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2016-17 Annual Report

LUTHER CREST

BIBLE CAMP

ASSOCIATION

Saturday October 14, 2017 at 9:30 am

Luther Crest Bible Camp

8231 County Road 11 NE, Alexandria, MN 56308

www.luthercrest.org www.facebook.com/luthercrest

@luthercrest 320-846-2431

Luther Crest’s Mission Statement:

To inspire faith, stewardship and community in God’s creation

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People of the Luther Crest Bible Camp Association, you are a part of a great network of believers, engaged in making certain that Christ is known in our communities and around the world. As we learned in 2017, the Holy Spirit is the LIVING WATER that continues to flow in and through us for the good work we do in the name of Christ!

Luther Crest is a mission of Christ in West Central Minnesota.

Luther Crest is guided by a Philosophy of being, Passionate, Authentic and Accomodating in all that we do.

Luther Crest engages in a vision of for everyone to know the love of Christ.

Luther Crest is purposeful in strengthening the faith of all people, equipping the with spiritual armor, and inspiring each person with new courage, and living as stewards in God’s creation and community.

Luther Crest mission we share with you today is to inspire faith, stewardship and community in God’s Creation.

Through our shared values including Faith Formation, Community and Acceptance we build relationships for all ages.

We are thankful for all of the support through your prayers, gifts, time spent and encouragement! As we move forward into the coming year, be ready and willing as you are invited to build a deeper relationship with Luther Crest.

God’s Peace to you! David Holtz, Executive Director Greg Tvrdik, Board President

Highlights from 2016-17 1210 Guests On Site 1270 Guests Off Site Day Camps 27 Off Site Day Camp Locations New Dining Hall—Chapel—Cabins—Green Space 5407 people worshiped at Calvary at the Lake Summer 2017 Successful Audit for 2016-17 Financials Over 60 summer staff led our summer ministries—highest in our history Welcomed 4 new year round staff to Luther Crest Board and Staff engaged in strategy planning and Strength Finders Training Supplied ministry support to Pilgrim Point Camp Closed on two pieces of land adjacent to our Lake Shore, MN property Successful special event planning at the Golf Scramble, Holiday Bake Sale and Marketplace

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Opening Devotions

Ministry Meeting

Called to Order

Adopt Agenda

Review & Approve 2015-16 Minutes

Review and Approve Mission through Ministry Plan for 2015-16 Reports

Highlights including Financials, Operations and Capital Campaign

Review and Approve Mission through Ministry Plan for 2016-17

2017-18 Budget

Highlights/Projects/Plans

2017-18 Board of Directors

Installation

Prepare the Way—The Final Call

Announcements

News from the Board

Celebrations

Events

Adjournment

Summer 2017 Staff

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Minutes from October 11, 2015

Luther Crest - Annual Meeting Minutes October 8th, 2016

Opening Devotions - Maddie

Celebration of Summer 2016 (A Year of Celebration)”Homecoming” the many places we call home (LCBC, What is it that

make this place feel like home? Place of Growth, Supportive, Surrounded by caring People, and the Presence of God) John 14:23 –

Maddie and Video

Ministry Meeting

President called meeting to order

A motion made to adopt the agenda, and a seconded, are there any additional items, no additional items MSC

Review & Approve 2014-15 Minutes – a motion made to approve the minutes, MSC

Review and Approve Mission through Ministry Plan for 2015-16 Reports

Highlights – Dave Holtz

A Celebratory year: Dynamic Program life and expansion/development of Cabins. Continuing to make LCBC a

place of retreat and spiritual renewal. LCBC always to be a place of Welcome. (Where we can be family

together) New ventures in the development of WITS Summer Wednesday Worship (Live out Love) and

continuation of Sundays at the lake with Calvary Lutheran. LCBC has a great team of people (Staff). Dale

retiring after 40 year (giving blood, sweat and tears) we give special thanks. We are thankful and blessed by

our network of people and developing more opportunities to reach out and serve.

Financials – 15-16 located on pg. 5 of 2016 Annual report. Various generous gifts moving to invest in the life of

LCBC. A motion to approve this past year’s financial report, seconded and discussion…. MSC

Prepare the Way Campaign recap and shout out with the Capital campaign going well 1.1 Million in pledges in

the Prepare the Way. Special thanks (shout out) Calvary Lutheran, First Lutheran, Atonement, Bethesda, and Cavalry in

Perham. Capital Campaign resources (flyers, bulletin inserts, etc.) Are being sold off to continue to spread the word in

home and community with the money raised goes back to the capital campaign fund.

The momentum needed for the Prepare the Way was the Mission Builders, they had heart and skill needed to move

forward. Cabin Build explained by Allan Ost of Mission builders, who tracked the hours of labor: 2691 hours, 3

volunteers fulltime summer (volunteers support 2322.5 Hours) Mission Builders came to do the job and get the project

off the ground. The mission builders will miss being here at Luther crest.

Review and Approve Mission through Ministry Plan for 2016-17

PTW 2.0 – The Next Phase – Cabin completion looking to what is next. The board of directors is bringing a motion

and second, to establish Phase 2 of Prepare the Way, including renovating the Chapel with a budget of

$125,000 and to expand the dining hall with a budget of $270,000. Motion on the floor at this point made by

the board…Motion made onto the floor at Annual Meeting for PTW 2.0

We continue to move mountains and mission builders continue to push us to be the best facilities possible

for people. One: the chapel renovation is not changing the structure of chapel but to update. Glacial

Ridge Conference is willing to raise the dollars to help revote the chapel.

We received a generous gift from an amazing woman; in the 70s she became a person to make sure kids

came to camp during confirmation. Around 180,000 leaving about 90,000 to go to still be raised to

complete projects.

An establishment of a design team for the chapel and dining hall, need to be in place. The hiring of a

development director to keep the momentum on going, among the congregations. There were no other

questions. Moving on investing now with current buildings and PTW 2.0… MSC

2016-17 Budget - The board of directors is bringing a motion and second, to establish the financial ministry plan

for 2016-17…

Found on pg. 18 of annual report. Camper fees remain the same

Call for vote…to establish…no discussion. MSC

2016-17 Board of Directors

Motion made to recognize board members and approve list of board members for the 2016-17 fiscal year

Governance committee – pg. 9 of Annual Report

Call for vote no discussion MSC and Installation with Dee Peshek

Adjournment motion made… MSC

Announcements – Call Up Dave

Celebrations of the Mission Builders and Dale Anderson’s 40 Years

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Pledges (1 & 2) $ 166,400

Contributions (1 & 2) $ 451,000 PG 732,600 G

Total Revenues $ 1,350,000

Support $ 45,000

Staff $ 263,000

Consulting $ 128,000

Construction $ 1,350,000

Total Exp $ 1,786,000

2.0

The Final Call

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Revenues

Summer Camp Fees $ 516,185

Annual Fund $ 616,700

Retreats $ 299,500

Other Income $ 146,500

Canteen and Store Sales $ 20,000

Total Income $ 1,598,885

Expenses

Cost of Canteen/ Store Purchase $ 14,500

Salaries 439,761$

Benefits 50,521$

Seasonal Staff 221,040$

Payroll Taxes 59,548$

Food Purchase 136,000$

Insurance 60,000$

Utilities 86,560$

Office Expense 70,195$

Promotion & Fund Raising Expense 57,900$

Program Expense 158,670$

Repairs, Grounds & Laundry 44,200$

Vehicle & Travel Expenses 24,500$

Interest Account 14,000$

Debt Service $ 20,000

Depreciation $ 82,000

Total Expenses $ 1,539,394

Profit / (Loss) $ 59,491

Fiscal Ministry Plan for 2017-18

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David Holtz, Executive Director (Since 2008) Jody Johnson, Site Director (Since 1997) Troy Olson, Ministry Associate (2012-2017) - Ottertail Area Churches Renae Rush, Office Manager (Since 2015) Maddie Gray, Program Director (Since 2015) Bonnie Praska, Food Service Manager (Since 1992) Sue Jahnke, Hospitality Manager (Since 2004) Dale Anderson, Property Manager (1976-2016) Josh Anderson, Assistant Property Manager (Since 2012)

Kelsey Degerman, Ministry Associate (2015-2016) - Grace, Bandon and Faith , Evansville Luke Monke-Lundberg, Program Associate (2015-2017) Dayna Weltzin, Development Director (Since 2016) Diana Kempenich, Ministry Associate (Since 2017) - First Lutheran in Little Falls Tyler Wright, Ministry Associate (Since 2017) - First Lu-theran in Sauk Centre

Board of Directors Information

Name/Church/City Board Term Completes

Merilee Bergerson, Alexandria, MN October 2018

Justin Fenger, Alexandria, MN October 2018

Mike Carlson, Sauk Centre, MN October 2018

Greg Tvrdik, Alexandria, MN October 2018

Barb Barsness, Farwell, MN October 2019

Natalie Hanson, Elbow Lake, MN October 2019

Katie Christenson, Alexandria, MN October 2019

Dell Sanderson, Morris, MN October 2019

Ali Haugerud, Fergus Falls, MN October 2020

Rich Fitzer, Osakis, MN October 2020

John Smith, Alexandria, MN October 2020

Jana Johnson, Sauk Rapids, MN October 2020

Installation of our Board of Directors

P- In Holy Baptism our Lord Jesus Christ liberated you from sin and death and made you members of his Church. Through Word and Sacrament you have been nurtured in faith. I ask you together with all who are here gathered, to confess the faith of the Church, the faith in which we are baptized.

P- On behalf of your sisters and brothers in Christ, I ask you: Are you ready to accept and faithfully carry out the duties and responsibilities of being a member of the Luther Crest Bible Camp Association Board of Directors which you have been elected?

YES BY THE HELP OF GOD

P- People of God, I ask you: Will you support these, your elected leaders, and will you share in the mutual ministry that Christ has given to all who are baptized? Will you accept the duties and responsibilities as Luther Crest Bible Camp Association delegates to your home congregations and communities?

YES BY THE HELP OF GOD

P- I now declare you installed as the Luther Crest Bible Camp Association Board of Directors. God bless you with his Holy Spirit, that you may prove faithful servants of Christ.

AMEN!

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Welcome to our Winter Youth Events! It’s time to start thinking about Winter Youth Retreats! Mark

your calendars because this February we’ll be exploring our Foundation Formation in Christ! We’ll talk about

what it means to be founded and formed in Christ. We can’t wait to drink hot cocoa, worship in our renovated

(and heated!) chapel, make snow-forts, play broomball, bond in community, and ice-skate into the Word!

Register at luthercrest.org!

3-6 Graders!

Join us on February 9-11 for the Elementary Youth Retreat.

6-9 Graders!

Join us on February 23-25 for the Middle School Youth

Retreat.

Cost per person: $105

Mark Your Calendars!!!

Quilt Marketplace Extravaganza Saturday, October 21

2018 Summer Registration Opens Wednesday, November 1

Fall Creative Retreat Friday-Sunday, November 16-19

Advent Family Weekend Friday-Sunday, December 1-3

Christmas Bake Sale Order Deadline Friday, December 1

Christmas Bake Sale Pickup Friday-Saturday, December 8-9

Summer Early Bird Deadline #1 Wednesday, February 14

3-6 Grade Elementary Retreat Friday-Sunday, February 9-11

6-9 Grade Middle School Retreat Friday-Sunday, February 23-25

Spring Creative Retreat Friday-Sunday, March 15-18

Summer Early Bird Deadline #2 Wednesday, April 25

First Day of 2018 Summer Camp Sunday, June 17