2016-17 Budget Review Superintendents’ Advisory Council

March 2, 2016

Administrative and Management Services

5% Adult Education

2%

Conference Center Services

1%

Nonpublic School Services

6%

Education Improvement Services

6%

Early Learners 15%

Special Education Classroom Services

21%

Itinerant Solutions 12%

Pass-thru Funds Administration Services

11%

Statewide Initiatives 14%

Regional Technology Solutions

7%

Strategic Business Units

(Spring Cycle)

TIMELINE FOR PDE BUDGET SUBMISSION • Budget must be submitted to the state by May 1st

• Weighted votes of all Boards must be included with the Budget

SCHOOL CODE • Core Program of Services outlined in School Code:

i. curriculum development and instructional improvement services; ii. educational planning services; iii. instructional materials services (IMS); iv. continuing professional education services; v. pupil personnel services; vi. state and federal agency liaison services; and vii. management services

• IMS District contributions per the formula outlined in School Code

Budgets on Fall Cycle

IU13 Board of Directors approves all IU Budgets

Fall Budget Cycle (February/March) • Core Program of Services • Instructional Media Services

Spring Budget Cycle (May/June)

• 11 Strategic Business Units • 2 Support Services Units

Monthly

• Grants (newly awarded and revised) • New programs

Budget Approval Process

Fall Budget Cycle is also approved by your local Board (March/April)

• Core Program of Services • Instructional Media Services

Budget Approval Process

No Membership Fee!

Budget Highlights and Assumptions

• Assumed a 2.5% increase for Act 93 salaries

• Assumed a 2.5% increase for support staff salaries.

• PSERS rate as published on PDE’s website – 15% increase

• Use of retirement stabilization funds at 1% of salaries

• Medical pseudo rates reflect a 5% increase

• Dental pseudo rates reflect a 21% decrease

• Organizational Leadership

• Board and Community Relations

• Curriculum and Instruction Services

• School Improvement Services

• Legislative Liaison

• Professional Development

Core Program of Services

0%

Core Program of Services 2016-2017 BUDGET

No assessment to school districts

Funded by: • Indirect revenue derived from administering federal, state, and local programs • S.S. and PSERS reimbursement

Instructional Media Services (IMS) Budget

Pam McCartney Director of Instructional Service

• Monthly Tech Media Integrator Meetings Format • District Shares

• Highlight instructional technology programs/initiatives • Professional Development

• Microsoft Office 356 / Class Binder Workshop • Google Apps including Chrome Extensions Workshop • Code Workshop • Coaching and Leadership Workshop • Common Sense Media Digital Literacy Workshop

• Open Spaces Sessions • Topics to foster collaboration among districts

IMS Updated Services

• Discovery Education • LDAP or Google SSO finalized • School usernames and passwords used, eliminating need for

additional account credentials • DE creation tools can be used to develop multimedia projects • New content is added every year • Offering Professional Development in the form of a Literacy

Academy

IMS Updated Services

• StarLabs • Updates 2 of our 4 Starlab Portable Planetariums • 1 is now available with accessibility “ease of entrance”

options • Replaced some cylinders to updated models • New Google Sign Out System for use • Added new digital accompanying curriculum k-12

IMS Updated Services

• OverDrive Expansion • Audio Books were added to the collection • Renewed metered titles • District received a $500 stipend to continue to grow

their own district wide collection • Piloting full class sets of simultaneous checkouts of

popular literary works

IMS Updated Services

• Ongoing professional development includes: • Onsite training during district in-services • IMS workshops offered each summer, fall, and spring

IMS blog continues to increase awareness of IMS events as well as tech integration tips

• IMS YouTube channel to display introductory and training video tutorials of IMS tools and use

IMS Updated Services

Instructional Media Services Category

2014-15 Actual

2015-16 Budget

2015-16 Projected

2016-17 Budget

Net Change

% Change

Salaries $227,088 $222,977 $235,665 $8,577 3.78% Benefits 111,694 132,679 128,806 149,435 16756 12.63% Prof. & Tech. Services 30,406 23,127 23,638 23,101 (26) -.11% Property Services 24,084 23,159 23,602 24,940 1,781 7.69% Purchased Services 17,953 24,681 21,681 13,029 (11,652) -47.21% Supplies 266,566 310,382 274,709 295,008 (15,374) -4.95% Equipment 16,550 16,000 21,000 16,000 0 0% Other Objects 51,900 58,434 54,985 58,372 (62) -.01% Total Expenditures $722,232 $815,550 $771,398 $815,550 $0 District Contributions 639,215 639,215 639,215 639,215 0 0% Local Revenues $193,060 $138,308 $225,320 $132,337 ($5,971) -.04% State Reimbursement S.S. and Retirement 28,866 38,027 37,294 43,998 5,971 15.70% Total Revenues $861,141 $815,550 $901,829 $815,550 $0 Act./Ant. Carryover $138,909 $63,787 $130,431 $51,292

0%

Instructional Media Services (IMS) 2015-16 BUDGET

District Contributions 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17

$639,215 $639,215 $639,215 $639,215 $639,215 $639,215 $639,215

• Contributions are based on the formula outlined in school code. • Use of carryover funds remaining from vacant position

Estimated Estimated*District 2015-2016 2016-2017

Annville-Cleona $10,876.56 $10,876.56Cocalico 24,415.82 24,415.82Columbia Borough 5,430.51 5,430.51Conestoga Valley 43,669.05 43,669.05Cornwall-Lebanon 36,887.65 36,887.65Donegal 18,786.56 18,786.56Eastern Lancaster County 34,967.80 34,967.80Eastern Lebanon County 21,566.42 21,566.42Elizabethtown Area 25,056.23 25,056.23Ephrata Area 30,645.39 30,645.39Hempfield 58,443.10 58,443.10Lampeter-Strasburg 26,561.63 26,561.63School District of Lancaster 44,077.09 44,077.09Lebanon 10,863.01 10,863.01Manheim Central 27,665.36 27,665.36Manheim Township 50,442.11 50,442.11Northern Lebanon 19,217.20 19,217.20Palmyra Area 24,159.80 24,159.80Penn Manor 39,193.85 39,193.85Pequea Valley 21,420.26 21,420.26Solanco 32,054.49 32,054.49Warwick 32,815.11 32,815.11

TOTAL $639,215.00 $639,215.00

Formula for IMS Contributions:1. IMS less state allocation and other resources ÷ by total weight factors = VALUE PER WEIGHT factor.2. Weight factor per district calculated by subtracting the district aid ratio from 1.00 times the district WADM.3. Weight factor per district times the value (calculated in #1 above) equals the withholding.4. District share of IMS Budget is withheld from basic subsidy in December.

2016-2017 Instructional Media Services BudgetEstimated District Contributions

*The actual amount payable for 2016-17 will be provided by PDE after the entire processing cycle for the 2014-15 membership data has been completed.

February Board Work Session and First Reading March Presentation to Superintendents and approval by

IU 13 Board of School Directors March/April Budget approval by local school boards May 1st Budget submission due to Pennsylvania

Department of Education

Budget Adoption Process Established by School Code and IU 13 Board Policy

Questions