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Information Environment Manual for Student（PDF version）http://www.iimc.kyoto-u.ac.jp/en/services/ecs/support/tebiki.html
Website of Institute for Information Management and Communication, Kyoto Universityhttp://www.iimc.kyoto-u.ac.jp/en/
2016-2017
Kyoto University Information EnvironmentStart GuidePublished on April 4, 2016 （Ver.2）
Welcome to Kyoto University.We can easily imagine that you are so excited about new life here at the most excellent environment for studies in Japan. Kyoto University provides you with Information Environment to support your activities ranging from studies to student life. This guidebook introduces the important matters in starting using Information Environment, the service added lately, the point to have been changed. We recommend internal students to refer to this guidebook.
2016-2017Kyoto University Information Environment Start GuidePublished on April 4, 2016 （Ver.2）
General Information Counter : （Open from 8:30ー17:15 on weekdays）ICT Support CenterInstitute for Information Management and Communication,Kyoto UniversityAcademic Center for Computing and Media Studies, South Building 1FYoshida-Nihonmatsu machi, Sakyo-ku, Kyoto 606-8501TEL 075-753-7840 FAX 075-753-9001E-MAIL [email protected]
Locations of Open Space Laboratory(OSL) and Satellite Seminar Room(as of April 2016)
Academic Center for Computing and Media Studies,South Building
Open SpaceLaboratory(OSL) East
Open SpaceLaboratory(OSL) West
Entry Hall
OSL Security Desk
EV
Multiple Display
↓ Entry
Contact ofICT SupportCenter
ILAS Building
Yoshida Co-op Shop
Yoshida-South Library
Yoshida-South Campus
Yoshida International House
Baseball Ground
Use of satellite seminar room in each faculty is limited to persons who belong to the faculty. Please contact each faculty for details.
Faculty of Integrated Human studies/Graduate School of Human and and Environmental Studies
●5 1206, 2F, Faculty of Integrated Human Studies Bldg.Faculty/Graduate School of Letters
●6 L312, 3F, Faculty of Letters Main Bldg.Faculty/Graduate School of Education
●7 226, 2F, 420, 4F, Faculty of Education Main Bldg.Faculty/Graduate School of Law
●8 202, 2F, Faculty of Law and Faculty of Economics North Bldg.Faculty/Graduate School of Economics
●9 Information seminar room1, 2, BF, Faculty of Law and Faculty of Economics East Bldg.Faculty/Graduate School of Medicine
●10 Laboratory, 2F, Faculty of Medicine Center for Anatomical Studies●11 Terminal room, 1F, Faculty of Human Health Sciences West Bldg.Faculty/Graduate School of Pharmaceutical Science
●12 Information seminar room, 1F, Faculty of Pharmaceutical Sciences Lecture Bldg.Faculty/Graduate School of Engineering
●13 124, 1F, 230, 2F, Faculty of Engineering Engineering Science Depts Bldg.●14 Information seminar room1, 2, 1F, Faculty of Engineering Bldg. No.3-North WingFaculty/Graduate School of Agriculture
●15 W222, W228, 2F, Faculty of Agriculture Main Bldg.Faculty/Graduate School of Science
●16 208, 210, 2F, Faculty of Science Bldg. No.6-South WingAcademic Center for Computing and Media Studies (ACCMS)
●17 203, 204, 2F, 303, 3F, ACCMS, South Bldg.
●5 -●17 Locations of Satellite Seminar Room
Yoshida Campus●1 3F, Kyoto University Library
●2 2F, Yoshida-South Library
●3 1F, Academic Center for Computing and Media Studies(ACCMS), South Bldg.
●4 2F, ACCMS, North Bldg.
Katsura Campus ・ E-study room, 3F, Funai Center
●1 -●4 Locations of OSL
Yoshida Campus
Imadegawa St.
Higashi-Ichijo St.
Konoe St.
Kasugakami St.
Higashioji St.
Kawabata St.
Yoshida-South Campus
Faculty of Medicine Campus
Main Campus
North Campus
West Campus
University Hospital, West Campus
University Hospital, East Campus
Faculty of Pharmaceutical Science Campus
●5
●6●7 ●8 ●9
●10
●11
●12
●13
●14
●15
●16
●17
●1
●2
●3
●4
Please check the latest information in the IIMC website.
Accounts for students ECS-IDUse of IT systems and services provided
by IIMC, Library, Schools and Graduate Schools
Use as a member's cardfor the Kyoto University Co-opand use as electronic money(for Co-op members only)
IC Student IDIdentification at Facilities,certification issuing machines
and so on
KUINS (Kyoto University Integrated Network System)Network connection for information terminal （e.g. PCs, Smart Phones）
Wired（via Information Socket） Wireless（via Wi-Fi Access Point）KUINS Air, eduroam and so on
VPN Connection ServicePPTP Connection and so on
Graduate students are subject to use the super computer system for research. The exclusive account will be required for use.
MyKULINEManage your reservation for books and order citations
・・・・・Major systems you use often
Liberal Arts Syllabus Information System
KULASISStudent Information System for syllabi, course registrations, grades & skip-class info
Kyoto University Digital Archive System
PeekSearch for materials collected through processes of education and research
Other Systems Provided by Home Schools and Graduate Schools
Kyoto University Mail for Student
KUMOIAll-university Mail for each student
Learning Support Service PandAClass support system for content delivery,
assignments and assessments
Kyoto UniversityLibraries e-resources
E-Journals, E-Books and Databases
Common Portalfor All StudentsCommon window
for various IT systems & services
e-Learning Training SystemTake e-Learning
compliance training courses
Gakunin-FederatedMoodle Site
Take Information Security e-Learning
Kyoto University Book Search KULINESearch for books, magazines,journal papers, rare materials,dissertations and so on
The Student Account (a.k.a. ECS-ID) is an account to identify you at Kyoto University similar to IC Student ID provided by Kyoto University. By using this ECS-ID, you can use IT Systems and Services provided by IIMC, Library, Schools and Graduate Schools. Entering your ECS-ID and Password identifies you. Besides, as for your IC Student ID, you can use not only as a physical identification but also as a digital identification to use for the entrance at facilities and for certification issuing machines.
Account and IC Card for Identification
Kyoto University has been providing various IT Systems and Services to support daily activities in wide variety of disciplines as a comprehensive university. You could feel that the environment
is something like jangle where diverse creatures and plants are living. Please enjoy the environment with curious and wonder.
The Use of IT System・Services on-Campus
Use of Campus NetworkKyoto University has the Campus Network, KUINS, connected to not only main three campuses (Yoshida, Katsura and Uji) but also almost all facilities and small offices distributed from Hokkaido to Yakushima island in Japan. The KUINS enables us to communicate internally within campuses and also externally through the Internet.
You can hook up to KUINS by using wired connection via information sockets located at each room and also by using wireless connection via Wi-Fi access points equipped with the entire campus. In addition to them, you can use various services restricted to on-campus use by using VPN connections from outside campus.
Use of PC on-campusThe PCs equipped by Kyoto University are available in Open Space Laboratory (OSL), Satellite seminar room, CALL classroom, and Library.(ECS-ID will be required in using PC).The area to use carry-on PC is prepared in OSL and in library.
Also, you can purchase the general academic license or blanket license for Kyoto University and personal software etc. The various inquiries concerning PC (including carry-on PC) are accepted in ICT Support Center.
Open Space Laboratory (OSL)PC terminals for self-learning
Placed at ACCMS, Kyoto University Library, Yoshida-South Library and Funai Center in Katsura Campus
Placed at ACCMS etc. in Yoshida-South Campus
ICT SupportCenter
(ACCMS, South Bldg. 1F)
General informationcounter, IT helpdesk
The Place for Self-Instructionwith Carry-on PC
CALL ClassroomsComputer-aidedlanguage learningsystem for classes
CALL Terminals
Satellite Seminar RoomPC terminal roomsfor classes
Placed at each faculty
PC terminalsand Software
Printing Service
PC terminalsand Software
Printing Service
CALL Terminals for
Self Learning
・Each university cafeteria・Learning commons, University Library・Next to the entrance 1F, ACCMS, South Bldg.・Wa-on, Graduate school of Human and Environmental Studies Bldg.And more
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On-campusFacilities and Equipments
On-campusIT Systems & Services
e-LearningTraining System
Gakunin-federatedMoodle Site
Common Portalfor All Students KUMOI KULASIS
PeekPandA
VPN Connection via the Internet
At Home
The Internet
Campus Network（KUINS）
OSL, Satellite seminar room,CALL classrooms etc.
Information Environment at Kyoto University
Example of Daily Schedule of Kyoto University Student
Conceptual View for Kyoto University Information Environment
Student A(Undergraduates)
07:00
08:00
09:00
10:00
11:00
12:00
13:00
14:00
15:00
16:00
17:00
18:00
19:00
20:00
21:00
22:00
23:00
24:00
07:00
08:00
09:00
10:00
11:00
12:00
13:00
14:00
15:00
16:00
17:00
18:00
19:00
20:00
21:00
22:00
23:00
24:00
Waking up / Having breakfast
Writing papers with a carry-on PC / Borrowing some documents from the University Library
Going home / Writing papers
Taking a bath / Going to bed
Taking a class in lecture room(1st)
Taking a class in lecture room(2nd)
Taking a class in Satellite seminar room(4th)
Taking a class in CALL classroom(3rd)
Club activities
Common Portal for All StudentsCommon Portal for All Students
Preparation for classes / Submitting papers PandA
Having dinner at the university cafeteria with club members
Student B(Graduates)
Contacting friends in LINE / Having lunch together at the university cafeteria
Checking the academic information and emails with smartphone / Going to school
Waking up / Having breakfast
Spending times in the University Library after the seminar / Borrowing some documents
Experiments in laboratory, Collecting and analyzing some data, Writing thesis etc
Surveying the literature from E-Journals
Taking a bath / Going to bed
Going home
Taking a class in lecture room(2nd)
Doing research at laboratory
Research seminar(It will be held at Learning Commons in the University Library today) / Connecting a carry-on PC to the Internet
Supercomputer System
Kyoto University Libraries e-resources
Having dinner with some members from the laboratory at the university cafeteria
Having lunch at the university cafeteria / Checking emails with smartphone
Checking the academic information and emailswith smartphone / Going to school
Logging in with ECS-IDLogging in with ECS-ID
Using the lending service of library with IC Student ID card
Logging in with ECS-ID
Logging in with ECS-ID
Using the lending service of librarywith IC Student ID card
Connecting to KUINSvia VPN Connection Service
Connecting to KUINS-Air
Connecting to KUINS
Connecting to KUINS-Air
Connecting to KUINS-Air
Connecting to KUINS
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Kyoto University's Network and Security
Kyoto University's all campus network is called KUINS (Kyoto University Integrated information Network System) and covers not only Yoshida, Uji and Katsura campuses but also more than 100 small research labs, satellite offices scattered all over Japan.
KUINS is used for internal communications and to access the Internet. The Internet connectivity is realized by 100Gbps line to SINET, the academic network to serve Japanese universities and research institutions.
Kyoto University's Network
KUINS network consists of two logically different networks mainly for security reasons.One is called KUINS-II, in which global IP addresses are assigned to connected computers (most of them are servers). And one of the main uses of this network is to transmit Web pages by Web servers.The other is called KUINS-III and is used to connect PCs and printers through information sockets or mobile terminals through access
points. In this network private IP addresses are assigned, which is only valid within the local network. Although you cannot go to the Internet directly from within this network, Proxy or NAT servers provide the connectivity.In almost all laboratories and offices all the necessary procedures are done by lab staff. So if you connect your PC and mobile devices to the Internet, you can use KUINS-III.
KUINS-II and KUINS-III
Every room in all buildings within Kyoto University's campuses is equipped with “information sockets” and the only necessary action to use KUINS is to connect LAN cable to this socket. There are two types of information sockets, yellow and green, and they are used to connect to KUINS-II and KUINS-III explained below.Also, almost all buildings are covered by wireless LAN. There are about 2,000 access points (APs) in Kyoto University. We have started three year's expansion plan from 2014 to replace old APs and to install new APs. By the end of 2016, all buildings will be covered by the latest 802.11ac compliant APs. Each AP, except some minor differences, broadcasts the following SSIDs:
・KUINS-Air (after ECS-ID or SPS-ID authentication, connect to KUINS-III)
・eduroam(connect to the Internet by Eduroam account given to university members)
・ISP's Wi-Fi services(If you have au, NTTdocomo or Softbank accounts, you can connect to Wi2_club, 0000docomo or mobilepoint2 respectively)
Wired LAN and Wireless LAN
※ This mark indicates wireless AP.Available in Libraries and halls etc. on campus.
Schimatic picture of KUINS (as of April 2016)
The extent of KUINS Network （ ・・・ Bases in Japan）
100-110Gbps Ethernet10-20Gbps Ethernet1-10Gbps EthernetOther
Servers
Tatebayashi Data Center
Disaster Prevention Research Institute Ujigawa Open Laboratory, Research Institute for Sustainable Humanosphere Shigaraki MU observatory
Faculty of MedicineCampus
North Campus
センタールータMain CampusNorth
Faculty of PharmaceuticalScient Campus,
University Hospital CampusWestUniversity
Hospital CampusEast
Yoshida-SouthCampus
Main CampusSouth
Uji Campus
Katsura Campus
Data CenterSwitch
Faculty of Agriculture Experimental Farm, Observatories of Disaster Prevention Research Institute, Experimental stations of Field Science Education and Research Center, Wildlife Research Center Kumamoto Sanctuary, and other observatories (total 70)
IntrusionDetectionSystem
Primate Research Institute (Inuyama city)
Tokyo office, Hida Astronomical Observatory, Disaster Prevention Research Institute Research Center for Earthquake Prediction, etc. (total 8)
SINET5
FirewallRouter
Research Reactor Institute (Kumatori town)
Center for Ecological Research (Ohtsu city)
Enlarged View
FloorSwitch
Wireless LANAccess Points
CampusSwitch
InformationSockets
BuildingSwitch
Wired LAN
Through information sockets
Wireless LAN
Through wireless LAN AP ※
ISP's Wi-Fi services
eduroam
KUINS-Air
03
IDS does not guarantee 100% security of our university network. Although the Internet is a very useful tool, if you lack necessary precautions, you may get involved in unexpected security incidents. Moreover one person's careless mistake may cause disastrous whole university security incidents. That is typical in the Internet. Therefore, your precaution is the most important
shield against attacks.Particularly an attached file of an e-mail or a suspicious Web site is very common place where malware hides itself. So you must make your eyes wide open and use e-mail and Web carefully. Also updating anti-virus software, OS (operating system) and applications is a must for everyone.
University-Wide Security Depends on Your Shoulder
Kyoto University has detailed information security policies installed to assure the information security. Information security policies consist of “Basic Policy” and “Regulations” and some implementation regulations are laid down based on these. You can consult them below. http://www.iimc.kyoto-u.ac.jp/en/services/ismo/use/regulation.htmlPeople often view security policies as cumbersome and these rules restrict free actions. But it is not. If you follow these rules,
you are safer and be protected from annoying security incidents. These policies include guidelines for making strong passwords and for installing wireless LAN access points, so please have a look.If you have something to report, questions or request for consultation, please go first to each faculty's or graduate school ' s secur i ty desk or the Informat ion Secur i ty Management Office of IIMC. (Use a Quick Guide for contact info!).
Information Security Policy Protects You
Be careful !P2P file exchange software is Banned in Kyoto UniversityForeign students may ask why P2P software is banned in Kyoto University. There are good reasons. Many years ago, P2P software such as Winny was popular in Japan. But the main problem with P2P software at that time was that they encouraged distribution of illegal copy of music and video. Because P2P software has a function to share a file by general public, they are easily used for pirate copy distribution. If a student gets involved into this activity, irrespective of knowing or not knowing, he may be accused of criminal penalty.
In a bad case, he may be ordered deportation. Another reason is that files shared by P2P software are often contains malware and the chances to be affected by or to affect others by those malware increase if you use P2P software. Thus Kyoto University banned P2P software use in KUINS except for a special research purposes. Example of banned P2P software includes: BitTorrent, Winny, Xunlei, Edonkey, Share and WinMX.
To Obtain Illegal Copy of Software is CriminalDo not hold of an illegal copy of software. Do not use it on your PC or mobile terminal. Follow this principle not only within the University, but also on your personal devices as well. If your use
of illegal copy is found, you may be claimed damages. Or in worst case, you may be fined or sentenced imprisonment.
Use SNS with Care and ModerationSNS, such as Facebook, Twitter and LINE, becomes indispensable communication tool today. But if you use them without considering the effects of what you post, you may be caught in a trouble. SNS is not strictly closed to your intimate friends, and your post may propagate to general public. Particularly important is not to slander others and not to propagate personal information by posting a photo. You may be sued for libel or defamation and fined.
Monitoring Network SecurityKyoto University's network KUINS has an IDS (Intrusion Detection System) and it monitors all the communication coming-in and going-out, 24 hours a day, 7 days a week. If it finds out malware related suspicious communication, we will request a
security confirmation to a person responsible for the targeted machine. We do these requests day by day. Our security confirmation activities occur once in one or two days, which depends on the state of discovering the vulnerability though.
Management of Password in Using Information EnvironmentThe use of Information Environment and password always go together. Password is like a key of your house or your room. Make your password right and strong and keep it secret to others. It is not so difficult to create a strong password. Just combine various characters
(uppercase and lowercase alphabets, numerals and symbols) and make it long (at least 8 characters long). Avoid to use easy words you can find in an ordinary dictionary. Remember how you created your password so that you can re-create one when you forget it.
It is possible to connect to the KUINS (KUINS-III) from outside campus like your home and other universities, or when you are on your business trip (including abroad) by using VPN (Virtual Private Network). After the connection, one can browse Web pages available only within our university, and one can also use various university services. There are several VPN services, but most popular one is “PPTP Service”. PPTP is available on Windows PC, Mac, iPhone and Android terminals. You can directly access your lab's machines (printer, servers etc.) by using “PPTP Fixed VLAN Connection Service”. For other VPN services and how to use them, see the following page:http://www.iimc.kyoto-u.ac.jp/en/services/kuins/vpn/
VPN Services to Connect to KUINS from Outside Campus
On-campus
On-campus Information Systems & Services
Off-campus
The Internet
Virtual dedicated network (VPN services)
Possible to browse on-campus only Web contents
Possible to browse on-campus only Web contents
Impossible to browse on-campus only Web contents
KUINS
04
“Princess Rinrin”“Rules on the Use of Information Systems and Information Security”
Take Information Security e-Learning
Log in Gakunin-federated Moodle Siteby using ECS-ID
You must complete taking this e-Learning course by the end of this month.Please follow the instruction described in Information Security e-Learning Instruction page at the IIMC Web site.You can take the course at OSL, Satellite seminar room and at home.
You can access to the Web site through Gakunin-federated Authentication（Using Shibboleth）.You cannot log in the Web site before you have completed your ECS-ID activation process and your ECS-ID and Password has been available.
Access to the instruction pagehttp://www.iimc.kyoto-u.ac.jp/en/services/
ismo/e-Learning/Capital only here
Take Information Security e-LearningMaterial 1 “Rules on the Use of Information Systems and Information Security”Material 2 “Princess Rinrin”
Completed
Take Tests
It is required for you to learn two materials “Rules on the Use of Information Systems and Information Security” and “Princess Rinrin”.
You must take tests after learning both materials.Or you are not considered as completed.
〈Information Security e-Learning Materials〉“Rules on the Use of Information Systems and Information Security”The material is about Information Security to learn the policy of Information Security at Kyoto University and to use safely and appropriately Information Environment at Kyoto University, which supports both in Japanese and English.
“Princess Rinrin”（Learn with Princess Rin Rin: Cyberethics）The material in terms of Information Ethics is provided by National Institute for Informatics, which supports in Japanese, English, Chinese, and in Korean.
Within a month
The Things to be Done After Guidance
You are required to learn and complete the basic program in terms of Information Security using e-Learning to use Information Environment safely and effectively. You must take the course.
Be sure to take e-Learning courses on Information Security, or you might not be allowed to use the various information services with ECS-ID.
Please Take Information Security e-Learning Immediately!
05
Kyoto University Mail for Student KUMOI
Liberal Arts Syllabus Information System KULASIS
Gakunin-Federated Moodle Site
Learning Support Service PandA
Kyoto University Digital Archive System Peek
e-Learning Training System
Kyoto University Libraries e-resources
Kyoto University Book Search KULINE MyKULINE
Common Portal for All Studentshttps://student.iimc.kyoto-u.ac.jp/
Kyodai Rakuraku Setting Tool for iOS/Mac OSXI IMC in Kyoto University provides Kyodai Rake-raku setting tool, to perform the setting of all-university mail(KUMOI), VPN(KUINS-PPTP), Wi-Fi(KUINS-Air) al l together/Mac OSX component profile. In using Kyodai Rake-raku
setting tool in smart phone or tablet installed iOS or Mac OSX by Apple Inc, and MacBook etc, the setting to read all-university mail, the setting of KUINS-Air and PPTP connection setting will be performed automatically.
Kyodai Rakuraku Setting Toolhttps://www.rd.iimc.kyoto-u.ac.jp/apps/kyodairaku2/index-ecs.html
Good news to Apple users !
〈Mail Forwarding〉You can forward your messages to your another mail addresses you use usually such as your mail address of mobile phone or your Internet Service Provider, through “Change settings for student account” pageKyoto University Student Account Management https://ecs.iimc.kyoto-u.ac.jp
should be “[email protected]”in case that your ECS-ID is “a00XXXY”
Receiving Settings
Sending Settings
Server Name：outlook.office365.comUser Name：[email protected]：Your ECS-ID's passwordIMAP4 available （SSL mandatory：993 port）POP3 available （SSL mandatory：995 port）
Server Name：smtp.office365.comAuth Account：[email protected]：Your ECS-ID's passwordSMTP AUTH available (TLS mandatory：587 port)
〈Method of Use Mail Software〉In the case of using PC Mail Software to read and write messages, please use the following settings for your mail account.
The inbox size is 50GB. Please delete needless messages appropriately. Or you cannot receive messages when exceeding the limit.You can log in to All-University mail in the following way as well as to log in to Common Portal for All Students.
You can confirm your Zengaku Mail for Student's address on the “Change settings for Student Account” page on the following URL.
Kyoto University Student Account Management https://ecs.iimc.kyoto-u.ac.jp
Kyoto University sends important notice to users and urgent notice to all-university mail address. Please be sure to check mails once a day every day. You can access all-university mail in logging in to portal. You can access to various system as well as all-university mail from portal and Single Sign On, which you can access without entering password more
than once, is also available. (That's why the management of password is important.) We recommend you to set the mail address as a forwarding address which you usually use such as smart phone or mobile address in case you don't access to all-university mail. The common portal of all the students to access is useful Kyodai Jungle.
Please be sure to check mails every day !
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