09/01/2015 1

2015 JRC-CVT Report of Current Status Welcome to the 2015 Report of Current Status (RCS) {annual report} for the Joint Review Committee on Education in Cardiovascular Technology (JRC-CVT) through the Commission on Accreditation of

Allied Health Education Programs (CAAHEP). Filing deadline is November 1, 2015.

Quick start…

What’s new for 2015…

Publication of Outcomes Results: CAAHEP modified Standard V.A.4 to require that programs report outcomes results to the public. In accordance with that change, JRC-CVT adopted the following policy:

“All programs must publish for each accredited concentration, preferably in a readily accessible place on their websites, the 3-year review-window average results of the outcomes for: national credentialing exams pass rate, retention, and positive placement. At all times, the published results must be consistent with and verifiable by the on-line Annual Report of the program.”

Reporting Publication of Outcomes Results to JRC-CVT: Starting with submission of the 2015 Report of Current Status, programs that publish their outcome results on a website must put the link in the Comments tab. Programs that publish their outcome results in another manner must describe that publication in the Comments tab AND upload the publication through the Related Documents tab.

Standardized Progress Reports: Starting with the 2015 RCS, JRC-CVT is requiring that for programs/concentrations NOT meeting the 3-year review window threshold for credentialing exams pass rate and/or retention and/or positive placement, a Standardized Progress Report (SPR) be completed and submitted no later than December 1, 2015. The links to the SPRs is on the JRC-CVT Annual Report webpage.

Reminders…

Personnel: The information for President/CEO, Dean, and Program Director is pre-filled from the CAAHEP database. Corrections cannot be made directly in the RCS. To update that information, follow the Personnel Change procedure (see www.jrccvt.org/personnel_changes.htm)

Programs will enter information on the billing contact and all paid (full- and part-time) Cardiovascular Technology faculty, other than the Program Director, Clinical Coordinator, and Medical Director. Do not duplicate the information for those program personnel.

Enrollment & Retention: the entering classes of students (enrollment cohorts) are displayed in columns – one column per class. The column to the far right is always used to enter new classes. Once that information is saved, the column is positioned in chronological order by enrollment year. Based on award level, enter data on all enrollment cohorts as follows: For Continuing Accreditation concentrations: Add column(s) as needed to report all classes enrolled up to October 15, 2015. For Initial Accreditation concentrations: Add columns as needed to report all classes enrolled since the date of CAAHEP’s award of initial accreditation.

09/01/2015 2

Outcomes: for each outcome measure (links on the left side of the screen), a table for data entry is on the top portion of the screen with the threshold calculation (3-year average for 2014+2013+2012, called the “review-window”). In the lower portion of the screen are two text boxes: one for entering the Detailed Analysis of that outcome measure, the other for entering the Action Plan. Programs must provide a Standardized Progress Report for Exams and/or Retention and/or Positive Placement outcome measure(s) that does not meet the threshold for the 3-year average (2014+2013+2012).

In the case of sub-threshold performance (number, magnitude, and duration), in addition to the program’s required detailed analysis and action plan, the JRC-CVT may request Progress Report(s) and other documentation as part of the accreditation dialogue, and may recommend change of accreditation status, as appropriate.

Survey Worksheet: All programs are required to use the JRC-CVT graduate and employer survey items administered between 6 and 12 months after graduation. The results of the Graduate and Employer Surveys are entered into this tab/screen. Survey results for the graduates of 2014 need to be entered. The JRC-CVT survey instruments now have a matching rating scale (5 is best and 1 is worst). Programs will enter the frequency distribution of the responses to each survey item. The RCS will calculate the % of responses that were rated 3 or better. A detailed Analysis and Action Plan must be provided (in the Outcomes tab) for all negative survey items (i.e. less that 80% of the responses are 3 or better).

Report Submission: programs may generate and download copies of the report (pdf file) as often as they wish for their own review. To submit the report to JRC-CVT, 1. Click on "Create, Review and/or Submit the Annual Report". On the next screen 2. Click on "Generate Report" 3. Click on "Download Report" 4. Save a copy of the report to your computer for your files. 5. Click the "Submit a copy of the Annual Report via email to CoA" If you wish to re-submit your report, you must first contact JRC-CVT to “Un-submit” it. JRC-CVT will use the last RCS submitted on or before November 1, 2015 as the official program report for 2015.

09/01/2015 3

Directions for the 2015 JRC-CVT RCS

Log In: The link to the login screen is: http://arms.caahep.org/

Your “User Name” is your 8-character JRC-CVT Program ID# (6-digits hyphen letter e.g. 500999-N). Your password was previously assigned. If you forget your password, click on “Forgot Password?”, enter your User Name (JRC-CVT 8-character program ID#) in the next screen, click “Submit”, and your password will be emailed to you (email address on file with JRC-CVT). For help, contact the Executive Director, Bill Goding, at: (978) 456-5594 or office@jrccvt.org.

Program Menu: You will see your institution name and your program(s) listed below.

09/01/2015 4

Institution Screen: Clicking on your institution name allows you to view your institutional information on file with CAAHEP. You cannot edit this information in the RCS. Send corrections to JRC-CVT according to the Personnel Changes procedure found on the JRC-CVT website: (see www.jrccvt.org/personnel_changes.htm).

Navigation: For data entry, move to the various screens by clicking on the tab buttons.

Throughout the data entry process you must always Update and Save the information. To make changes to existing tables/data, you must Edit.

09/01/2015 5

Personnel: The information for President/CEO, Dean, and Program Director is pre-filled from the CAAHEP database. Corrections cannot be made directly in the RCS. To update that information, To update that information, follow the Personnel Change procedure (see www.jrccvt.org/personnel_changes.htm)

To enter Personnel information for Billing Contact, Medical Director(s), Faculty, and Clinical Coordinators, click on the corresponding link on the left side of the screen.

Program Information: Enter the information on the program design and the program budget.

09/01/2015 6

Satellites & Affiliates: Enter the information for each program Satellite Location (see definition*) and each program Clinical Affiliate. Don’t forget to Save !

*Satellite: off-campus location(s) that are advertised or otherwise made known to individuals outside the college at which the Cardiovascular Technology core didactic and laboratory courses of the program are available (does not pertain to sites used by a completely on-line/distance education program for individual students). Satellite location(s) function under the direction of the Key Personnel of the program.

Enrollment & Retention: Always use the far right column to enter a new class. Start by selecting an Enrollment Year from the drop down list. Hover your cursor over the Comments symbol ( ) for definitions of the data to be entered.

Use the drop down calendar to enter the Enrollment Date and the “On-time” Graduation Date. NOTE: you do not need to scroll to select the year and month. After opening the calendar (pause for a few seconds), click on the down-arrows for a list of months and years. After selecting he month and year, click on the specific date.

Programs that start multiple classes in a calendar year will enter the same Enrollment Year for each one in that year, but will enter the specific Enrollment Dates and “On-time Graduation Dates” that pertain to the individual classes.

09/01/2015 7

Enter data on all enrollment cohorts as follows:

For Continuing Accreditation concentrations: Add column(s) as needed to report all classes enrolled up to October 15, 2015. For Initial Accreditation concentrations: Add columns as needed to report all classes enrolled since the date of CAAHEP’s award of initial accreditation.

When the students in a given Enrollment Cohort (column) graduate, that number is entered into the appropriate “Graduated in [year]” row. Be careful to not use a “Graduated in …” row that is earlier than the “On-time Graduation Date” for the Enrollment Cohort. For example, if a class of 20 students started on September 7, 2005 (with an “On-time” Graduation Date of May 18, 2007) and 15 of those students graduated in 2007, then the number 15 would be entered in that “September 7, 2005” column in the row labeled “Graduated in 2007”. If 2 students of that Enrollment cohort had stopped out for a year, but graduated in 2008, then the number 2 would be entered in that “September 7, 2005” column in the row labeled “Graduated in 2008”.

09/01/2015 8

Don’t forget to Save after entering the class data and wait for the column to be placed to the left before exiting that tab. Note: once a class has been created with the Enrollment Year, that Enrollment Year field cannot be edited.

09/01/2015 9

Standards: Respond with “Yes” or “No” as to whether or not the program is in compliance with each of the Standards. Also, indicate whether or not the composition of the Advisory Committee has each and every community of interest as specified in Standard II.A. List the dates of the last two (2) Advisory Committee meetings. Indicate whether or not the Advisory Committee is fulfilling its responsibilities (Standard II.B). For any “No”, write an analysis and action plan.

Resources: Respond with “Yes” or “No” as to whether or not the program has sufficient resources. For any “No” response, write a detailed analysis and action plan to correct the insufficiency.

09/01/2015 10

Outcomes: Columns for 8 years are displayed in the 2015 Report of Current Status (i.e. 2015 through 2008). Now, outcomes results for the current year can be entered, if known. However, results for 2015 are not computed in the 3-year average – that calculation uses graduation years 2014+2013+2012 (called the “review-window”).

Navigate to the various outcome measures by clicking on the links at the left of the screen.

Exams: Enter the “# of grads attempting” (an unduplicated headcount of graduates who have attempted the exam one or more times. Multiple exam attempts by the same graduate represent only one (1) attempt.) Enter the “# passing – 1st attempt” and the “# passing – subsequent attempts”. The “Total passing to date” will be calculated by the tool. JRC-CVT has a participation (# attempters/# graduates) threshold of 70% and a success (#passers/#attempters) threshold of 60% for all exams. If the exam success threshold of 60% is NOT achieved, the program MUST complete and submit the Standardized Progress Report-EXAMS no later than December 1, 2015. See the Annual Reports page of the JRC-CVT website for a link to the SPR.

Attrition/Retention: All data in the table comes from the Enrollment & Retention tab. JRC-CVT has a threshold for retention of 70% or more. If the retention threshold of 70% is NOT achieved, the program MUST complete and submit the Standardized Progress Report-RETENTION no later than December 1, 2015. See the Annual Reports page of the JRC-CVT website for a link to the SPR.

Positive Placement: Enter the “# of grads employed” and then enter the “# of grads not employed, but who are continuing their education or serving in the military”. The sum of those 2 numbers represents Total Positive Placement (threshold is 70%). The number of grads employed will be carried to the Survey Worksheet tab for use with the Employer Surveys. If the positive placement threshold of 70% is NOT achieved, the program MUST complete and submit the Standardized Progress Report-POSITIVE PLACEMENT no later than December 1, 2015. See the Annual Reports page of the JRC-CVT website for a link to the SPR.

09/01/2015 11

Note: SPRs are electronic questionnaires that must be completed on-line. It is recommended that programs first review the SPR questions; then prepare thoughtful, concise, and complete responses to the questions (off-line); then go to the on-line questionnaire and copy those responses, and finally click the Submit button.

Note: A completed SPR takes the place of the on-line Analysis and Action Plan for that outcome. For Graduate and Employer Surveys, not meeting the threshold still requires completing the Analysis and Action Plan boxes in the on-line annual report tool.

NOTE: Programs must fill in the # of grads employed, before entering data into the Survey Worksheet.

Surveys: There are separate links on the Outcomes tab for each type of survey (Employer and Graduate) for each learning domain (cognitive, psychomotor, and affective). There is no data entry in these Outcomes tables. All outcome results are from the Survey Worksheet tab.

Once the data has been entered in the Survey Worksheet tables, the number of negative survey items (i.e. those items with less than 80% rated 3 or better) is displayed on the corresponding Survey/Domain table in the Outcomes tab. Programs must write a Detailed Analysis and Action Plan for each negative item. Enter the label the item (e.g. EC-A {for Employer-Cognitive Item A}, GP-C {for Graduate-Psychomotor Item C}), then write the Analysis and Action Plan for that item, so that it is clear which text pertains to which survey items.

09/01/2015 12

Survey Worksheet: NOTE: before you can enter the data into the Employer Survey tables, you must fill in the “# of grads employed” in the “Positive Placement” link of the Outcomes tab. Then…

You must select the Grad Year for which you want to enter the Survey results. (NOTE:

programs will enter the results for the graduates of 2012.) Next, for Graduate Surveys – enter the # of surveys sent and the Total # returned. Next for Employer Surveys – enter the # of surveys sent and the Total # returned. The Return Rate will be computed for each survey type (threshold = 50%). These numbers may be entered / edited from any survey / domain link.

Next, for each survey type for each learning domain – enter the distribution of the responses in the table for each item. The items are labeled for the survey type (E=employer, G=graduate) and for the learning domain (C=cognitive, P=psychomotor, A=affective) and for the letter of the item on the JRC-CVT survey instrument. So, a designation of “GP-C” would be for item C in the psychomotor domain section of the JRC-CVT graduate survey instrument.

The threshold for each item is that 80% or more of the numerical ratings (5 through 1) must be 3 or above (N/As and Omits are subtracted from the # of surveys returned before the calculation is made). Note: the JRC-CVT survey instruments have a matching rating scale (5 is best and 1 is worst). Any items not meeting the 80% threshold are marked as “negative”. Programs must write a Detailed Analysis and Action Plan (in the corresponding Survey / Domain link in the Outcomes tab) for each negative item.

09/01/2015 13

09/01/2015 14

Distance Education: Programs offering any courses in any distance education mode are asked to provide information on the courses and instructional methods.

Comments: Starting in 2015, programs that are meeting the publication requirement for the Exam(s) pass rate, Retention, and Positive Placement outcomes on a website must enter that link in the Comments tab. Programs meeting that publication requirement through means other than a website must describe that means in the Comments tab (and upload the publication through the Related Documents tab). Note: The results published by the program and the data in the on-line annual report must always match. If the results in either location are changed throughout the year, then the other location must be immediately updated to match.

09/01/2015 15

Related Documents: programs that are meeting the publication requirement for the Exam pass rate, Retention, and Positive Placement outcomes through means other than a website must upload the publication through the Related Documents tab (and describe the means in the Comments tab). Programs may upload documents that are associated with filing the Report of Current Status. First, click on “Add New Document”…

…then complete the information and browse to the location of the document on your computer…

…then click Save to submit / upload the document as part of your Report of Current Status.

09/01/2015 16

Submitting the RCS: Start by clicking on “Create, Review, and/or Submit the Annual Report” On the next screen, click on “Generate Report” Once the report is generated…click on “Download Report”, so that it can be reviewed. Once the report is finalized, click on “Submit a copy of the Annual Report via email to CoA”

09/01/2015 17

If a program wishes to change an already submitted RCS (prior to the deadline of November 1, 2015), then the JRC-CVT office must be contacted (Bill Goding at (978) 456-5594) to have the RCS “Unsubmitted”. Once “Unsubmitted”, the program may then repeat the procedure to file the RCS. JRC-CVT will review the last RCS submitted on or before November 1, 2015.

Support: For questions about the Report of Current Status (RCS) or to “Unsubmit” (on or before November 1, 2015) a previously filed RCS

JRC-CVT Executive Office Bill Goding

(978) 456-5594 office@jrccvt.org