2015 Leadership Reference Guide - northchurchindy.comnorthchurchindy.com/...Leadership-Reference-Guide.pdf · REFERENCE GUIDE for Congregation Leaders I. Rosters II. Guidelines III

REFERENCE GUIDEfor

Congregation Leaders

3808 North Meridian StreetIndianapolis, IN 46208

317-924-2612www.northchurchindy.com

2015

REFERENCE GUIDEfor

Congregation Leaders

I. Rosters

II. Guidelines

III. Forms

IV. Long Range Plan



Church Conference

Board of Directors

Board of Trustees

SPRC Ministries Council

Care & Nurture

Worship & the Arts

Discipleship & Formation

Mission & Outreach

Communications Team

United Methodist Women

Youth Council

Children’s Council

Finance Committee

Audit Committee

Stewardship

Committee

Lay Leadership Committee

Endowment Committee

Program & Mission Endowment Committee

Long Range Steering Committee*

Land Use Taskforce

Lay Members to Annual Conference

Lay Leaders

RMN HEM

Green Team Social Justice & Advocacy

North United Methodist Church Committee Organizational Chart As of January 7, 2015

* Ad hoc committee

Staff Parish Relations Committee Jim McDonald, Chair (15) Donna Archibald (15) Shirley Johnson (15) Kathleen Custer [Lay Leader] (15) Rosie Jordan (16) Kathy Oehler (16) Phil Coons (16) Jeremy Warriner [Lay Member to Annual Conference] (16) Jim McDonald (17) Kathy Gifford (17) Sue Bartz (17) [Darren Cushman Wood]

Trustees Lee Tumminello, Chair (15) Vic Childers (15) Vince Guieb (15) Debbie Hinderliter (16) Dan Archibald (16) Dawn Claghorn (16) Jim McQuiston (17) Marie Powell (17) Peter Schilling (17) [Joel O’Neil]

Finance Nick Tumminello, Chair (15) Troy Barker, Stewardship Chair (16) Greg Jordan (16) Doshia Stewart (16) Richard Kluger (17) Joel Klee (17) Eric Applegate (17) Charles Young (17) John Drake, Treasurer (17) [Albie Marco]

Stewardship Committee Troy Barker, Chair (16) Jim McDonald Mary Jo Stinnette Alice Shoemaker Joli Heavin Bob Cole [Darren Cushman Wood]

Audit Committee Richard Kluger, Chair Greg Jordan Kris Altice

Counters Vic Smith Anne Slagle Jim McDonald Virginia Harrison

2015 Leader/Servant Directory ( ) denotes year through which they will serve

[ ] denotes ex officio with vote by Discipline or the by laws

Board of Directors Todd Daniels‐Howell, Chair (16) Shannon Priddy, Vice‐Chair (17) Mark Grove, Secretary (15) John Drake, Treasurer (17) Lee Tumminello, Rep. to Trustees (17) Jim McDonald, Rep. to SPRC (15) Nick Tumminello, Rep. to Finance (15) Sarah Moore, Member‐at‐Large (17) Bill Groth, Member‐at‐Large (15) Kathleen Custer [Lay Leader] (15) Eric Galloway, [Ministries Council Chair & Lay Leader] (16) Linda McClain [Lay Member to Annual Conference] (16) Margaret Mayo, Member –at‐Large (16) [Darren Cushman Wood]

ADMINISTRATIVE COMMITTEES

Program Mission Endowment Orson Mason Sue Hirschman Kathy Gifford [Darren Cushman Wood]

Long Range Steering Committee Todd Daniels‐Howell, Chair Ed Alley Lyn Berkebile Ange Cahoon James Hamstra Jessica White Charles Young [Darren Cushman Wood]

Worship and the Arts Kelley Warbinton, Chair (17) Lela Russell Linda Casey Mark Kays Ray Heilman Jeff Warbinton [Darren Cushman Wood] [Mark Gilgallon]

Ushers 8:30 Joel O’Neil Danny Jones Tom Emmet Eva Miller Mary Comer

11:00 Wayne Harrison Don Altemeyer Mark Kays JoAnn Kays Ed Johnson Hamilton Hensel Bud Slagle

Endowment Committee Tom Welch, Chair Todd Daniels‐Howell Fred Shorter [Darren Cushman Wood]

Lay Leadership Committee Darren Cushman Wood, Chair Kathleen Custer, Vice Chair [Lay Leader] (15) Mary McDonald (16) Julie Berry (16) Carol Tiller (16) Merna Ruby (17) Julie Eggert (17) [Darren Cushman Wood]

Care and Nurture Sarah Dutkevitch, Chair (15) Becky Bender, Bereavement /Loss Ginny Cushman Wood, Special Needs Ministry [Pat Thorlton]

Children’s Council Ange Cahoon, Chair (15) Becky Wolfe Peter Chen Eric Lekberg Alli Harrott [Danyelle Ditmer]

Youth Council Ashley Monroe, Chair (17) Jeff Eggert Robb Warriner Angela Ockerman‐Jones Laura Schilling Rebecca Eggert David Rembert Aidan Baker [Anne Moman]

Mission and Outreach

Ministries Council Eric Galloway, Chairperson (16) Sarah Dutkevitch, Care & Nurture Chairperson (15) Ange Cahoon, Children’s Council Chairperson (15) Peter Howe, Discipleship & Formation Chairperson (15) Ellen Daniels‐Howell, At‐Large Member (15) Lydia Shaw, Mission & Outreach Chairperson (17) Kelley Warbinton, Worship & the Arts Chairperson (17) Ashley Monroe, Youth Council Chairperson (17) Jeanie Sanders, At‐Large Member (17) Eric Lekberg, At‐Large Member (17) [Darren Cushman Wood and Program Staff]

MINISTRY AREA COMMITTEES

Lydia Shaw, Chair (17) Kathy Jones Carolyn Svirsky Pablo Svirky Mary Jo Stinnette Jan Wheater‐Cowen Amy Bonner Jeff Bonner [Eric Steele]

Justice & Advocacy Dan Mathis, Chair Chuck Johnson Dick Hamilton Joel Hand Curt Henley John Drake

Green Team Eric Galloway, Chair Charlotte Galloway Beth Galloway Lydia Shaw Paul George Nicci George Sharel Welch Dana Williams Joe Wood Marcus Case Daphne Chen

Bread and Bowl Tuesdays Merna Ruby and Cathy Siler Thursdays Lela Russell and Diane Crouse Saturdays 1st Bhooma Narayanan (Sai Center) 2nd & 4th Jim Vivian and Kathy Jones 3rd & 5th Holy Trinity Greek Orthodox Church

Farmer’s Market Jessica Linder Hospitality Crew Waldine Anderson, Thomas Dangerfield, Kay Thompson Medical Crew Yolanda Floreancig and Pat Thorlton Spanish translator Jan Wheater‐Cowen

Mid North Church Council Alan Archibald, Council Rep Barbara Porter‐Glass, Food Pantry Rep

Mapleton Fall Creek Community Development Corporation Joel O’Neil

United Methodist Women

Sue Childers, President Jodie Baker, Vice President Shannon Priddy, Secretary Nancy Weaver, Treasurer Margaret Mayo, Education Interpretation Jeanie Sanders, Secretary of Program Resources Carol Tiller, Mission Coordinator for Social Action Phyllis Groth, Chair, Committee on Nominations Frances Cain, Mission Coordinator for Members, Nurture & Outreach Cecelia Whitfield, Spiritual Growth Coordinator [Darren Cushman Wood]

Lydia Circle Miriam Circle

Discipleship and Formation Peter Howe, Chair (15) Ed Alley, Small Groups Eric Applegate, Young Adults Dale Benson, Bible Studies Troy Barker, RMN [Danyelle Ditmer]

Hospitality Evangelism & Ministry Daphne Chen, Chair

Charlotte Galloway Eric Galloway Jack Leonard Stephanie Binney Nora Binney Peter Howe Mary Larkins JoAnn Matory

Reconciling Ministries Network Troy Barker, Chair Eric Applegate Stephanie Binney Lyn Berkebile Phil Coons Don Childers Sue Childers Nora Binney Jeff Eggert Eric Lekberg Dan Mathis

GroupSync Ed Alley, Chair Lisa Hamilton Jennifer Jordan Peter Howe Chuck Dobernek Al Galloway

OTHER COMMITTEES & LEADERS

Lay Leaders Kathleen Custer (15) Eric Galloway (16)

Lay Members to Annual Conference Linda McClain (16) Jeremy Warriner (16)

Communications Committee Ben Lekberg, Chair Carol Tiller Ellen Rogers Julie Berry Doug Russell [Nancy Fykes] [Laura Halt]

Library Committee Katy Meredith, Chair Joe Wood Daphne Chen Stephanie Binney Frances Cain Maurice Rembert Jane Bonwell Carolyn Pennington Kristen Wolfrum Ben Lekberg

Historian Joe Wood

EXTENSIONS /BRIEF OVERVIEW OF STAFF DUTIES

Anne MomanBrock 30 Minister of Youth & Young Adults; Youth Council;

Cindy Dale32 Bookkeeper - Deposits, accounts payable, time clock, payroll, reports for budget

and other financial information.

Darren CushmanWood 33 Senior Pastor – 1st notification of health issues/death; Worship and the Arts

Eric Steele 36 Minister of Outreach & Mission; Farmers Market;Requests for help; persons off the street w need requests;

Heather Hinton None Organist

Estell McAllisterRandy Ray 26

Facilities Staff – Cleaning, Room Set-ups, and numerousother physical support

Jeff Linnan 26 Lead Custodian - All scheduling for use of facilities for meetings and weddings.

Joel O’Neil 34 Building Manager – Vendors, sales, maintenance, repairs

Julie O’Connor 44

Office Coordinator—Notary; Flowers; Supplies; Office Equipment; Proof, printand fold all bulletins; Schedule, oversee volunteers receptionists, MemorialDonation acknowledgements; Create sign-up sheets and folders for upcomingevents; back-up for wedding inquiries and tours; Prepare Daily Prayer Bulletin(ready for Sunday prayer requests to be added); submit background checkrequests;

Laura Halt 22Communications Coordinator – Membership, Communications,E-Newsletter, Maintain powerpoint for schedule displayed on monitor;Website management; completes Daily Prayer bulletins; Creates fall & springbooks of activities; responsible for Happenings section of bulletin.

Mark Gilgallon 29 Director of Music – Choirs, handbells

Nancy Fykes 28 Asst. to Sr. Pastor/Office Manager -Baptisms, funerals, bulletins,– Supervisor for all front office staff

Pat Thorlton 23 Parish Nurse/Director of Care & Nurture - Health Ministries; hospitalizations

NUMC COMMUNICATION 2015

Prepared by Laura Halt Page 1 of 2

Communication GuidelinesNewsletter:

Purpose: The main media channel in which internal news from Church ministries to be shared with congregationand supporters.

Best Practices:o Topics

No more than 3 topics submitted per ministry per week (any additional topics will be at thediscretion of Communications Coordinator)

1. Priority will be given to those topics affecting large groups of people/entirecongregation

2. Priority will be given to time-sensitive events/announcements Topics will be no longer than 5 lines of text (roughly 50 words). If longer, submission will be

created into .pdf and hyperlinked with a teaser in newsletter. Pictures with text submissions are encouraged. If a North group/committee wants to publicize event etc, they must use one of the ministry

topic spots – this will be at the discretion of the Communications Coordinator and Ministryleader.

Information from topics will also be listed in The Happeningso Events

If ministry has an event/announcement which has a specific date/time, they will run the 2 weeksprior to scheduled date/time

If no specific time/date, submission will run as space allows (running no more than 2 weeks) Save the Dates will count as one topic but can run farther out than the 2 weeks prior (will run

for 2 weeks)o Main picture

Will be at the discretion of Communications Coordinator based on pictures submittedo Blue bar

To be used for special topics which are all church announcements and do not fit in ministryareas (i.e. welcoming new staff, contests, etc)

o Deadline Information must be submitted by Monday at noon (eNews goes out to congregation on

Wednesday afternoon).

The Happenings: Purpose: The secondary media channel in which: 1. those without means of e-communication can still receive

vital information via print and 2. to re-emphasize announcements from e-newsletter. Also, the main mediachannel for North Church groups/committees to publicize event information.


Priority will be given to information from e-newsletter Priority will be given to topics with specific dates/times

Events/topics (if it pertains to North and/or its congregation members) will be collected fromNorthNet and inserted as space allows

Topics from North Church groups/committees which were not included in newsletter will beincluded as space allows

o Deadline Information must be submitted by Monday at noon. See other side

NUMC COMMUNICATION 2015

Prepared by Laura Halt Page 2 of 2

Website: Purpose: The main media channel in which general church information and additional information from

Happenings and E-Newsletter can be shared and posted. Best Practices:

o Sliders: Priority will be given to All Church Events/special events or those events engaging large groups

of people Picture/caption/text will be finalized by Communications Coordinator – drafts or ideas can be

submitted No more than 4 sliders at a time will be posted If spots allow, sliders can be posted 1 month in advance of event

o General edits/updates to website will be completed within 48 hours of submission to CommunicationsCoordinator

o Ministry areas/pages will be reviewed semi-annually to update contact and content information

NorthNet: Purpose: The main media channel in which external announcements (i.e. from congregation members) to be

shared with congregation and supporters that may/may not pertain to a specific ministry area. Also, a secondarymedia channel in which church events and announcements will also be emphasized using NorthNet as asupplemental media channel.

Best Practices:o Congregation members and supporters can submit information they would like to share directly on siteo Followers should post no more than 3x per day

Topics can include personal announcements (sales, help needed, advice, etc), churchannouncements (pray for parish, small group updates, etc) and community (ways to getinvolved, support needed, etc)

Those posting must be kind to each other and each other’s posts – Communications Coordinatorwill monitor inappropriate postings and will remove any inappropriate user.

o Church staff can also post information on NorthNet as neededo Information will be collected by Communications Coordinator and used in other media outlets (social

media, Happenings)

Social Media (Facebook/Twitter): Purpose: A secondary media channel in which both internal and external announcements can be shared with

congregation members and supporters to emphasize Church news and events or generate conversationregarding a specific topic.


No more than 3 collective posts per day from church staff Calendar should be developed on a timely basis (weekly? Monthly?) via HootSuite and

should include a fair balance of ministry announcements, general announcements,discussion topics and other (fun facts, quotes, scriptures, etc)

One main staff person (Communications Coordinator) should oversee social media to ensurequestions, private messages and posts are answered in timely manner.

Congregation members and supporters may also post information on social media.

NUMC Snow and Ice Policy 2014

Prepared by Joel O’Neil

When clearing snow and ice we always make the West Entry a priority and strongly urge drivers to drop off passengers under the canopy when conditions are poor. North Church normally remains opens except when the following conditions apply:

- When a snow emergency is declared - If IPS closes because of heavy snow and/or ice - If either IPS closes or a snow emergency is declared after

the church has opened, North Church building will close, and employees will be sent home and all events will be cancelled.

When possible North Church will do the following to communicate the building is closed:

- Send an email notice to followers on Northnet - Update our phone greeting on the message system (this

can only be done from inside the building) - Post closings on Channel 8 (WISH) and on Channel 13

(WTHR) and Channel 6 (WRTV). However, Channel 6 only shows church closing on their website.

NUMC Leadership Guidelines

2015 Guidelines for Leadership

USING OUR FACILITIES & EQUIPMENT

As our church continues to grow and diversify our activity levels are increasing – makingmeeting and event space a premium. This good news increases the need for us to give priorityto planning, coordination, and teamwork.

We have a special software package (EMS) that allows us to schedule responsibly andaccurately. Of course, as with all technology, it’s only as good as the information we give it.When everyone submits complete information we can avoid conflicts and provide the propersupport all need for their event to be successful.

North Church has Policies and Procedures to assist in this process – allowing us to cover themultiple factors that are involved in holding an event internally and/or leasing space tooutside organizations requesting to use our facilities. Many of these groups provide animportant revenue stream to the church as well as representing our many missioncommitments to the community.

Our Lead Custodian, Jeff Linnan ([email protected]), schedules all groups andactivities. The first step planning an event or activity is to call Jeff. He can advise if the date(s)are available and provide needed information, so you are able to focus your energies on thecontents of the meeting.

The Policies and Guidelines cover all types of scheduling requests. Included are forms neededfor outside organizations that are not necessarily needed for internal groups. These forms alsoassist our committees and ministry groups to plan their event. There are forms for internalgroups behind the “forms” tab in this binder as well as the forms incorporated into the policiesand guidelines document. Jeff will let you know what forms to submit for your particularreservation.

Rev: September 12, 2012 Page 1

Facility Use

Policies & Procedures




When an alien resides with you in your land, you shall not oppress the alien.The alien who resides with you shall be to you as the citizen among you;

you shall love the alien as yourself, for you were aliens inthe land of Egypt: I am the Lord your God.

(Leviticus 19: 33-34)

To offer hospitality to a stranger is to welcome something new, unfamiliar,and unknown into your life-world …. Strangers have stories to tell which we

have never heard before, stories which can redirect our seeing and stimulate our imaginations.The stories invite us to view the world from a novel perspective.

(Thomas Ogletree, Hospitality to the Stranger)

Throughout its 75-year history, North United Methodist Church’s location at one of the mostvisible intersections in Indianapolis, has allowed the congregation to be a sanctuary, meetingplace, and source of hospitality to friends and strangers throughout the community and aroundthe world. The doors are open twelve to fifteen hours a day. Rarely are there days when thebuilding is closed. Our life is enriched by these interactions, and our heritage as a “public”congregation has developed intentionally. As stewards of this facility, we also recognize we havea duty to maintain our building and land in such a way that these gifts remain as treasures, andnot burdens, to our guests and to subsequent generations.

The attached document represents the work of our community in acknowledging the importanceof welcoming individuals and groups into our building while also addressing fundamental issuesof maintenance, repair, and construction so that our facility may be a place of hospitality. Thedevelopment of this document has been guided by certain values:

We believe our building and grounds are gifts from God and an inheritance from ourancestors. As gifts, they are meant to be shared with others as signs of our biblicalmandate to welcome the stranger who not only brings other gifts but also expands ourunderstanding of God’s realm. These strangers often become partners in education,personal growth, community development, and other shared ministries.

We believe our facilities and land, like its inhabitants, require care, nurture, and rest.Time and attention must be given to creating a hospitable space by being intentionalabout how the building is scheduled, maintaining existing property so that guests feelwelcome, and anticipating future needs and opportunities not only for the congregationbut also the larger community. This stewardship has a financial cost that must either beborne by the congregation or shared with those who use these facilities.

We believe a theology of abundance allows us to see how much more we can do inpartnership with others than we can do alone. Those who share this space often bringhidden gifts and talents to share in exchange for use of the building. We furtherrecognize that sharing our facilities is the way we can contribute out of our abundance toministries of the larger church, including but not limited to our denomination. Wesometimes subsidize the financial costs of sharing our space as part of our missionalefforts.


We believe the attached schedule of fees emerges from our current missional prioritiesand desired relationships with the larger community. We recognize these priorities maychange, that exceptional situations may require individual consideration, and that thesefees do not cover the full cost to the congregation.

North United Methodist Church is more than a building. As we discern how to share the gift ofthis building and grounds, we allow ourselves to be challenged by a central Christian mystery:Those groups and individuals who enter our property are both gift and challenge, human anddivine. The practicalities of whether and how much to charge these guests as well as how tomaintain and care for our facilities reflect our faithful responses to this mystery.


Introduction

The following policies and procedures and accompanying charges have been established by theTrustees and approved by the Board of Directors in order to offset expenses incurred related tothe maintenance of Facilities-(including, but not limited to, parking areas, building, and/ormeeting room) of North United Methodist Church, located at 3808 North Meridian Street,Indianapolis Indiana 46208 (“Facility” or “Facilities). It is expected that all organizations andpersons utilizing the facilities at North Church would treat the property and furnishings in amanner consistent with biblical stewardship principles.

The priority for the use of NUMC Facilities is as follows:1. Regularly scheduled North Church ministry meetings and events.2. Other North Church ministry functions not regularly scheduled.3. Activities and functions of organizations within the United Methodist connectional

system.4. Inter-denominational church meetings and other church and church-related group events

and meetings.5. Other not-for-profit, social service, and community group events and meetings.6. Events of for-profit organizations and non-members.

The Office of the Business Administrator handles and approves all scheduling of events.


Groups Eligible to Use North United Methodist Church Facilities

Facility use fees are determined based on the classification of the group and are subject to reviewand approval by the office of the Business Administrator. Please review carefully your categoryfor documents needed and deadlines to be met for your event.

Category A:NUMC ministry activities supported by the general budget of NUMCUMC district & conference eventsUMC churches, organizationsCoalition ministry groups or Neighborhood Associations in which NUMC maintains

a member role

North United Methodist Church is committed to making its Facilities available without feefor all NUMC events and activities, and for use by members of the United Methodist Churchconnectional system such as District or Conference offices, UMC agencies, and UMCcongregations, and for Coalitions ministry groups or Neighborhood Associations in whichNUMC maintains an active member role. Category A groups must agree to and follow thePolicies and Procedures for Use of NUMC Facilities and submit Event SchedulingInformation to the church office at least 14 days in advance, if possible.

Outside organizations (not directly affiliated with North UMC) must submit a signedAgreement for Usage of Building; Agreement of Indemnity; Waiver and Release and aCertificate of Liability Insurance no later than 14 days prior to an event. This agreement canbe made available via email.

North UMC ministry activities may be scheduled as far in advance as needed. All otherCategory A events may be scheduled up to 12 months in advance.

Category B:Member’s personal event (e.g., birthday, anniversary, recital, etc.)Neighborhood Associations in which NUMC does not maintain a member role.Excludes weddings- (Please see separate wedding policy).

Whenever feasible, and whenever such activities are consistent with its purposes andmission, NUMC desires to support both the activities of neighborhood associations in whichNUMC does not maintain an active member role and personal events of active members.The church, through its Business Administrator and/or Senior Pastor, shall determinewhether any such activity is consistent with the church’s purposes and mission. Facility usefees are determined based upon space used, time requested, set up required, and the type ofevent scheduled.

Category B groups must agree to follow the Policies and Procedures for Use of NUMCFacilities. A signed Agreement for Usage of Building; Event Scheduling Information,Agreement of Indemnity, Waiver and Release and a Certificate of Liability Insurance shall befiled with the NUMC office no later than 14 days prior to an event. This agreement can bemade available via email. A non-refundable deposit in an amount equal to 20% of the totalanticipated fees must be remitted at the church office before your event can be confirmed.Checks shall be made payable to North United Methodist Church. The balance of all eventfees shall be due and payable at the church office 14 days prior to your event start date.


Failure to make payment in full by the due date may cause cancellation of your reservation.Category B groups may schedule NUMC facilities up to 12 months in advance.

Category C:Other not-for-profit organizations, churches and denominational groupsReligious teaching events and seminarsPublic and private schoolsCivic organizations (League of Women Voters, Kiwanis, Rotary, etc.)Government organizations

Whenever feasible and whenever such activities are consistent with its purposes andmission, NUMC desires to support those NUMC activities that meet the needs of itsneighborhood and the larger community. The church, through its Business Administratorand/or Senior Pastor, shall determine whether any such activity is consistent with thechurch’s purposes and mission. Facility use fees are determined based upon space used, timerequested, set up required, and scheduled.

Category C groups must agree to follow the Policies and Procedures for Use of NUMCFacilities. A signed Agreement for Usage of Building; Event Scheduling Information,Agreement of Indemnity, Waiver and Release and a Certificate of Liability Insurance shall befiled with the NUMC office no later than 14 days prior to an event. This agreement can bemade available via email. A non-refundable deposit in an amount equal to 20% of the totalanticipated fees must be remitted at the church office before your event can be confirmed.Checks shall be made payable to North United Methodist Church. The balance of all eventfees shall be due and payable at the church office 14 days prior to your event start date.Failure to make payment in full by the due date may cause cancellation of your reservation.Category C groups may schedule NUMC facilities up to 12 months in advance.

Category D:For-Profit OrganizationsNon-Members’ Personal Events (Excludes weddings. Please see separate weddingpolicy.)

Whenever feasible, and whenever such activities are consistent with its purposes andmission, NUMC supports the activities of non-members and for-profit organizations in thegreater Indianapolis Community. The church, through its Business Administrator and/orSenior Pastor, shall determine whether any such activity is consistent with the church’spurposes and mission. Facility use fees are determined based upon space used, timerequested, set up required, and the type of event scheduled.

Category D groups must agree to follow the Policies and Procedures for Use of NUMCFacilities. A signed Agreement for Usage of Building; Event Scheduling Information,Agreement of Indemnity, Waiver and Release and Certificate of Liability Insurance shall befiled by with the NUMC office no later than 14 days prior to an event. This agreement canbe made available via email. A non-refundable deposit in an amount equal to 20% of the totalof anticipated fees must be remitted at the church office before your event can be confirmed.Checks shall be made payable to North United Methodist Church. The balance of all eventfees shall be due and payable at the church office 14 days prior to your event start date.Failure to make payment in full by the due date may cause cancellation of your reservation.Category D groups may schedule NUMC facilities up to 12 months in advance.


Policies for Use of NUMC Facilities

1. North United Methodist Church reserves, at its sole discretion, the right to grant or refusethe use of the Facility to outside groups.

2. A signed Agreement for Usage of Building; Event Scheduling Information; Agreement ofIndemnity, Waiver and Release and Certificate of Liability Insurance shall be filed byCategory B, C and D groups with the NUMC office no later than 14 days prior to anevent.

3. Facility use fees shall be paid in full 14 days prior to an event. If the group cancels lessthan 14 days prior to the event, in addition to forfeiture of the deposit, an additional 5%cancellation fee will be assessed.

4. Outside groups using NUMC Facilities shall not use the name North United MethodistChurch for promotional purposes other than to indicate the location of the event.

5. Outside organizations must carry a current Certificate of Liability Insurance and must filethe certificate with the office of NUMC, at least 14 days prior to their scheduled event.The Certificate of Liability Insurance shall be a minimum with at least $1,000,000general aggregate liability per incident and minimum of $5,000 premises medicalpayment coverage with NUMC listed as an additional named insured on the Certificate.

6. Outside groups using NUMC Facilities and/or property shall be responsible for anydamage to NUMC Facilities and/or property caused by the group and shall be responsiblefor leaving reserved spaces as they found them. Additional fees shall be assessed ifgreater than normal cleaning is required following a group’s event.

7. NUMC will not be responsible for losses or injuries incurred by any member of a groupusing NUMC Facilities. Any group holding an event at NUMC must advise all eventparticipants to lock any motor vehicles parked in the NUMC lot. Participants must alsobe advised to remove valuable contents form vehicles or to store such contents out ofsight in their locked vehicles.

8. Items of value such as computers, audio-visual equipment, cameras, purses and walletsmust not be left in any room unattended. North Church will not be responsible for thesecurity of personal items.

9. Items brought into North Church for an event must be removed immediately followingthe conclusion of the event. North Church does not insure the security of any items leftin the building following an event.

10. Groups shall adhere to their scheduled ending time to allow NUMC staff to reset thespace(s) for the next event. Any amount of additional time incurred for set up / tear downmay cause additional fees to be charged.

11. All scheduled evening events shall be concluded no later than 8:30 p.m. at which time thebuilding will be closed. A group remaining after 9:00 pm will be charged additional fees.

12. A representative of NUMC – typically a member of its building staff – will be on-site forthe duration of all events and meetings.


13. Groups of students 19 years or younger shall have at least one adult chaperone per tenyouth on the premises at all times.

14. No smoking, alcoholic beverages, illegal substances, or weapons shall be permitted in thebuilding, on the grounds, in the parking lot or any part of the Facility at any time. Anyparticipant in an event arriving under the influence of alcohol or drugs shall be asked bythe group’s leader to leave the premises immediately.

15. No gambling activities are permitted on the church property.

16. No food or drink, other than juice and bread used for communion, is allowed in theSanctuary or Chapel at any time.

17. Candle usage requires close supervision. If your group chooses to use candles, pleaseensure that they are contained in a proper glass candle container that fully ensures thesafety of those objects around the candle and protects the floor or furniture from heat, firedamage and dripping wax.

18. Kitchens are to be used for catering staging only. Groups serving food or refreshmentsmust provide necessary paper goods, dishes, glassware, and silverware. Use of NUMCdishes, dishwashers, stoves, refrigerators or other appliances by outside organizations isprohibited.

19. The church has some AV equipment (DVD, VHS, CD players, TVs, projection screen,flip charts and markers, etc.) that can be rented by groups scheduling use of the Facility.AV equipment must be reserved at the time of booking. Laptop computers are notavailable. Wifi is available in some rooms with limited capacity.

20. No group using the sanctuary on a Saturday or on the day prior to any other scheduledNorth UMC worship service (including weddings, funerals, etc.) may move anythinglocated in the chancel, alter, or choir loft areas, including but not limited to, chairs,communion table, baptismal font, items related to musical performance, banners, otherart objects, candle holders, and other items intended for use or display during worship.

21. North Church has established a tradition of special sanctuary decorations throughout theyear in various liturgical forms, including the baptismal font, candle sticks, altar cloths orbanners, poinsettias, lilies or other floral or symbolic decorations placed on and aroundthe altar. Such decorations are a vital part of the congregation’s worship life together andmay not be moved or rearranged.

22. The church reserves the right to cancel a reservation at the last minute should anemergency situation such as a funeral require it. In such cases, NUMC will makeevery attempt to give as much notice as possible to groups holding such areservation.

23. A group may use only rooms and resources it reserved. Other rooms, even if unoccupied,may not be used without permission of NUMC staff.

24. The sanctuary and chapel organs may be used only with the express written consent ofNUMC’s Staff Organist and/or Director of Music.


Procedures for reserving NUMC Facilities

Step One: Schedule a date(s) and time(s)

Contact the scheduler in the church office at (317)924-2612 to determine whether yourproposed date is available. Dates including Holidays, Holy Week, Christmas Eve throughNew Years and dates adjacent to other holy days are available only to NUMC groups due toheavy scheduling of ministry and seasonal activities.

Note that no event will be scheduled beyond 8:30 p.m.

Arrangements for events cannot be confirmed more than 12 months prior to the event date.Groups shall not publicize any event to be held at NUMC unless and until the reservation ofNUMC Facilities has been fully confirmed by our staff.

It is important that you are aware that North Church is a very active place every dayand evening of the week. Therefore, as you reserve the facility, be aware that otheractivities can and will be scheduled in other rooms during the time of your event.

Step Two: An Event Planning Session

Depending on the size and complexity of your event, you may need to meet with the EventScheduler or Business Administrator to plan for your use of the North Church facility. It isduring this meeting that requisite fees will be determined. Because of the importance of sucha meeting, the church will not schedule your event date until such planning is completed.

Step Three: Facility Use Agreement and Payment of Fees (categories B, C, D)

An Agreement for Use of the Building; Agreement of Indemnity, Waiver and Release;Certificate of Liability Insurance; Event Scheduling Information and a non-refundabledeposit in an amount equal to 20% of the total anticipated fees must be remitted at the churchoffice before your event can be confirmed. Checks shall be made payable to North UnitedMethodist Church. The balance of all event fees shall be due and payable at the churchoffice 14 days prior to your event start date. Failure to make payment in full by the due datemay cause cancellation of your reservation.


AGREEMENT FOR USAGE OF BUILDINGNorth United Methodist Church

3808 North Meridian ChurchIndianapolis, Indiana 46208

Today’s date: ___________________________

Title of Event: _______________________________________________________

Short description of event: _____________________________________________

___________________________________________________________________

Name of Group: ________________________Contact: ______________________

Phone number: ________________ Email: _______________________________

Day and Date of event: __________________ Number of persons expected: _____

Starting Time: _________________ Ending time: ___________________________

Will there be a fee charged to attend this event or is it a fundraiser? ____________

NOW. THEREFORE, in consideration of the permitted use of the Facilities and of the sum ofOne Dollar ($1.00) by each party in hand paid to the other (and any other Building Use Feerequired), the receipt and sufficiency of which acknowledged, it is hereby agreed s follows:

We acknowledge that we have received a copy of North United Methodist Church’sFacility Use Policies and Procedures and agreed to abide by its terms.

Groups using the facility will be responsible for leaving the room(s) in the same of bettercondition than received.

We agree to be responsible for any damages to the facilities, to leave the church in thesame or in better condition than received.

Damage Agreement: It is understood that financial liability for any damage to building orfacilities resulting from use shall be borne by the Group. It is expected that the Groupwill use diligent care to prevent such damage.

A CERTIFICATE OF INSURANCE (IF REQUIRED) AND THE FOLLOWING DOCUMENTSMUST BE SIGNED AND ATTACHED TO THIS AGREEMENT BEFORE THERE IS ABINDING AGREEMENT: AGREEMENT OF INDEMNITY, WAIVER AND RELEASE, AND ANEVENT SCHEDULING FORM.

____________________________ _____________________________Signature of Group Leader Signature of North United Methodist Church

Business Administrator___________________________ _____________________________Date Date

---------------------------------------------Office Use Only---------------------------------------------Usage Fee______________ Date paid___________ Check #_________Deposit Amount_________ Date paid___________ Check #_________Cancellation Fee_________ Date paid___________ Check #_________


AGREEMENT OF INDEMNITY, WAIVER AND RELEASENorth United Methodist Church


In consideration of being permitted to use the facilities (including, but not limited to,parking areas, building, and/or meeting rooms) of North United Methodist Church,located at 3808 North Meridian Street, Indianapolis, Indiana 46208, the undersigned(“INDEMNITOR”) does HEREBY release, remise, discharge, and forever acquit NORTHUNITED METHODIST CHURCH (“INDEMNITEE”), and its agents, employees,servants, and representatives, who are connected or in any way involved with saidchurch facilities or use thereof, from ANY AND ALL LIABILITY or fault of any kind ornature whatsoever, arising out of in any way connected with said use of church facilities,even if caused by the negligent act or omission of INDEMNITEE while the undersignedis for any purpose using the church facility.

INDEMNITOR further agrees to HOLD HARMLESS AND INDEMNIFY theINDEMNITEE from any and all claims, suits, cost or expenses of any kind of nature,including but not limited to settlement amounts, or in any way connected with anyaccidents, occurrences, or other incidents which happen during or while associated withthe use of the church facilities by INDEMNITOR or any of its guests, agents, servants,employees, or other representatives, even if such accidents, occurrences, or otherincidents arise out of the fault or negligence of INDEMNITEE.

In signing this release, the undersigned hereby acknowledges and represents thefollowing:

1. That he or she has read the foregoing Release and Waiver of Liability andIndemnity Agreement; and understands that he/she is assuming liability andindemnifying INDEMNITEE as to any injury or damages that may beoccasioned by the undersigned’s acts, by the acts of any other participants,by the inherent danger involved, or by the negligence or oversight ofINDEMNITEE.

2. The undersigned agrees that neither the undersigned not any guests of theundersigned will, at, during, or while on the property of North UnitedMethodist Church, consume or be under the influence of neither alcohol norany prohibited substances.

3. In addition he or she has the specific association’s authority to execute thisAgreement of Indemnity, Waiver and Release.

____________________________________________Name of Association/Corporation/Organization

By: _____________________________________ Dated: _______________RESPONSIBLE PERSON’S SIGNATURE

___________________________________________Printed Name of Responsible Person


EVENT SCHEDULING INFORMATIONNorth United Methodist Church

3808 North Meridian StreetIndianapolis, Indiana 46208

Date of this request: ____________________

Event Title: _________________________________________________________

Group Name: _______________________________________________________

Contact: ____________________________________________________________

Phone: _________________Email:_______________________________________

Date Requested: ______________________Number attending: _______________

Reserved Starting Time: ____________Reserved Ending Time: ________________

Event Starting Time: ______________Event Ending Time: ___________________

Room(s) Requested:

Room Set-up(s):(Room scheduler can provide set-up possibilities for each room requested)

Resources Needed:(Room scheduler can provide a list of resources available)

___________________________________ ________________________________Signature of Responsible Person Dated

Rev: September 12, 2012

BUILDING USE FEE SCHEDULE

Category A Category B Category C C Category D

North Ministry;Neighborhood Involved;Member Personal Event Not-for-profit For-profit

UMC Entities;Neighborhood –

Membership RoleNo charge 1-4 Hours 5-8 Hours 1-4 Hours 5-8 Hours 1-4 Hours 4-8 Hours

SanctuarySeats up to 1000 $200.00 $300.00 $400.00 $600.00 $750.00 $1,000.00

ChapelSeats up to 125 $50.00 $75.00 $75.00 $150.00 $150.00 $300.00

Fellowship HallUp to 250 chairs or $150.00 $200.00 $200.00 $300.00 $500.00 $600.00Up to 200 at tablesFH KitchenCaterer Staging Only $50.00 $50.00 $75.00 $75.00 $100.00 $100.00Parlor/ClubRoom/Game RoomSeats up to 50 each $40.00 $80.00 $60.00 $120.00 $100.00 $200.00

Community RoomSeats up to 50 $40.00 $80.00 $60.00 $120.00 $100.00 $200.00

ClassroomSeats up to 40 each $40.00 $80.00 $60.00 $120.00 $100.00 $200.00

Choir RoomSeats up to 55 $40.00 $80.00 $60.00 $120.00 $100.00 $200.00

AV equipmentMicrophone $20.00Screen $10.00TV/DVD $10.00FH AV system $75.00FH sound system only $25.00Easel/paper/markers $10.00

2015

North United Methodist ChurchEvent Planning Checklist

Decide name of event.

Decide date and time – including time for set-up and tear down.

Decide rooms needed – including set-ups and resources needed.

Call Jeff Linnan – event scheduler at church: to check on dates and rooms and to schedule on church events calendar and

complete Reservation form(s). If reservations are to be taken by church office contact Julie O’Connor or Laura

Halt with a copy of the reservation form so they know:Name of eventDate and time of eventContact Person – name, phone numbers, email addressReservation deadlineIf money is involved–account number where money should be deposited

Who will be taking reservations? Jeff, Julie O’Connor & Cindy Dale will need toknow with the same info as above plus name and phone number of persontaking reservations

If you are planning layout and rooms needed: Please consult with Jeff Linnan before the final design so all

information that is needed by their offices is included. Jeff will be glad to plan the layout or meet with you to plan for your needs

Visit with Cindy Dale, Financial Secretary regarding the following:If an advance is needed to make change when taking reservations: please call Cindy, at least one week in advance of the date you will need. A

check will be made out to you for the amount you will need.Money processing: All monies collected are to be counted and documented with name of event and

account numbers and placed in the safe or hand-delivered to Dolores. Cash amounts should be documented with individual’s name.

Send information (200 words or less) to Laura Halt to be published in Happenings to:[email protected] by deadline of Monday at Noon for the followingSunday. If you want it printed multiple weeks, state which weeks you wish it published.

Send information to be published in NorthNotes to:[email protected] or to [email protected] by the deadlineof the 10th of the month for the next month’s publication.

Please Note: Any changes to the event which impact time, set-up, rooms, or resources should behandled through Jeff Linnan.

NUMC 2015 C:\Users\joconnor\AppData\Local\Temp\Event Request Form 2015_3F5F451.doc

NORTH CHURCH FACILITY RESERVATION REQUEST

Name of Event: _______________________________________ Date of Event: ________________________

Group using the facilities: ___________________________________________________________________

Group Contact Person: __________________________________ Phone(s): ___________________________

Group Contact Email: _______________________________________________________________________

Reserved Time: ____________________ Reserve End Time: __________________

Event Start Time: ___________________ Event End Time: ____________________

Number of participants expected:_____________________________________________________________

Room(s) requested: _________________________________________________________________________

_________________________________________________________________________________________

Childcare Needed? ____ Yes ____ No (outside groups/Individuals may be charged)

Will there be food? ____ Yes ____ No

Name of Food coordinator: _____________________________ Phone(s): ___________________________

EVENT SET UP NEEDSTables:

____ 8 foot ____ Rounds* ____ Registration ____ Other*available only in Fellowship Hall

Layout: ____ Open square ____Classroom Style ____ Other

Chairs Only:____ Square Set up ____ Theatre Style ____ Semi-Circle ____ Circle ____ Other

EQUIPMENT NEEDED (There are limited numbers of these items)

____ Podium ____ Screen ____ Easel, paper, markers

____ TV/VCR/DVD ____ Microphone ____Extension cords

____ Piano (outside groups/Individuals may be charged tuning fee) ____ Other

Submitted by _________________________________________________ Today’s Date _________________

NUMC 2015 C:\Users\joconnor\AppData\Local\Temp\Event Request Form 2015_3F5F451.doc

Please use back of form for special set up instructions and diagramsContact Jeff Linnan at [email protected] or 924-2612 x 26

IV. Long Range Plan

3808 N. Meridian St. Indianapolis IN 46208

Called to Follow Christ TogetherLong Range Plan

(Adopted: December 2012)2015 Review

Vision Statement: We are a metropolitan and neighborhood congregation that seeks to embodyGod’s shalom and reconciliation among diverse people at the intersections of faith and publiclife. Believing that God’s all-embracing love and grace transform individual lives, families, andcommunities, we engage in ministries of worship, compassion, formation, justice, andgenerosity. We hope to equip, encourage, and sustain disciples of Jesus Christ as they becomeservant leaders in the world.

Core values:

Radical Hospitality that celebrates diversity while fostering unity; Inspiring Worship that stirs the heart and engages the mind; Searching Spirituality that challenges all to seek a deeper faith; Transformative Service that embodies mercy, peace and justice.

####################################

2014-15 Long Range Goals

Action Item 2: Develop alternative worship experiences in the chapelDescription: This will include:

Continuing to offer Taize Services, but will provide better advertising in the community; Creating Sunday evening and midweek worship experiences which reflect our strength in

inspiring worship but will be more diverse, participatory and experimental than ourSunday morning services. For example, this may include hymn sings, prayer services forspecial events, and communion. They will be offered seasonally and on special occasionsand evaluated to see whether they should become regular offerings;

Engaging Butler University students in these services as guests and leaders.

Lead: Worship and the Arts Team

Start in: 2014

Action Item 2: Develop and implement a comprehensive communications plan that inspiresengagement and spiritual growth in the congregation

Description: Working with other ministry teams and administrative committees, theCommunications and Public Relations Committee will develop a plan to promote events,

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improve communications, and make decision-making more transparent. The plan will focus onboth external and internal communications. Their considerations may include:

[Internal Communications]

Northnet Social media An annual report Visual communications in the building Non-electronic means of communications

[External Communications]:

Signage on our lawns Media strategy for major events Communications with neighborhood partners

Lead: Communications and Public Relations Committee

Complete by: 1st Quarter, 2014

Action Item 1: Redevelop our process for welcoming and helping visitors and regular attendersbecome involved in the life of the congregation (under way with Hospitality, Evangelism andMembership Committee)

Description: The goal is to begin the process of welcoming and belonging prior to becoming amember so that patterns of commitment and connectivity are already being established whichwill ensure a better quality of membership and membership retention. This process will include:

Collaboration with the lay leadership committee for increasing their participation; Cooperation with other ministry teams, administrative committees and small groups to

ensure that the tasks of welcoming and belonging are an essential part of every team,committee and group and not relegated to the Hospitality, Evangelism and MinistryTeam

Lead: Hospitality, Evangelism and Membership Committee

Complete by: 2nd Quarter, 2014

Action Item 2: Redevelop our New Member classesDescription: The class needs to be properly timed to build on the prior process of welcomingand assimilation. It needs to be tailored for different types of potential members. For example, aseparate component on United Methodist beliefs may need to be offered for those who arecoming from non-United Methodist backgrounds and not required for transfers who have beenlong-time members of United Methodist congregations. The classes will include:

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Strong emphasis on commitment and opportunities for service, in cooperation with theLay Leadership Committee;

Education about financial giving, in cooperation with the Stewardship Committee; Introduction of new members to the entire congregation Group building and assimilation

Lead: Hospitality, Evangelism and Membership Committee

Complete by: 3nd Quarter, 2014

Action Item 5: Improve our member careDescription: In order to deepen our connection with one another, the Care and Nurture Teamwill work on a variety of initiatives that will revive former ministries and establish new ones.These will include:

Expanding the meal ministry Creation of a phone network for homebound Transportation for homebound/ill Development of a bereavement team Retire Stephen Ministry program Develop a robust Lay Visitation Program

Lead: Care and Nurture Team

Complete by: 2014

Action Item 3: Increase collaboration between adult, children and youth Sunday School ClassesDescription: Opportunities for intergenerational learning will strengthen our ministries withfamilies and provide greater unity in our congregation. These initiatives will be offered on aseasonal basis and may be linked with a sermon series.

Lead: Discipleship and Formation Team, Youth Council, Children’s Ministry Council

Start in: 2014

Action Item 4: Develop Forums for UnderstandingDescription: Regular gatherings will be held to discuss issues of importance that will be open tothe entire congregation, and at times to the wider community. These forums will practiceprayerful discernment and respectful listening and would seek to finds ways to disagree withoutbeing disagreeable. They may include food and worship. They will be offered at multiple timesof the year. As an expression of our Reconciling Ministries, one of the key topics will beeducation on tolerance and acceptance of LGBTQ persons.

Lead: Discipleship and Formation Team

Start in: 2014

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Action Item 3: Develop a volunteer recruitment process that engages every member in ministryDescription: The Lay Leadership Committee will do this in cooperation with all ministry teamsand administrative committees to assess their opportunities for service and leadership needs.The committee will work to increase the number of members who have completed an interestsand talents survey. The survey results will be computerized to make it easier to determine andreach people to volunteer. The committee will also utilize best practices for year-roundrecruitment, training and nominations of laypersons through a prayerful process of reflectionand discernment. The committee will maintain communication and continuity with the work ofthe Hospitality, Evangelism and Membership Committee.

Lead: Lay Leadership Committee

Complete by: 2014

Action item 2: Develop a year round stewardship ministryDescription: In addition to organizing the annual stewardship campaign, the committee willpromote a variety of opportunities for giving to support our budget throughout the year. On aregular basis, the committee will assist the Finance Committee and Board of Directors incommunicating our financial needs to the congregation. A year round process will encouragenew members to establish a regular pattern of giving and will teach tithing to all members.

Lead: Stewardship Committee

Start in: 2014

Action item 2: Initiate an annual forum that provides opportunities for international and localmission teams to share learning experiences

Description: Globalization is a fact of life and yet too often our approach to missions is one-directional and is based on a false dichotomy of ‘local’ and ‘global’. This action item will help usdeepen and expand our understanding of the best practices for missions.

Lead: Mission and Outreach Team

Start in: 2014Action item 1: Provide health education and referrals for the persons we serve in our key outreachministries.Description: Building on the strengths of our parish nursing tradition and our Health MinistriesCommittee, we can deepen the quality of outreach ministries by creating a public healthcomponent. This may include education on issues such as mental health, nutrition, or maternalhealth. It will include collaborations and referrals to various health care providers.

Leads: Mission and Outreach Team, Care and Nurture Team

Start in: 2014

5

Action item 1: Develop events and small group gatherings that give our members theopportunity to create relationships with neighbors and that bring together the variousneighborhoods.

Description: This may include an event that is like Party in the Park or like the Eat and Meetgatherings. When possible, these events will be created in partnership with other organizations,businesses and institutions in the community.

Lead: Ministries Council

Start in: 2014

########################

2015 Long Range Goals Summary

Develop special Sundays of celebration

Develop a process of outreach to inactive members

Develop a Comprehensive Plan for Adult Christian Education

Restore our commitment to pay 100% of our church tithe to the Annual Conference

Strengthen North's relationship with area colleges that will help students gain a clearer senseof vocation through service

Create an internship team to develop an urban ministry internship program for future lay andpastoral leaders

########################

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Long Range Plan 2013 Goals Assessment—Report to 2013 Charge Conference

2013 Goals:

Redevelop the Worship and Arts Team (complete by 4th quarter)

We got off to a false start with the wrong people on the team. It is led by Lela Russell. Recently,we met with Mark Gilgallon and clarified the team’s role and wrote a ministry description. Theteam will be reorganized to comprise of persons who play key roles in supporting worship (e.g.head ushers).

Create a Communications and Public Relations Committee (complete by 1st quarter)

Lay Leadership Committee attempted without success to put together this committee inpreparation for the 2012 charge conference. Among our members who have a background inpublic relations there was no interest in serving on a standing committee. It was then put onhold until we hired a communications coordinator.

Increase Our All Church Events (start in 2013)

The church picnic was well-received Ministries Council is making plans to reinvigorate other events into all church events, such as the

Advent Festival

Deepen and Expand Small Groups for Fellowship and Support/Deepen and Expand Small Groups forLearning and Spiritual Formation (start in 2013)

The primary tool for fulfilling this goal has been the Lent and Fall study guides which is acompanion piece to the sermon series. There were 8 groups in the Spring and a similar numberof people will be involved this month.

Other short term studies are being offered.

Provide Support, Visibility and Gratitude for Our Leaders (start in 2013)

Beginning in the Spring church leaders have been used as liturgists with biographies included inthe bulletins.

Spotlights on Ministries have been featured in worship at least once a month In January, church leaders were consecrated in worship. The Lay Leadership Committee will be exploring more specific ways to express gratitude and

provide an orientation for leaders.

Reform the Lay Leadership Committee into a Year-Round Committee (complete by 1st quarter)

They are meeting monthly

7

They have been studying The Equipping Church as a model for the completion of their assignedgoals

Create a Leadership Development Process (complete by 4th quarter)

This will be a multi-year effort of discovering best practices which work for North. So far…. The Lay Leadership Committee is sponsoring the Celebration of Ministries Sunday on September

22 to expand our recruitment. Nominations for Charge Conference are well underway and the entire committee is engaged in

this process. To say that it will be ‘completed’ by 4th quarter is a misnomer because it will take a few years of

experimenting with what works best for us.

Revitalize the Ministries Council (complete by 4th quarter)

This is already happening. There is good participation among all the members. For example,after the August meeting several members posted on Facebook positive feedback about themeeting.

Giving them power to make real decisions has been key.

Reform the Stewardship Committee into a Year-Round Committee (start in 2013)

They are meeting approximately every other month. During the summer they started working with the finance committee to coordinate

communications about our finances in the quarterly statements and they have started analyzingtrends in giving. Also, they have promoted different ways to give this summer (e.g. the display inthe West entrance promoting automatic electronic contributions)

They have a timeline and theme for the fall campaign.

Initiate a Campaign to Raise Pledges to Meet a $2 Million Matching Gift (complete by 4th quarter)

This was completed in June The pledges were dedicated in August

Create a Strategic Plan for North’s Mission Activities (complete by 4th quarter)

This is on hold until we have a new Pastor of Mission and Outreach and a new Mission andOutreach Chair

Engage Youth in Neighborhood Mission Projects (start in 2013)

I have put Anne in contact with Calvary & East Tenth UMC to explore possibilities for missionprojects at those sites.

Anne advertised, without success, for youth to volunteer for the School 43 packing anddistribution

8

Transform the Focus of the Land Use Task Force to an Economic Development Team (start in 1st quarter)

This has not happened Conversations with Midtown and the City have been sporadic as we explore the next steps for

the development of property The absence of a Pastor of Mission and Outreach has also slowed down the implementation of

this goal

Add an Economic Development Component to Our Existing Ministries (start in 2013)

On hold until we have a Pastor of Mission and Outreach We have resisted the temptation to fill Brian’s spot with lay employees who would do case

management, which would keep us in relationships of codependency with community residents.Instead, we have referred people to the MLK Center for services, which receives nearly $5000annually from the church for such services.

Expand Use of Building by Partnering with Other Organizations (start in 2013)

A few initial steps have been taken:o Increased use by AYS (At Your School, which is a partner in developing after school care

at School 43) for board meetings and we have signed a MOA with AYS for use of thebuilding to supplement their after school program if and when it begins at School 43.

o MLK Center was going to use the building for their summer youth job corps program butit did not happen due to low enrollment.

Our building is under-utilized during the day. Except for Wednesdays when the Mid-NorthShepherds Center meets, the building is often deserted. However, the frequent scheduling ofone-time community meetings in the evenings gives the appearance on the calendar that thebuilding is busy.

Create a Partnership for Volunteers to Work with MLK Center (start in 2013)

Brian and I had started having conversations with the MLK executive director but theimplementation of this goal has been put on hold. We also had a conversation with her aboutafter-school care prior to signing the MOA with AYS. They offer after-school care but it was theopinion of the School 43 principal that this would not be an overlap of services.

I have started a conversation with the executive director concerning the redevelopment of ourproperty and theirs.

Develop a Green Team (complete by 1st quarter)

Completed; it is unclear where it will finally be located in our organization, currently it reportsdirectly to the Ministries Council because Eric Galloway leads it

Develop a Special Needs Ministries Team (complete by 1st quarter)

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Completed; a part of the Care and Nurture Team, Pat Thorlton is the staff person for it.

Create a Reconciling Ministries Team (complete by 2nd quarter)

Completed; a part of Discipleship and Formation, Danyelle Ditmer is the staff person for it.

Develop a Justice and Advocacy Team (complete by 4th quarter)

It is on track to being completed on time. Dan Mathis has agreed to chair it and the Ministries Council elected him as interim until it can

be voted on by charge conference. He will serve for three years. Dan and I have been working on identifying key persons for the team (e.g. a representative from

UMW, a representative from Reconciling ministries) and he will have a table at the Celebrationof Ministries Sunday to solicit interest.

Issues related to peace will be featured during Advent which will help with the launch of theteam.

Goals for Other Years Which Are Being Implemented:

Restore Our Commitment to Pay 100% of Our Church Tithe (complete by 4th quarter 2015)

This year we will increase our contribution by 20%

Develop and Implement a Comprehensive Plan for Communications (complete by 1st quarter 2014)

Laura Halt was hired July 15 as our communications coordinator. I have asked her to develop arough draft of guidelines for communications. Lay leadership committee will recruit a smallgroup of members to act as an advisory group for her on these guidelines. Then, throughout theyear she can use them as a sounding board.

The most realistic possibility for such a committee is to act as an advisory group to thecommunications coordinator and to meet via email periodically. The 2014 goal for acomprehensive plan probably needs to be understood as the development of ‘best practices’.

Develop Alternative Worship Experiences in the Chapel (start in 2014)

This began during Lent with Thursday night services We will have another Hymn Sing on September 15 Taize continues with an average attendance of 20-25

Develop Special Sunday Celebrations (complete by 4th quarter 2015)

Mark and I have started exploring this with a goal of having 6 ‘big Sundays’ a year in addition tothe high Sundays we already have (e.g. Easter). We have been in conversation with Lelaregarding a visual arts component to these Sundays.

Haydn Mass in June is an example of this. We hope to do a big music Sunday each year to closeout the choir season. For example, Mark is exploring a ‘Gospel Mass’ for next year.

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Develop a Volunteer Recruitment Process (complete in 2014)

The first step toward this is the Celebration of Ministries Sunday, September 22

Strengthen North’s Relationship with Area Colleges (complete by 4th quarter 2015)

Anne Moman’s position has been expanded to include young adult ministries. Anne has started working with other mainline Protestant ministries at Butler and will be doing

some initial advertising at Butler as the fall semester begins. A new line item for $500 for young adults is being proposed for the 2014 budget

Build on Mission Possible Kids (start in 2014)

Children’s Council recently decided to end Mission Possible Kids Charge Conference changed ‘Build on Mission Possible Kids to include mission projects

that involve the entire family’ to ‘Create Opportunities for Children and Families toEngage in Mission Projects and Initiatives.’ Lead by: Mission and Outreach Team,Children’s Council. Start in: 2014

Documents

2015 Leadership Reference Guide - northchurchindy.comnorthchurchindy.com/...Leadership-Reference-Guide.pdf · REFERENCE GUIDE for Congregation Leaders I. Rosters II. Guidelines III