2015 National SAH ConferenceIn-Canada Processing and CPO-W UpdatesWinnipeg, MBMay 26, 2015

• Achievements to Date– CPO-W Processing Update

• SAH Process Overview– Add Dependent Process Changes– One Year Window Process Changes– Withdrawal Process Changes

• Unique Client Identifier (UCI) • Initiatives Moving Forward

Overview

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• Stabilization of Workforce

• Standardization and streamlining of processes and procedures

• Modernization of tracking, monitoring and managing applications

• Elimination of Backlogs

Achievements to Date

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• In fiscal year 2014/15, CPO-W received 4,690 (Jan) SAH applications

• In fiscal year 2014/15, CPO-W processed 5,711 (Jan) SAH applications, compared to 1,691 processed in fiscal year 2013/14

• This is an increase of 238% in processing for 2014/15 compared to 2013/14

CPO-W Processing Update

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SAH Process Map

Intake

•Receipt of Application•Enter into GCMS as perspective

Confirm CAP space allocation

•Communicate with SAH Secretariat once per week to confirm SAH CAP space allocation for applications received the previous week

Completeness Check

•Verify all documents have been submitted

Decision

•Render decision•Send notification to SAH

File Completion

•Scan and upload file to GCMS•Transfer file to visa office

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• On May 15th, 2015, the Add Dependent Form was phased out and replaced by the Sponsorship Undertaking Form

• There will be a grace period of 60 days for use of the Add Dependent form

Process Changes – Add Dependent

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SAH Add Dependent Process

Additional Dependent Indicated

• Primary Applicant advises visa office of an additional dependant

Eligibility Assessment

• Eligibility of new dependent assessed by visa office

Sponsorship Assessment

• CPO-W assesses sponsor’s ability to receive additional dependant

Information Request

• CPO-W will contact sponsor for any additional information

Final Decision

• CPO-W makes final sponsorship decision and approvals are transferred overseas for final processing

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• Changes have been implemented for the One Year Window process and CPO-W’s role

• Going forward the IMM0008 Application for Permanent Residence package will now need to be sent to CPO-W when the One Year Window process is initiated

Process Changes – One Year Window

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SAH One Year Window Process (OYW)

CPO-W Notified

• CPO-W is notified of an applicant under a One Year Window provision

One Year Window Assessed

• Timing of application assessed to confirm eligibility under One Year Window

Initial Undertaking Assessed

• Initial Undertaking assessed to ensure additional applicant was included

CPO-W Decision

• CPO-W renders decision on One Year Window eligibility

File Transfer Overseas

• If approved CPO-W will transfer application for overseas processing

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• All Withdrawal applications now submitted to CPO-W from SAHs are provisionally accepted at receipt of the application

• Determination of acceptability and any impact to SAH agreements will be assessed at a later time

Process Changes Withdrawals

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SAH Withdrawal Process

CPO-W Notified

• CPO-W is notified of withdrawal by sponsor or visa office

Withdrawal Accepted

• CPO-W automatically accepts all withdrawals from SAH and will inform visa office

Durability Assessment

• After withdrawal is accepted, durable solution is assessed if provided

Correspondence with Sponsor

• CPO-W will correspond with SAH regarding additional information for a new sponsor or durable solution

Acceptability of Withdrawal Assessed

• If withdrawal is deemed unacceptable, CIC will follow up with SAH

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• In response to privacy concerns and in accordance with the Privacy Act, CIC has removed the Unique Client Identifier (UCI) from all outgoing correspondence with sponsors.

Unique Client Identifier

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• Success of Original Signatures Pilot

• Modernization of forms, letters and guides

• Client Service Improvements

Initiatives Moving Forward

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