2015 Annual General Meeting Agenda

• Welcome and Introduction• Financial Report• Motion regarding Directors• Election of New Board• Guest Speakers: • John McNeil: Forestry Manager • Mayor Burton: Strategic Plan • Q&A Panel with Guests and Councillors Gittings and

Hutchins

Major Initiatives & Activities in 2014

• Canada Post Mailboxes• All Candidates Meeting• Committee of Adjustment• Chisholm Development• Community Centre/ Health Hub/Hospital Lands• Commercial land developments• Alternative Low Carbon fuel legislation• Private Tree bylaw

• Downtown Streetscape/Cultural Hub/Town Square• Midtown• Election Signs• HOLCIM Community Board/Alternative low carbon fuel legislation• Suncor Community Board• Mayor’s Community Leaders Roundtable• Ward 3 Resident Association meetings

Major Initiatives & Activities in 2014

Chisholm School Development

Chisholm School Development

• Public notice meeting March 3, 2015• Concerns noted: Max: 9 lots, drainage, lighting/safety on pathway, Zoning enforcement /size of homes, efficient and safe demolition, building of lot servicing• Statutory Notice meeting May 11: determines who will develop lots/not builder• Demolition date to be announced

Update on land development in our community:

• Land development at corner of Ford and Cornwall in progress • Development across from Sobeys’ underway to include Storage facility and restaurant• Commercial development plan off Royal Windsor to Beryl Rd

Northcote: Ford and Cornwall; Monitoring

Development on Beryl

Storage Spot on Cornwall

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Storage and Restaurant development across from Maple Grove Plaza

Canada Post Mailboxes

Private Tree Bylaw:

1) JCRA, based on tree survey worked with Town, RAS’ and Oakville Green to strengthen bylaw to protect tree canopy by:•Reducing # of trees to 2-3 every 2 years, protecting smaller diameter, implement permit process, introduce incentives for tree replacement, increased fines•To ensure bylaw changes not onerous on resident and protects our right to landscape for pools, decks, hedges

(Private Tree Bylaw cont'd)

2) Encouraged Town to complete another Urban Forest assessment for South of QEW ( last done 2006)

3) Lobbied Town to get control over Tree Canopy from Province to address tree loss on development sites not covered by Private Tree Bylaw

Election Signs

•Important to ensure visibility for newcomers when you decide you no longer want the incumbent•Town will come back with regulations that limit the number and distance between signs while still allowing signage on major Town roads.

Alternate Low Carbon Fuel legislation

•Letter filed regarding concerns regarding Stressed Air shed and need for local consultation•Holcim lobbied for ability to burn alternative fuel but supported consultation with public during “demonstration” testing periods on air quality impact•Holcim merger approved: new owner in July 2015•JCRA continues to monitor and will update

Hospital Land Development

•Current review of Health Hub Pilot/ LHIN Timing/location•Long Term bed option re Hospital Lands being floated again. LT beds needed: is Hospital a viable choice? Feedback needed•JCRA prior delegations: Community Recreation Hub with Health services. Feedback needed

Southeast Community Centre

In Capitol Forecast for 2021Election statement “shovel in ground 2018”Challenges:•Remediation of the Hospital lands/timing•Competing capitol cost requests: vigilance!•Lack of clarity on Province’s pilot of Health Hub 2017 timing•Clarity needed: Community Recreation Facility

Number of variance requests in our area is growing!!!TCRA and JCRA meetings with Town Planning

Key requests: •Better Town support & communication with residents : re variance concerns, what is ‘minor’ and Committee of Adjustment processes •Increase notice period to neighbours •Planning adherence to Design Guidelines for Established Neighbourhood •Goal is to ensure development respects character of neighbourhood and development is within the planning bylaws.

Downtown Consultations

•Streetscape: Lakeshore Rd construction earliest date: spring 2017 / 2018•Design : Remain 2 way street, bike lanes on Robinson/ Church , shared lanes on Lakeshore, removal centre lane, expanded sidewalk, continued parking on Lakeshore, delivery zone parking, 2 flex streets.•DECISION April 13, 2015 possible. Feedback needed

Downtown Parking Garage on Church:

BIA asking for support. Current shortage of parking•Impact during construction of Lakeshore plus LT need •600 persons on parking permit waiting lists,•New businesses can’t get parking for employees•Cost options underground vs above ground $23 + mil•Timing: 6 month RFP, 18-24 month build . If approved target to be ready Spring 2017 •Feedback needed

Downtown Consultations:Town Square Upgrade

•Options proposed were excessive, keep family friendly, need to consider Centennial Square changes, improved street access positive

Downtown Consultations:Cultural Hub •Public review of final options: May 1, 2015 Q.E. Park•Presentation of• A) preferred option for placement of cultural elements within a new build plan •B)preferred renovate option•How construction could be phased •Feedback needed

Midtown

•Transportation Plan is comprehensive but infrastructure funding ($185 m) required and advance funding sources neededConcerns:•Need to complement and connect with Downtown•Trafalgar road congestion/ light timing/ sustainable Positive: •Access to QEW long term off South Service will reduce Cornwall to Ford traffic build

@JCRAoakville - Connect with us on Twitter for quick updates!

Michael MulroyTreasurer

Financial Report for 2014

2014 2013

ASSETS

Current Assets

Chequing/Savings

Royal Bank 2,012.00 2,341

Total Chequing/Savings 2,012.00 2,341

Other Current Assets

PayPal Account 96.00 96

Undeposited Funds 0.00

Total Other Current Assets 96.00

Total Current Assets 2,108.00 2,437

LIABILITIES 0.00

Accrued Payable 12.00NET ASSETS 2,096.00 2,437

Statement of Operations and Change of Net Assets Canadian Dollars Unaudited STATEMENT OF OPERATIONS For the Year Ending December 31, 2014 2013 REVENUES Membership Donations $510 $465 EXPENSES Advertising (mobile signs) 282 Room and Equipment Rental - 299 Website 176 176 Earth Day 50 50 All Candidates Meeting 302 Meet and Greet New Councillors 41 $851 $525 EXCESS OF REVENUES OVER EXPENSES ($341)

STATEMENT OF CHANGE IN NET ASSETS For the Years Ending December 31, 2014 2013 Balance, beginning of Period $2437 $2448 Excess of Revenues over Expenses ($341) (60) Balance, end of period $2096 $2,437* *Adjusted PayPal balance

Motion to approve the Financial Statements as presented

Be it moved that the JCRA By-laws be amended to add the requirement that a member of the JCRA who wishes to stand for election as a Director at an Annual General Meeting must submit his or her name, address and email or telephone number to the President or the Secretary of the Board no later than 15 calendar days prior to the date of the Annual General Meeting effective 2016.

Motion to provide 15 days notice of intent to stand for election at AGM starting in 2016:Why?

•More informed if they have attended meetings

•Greater commitment and sustainability of efforts throughout the year

Renewing Directors•Elizabeth Chalmers•Janet Haslett-Theall•John Hillis•Michael Mulroy•Sandra Cross•Zarrin Ghaemi•Mike Saffran

Renewing Directors•Steve Forler•Neil Westoll

New Directors•Jeff Fraser

2015 Board Candidates

Membership in JCRA: What is in it for you

Receive updates on Town initiatives

Provide input into delegations to influence the Town’s decision making

Summaries of Key Town issues

Support Communication: Website, survey software, event rentals, Signage; Private donations have covered some of the costs previously, Maintaining gov’t registration

Members participation in sub committees Welcome!

New for this year: Quarterly open house General meetings

Feedback

•Do you support the need for a Parking Garage in Downtown Oakville to support shoppers and employment parking needs?

•Do you support the need for a " Family Health Hub " on the Hospital Lands?

•Do you support the Hospital being used for Long Term Care beds if funded by the Province?

FEEDBACK (cont'd)

• If we held Quarterly Open House meetings would you attend?

• If we had speakers at the Open House meetings what topics would you like to cover?

The following are key priorities for JCRA 2015

•Air Quality•Chisholm Development•Community Recreation Centre•Family Health Hub•Downtown Development•Zoning/ Committee of Adjustment Bylaws•Tree and Forest Protection•Midtown traffic/ infrastructure•Quarterly open meetings with speakers

Share any suggestions you have for JCRA

John McNeil - Town Forestry Manager

Mayor Rob Burton

•Strategic Plan•Hospital Lands: Community Centre and Health Hub•Downtown Development

Question and Answer

Email: memberjoshuacreek@gmail.com Website: www.joshuacreek.orgTwitter account: @JCRAoakville