2015/16 FIRST QUARTER PERFORMANCE REPORT ACTING DIRECTOR-GENERAL: ARTS AND CULTURE DATE: 04 AUGUST 2015

2015/16 FIRST QUARTER PERFORMANCE REPORT

ACTING DIRECTOR-GENERAL: ARTS AND CULTURE DATE: 04 AUGUST 2015

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PRESENTATION OUTLINE

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Performance Overview Branch-specific Performance Explanation of the Programme Performance on

Key Indicator Expenditure Report

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PERFORMANCE OVERVIEW

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BRANCH-SPECIFIC PERFORMANCE

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EXPLANATION OF PROGRAMME PERFORMANCE ON KEY

INDICATORS

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BRANCH 1: ADMINISTRATIONPERFORMANCE INDICATOR 1st QUARTER

TARGETPROGRESS DESCRIPTION or VARIANCE/

COMMENTS

Percentage of total value of procurement awarded to BBBEE–compliant service providers

>70% 88,70% of the total value of procurement awarded to BBBEE compliant service providers

Percentage of total procurement spend awarded to black women–ownedbusinesses

>30% 25,46% of total procurement spend awarded to black women businesses

Percentage of total DAC headcount employed oninternship programme

5% (30) 32 Interns employed on the Internship Programme (30 on Graduate Internship Programme and 2 on Student Internship Programme)

Percentage of womenemployed at SMS level

50% 51% of SMS staff is comprised of women

Percentage of PWDemployed

2% 2.3% Persons with disabilities

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SELECTED INDICATORS

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BRANCH 2: INSTITUTIONAL GOVERNANCEPERFORMANCE INDICATOR 1st QUARTER

TARGETPROGRESS DESCRIPTION or VARIANCE/ COMMENTS

Number of fully constitutedand functional boardsof ACH public entities

24 + 2 (Windybrow Theatre – pending integration with Market Theatre)

Councils of 22 Public Entities are fully constituted Councils. PACOFS Council does not quorate due resignations. A process to replace Council who have resigned is underway. A panel meeting to shortlist and recommend candidates for National Museum, KZN museum and Freedom Park is scheduled for 10 July 2015

Number of public platforms for social cohesion advocates hosted social cohesion advocates programme

2 Two public platforms for Social Cohesion Advocates were held in May and June 2015

Number of Izimbizo/public participation programmes held

6 36 Izimbizo were held in the period under review. Some were used as a build up to the Africa Month activities

Number of cultural seasonsimplemented as per approved concept documents

3 cultural seasonsimplemented as per plan

2 cultural seasons are being implemented i.e. China and UK. The DAC will be consulting with Russians to finalise the implementation plan of Russia season by 3 September 2015

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SELECTED INDICATORS

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BRANCH 2: INSTITUTIONAL GOVERNANCEPERFORMANCE INDICATOR 1st QUARTER


COMMENTS Number community conversation on social cohesion and nation building conducted per year

5 On-going consultation on the revised methodology to inform the roll out of the community conversations.

The community conversation will be resumed before the end of the second quarter

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SELECTED INDICATORS

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BRANCH 3: ACPDPERFORMANCE INDICATOR 1st QUARTER


COMMENTS Number of functional incubators establishedto support the development of Arts & Culture entrepreneurs

6 6 incubators in partnership with PIAs and Casterbridge Music Academy were established

Number of master classes for arts practitioners hosted

5 6 masterclasses for arts practitioners hosted. One additional master class was done as part of Africa Month programme

Number of cultural events from the open call supported

21 15 cultural events projects were supported through MGE open call

Number of flagship cultural events supported per year

5 5 flagship cultural events supported as follows:•South African Music Awards (SAMA)•Miami Winter Music Conference•Diamonds and Dorings •Indoni Youth Empowerment •Suidoosterfees

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SELECTED INDICATORS

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BRANCH 3: ACPDPERFORMANCE

INDICATOR1st QUARTER TARGET PROGRESS DESCRIPTION or VARIANCE/

COMMENTS Number of community arts centres programmes activated per year

10 17 programmes were implemented at CACs in the period under a review

Number of touringproductions andexhibitions from theopen call supported

21 The open call for the touring ventures supported 21 projects.

Number of reading and writing programmes supported

1 programmeimplemented

As part of the Africa Month, 3 colloquia programmes promoting the role of authors in Africa were held.

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SELECTED INDICATORS

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INDICATOR1st QUARTER


COMMENTS Fully operational Art Bankprocuring and renting artworks

Finalise contractualagreement

Appointment of projectmanager

Contractual agreement was finalised in form of an implementation plan. Consultation ongoing with the institution to advertise and appoint a project manager before end of July 2015

Number of language practice bursaries awarded per year

- An amount of 6 million was transferred to the following qualifying universities: •University of South Africa•University of Limpopo•Nelson Mandela Metropolitan University •North-West University •University of the Western Cape •University of the Witswatersrand

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SELECTED INDICATORS

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INDICATOR1st QUARTER TARGET PROGRESS DESCRIPTION or

VARIANCE/ COMMENTS

Percentage ofaccepted documentstranslated/edited(into official and/orforeign languages)

100% of accepted documents 100% of accepted documents translated in the quarter i.e. English and Afrikaans [EA] = 43, Foreign Languages [FL]= 29, African Languages [AL] = 57

Number of domains forwhich Terminology isdeveloped

Information Communication Technology 200 terminologies developed

Information Communication Technology 200terminologies developed

Human Social Economic andManagement Sciences (HSEMS) intermediate Phase: 490 terminologies developed

HSEMS intermediate phase 490 terminologies developed

Mathematics Senior Phase: 926 terminologies developed

Mathematics senior phase 926 terminologies developed

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SELECTED INDICATORS

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BRANCH 4: HPPPERFORMANCE


COMMENTS Number of annualArchives week hosted

1 The National Archives Week was held on 11-15 May 2015

Number of oralhistory methodologytraining for learnersconducted

Engage with Department of Basic Education to identifyparticipating schools

40 learners were identified and trained in 5 schools in KwaZulu Natal, Pietermaritzburg

Percentage ofaccepted file plansevaluated

100% of accepted fileplans

17 (100%) file plans were accepted and evaluated

Number of multi–yeardigitisation projectscompleted

Implementation of 2digitisation projects

The Dictabelt Project: 167 dictabelts were collected from INA France together with hard drive containing digitised dictabelts. The physical handover of the dictabelts took place on 18 May 2015.

The Percy Yutar: 12000 pages were digitised at the NARSSA by 30 June 2015

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SELECTED INDICATORS

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COMMENTS

Number of hand heldflags distributed

30 000 11 150 flags distributed to date. 10 000 flags will be delivered in each of the upcoming National or commemorative Day

Number of flagpoles and flags installed at schools per year

500 Each service provider was directed to do 100 installations. Due to a revival of the project more flags were installed in schools

Annual ConceptDocument forHeritage Day eventapproved

1 Annual ConceptDocument for HeritageDay event approved

The Annual Concept Document for Heritage Day will be approved before 30 September 2015

Number of approvedconcept documentsfor Heritageinfrastructure

Infrastructure needidentification

40 statues are approved for funding in this financial year. The construction for a National Heroes Acre has been identified as a need. Land has been identified as Groenkloof Nature Reserve.

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SELECTED INDICATORS

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INDICATOR1st QUARTER

TARGETPROGRESS DESCRIPTION or VARIANCE/ COMMENTS

Number of community libraries built per year

- 20 targeted new libraries are progressing and 11 are at an average of 65% completion namely: Oranjeville, Wepener, Driezik, Kagiso Ext 6, Phokwane, Nzhelele, Emthonjeni, Glenmore, Homevale, Norvalspoort, Louisvaleweg while 9 are below 50% completion stage, namely, Alice, Karreedouw, Kingsway, Manyiseni, Vulamehlo, Tlakgameng, Papi Ntjana, Avian Park and Citrusdal.

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SELECTED INDICATORS

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EXPENDITURE REPORT

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SUMMARY OF TOTAL BUDGET VERSUS EXPENDITURE PER PROGRAMME

ProgrammesMain

Appropriation2015/16

Expenditure30 June 2015

Total Available

% Spent

R’000 R’000 R’000

Administration 244 012 47 191 196 821 19%

Institutional Governance 424 058 14 960 409 098 4%

Arts & Culture Promotion & Development 1 076 224 224 913 851 311 21%

Heritage Promotion & Preservation 2 175 565 389 684 1 785 881 18%

Grand Total 3 919 859 676 748 3 243 111 17%

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SUMMARY OF TOTAL BUDGET VERSUS EXPENDITURE PER PROGRAMME

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SUMMARY OF TOTAL BUDGET VERSUS EXPENDITURE PER ECONOMIC CLASSIFICATION

Economic ClassificationMain


Expenditure30 June 2015

Total Available

% Spent

R’000 R’000 R’000 Compensation of Employees 221 850 52 413 169 437 24%Goods & Services (Inc. Interest & Financial Assets) 418 350 68 827 349 523 16%

Provinces & Municipalities (Grant) 1 311 026 197 077 1 113 949 15%Dept Agencies & Accounts (Cur) 1 141 828 281 197 860 631 25%

Dept Agencies & Accounts (Cap) 188 277 - 188 277 0%Non Profit Org (Cur) 163 525 39 527 123 998 24%Non Profit Org (Cap) 3 000 - 3 000 0%Households 34 075 8 916 25 159 26%Capital Works (Cap) 227 066 - 227 066 0%Public Corporations (Cur) 58 500 28 661 29 839 49%Public Corporations (Cap) 141 267 - 141 267 0%Foreign Gove & International Org 3 697 - 3 697 0%Capital Assets 7 398 130 7 268 2%Grand Total 3 919 859 676 748 3 243 111 17%

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SUMMARY OF TOTAL BUDGET VERSUS EXPENDITURE PER ECONOMIC CLASSIFICATION

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EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC

CLASSIFICATION

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Economic classification

Description of the line item Reason for variance

Compensation of Employees

The line item includes remuneration in cash, social contributions by the employer, basic wages and salaries, overtime, remuneration of nightshift, cost of living allowances, house allowances, bonuses, pension, medical aid etc.

• An amount of R52 million (24%) has been incurred as at 30 June 2015

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EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION

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Economic classification

Description of the line item

Reason for variance

Goods and Services (include interest & financial assets)

The item includes payments for all goods and services to be used by a government unit i.e. goods or services of a current nature, excluding purchases of capital assets.

• An amount of R69 million (16%) has been incurred as at 30 June 2015.

• The major contributing factor to the under-expenditure is due to delays in the processing of DPW Office Accommodation claims.

• There were no community conversations in the 1st quarter as there had to be rethinking in terms of the format of the conversations and the methodology to be employed. Service providers will be sought on a quotation basis and the first series of conversations will commence during the 2nd quarter.

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Economic Classification


Reason for variance

Provinces and Municipalities (Conditional Grant on Community Libraries)

The expenditure relates to the transfers for the Conditional grant on Community Libraries and funds are transferred to various Provinces on a quarterly basis, including MGE projects.

• An amount of R197 million (15%) has been transferred as at 30 June 2015 to the various Provinces

• The transfers to Provinces were based on the approved business plans.

• The detail of spending is as follows:

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PROVINCES AND MUNICIPALITIES CONDITIONAL GRANT ON COMMUNITY LIBRARIES

Per Province: Main


Actual transfer by

National

Provincial Actual

payments

% Transferred of

National allocation

% Actual payments of total

available R’000 R’000 R’000 Eastern Cape 143,694 37,500 10,752 26.1% 7.5%Free State 155,776 26,701 21,147 17.1% 13.6%Gauteng 155,693 30,257 1,632 19.4% 1.0%KwaZulu-Natal 157,696 22,767 10,082 14.4% 6.4%Limpopo 112,156 15,106 19,292 13.5% 17.2%Mpumalanga 150,325 21,500 20,642 14.3% 13.7%Northern Cape 147,121 18,199 19,875 12.4% 13.5%North West 130,096 20,059 15,247 15.4% 11.7%Western Cape 158,469 4,988 3,075 3.1% 1.9%

Grand Total 1,311,026 197,077 121,744 15.0% 9.3%

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Departmental Agencies & Accounts (Current Transfers)

This expenditure item relates to subsidies to the Departments’ Public Entities. The Performing Arts Institutions transfers are processed quarterly, Libraries and Heritage Institutions on a monthly basis.

• An amount of R281 million (25%) has been spent as at 30 June 2015

• The expenditure is high at National Heritage Council and is based on their business plan

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Departmental Agencies & Accounts (Capital Works)

This expenditure item relates to maintenance, upgrade and refurbishment of the Departments’ Playhouses, Museums and Libraries as well as the construction of Legacy Projects

• There is no expenditure incurred under this line item as at 30 June 2015

• There are challenges experienced with the IDT. There has been a management change which has affected the progress of the projects they are managing on our behalf.

• We are in the process of appointing in-house Project Managers to help fast track progress with the infrastructure projects.

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Reason for variance

Non Profit Institutions (NPI) - Cur/Cap

Public Corporations - Cur/Cap

This expenditure relates to subsidies to BASA, Blind SA, Engelenburg Arts Collection and MGE projects.

This expenditure relates to transfer payments to MGE, Cultural Development, Human Language Technologies and Institutional Governance projects.

• A current transfer amounting to R40 million (24%) has been transferred as at 30 June 2015

• The transfers relates to subsidies towards Business Arts of South Africa (BASA), Blind SA, Engelenburg Arts Collection and the highest spending under MGE work-streams being Cultural events and touring venture .

• A current transfer amounting to R29 million (49%) has been transferred as at 30 June 2015.

• The expenditure incurred relates to transfers processed towards the Africa month and MGE calls for proposals projects.

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Reason for variance

Households This expenditure item relates to all the financial assistance projects that the Department fund during the financial year, employer social benefits and MGE projects.

• An amount of R9 million (26%) has been incurred as at 30 June 2015.

• The expenditure incurred relates to the Language practice and Heritage bursaries for professionals which were processed according to the agreement entered into between the Universities and the Department.


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Reason for variance

Capital Assets

This budget relates to the purchasing of machinery and equipment including IT equipment as well as acquisition of a building and other fixed structures.

• An amount of R130 thousand (2%) has been incurred as at 30 June 2015.

• The under-expenditure is due to capacity which led to delays in the creation of SITA orders, which relates to the system development of NARSA website as well as ECM phase II projects.


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THANK YOU

Documents

2015/16 FIRST QUARTER PERFORMANCE REPORT ACTING DIRECTOR-GENERAL: ARTS AND CULTURE DATE: 04 AUGUST 2015