2015 TOMS Test Administration Setup Manual

C A L I F O R N I A Assessment of Student Performance and Progress

Test Operations Management System: Test Administration Setup Guide

Spring 2015 AdministrationSmarter Balanced Summative AssessmentsCalifornia Standards Tests for ScienceCalifornia Modified Assessment for ScienceCalifornia Alternate Performance Assessment for ScienceStandards-based Tests in Spanish for Reading/Language Arts

CAASPP Program

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Contact Information California Technical Assistance Center 2731 Systron Drive Concord, CA 94518 Phone: 800-955-2954 Fax: 800-541-8455 E-mail: [email protected] Web site: http://caaspp.org

Copyright 2014 by the California Department of Education

CAASPP Program

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Table of Contents Introduction........................................................................................................................................................ 1

Using TOMS for CAASPP Test Administration Setup ...................................................................................................... 1 TOMS Requirements ....................................................................................................................................................... 1 About This Manual ........................................................................................................................................................... 2 Gaining Access to TOMS ................................................................................................................................................. 2 About Test Administration Dates ...................................................................................................................................... 2 Dates for the Smarter Balanced Online Summative Assessments .................................................................................. 4 Dates for the CSTs, CMA, CAPA, and STS Remaining Paper-Pencil Tests .................................................................... 4

Module Access and Logon ............................................................................................................................... 5 Steps to Log On ............................................................................................................................................................... 5 Use Passwords ................................................................................................................................................................ 6

Profile ................................................................................................................................................................. 7 Organizations .................................................................................................................................................... 8

Roles ................................................................................................................................................................................ 8 Search and View Organizations ....................................................................................................................................... 8

Configure Test Administrations..................................................................................................................... 10 Step 1. Set Nondelivery/Nonworking Dates ................................................................................................................... 10 Step 2. Set the Instructional Calendar ........................................................................................................................... 12 Step 3. Set Testing Windows Within an Administration ................................................................................................. 15

View and Edit Test Administrations .............................................................................................................. 16 View and Edit the Instructional Calendar Admin Summary ............................................................................................ 16 View and Edit the Nondelivery/Nonworking Dates ......................................................................................................... 17 View the Details of the Windows Summary.................................................................................................................... 17

Add Test Administrations ............................................................................................................................... 19

Acronyms and Initialisms Used in the TOMS Test Administration Setup Manual

CAASPP California Assessment of Student Performance and Progress CalTAC California Technical Assistance Center CAPA California Alternate Performance Assessment CDS county/district/school CMA California Modified Assessment CSTs California Standards Tests IEP individualized education program LEA local educational agency NPS nonpublic, nonsectarian school RLA reading/language arts SBE State Board of Education STS Standards-based Tests in Spanish TOMS Test Operations Management System

Introduction

August 2014 2015 TOMS Test Administration Setup Manual 1 Copyright © 2014 by the California Department of Education

Introduction The Test Operations Management System (TOMS) is a secure site that permits local educational agency (LEA) California Assessment of Student Performance and Progress (CAASPP) Coordinators to perform a number of tasks for the CAASPP assessment system, which is comprised of the Smarter Balanced online summative assessments, the remaining paper-pencil tests in science, and the remaining paper-pencil primary language tests in reading/language arts (RLA).

LEA CAASPP Coordinators will be able to perform the following tasks in TOMS: • Manage the LEA’s testing windows; • Verify contact and address information, including delivery and e-mail addresses; • Place the LEA’s order for all paper-pencil materials; • Add test settings (accommodations, designated supports) and indicate which students are taking

which paper-pencil tests; • Submit online Appeals; and • Enter and manage LEA Technology Coordinator, Test Site Coordinator, and Test Administrator

access to TOMS.

Using TOMS for CAASPP Test Administration Setup Use the TOMS Test Administration Setup module to determine and calculate dates for the LEA’s 2015 administration of the following tests:

• Smarter Balanced summative assessments (online, paper-pencil) • CAASPP paper-pencil tests

– California Standards Tests (CSTs) for Science – California Modified Assessment (CMA) for Science – California Alternate Performance Assessment (CAPA) for Science – Standards-based Tests in Spanish (STS) for RLA

Administrations should be entered before December 1, 2014.

TOMS Requirements TOMS supports the following Web browsers:

• Internet Explorer 9 and above • Mozilla Firefox 2.0 and above • Google Chrome 4.0 and above • Safari 3.0 and above • Google Android (all) • iPad Safari (all)

System functionality and screen displays may operate or appear different due to different browser and operating system capabilities. The TOMS Web site is optimal when viewed using a resolution of 1280 x 1024.

Please note that, because of the nature of multi-tab/window functionality, only one session of any module of the Test Management System should be open for editing at one time. Data records may become inaccurate if, for example, one set of dates are updated from one open browser tab or window and another set of dates are updated from another open browser tab or window.

Introduction

2 2015 TOMS Test Administration Setup Manual August 2014 Copyright © 2014 by the California Department of Education

About This Manual 1. Web site users may notice slight differences between what is displayed on the Web page and

what is shown in this manual.

2. Data displayed on the Web pages or forms shown as examples in this manual are for demonstration purposes only and may not reflect valid data.

3. Web pages may appear slightly different under Macintosh, using various versions of Windows, or because of differences in browsers or browser versions.

Gaining Access to TOMS LEA CAASPP Coordinators may access this module only after the proper designation and security forms have been submitted to the California Technical Assistance Center (CalTAC): • the “Superintendent’s Designation of LEA CAASPP Coordinator for the 2014–15 School Year”;

and • the “2014–15 CAASPP Test Security Agreement for LEA CAASPP Coordinators and CAASPP

Test Site Coordinators.”

These electronic forms are linked on the Web page at http://caaspp.org/administration/forms/.

After these forms are submitted, the LEA CAASPP Coordinator will receive an e-mail with a username and temporary password that will allow access to TOMS. Please note that the logon credentials will not be sent instantaneously.

About Test Administration Dates Test administrations should be entered once the LEA has finalized its instructional schedule. This may be any time prior to December 1, 2014. Test administration dates must be finalized before tests are assigned to individual students in TOMS. Test will need to be assigned to your students by December 1, 2014.

Multiple Tracks Schools within an LEA may have a variety of beginning and ending dates of instruction because of multiple tracks. This means an LEA may have more than one test administration window for each test group (Smarter Balanced, CSTs/CMA/CAPA/STS); up to six administrations can be configured. LEAs that have assigned students to nonpublic, nonsectarian schools (NPSs) on the basis of individualized education program (IEP) team recommendations may need specific test administration windows to accommodate the NPSs.

For LEAs that have schools with multiple tracks, LEA CAASPP Coordinators should create separate test administration windows to accommodate each track schedule. For each test administration, the schedules will vary for delivery of testing materials, actual testing dates, pickup of materials, and reporting.

If school or track schedules are slightly different but the appropriate percent-of-instructional-days date (described in the next section) is within a day or so for schools within the LEA and if the LEA intends to test all schools during the same test window, the LEA should set up a single test administration period. LEAs should not set up multiple test windows with the same dates.

Adding Windows The LEA can add new test administration windows at any time or change dates related to a testing window up to the time the LEA CAASPP Coordinator (or CalTAC) approves the testing materials order for that particular test administration. If there are no paper-and-pencil administrations in the window, dates can be changed up to the day before testing begins. After this approval, which will be described with the order management process at a later date, only CalTAC can edit the test dates. Some dates may not be changed.

Introduction


The Test Administration Setup module on the TOMS Web site calculates the LEA testing windows automatically.

Nonpublic, Nonsectarian Schools LEA CAASPP Coordinators for each LEA that has assigned students to NPSs on the basis of IEP team recommendations will continue to be responsible for ordering the testing materials, sending them to the NPSs, receiving the materials back from the NPSs, and returning the materials to the contractor.

The testing windows for NPSs are determined using the same criteria as for LEAs. If the NPS’s testing window coincides with another LEA test administration, include it in that window. If it does not, separate test windows must be entered for the NPS in TOMS.

It is the LEA CAASPP Coordinator’s responsibility to communicate with NPSs at which students within the LEA are enrolled to determine whether the NPS will be assigned to an existing testing window or whether a separate testing window will be created. Do the following to set up the test administration windows for NPSs in which the LEA has enrolled students:

1. Contact all NPSs in which the LEA has enrolled students and request copies of their 2014–15 instructional calendars. These will be needed to set up the test administration windows for the NPSs.

2. Request that each NPS provide the LEA with the dates for its proposed 25-day window. The schools’ proposed windows will need to be verified through the Test Administration Setup module of TOMS. California Education Code Section 56366(a)(8)(B) states that, “Each nonpublic, nonsectarian school shall notify the district of residence of a pupil enrolled in the school of its testing period.”

3. Verify that the list of the LEA’s schools in the “Organization Information” section includes the 0000001 code that is used only to submit test orders and return materials for students the LEA assigns to NPSs on the basis of IEP team recommendations.

4. For all NPSs that fit into a test administration window being used for an LEA’s schools, notify the NPSs of the testing window.

5. For any NPS that does not fit into a test administration window being used for an LEA’s schools or that has a student or students that is testing outside of that window, first verify with the NPS that all students in the school are on the same instructional calendar, and then use the instructional calendar provided by the NPS to set up a test administration period for them.

Spring Break If spring break occurs within the testing window(s), dates for testing may be scheduled before and after the break.

In the case of the testing windows for the remaining CST, CMA, CAPA, and STS assessments, ensure that coordination with a spring break complies with the rule that the multiple-choice tests be administered 12 instructional days before and after the 85 percent date. The 25-day window may not be changed. LEAs are encouraged to schedule all testing, including makeups, either before or after the spring break, if possible. If it is necessary to schedule some tests before and some tests after the break, schools should take extra precautions with the security of testing materials over spring break.

Late Testers Late testers are LEAs that have approved State Board of Education (SBE) waivers to operate nonstandard school years that span fiscal years. The testing windows for some students in these LEAs may be in July and August 2015.

Introduction


Dates for the Smarter Balanced Online Summative Assessments Pursuant to the California Code of Regulations, Title 5 (5 CCR), Sections 855(b)(1) and 855(b)(2), the rules for the establishment of the testing windows for the Smarter Balanced assessments are as follows:

Grades Three through Eight • Testing shall not begin until at least 66 percent of

a school’s annual instructional days have been completed, and

• Testing may continue up to and including the last day of school.

Table 1. Typical testing periods, Smarter Balanced assessments

# Instructional Days Test Days Grades 3–8

175 116th – 175th day 176 117th – 176th day 180 119th – 180th day

Grade Eleven • Testing shall not begin until at least 80 percent of a school’s annual instructional days have been

completed, and • Testing may continue up to and including the last day of school.

Sixty-six percent of a school year occurs after the 120th instructional day in a 180-day school year, leaving a 12-week window for grades three through eight testing; 80 percent of a school year occurs after the 144th instructional day in a 180-day year, leaving a seven-week window for grade eleven testing. Table 1 shows typical testing periods for the Smarter Balanced tests for a sample of school-year lengths (in number of instructional days).

However, it should be noted that Smarter Balanced summative tests may not be available until February 2015 for online testing and March or April 2015 for paper-pencil testing. Please take this into consideration as you plan your test administration windows.

Dates for the CSTs, CMA, CAPA, and STS Remaining Paper-Pencil Tests Pursuant to 5 CCR, Section 855(b)(3), the date on which a school (including an NPS), program, or track completes 85 percent of its instructional days will determine when the CST, CMA, CAPA, and STS multiple-choice tests will be administered. Schools must complete all regular and makeup testing within a 25-day window comprised of 12 instructional days before and 12 instructional days after the date on which 85 percent of each school’s, program’s, or track’s instructional days are completed. LEAs may use all or any part of the 25 days for testing but are encouraged to schedule testing over no more than a 10- to 15-day period to limit the possibility of security breaches and allow time for preparing and returning documents.

Table 2 shows typical testing periods for the remaining paper-pencil tests for a sample of school-year lengths (in number of instructional days).

The test administration windows for the CMA, CAPA, and STS are the same as the CST administration window.

Table 2. Typical testing periods, remaining paper-pencil tests

# Instructional Days Test Days 175 137th – 161st day 176 138th – 162nd day 180 141st – 165th day

Module Access and Logon


Module Access and Logon LEA CAASPP Coordinators cannot log on to TOMS until CalTAC has received the signed “Superintendent’s Designation of LEA CAASPP Coordinator” form (from the superintendent or charter school administrator) and the LEA CAASPP Coordinator’s signed “2014–15 CAASPP Test Security Agreement for LEA CAASPP Coordinators and CAASPP Test Site Coordinators.” All LEA CAASPP coordinators will receive an e-mail with a new username and password, but only if they have returned the CAASPP designation form signed by the superintendent and the security form signed by the LEA CAASPP Coordinator.

Steps to Log On 1. Open an Internet browser.

2. Go to http://caaspp.org/administration/toms/ and select the link—presented as the URL—directly under the “CAASPP Test Operations Management System” heading.

Figure 1. TOMS Sign In Web form

3. The Sign In Web form, shown in Figure 1, appears.

4. By using or accessing this site you agree to the terms and conditions of use. Select the Terms and Conditions of Use link to read the full text.

5. Enter your username and password in the Username and Password fields in the TOMS Sign In Web form and then select the [Login] button. Note that the username and password are case sensitive.

• If this is the first logon of the year, follow the instructions in the next section, “Use Passwords,” to use the user account logon name and temporary password provided in the e-mail sent by CalTAC. The temporary password is valid for seven days. Contact CalTAC for a new temporary password if the one you were sent has expired.

6. When you sign in, you will proceed to the TOMS home page, the Dashboard, shown in Figure 2. The Dashboard default is the News & Announcements tab. This feature will keep you informed of important announcements. You can return to the Dashboard at any time by selecting the [Dashboard] button in the upper-right corner of the application window.

Figure 2. The TOMS Dashboard

http://caaspp.org/administration/toms/�

Module Access and Logon


Use Passwords Log On for the First Time Using the temporary password to log on causes the system to prompt the user to change the password. Follow the steps to log on; in this instance, however, selecting the [Login] button will send the user to the Create New Password Web form shown in Figure 3.

1. Open an Internet browser. 2. Go to http://caaspp.org/administration/toms/ and select the link—presented as the URL—directly

under the “CAASPP Test Operations Management System” heading. 3. The Sign In Web form, shown in Figure 1 on the previous page, appears. 4. Enter the username and password that were sent to you via e-mail into the Sign In Web form.

Note: The password you received is temporary; it is valid for seven days. Contact CalTAC for a new temporary password if the one you were sent has expired.

5. Select the [Login] button. You will be prompted to enter a new password.

Figure 3. Create New Password

Web form

a. Enter the new password in the New Password field of the Create New Password Web form (shown in Figure 3). Your password must contain the following characteristics: • minimum of 8 characters • maximum of 16 characters • minimum of one uppercase letter • minimum of one lowercase letter • minimum of one number • minimum of one special character

b. Re-enter the new password in the Confirm Password field.

c. Select the [Submit] button. 6. You will proceed to the TOMS home page, the Dashboard, which is shown in Figure 2 on the

previous page. You can return to the Dashboard at any time by selecting the [Dashboard] button in the upper-right corner of the application window.

Reset a Forgotten Password 1. Open an Internet browser. 2. Go to http://caaspp.org/administration/toms/ and select the link—presented as the URL—directly

under the “CAASPP Test Operations Management System” heading.

3. The Sign In Web form, shown in Figure 1 on the previous page appears.

4. Select the [Forgot your username or password?] link on the Sign In Web form shown in Figure 1 if you have forgotten either your username or password.

5. Enter your e-mail address and username on the Forgot Username or Password Web form shown in Figure 4; select [Send] to have a new, seven-day, temporary password sent to you that you can use to create a new password.

Figure 4. Forgot Username or

Password Web form



Profile


Profile Select the [Profile] button in the top-right corner of the application window to update your profile information in TOMS.

1. Select [Change Password] to change your profile password. a. Follow the prompts to enter your current password, your new password, and a confirmation

of your new password. 2. Make changes to the necessary profile fields. 3. Select [Update] to save any changes you have made.

Figure 5. TOMS Profile

Organizations


Organizations Roles The following is a list of the roles and features assigned to the LEA CAASPP Coordinator within the Organizations area of TOMS. An Organization is an entity such as an LEA or a school. • View Organization • View Organization Users • View Organization Addresses • Search and View Organizations

Search and View Organizations Using the View & Edit Organizations function, you can search for (but not edit) organizations for which you have privileges. Take the following steps to search and view organizations for which you are responsible:

1. Select the [Organizations] button at the top of the left navigation bar to open the View & Edit Organizations Web form that is shown in Figure 6.

Figure 6. View & Edit Organizations Web form

2. Use the search criteria like Organization Type and Organization Code (a county/district/school [CDS] code) to find a specific organization. a. To pull up all of your associated organizations, do not specify any search criteria. b. To view the LEA’s information, enter the first letter of the LEA’s name.

3. Select [SEARCH]; the “Results” section, shown in Figure 7, appears; or 4. To remove the search criteria, select [CLEAR].

Organizations


Figure 7. “Results” section

5. In the Results section of the View & Edit Organizations area, select the magnifying glass [View] icon to access the screen to view an organization.

6. To begin a new search, select [NEW SEARCH].

Configure Test Administrations


Configure Test Administrations The following is a list of the roles and features of the Test Admin area in TOMS: • View, add, or edit nondelivery dates • Create the instructional calendar • Edit the instructional calendar • View the instructional calendar summary • View the test administrations

Each test administration you configure includes a window for Smarter Balanced for grades three through eight, Smarter Balanced for grade eleven, and the CAASPP paper-pencil tests in science (CSTs, CMA, and CAPA) and RLA (STS).

Before you begin, consider gathering the LEA’s nondelivery/nonworking dates and instructional calendar(s) to facilitate entry of dates.

Take these steps to enter the Test Admins area:

1. Select the [Test Admins] button from the left navigation bar to open the Set Nondelivery Dates/Nonworking Dates Web form that is shown in Figure 8.

Figure 8. Set Nondelivery Dates/Nonworking Dates Web form

2. Select “CAASPP 2014-2015” from the Testing Program drop-down list. 3. In the Select LEA field, type the first letter of your LEA’s name in the search field; select the

name of your LEA when it appears under the search field. 4. Select [CONTINUE].

Step 1. Set Nondelivery/Nonworking Dates Nondelivery and nonworking days are days on which the LEA is closed or unable to accept materials deliveries for any other reason. Choose dates for nondelivery and nonworking days between December 2014 and August 2015 to calculate the date(s) when the LEA’s test materials can be delivered.

Remember the following: • Mark nondelivery and nonworking days only. • Nondelivery and nonworking days do not impact the instructional dates calendar. • The noninstructional days used to calculate test administrations may not necessarily coincide with

the school district’s nondelivery or nonworking days. • Weekend days are assumed to be nondelivery, nonworking days and cannot be changed from

blue (nondelivery/nonworking) to white (delivery/working).



• Noninstructional dates, also set up using the Test Administration Setup module, cannot be changed from this calendar Web form. However, those dates can be marked as nondelivery/ nonworking days or kept as delivery/working days, as appropriate.

• The LEA CAASPP Coordinator will be advised when these dates can no longer be changed directly. Instead, the LEA CAASPP Coordinator must contact CalTAC to make changes to the nondelivery/nonworking days calendar after approval.

Take the following step to set nondelivery/nonworking dates:

1. Configure the nondelivery/nonworking dates on the calendar shown in Figure 9 by selecting the number on a white calendar day to choose it as a nondelivery or nonworking date; selecting the number on a blue-shaded calendar day removes it as a nondelivery/nonworking date.

Figure 9. Set Nondelivery Dates/Nonworking Dates Web form and Confirmation alert box

2. When you are finished configuring your dates, select [SAVE]. 3. A confirmation alert box, also shown in Figure 9, will display. Select [SET INSTRUCTIONAL

CALENDAR] to continue or [Close] to set the instructional calendar later.



Step 2. Set the Instructional Calendar

If you are returning to the administration setup process after setting up your nonworking/ nondelivery days (but before setting the instructional calendar), follow the instructions in the “View and Edit Test Administrations” section on page 16 to access the function and continue configuring dates for the test administration.

1. Select [VIEW ADMINS] to search for the LEA’s administrations. 2. Select the desk-calendar-and-plus-sign [Create Admin Dates] icon to set the Instructional

Calendar dates by opening the Instructional Calendar view, shown in Figure 10.

Figure 10. Instructional Dates view

3. When the Set Instructional Dates view opens (as shown in Figure 11), select a type of Pre-ID—either “Labels” or “None”—from the Pre-ID Type drop-down list. You cannot finish Step 2 without selecting a Pre-ID type. This choice applies to any answer documents—Smarter Balanced or CST/CMA/CAPA/STS—within the test administration.

Note: In 2015, Pre-ID information will not be printed directly on answer documents and test booklets; the only options are to request Pre-ID labels or for the LEA to hand-mark Pre-ID information.



Figure 11. Set Instructional Calendar Web form

4. Select dates from the Instructional Calendar Start Date and Instructional Calendar End Date calendars. a. Select the [X] icon to clear the calendar.

5. Select [SAVE]. 6. A Confirmation alert box will display (shown in Figure 12). Select [CLOSE] to continue and open

the “Set Noninstructional Dates” section.

Figure 12. Save Instructional Calendar Confirmation alert box

Create Noninstructional Dates 1. When the “Set Noninstructional Dates” section of the Set Instructional Dates Web form shows

the calendar, as seen in Figure 13 on the next page, select a number on a white calendar day to choose it as a noninstructional date; select the number on a blue-shaded calendar day to remove it as a noninstructional date.

2. When you are finished configuring your dates, select [SAVE]. 3. A confirmation alert box, also shown in Figure 13, will display. Select [CLOSE] to continue.



Figure 13. Set Noninstructional Dates Web form



Step 3. Set Testing Windows Within an Administration

Figure 14. Set Test Admins Web form

1. When the “Set Test Admins” area of the Test Admins Calendar Web form opens, as shown in Figure 14, find the listing for the test administration you would like to set—your choices are as follows: • Smarter Balanced grades 3-8 • Smarter Balanced grade 11 • CST CMA CAPA STS

2. Check the Activate this Test Admin box to choose the test administration to set. a. Skip to step 5 if you accept

the default test window. b. Go on to step 3 if you wish to

set dates that differ from the default dates.

3. Select or edit the start and end dates for the test administration. a. Select the calendar. b. Select a number on a white

calendar day to choose it; select a number on a blue-shaded calendar day to remove it as a start or end date.

Note: Calendars are preset with the testing window; you cannot set a date outside the testing window or on a noninstructional day.

4. Repeat as necessary. 5. When you are finished, select [SAVE]. 6. A Confirmation alert box will display, as also shown in Figure 14. Select [CLOSE] to view a

Testing Windows Summary. (See also the “View the Details of the Windows Summary” section on page 17 for details of the Windows Summary and instructions on how to open the summary outside of this process.)

View and Edit Test Administrations


View and Edit Test Administrations You may view and/or edit your test administrations once you have set them up in TOMS.

View and Edit the Instructional Calendar Admin Summary 1. Open an Internet browser. 2. Go to http://caaspp.org/administration/toms/ and select the link—presented as the URL—directly

under the “CAASPP Test Operations Management System” heading to access the TOMS Sign In Web form.

3. Select [Test Admins] from the left navigation bar. 4. Select [Instructional Calendar] from the left navigation bar to open the Instructional Calendar

Admin Summary Web form, shown in Figure 15.

Figure 15. View Instructional Calendar Admin Summary Web form

5. Choose an option from the Testing Program drop-down list. 6. In the Select LEA field, type the first letter of your LEA’s name in the search field; select the

name of your LEA when it appears under the search field. 7. Select the [View Admins] button to open the Instructional Calendar Admin Summary Web page,

shown in Figure 16 on the next page.




Figure 16. Choose a summary to view

8. Select the desk-calendar-and-plus-sign [Create Admin Dates] icon to set the Instructional Calendar dates by opening the Instructional Calendar view, shown in Figure 10.

9. Select the desk-calendar [Summary] icon to view the LEA’s Testing Windows Summary. 10. Select the pencil [Edit] icon to edit the instructional calendar for an existing test administration.

Use the instructions in the “Set the Instructional Calendar” section on page 12 for guidance in editing the instructional calendar.

View and Edit the Nondelivery/Nonworking Dates 1. Open an Internet browser. 2. Go to http://caaspp.org/administration/toms/ and select the link—presented as the URL—directly


3. Select the [Test Admins] button from the left navigation bar. 4. Select the [Nondelivery Dates] button from the left navigation bar. 5. Select “CAASPP 2014-2015” from the Testing Program drop-down list. 6. In the Select LEA field, type the first letter of your LEA’s name in the search field; select the

name of your LEA when it appears under the search field and then select [Continue]. 7. Select the dates on the calendar to set or unset the dates, using the instructions in the “Set

Nondelivery/Nonworking Dates” section on page 10 for guidance in editing these dates.

View the Details of the Windows Summary 1. Open an Internet browser. 2. Go to http://caaspp.org/administration/toms/ and select the link—presented as the URL—directly


3. Select the [Test Admins] button from the left navigation bar.





4. Select the [Instructional Calendar] button on the left navigation bar. 5. Select “CAASPP 2014-2015” from the Testing Program drop-down list. 6. In the Select LEA field, type the first letter of your LEA’s name in the search field; select the

name of your LEA when it appears under the search field and then select [Continue]. 7. Select the desk-calendar [Summary] icon to view the LEA’s Testing Windows Summary, which

is shown in Figure 17. 8. Select a tab in the “Testing Window Summary” section to view the dates for the testing window;

your choices are Smarter 3-8, Smarter 11, and CST, CMA, CAPA, STS. 9. Select the [VIEW ADMINS] button to return to the Instructional Calendar Track Summary area.

Figure 17. Testing Window Summary

Add Test Administrations


Add Test Administrations You may add new or additional administrations once you have set up your first administration in TOMS.

1. Open an Internet browser. 2. Go to http://caaspp.org/administration/toms/ and select the link—presented as the URL—directly


3. Select [Test Admins] from the left navigation bar. 4. Select [Instructional Calendar] from the left navigation bar to open the Instructional Calendar

Admin Summary Web form, shown in Figure 18.

Figure 18. View Instructional Calendar Admin Summary Web form

5. Select “CAASPP 2014-2015” from the Testing Program drop-down list. 6. In the Select LEA field, type the first letter of your LEA’s name in the search field; select the

name of your LEA when it appears under the search field. 7. Select the [View Admins] button.


Add Test Administrations


Figure 19. Choose a summary to edit

8. Select the desk-calendar-and-plus-sign [Create Admin Dates] icon to add a new test administration. a. Follow the instructions in the Configure Test Admins section starting on page 10 of this

manual to add and edit dates within test administrations.

Documents

2015 TOMS Test Administration Setup Manual