2015-16

CMCSS AFTER SCHOOL STAFF

TRAINING

Promotional or marketing fl ags/bannerDecorative itemsBonuses or incentives for personnel Incentives for students ie: banners, plaques, t-shirts,

prizes,Entertainment such as amusement, diversion, & social

activitiesNon-academic fi eld tripsGift CardsActivities taking place during regular school dayTextbook/workbooks to be used during regular school dayMaterials used primarily in regular school dayUnhealthy foodFurnitureTechnology -LCD projectors, Cameras, Computers,

printers, etc

NON ALLOWABLE EXPENDITURES

Teachers will not be paid for dates that no students attended their program.

Teachers may assist with larger groups when their class has no students if they choose.

Academic programs should have at least 5 students in attendance per teacher whenever possible.

If fewer than the minimum students have enrolled in a class offering, either cancel the class, or try to combine it with something else that has more interest.

Classes that have many students on the roster, but consistently have less than the minimum in attendance should be cancelled.

ADDITIONAL PROGRAM GUIDELINES

Students who have met the criteria for participation in public school may participate in after school programs.

Accommodations provided during regular school hours should also be provided during after school programs when possible.

School system policies, including but not limited to those related to discipline, dress code, and transportation apply during after school activities.

All CMCSS required training should be completed prior to beginning work with the After School Programs.

PARTICIPATION

Prevention of Infectious Disease/Illness

Administering medication

CPR/First Aid

Access to Emergency information

Knowledge of school system policies regarding medication, illness, known pathogens, disposal of hazardous materials

HEALTH & SAFETY

Only students who have met the immunization guidelines for admission into CMCSS may participate in After School Programs.

Students with a high fever should not be allowed to remain in the general population. (Call parent to pick up child)

First aid kits, biohazard clean up, and appropriate disinfectant should be accessible and used as needed by designated staff. Call custodial staff in the event of a biohazard or other spill event. Remove students from the affected area as quickly as possible. Call 911 in the event of a medical emergency. –epi-pen, serious injury,

etc. Then call the parent of child/children involved.

Follow school system policy regarding pathogens and clean-up. (Covered in Annual Employee Training)

Use soap and water to wash hands. Hand sanitizer may be used when soap and water are not available.

PREVENTION OF INFECTIOUS DISEASE

Students who require medical treatment during after school hours may not be able to stay for their own safety if a qualifi ed person is not able to work during the program. After school programs are an option for students, not a requirement.

Each building is equipped with a ‘Go-Pack’ that includes an epi pen. In the event of a need to use the epi pen, call 911 immediately then the parent. Coordinators should know the location of the ‘Go-Pack.’ (Check with school nurse)

School nurses may be employed as Certifi ed Staff to serve during after school hours if they wish to do so and the after school budget allows.

ADMINISTERING MEDICATION

A minimum of one person per site must be available who is CPR/First Aid certified. Site coordinators are responsible for making sure this requirement is met.

If you are not CPR certified, and want to be, contact your administrator to be approved for school system CPR training.

CPR training dates will be posted on PLAN

CPR/FIRST AID

One person at each site is expected to stay in the offi ce at all times to monitor the phones, buzz people into the building, and coordinate emergency eff orts if the need arises.

Emergency cards for students in the building should be readily accessible to the person designated at all times.

ACCESS TO EMERGENCY INFORMATION

Emergency fl ip books should be visible and easy to access by all after school staff.

In the event of an emergency, it is expected that all staff will follow the guidelines provided in the fl ip book. Power Outage Hazardous Spills Weapons Intruders Weather Related Fire Lockdown Bomb/Suicide threat

SCHOOL SYSTEM POLICY & PROCEDURES

Chemicals and other hazardous materials should be labeled and stored according to CMCSS policy at all times.

Students should not come into contact or have access to hazardous materials while on school property.

Alert the custodian or building supervisor if you see any hazardous materials in an area where students are present.

HAZARDOUS MATERIALS

No after school staff may transport students at any time.

All students must be picked up by parents, ride the bus, or walk/drive home depending on pre-arranged plans.

School staff are expected to supervise loading areas during dismissal time.

Schools that use buses are expected to have a person in the offi ce to receive the all clear call in the afternoon on the school phone. Typically calls come in about 5:15-5:30 each day.

Bus transportation should be arranged by the Site based After School Program Coordinator.

A list must exist detail ing how each child is going home.

TRANSPORTATION

All students are expected to check in using the automated attendance system linked on the after school program wiki.

All students staying should prearrange how they are getting home.

No students should ride the bus prior to parent approval of the stop location and time. NO EXCEPTIONS

Teachers should have a list of students who are approved to ride the bus. Confi rm with students at the start of each day how they plan to get home. Send students to the offi ce if they plan to ride the bus and are not on the list.

ATTENDANCE

CMCSS student code of conduct applies to all students who attend after school programs.

Students who are suspended from the bus may not ride home during after school times.

Students who are suspended or expelled from school may not participate in after school activities.

Send students to the offi ce for administrative support in the event of serious misconduct.

After school programs are a privilege, not a requirement. Participation is voluntary.

Follow code of conduct guidelines when the need to discipline students arises.

STUDENT BEHAVIOR

Engage with the students at all times

Stick to assigned duties

Keep cell phone usage to a minimum

Do not log more hours than are approved by the site coordinator

Use materials appropriately and conservatively

Communicate changes in location to site coordinator prior to movement so students can be located quickly.

STAFF BEHAVIOR

Students should be provided a healthy snack each day, preferably at the beginning of the after school program.

Snacks that contain common allergens, such as peanuts, should be kept to a minimum.

Students who have food allergies should be identified to their after school teachers and a snack provided to them that is free of the known allergen.

Good hygiene and allergy safety make washing hands before and after eating snacks necessary.

SNACKS/FOOD

After school programs are for all studentsExcept in extreme cases where a student’s medical

needs exceed the staff qualifications, it is the expectation that students with special needs be able to participate.

504 staff training provided identifies some ways to assist students who have a disability.

It may be appropriate to learn about what accommodations a student needs to level the playing field. Teachers who already have the student in class during the regular school day know what accommodations to make.

Teachers of students who need accommodations and have not seen the plan should contact the school counselor to get that information.

SUPPORTING STUDENTS WITH DISABILITIES

All staff working in the after school program, with the exception of student tutors, must have a cleared fi ngerprint record on fi le at central offi ce. Contact Ingrid Schulz if you were hired prior to 2004 to see if this is part of your personnel fi le.

All staff working in the after school program must have a physical statement from a physician that they are healthy enough to work with students. This requirement can be met several ways. Get a medical statement of fitness from your primary physician. Visit the Kenwood On-site clinic on either the 26 th of September or

October 3 rd (pre-registration required via the afterschool wiki.) Get a medical statement of fitness from the health department.

To schedule and appointment on the two days listed above, go to: http://cmcssasp.wikispaces.com/physicalsThe cost of this examination is covered by grant funds on these days. If you make an appointment and miss it, you will be charged $50 reimbursement.

OTHER STAFF REQUIREMENTS

4745 Students responded (11% of High School Students 51% of Middle School

Students)

52% of responders are military connected

82% felt there was an adult in the ASP who cared about them

STUDENT SURVEY RESULTS

Survey Fast Facts

#1- Fun and Interesting things to do

#2- Get help with school/homework

#3- Parents make them

STUDENT SURVEY RESULTS

Top 3 Reasons Students Attend ASP

#1- Sports/Physical Activities

#2- Get help with school/homework

#3- Technology Related Activities

#4- Social/Free time

STUDENT SURVEY RESULTS

4 Most Requested ASP Activities

CMCSS offered over 20 different types of programs to students in 2015

Programs most attended includedTutoring with 14,000 XPhysical Fitness with 12,000XEnrichment with 7,000X

Technology with 240 (3rd most requested in

survey) Boys attended 6% more often than girls

BASED ON 2015 ATTENDANCE RECORDS