2015 Financial Plan Public HearingPresented: Tuesday, April 21st, 2014

Dugald Community Centre

2015 Budget Objectives

• Lower Mill Rate

• Operating and Capital items are considered by requirements of:

• Mandatory requirement – provincial or federal legislation

• Safety requirement – safety of residents and staff

• Need Requirement - need for residents

Short Term Goals• Assess financial position

• Ensure mandatory items capital are completed

• Provide transparency to residents and improve communication

• Develop structured policy regarding drainage, roads, dust abatement and general maintenance of the RM

2015 Tax Bill Compositionfor a resident

42% is RM taxes, 58 % is School Division taxes

42%

58% RM of Spring-field

Sunrise School Division

School Division’s contact information

If you have any questions regarding your education portion below is the contact information. Your tax bill will indicate which school division catchment you belong to.

• Sunrise School Division – ph. 204-268-6500

• Seine River School Division – ph. 204-878-4713

• Louis Riel School Division ph. 204-257-7827

2015 Portioned Assessment

Tax Year Portioned assessment% change assessment Mill Rate

% change in Mill Rate

2009 452,300,920.00 14.73*2010 678,374,580.00 50% 10.19 -30.8%2011 703,108,350.00 4% 12.44 22.1%*2012 844,176,000.00 20% 10.92 -12.2%2013 881,377,770.00 4% 11.13 1.9%*2014 1,020,441,700.00 16% 10.90 -2.1%2015 1,053,185,590.00 3% 10.56 -3.1%

* Re-assessment year

Re-assessment years

•Re-assessment years are every 2 years. 2010, 2012, 2014 next re-assessment year is 2016.

•Planning and preparation of the 2016 budget will take 2016 re-assessment into consideration

2015 Budget Mill Rate and its impact to a resident of Springfield

2014 2015 Difference % Difference

Assessment (Land & Building) $328,200 $328,200 $0 0.0%

Portion % 45% 45%Portioned Assessment $147,700 $147,700 $0 0.0%General MunicipalMill Rate at Large 10.090 9.800 0.290- -2.9%Mill Rate - Springfield Public Library 0.140 0.140 - 100.0%Mill Rate RE: Debentures 0.670 0.620 0.050- -7.5%Mill Rate 10.900 10.560 0.340- -3.1%

General Municipal Tax Owing $1,609.93 $1,559.71 -$50.22 -3.1%

School DivisionSunrise Mill Rate 13.778 14.342 0.564 4.1%

School Division Tax Owing $2,035.01 $2,118.31 $83.30 4.1%

Total Current Taxes $3,644.94 $3,678.03 $33.08 0.9%

Oakbank Resident (Ward 2) Property Tax Bill Sample (Code 10)

2015 Budget Mill Rate and its impact to a resident of Springfield on a higher

valued property2014 2015 Difference % Difference

Assessment (Land & Building) $500,000 $500,000 $0 0.0%Portion % 45% 45%Portioned Assessment $225,000 $225,000 $0 0.0%General MunicipalMill Rate at Large 10.090 9.800 0.290- -2.9%Mill Rate - Springfield Public Library 0.140 0.140 - 100.0%Mill Rate RE: Debentures 0.670 0.620 0.050- -7.5%Mill Rate 10.900 10.560 0.340- -3.1%General Municipal Tax Owing $2,452.50 $2,376.00 -$76.50 -3.1%

School DivisionSunrise Mill Rate 13.778 14.342 0.564 4.1%School Division Tax Owing $3,100.05 $3,226.95 $126.90 4.1%

Total Current Taxes $5,552.55 $5,602.95 $50.40 0.9%

Oakbank Resident (Ward 2) Property Tax Bill Sample (Code 10)

2015 Budget Mill Rate and its impact to a Commercial Property

2014 2015 Difference % DifferenceAssessment (Land & Building) $513,800 $513,800 $0 0.0%Portion % 65% 65%Portioned Assessment $333,980 $333,980 $0 0.0%General MunicipalMill Rate at Large 10.090 9.800 0.290- -2.9%Mill Rate - Springfield Public Library 0.140 0.140 Mill Rate RE: Debentures 0.670 0.620 0.050- -7.5%Combined Mill Rate 10.900 10.560 0.340- -3.1%General Municipal Tax Owing $3,640.38 $3,526.83 -$113.55 -3.1%

Industrial Area LIDMill Rate 2.200 2.070 (0.130) -5.9%School Division Tax Owing $734.76 $691.34 ($43.42) -5.9%

School DivisionSunrise Mill Rate 13.778 14.342 0.564 4.1%School Division Tax Owing $4,601.58 $4,789.94 $188.36 4.1%

Provincial Education Support LevyMill Rate 11.390 11.610 0.220 1.9%Provincial Edu. Support Levy Owing $3,804.03 $3,877.51 $73.48 1.9%

Total Taxes Due $12,780.75 $12,885.62 $104.87 0.8%

Commercial Business (Ward 1) Property Tax Bill Sample

2015 Sources of Revenue

Taxation (excluding school di-

vision) 45%

Transfer from reserves 18%

Grants 21%

Sales of Goods &

Services 3%

Licenses, Permits, Rentals,

fines, and development

fees 7%

Other 5%

2015 Operating Budget Expenditures

Services Expendi-tures (excluding

school division) 51%

Capital Expenditures 39%

Debt Payments 3%

Growing Reserves 8%

What makes up the Service Expenditures

General Government Services 9%

Protective Services 7%

Transportation Services 24%

Environmental Health Services 6%

Public Health and Welfare Services 0%Environmental Development Services 2%Economic Development Services 3%

Recreation and Cultural Services 3%

Fiscal Services 46%

General Government Services

• Makes up 9 % of Services budget

Costs are for:

• Council, Legislative and elections

• Administrative, CAO, office staff, audit, assessment.

Protective Services

• Makes up 7 % of Services budget

Costs are for:

• Police department

• Fire Department

• Emergency Measures

• Building inspections

• Facility Maintenance Department

• Animal and Pest Control

Transportation Services

• Makes up 24 % of Services budget

Costs are for:

• Road and Streets construction

• Dust Abatement

• Sidewalks and Boulevards

• Street cleaning

• Snow and Ice Removal

• Bridge work

• Street lighting

Environmental Health Services

• Makes up 6% of services budget

Costs are for:

• Garbage and Waste Collection

• Municipal Wells

Public Health & Welfare Services

• Makes up 0.4% of services budget

Costs are for:

• Cemeteries

• Handi Van

• Social Assistance

Environment Development Services

• Makes up 2% of Services budget

Costs are for:

• Planning and Zoning Department

• Beautification and Land Rehabilitation

Economic Development Services

• Makes up 3% of Services budget

Costs are for:

• Destruction of Pests

• West Nile Virus

• Mosquito Control

• Springfield -Tache Weed District

• Drainage of Land

• Cooks Creek Conservation District

Recreation and Cultural Services

• Makes up 3% of Services budget

Costs are for:

• Recreation – Summer Camps, cost of operating recreational department

• Recreation Master Plan Study – This will outline a structured plan as to how the municipality will address recreation for current and future use.

• Community Centre operational grants

• Insurance for Skating rinks and Arenas

• Insurance and grants for museums

• Library

• Archives

Fiscal Services

• Makes up 46% of Services budget

Costs are for:

• All Capital project expenses are paid out of operating are found under fiscal services. 2015 Is a year for many capital items to be addressed

• Debenture debt charges

Capital budget

• Capital budget has been created based on:

• mandatory requirement

• safety for the public

• need of the public

Landfill Closure

• Province requires a plan to be submitted and approved for proper closure of the land

• The Landfill Program will be paid for from General Operating

• Plans for 2015 include assessing work that has been completed to ensure that the safety of the residents are being met

• Council recognizes the importance of protecting one of Municipality’s largest water sources and will make any adjustments in a plan to ensure that the protection of this water source and the safety of the resident is being met

Lagoon Decommissioning

• Total project cost $2,000,000

• Program Cost will be paid for from both the General Operating and General Reserve

• Project has a December 2015 deadline

Oakbank Liftstation Expansion

• Project cost will be shared between the Province and Federal government from the Build Canada Fund Grant and the municipality’s capital levy reserve.

• Total project cost 2.75 million

• We budgeted a total of 1,275,000 in grants to be received for this project, as mentioned above remainder to be paid from capital levy reserves

• To ensure the security of the grants the project must be complete by 2015

PR 206 & Springfield Road Crossing• Installation of intersection lights at the PR 206 & Springfield

Road crossing

• Total Project cost: 1.5 million

• Cost sharing project between the RM of Springfield and Manitoba Provincial Government

• Total funds budgeted from the Provincial government $750,000

• Municipality portion of costs will be coming of out of General Operating

• Project will commence this year (the project time line does depend on MIT)

• Priority for the RM and it has impact of the safety of persons using the intersection

Springfield Water System Upgrades

• Upgrades to water treatment plant using ultraviolet technology to meet GUDI requirements

• Project anticipated to be completed before the end of 2015

• Total cost of project is $300,000 to be paid out of the utility reserve

Prairie Grove Drainage Improvements (ongoing)

• Cost for project paid for out of the General Operating

• Total project costs for 2015 $50,000

• Improvements to this area are ongoing, work will be done in 2015 and work will continue to be done in future years

Jaffray Street Projects

• Project is a carryover from 2014

• Project to commence in 2015

• Project consist of 3 parts

• Street extension

• Water & Sewer

• Utilities

Hardsurface Replacement Program• Program costs paid by Gas Tax Grant given to the Municipality

yearly by the Provincial Gov’t

• Total program for 2015 is $823,000

• Engineering & Public Works have a schedule of roads that will be completed each year for the next several years

• The roads that have be placed in the program are aligned with the current goals of council of addressing both safety and need

Oakwood Road Maintenance

• Project costs are $350,000

• 2015 project commencement will be subject to grant approval

• Currently a high number of traffic is utilizing Oakwood Road, repairs are being conducted to ensure that this traffic corridor remains safe for residents

Zora Bridge Study

• Study cost will be paid for from the funds received from Hydro grant

• Total anticipated study cost $120,000

• Study will set forth plans for bridge repair or re-construction

• Addressing the issues of the bridge aligns with the current goals of council

Springfield Drainage Plan• Drainage Plan cost will be paid from the funds received from Hydro Bi Pole Grant

• Study cost $100,000

• Purpose is to create a municipal wide drainage plan for projects of all sizes

• Beginning 2016 and beyond there will be both a small drainage fund and large drainage fund to work on drainage projects throughout the RM

Fire• Replace Fire Gear - $12,000 (General Operating)

• Purchase & Install Digital Radios (provincial requirement) - $40,000 (General Operating). In the future analog radios are no longer supported

• Fire Station #2, Renovations (carryover 2014) - $40,000 (Public buildings reserve)

• Enclosed Trailer, Station #2 - $5,000 (Fundraising efforts)

Police• Radios (provincial requirement) - $18,000 (General Operating)

• Current technology requires radios to be digital, no longer supporting analog

Public Works• Truck Plow/Sander (carryover 2014) - $265,275 ($250,000

Equipment Reserves,

$15,275 by General Operating)

• Loader Lease - $39,000 (General Operating)

• Truck ¾ Ton w/ Snow Plow (final payment) -$24,000 (General Operating)

• Sand Spreader - $35,000 (General Operating)

Water & Sewer

• Oakwood Transfer Station Backhoe Lease – $27,117 (General Operating)

• Hillside Transfer Station Backhoe Lease - $17,347 (General Operating)

• Utility SCADA upgrade - $25,000 (Utility Fund)

• Half Ton Truck - $35,000 (Utility Fund)

Recreation

• Portable Skate Park Equipment - $30,000 (Recreation Reserve)

• In conjunction with Springfield police, local RCMP and the OBCC, a recommendation has been made the equipment be placed in the community club’s outdoor rink.

• Future consideration for this project includes the installation of video cameras (funded by the RM), providing a safe monitored area for our youth, which is already well lit.

5 year capital

• Long-term drainage plan

• Long-term rural road maintenance

• Provide adequate fire protection

• Protection of municipal water sources

• Create sustainable municipal infrastructure

• Be compliant with provincial and federal requirements

Future Goals

• Re-build existing reserves

• Create needed additional reserves

• Municipal wide dust abatement policy

• Provide value for tax dollar

• Ensure safety and need of the residents are met through capital projects and maintenance of existing infrastructure

• Create long term sustainable planning for the municipality

Questions

Thank you for taking time to attend the financial budget presentation