

Monthly DuesMonthly dues rates are assessed by the board periodically to ensure that our fee structure is fair and equitable to our swim families and to the team’s well-being. Swimmers will be charged for the full month regardless of time in the water. There will be no prorating of dues.

Members leaving the team during the season must submit a written notice of intent to leave to egac-board@egacgators.com at least 30 days prior to the date of departure in order to avoid being obligated for dues after they have stopped swimming.

Group Monthly Dues Green $90

White $100

Blue $100

Red $110

Black $110

You will receive an invoice for your monthly dues via email. Payments are due by the 1st of the month, grace period until the 5th and are considered late on or after the 6th. If late you will be charged a $10 late fee (per family).

Other then the refundable Family Deposit, all fees are non-refundable and not pro-rated.

We accept cash, check or credit card (online). When paying by cash/check please reference: swim-mer(s) name, group and what the payment is for (dues, registration, parking permit, etc.)

Payments can be paid online, dropped off at the CRC pool (blue lock box in the shed), or mailed to PO Box 580495 Elk Grove, CA 95758. Payments can also be given to a Board member.

Family Discount

A family discount is offered for multiple swimmers in the same family. You will receive $10off the monthly dues for the 2nd swimmer. The 3rd and subsequent swimmer will receive a$20 discount each.

FAMILY COMMITMENTEGAC is a non-profit organization which depends on its members to volunteer to promote unity and to enable the success of EGAC. Volunteering during the swimming calendar year of Aug 31st through July 1st is REQUIRED for all families. It helps keep our dues low, pay the salaries of our wonderful coaches and the operating costs of a swim team.

All EGAC families will be required to fulfill volunteer commitments as long as your swimmersare in the water. All hours in the chart below are per family.

Suggested Volunteer Activities:

• Meet Official

• EGAC Invitational Coordinator/Committee (snack bar, volunteer shifts, etc.)

• Spirit Wear Coordinator

• Fundraising Committee (Dinner on the Go, Dining for Dollars, Garage Sales, etc.)

• Sponsorships/Donations

• Timing Coordinator

• Social Media Coordinator (Twitter, Facebook, Instagram)

• Team Photographer

• Board Member

• Team Activity Coordinator (monthly birthday celebrations, potlucks, offsite activities,

taking attendance at meets...etc.)

• Website Team

• GatorBook Admin

• GatorShop Admin

The EGAC Invitational (home meet) is one of our largest fund raisers of the year, making upwards of $10,000 for the team. It takes every single family’s hard work and best effort to make the meet a suc-cess. We recognize you may have other commitments on weekends when swim meets are scheduled. If you are unable to work your required shifts you must arrange with a EGAC Board member other options at least 30 days in advance. In lieu of working your shifts you also have the option of “buying out.” Non-fulfilled commitments will assess penalties and fees on account.

Description Requirement Buy OUT

Volunteer Hours 1 hour/month $50/hour collected quarterly

EGAC Home Meets 1 shift per day $100/shift

$40/hour if paid ahead

CODE OF ETHICSThe success of the team is not measured only by wins and losses, but more importantly, by the personal growth of each swimmer and the enjoyment provided for the entire family. The Team strives to provide an environment in which each swimmer can improve his/her performance and learn the importance of good sportsmanship. The team also demands a sports environment that is free from drugs, tobacco, and alcohol and their use at sporting events. To help achieve these goals, we ask that you and your swimmers understand and agree to the following Code of Ethics. EGAC reserves the right to discontinue the membership of any family due to noncompliance with these rules and regulations.

Swimmers // I will:• Treat the Coaches and their assistants with respect and follow their directions.• Treat swim meet workers and officials with respect.• Treat other team swimmers and families with respect, regardless of race, sex,

creed or ability.• Treat the pool facilities with care and respect.• Treat competitors with respect and congratulate them after each race, win or lose.• Strive to always give your best, whether at practices or swim meets.

Parents // I will:• Encourage good sportsmanship by demonstrating positive support for all swimmers,

coaches, Board members, and officials during practices and swim meets.•Place the emotional and physical well-being of my child ahead of my personal

desire to win.• Forgive individual actions by coaches with which I/we don’t completely agree, while

focusing on the overall objective of working to help my child(ren) grow up to bestronger, more selfconfident and better adjusted.

• Remember that the sport is for the youth, not the adults.• Encourage my child(ren) to treat other swimmers, coaches, and families with respect

regardless of race, sex, creed or ability and set an example by doing so myself.• Encourage my child(ren) to routinely attend practices and attend swim meets.• Bring my concerns to the coaches or b oard members directly, in a spirit of funda

mental mutual interest, and refrain from fruitless discussions of such concerns withthird parties.

• Participate in volunteer and fundraising activities

Coaches // I will:• Make the best interests of the children in the program the priority in my heart

and mind.• Maintain the delicate state of balance between what is best for the individual

(the swimmer) and the needs of the group (the team).• Communicate honestly, openly, and in a mature manner and to be approachable and

receptive to parents’ and swimmers’ reasonable concerns.• Acknowledge my frailties, imperfections, and my humanity, and within those con

straints, pledge to strive to be consistent and fair in my dealings with team membersand to treat each swimmer according to his/her needs.

athlete Signature Parent Signature

Parent's/guardian's name:

Phone:

Phone:

Email:

Parent's/guardian's name:

Phone:

Phone:

Email:

Alt emergency contact's name:

Phone:

Phone:

Email:

1.

2. In the absence of a parent/guardian, contact:

NAME PHONE

3. I do not choose any of the above and desire the following actions:

Allergies:

Current medications:

Medical Insurance:

Medical Record #:

Elk Grove Aquatics Club Health & Liability FormPlease complete one form per swimmer. Print legibly. We will need this form in case of emergency.

Child's name:

Age:

Date of birth:

Medical conditions:

Physician's Name:

Physician's Phone:

SIGNATURE: PRINTED NAME: DATE:

*A new Emergency Contacts sheet must be submitted annually, and every time information changes.

SIGNATURE: PRINTED NAME: DATE:

I HEREBY ABSOLVE AND HOLD HARMLESS ELK GROVE AQUATICS CLUB, ITS COACHES, BOARD MEMBERS AND PARENT VOLUNTEERS FROM ANY CLAIM FROM DAMAGES WHICH MAY ARISE AS A RESULT OF PARTICIPATION IN SWIM TEAM ACTIVITIES. FURTHERMORE, I HEREBY AUTHORIZE THE

ABOVE NAMED PERSONS TO ACT IN THEIR BEST JUDGEMENT, IN AN EMERGENCY, SHOULD EFFORTS TO REACH ME OR THE ABOVE EMERGENCY

CONTACTS FAIL.

Please indicate action desired in the event of an Emergency. Please check the number of choice you would prefer.

In the event of an accident or other emergency. When a parent is unavailable, I hereby authorize a representative of EGAC to make such arrangements as he/she considers necessary for my child to receive medical or hospital care, including transportation. Under such circumstances,

further I authorize the physician named above to undertake such care and treatment of my child as he/she considers necessary. In the event

said physician is not available at the time, I authorize such care treatment to be performed by any licensed physician or surgeon. The undersigned

hereby agrees to bear any costs incurred as a result of the foregoing:

Registration Acknowledgement Checklist

As a new member this is part of your registration process with EGAC. Please find below a checklist which is a review of team policies that all members are expected to be familiar with. Please review each item on this checklist, acknowledging you understand and will follow each policy.

_____1. USA Swimming registration MUST be current to participate with the team. _____2. Dues MUST be paid by the 10th of each month or a late fee will incur. _____3. Deposit: Refundable only if all commitments, dues, fees and 30 day notice is given. _____4. Swimmer(s) will not be allowed to swim until all dues are paid current. _____5. Swimmers will be charged for a full month, whether the swimmer(s) is in the water for

one day or the entire month. _____6. Thirty (30) written day notice is REQUIRED when you plan to stop swimming. _____7. If there is a balance due, it MUST be paid before a swimmer(s) can return to the team. _____8. All families MUST complete their Family Commitments.

• Volunteer hours- 1 hour per month per family of membership, or 12 hours per swim year

o Buy out ($50/hour if paid quarterly. $40/hour if paid in advance)• EGAC Invitational Shifts- 1 shift per day per family

o Buy out ($100 per shift)• Timing Shifts – 1 shift per day at all meets attended

o Additional timing shifts count towards monthly volunteer hours

_____9. Only 1 discount will apply at a time._____10. All assessed fees and dues are not Pro-Rated.

Documents to turn in: • Swimmer Health & Liability Form• Signed Code of Conduct• Registration Checklist