2014/15‘MEETINGS’

Bill Evans

WELCOME PE‘S

RULES OF THE ROAD

• Cell phones OFF• Stay on track • “Keepers”• Respect others

Will this be you?

Learning Objectives

• 3 key elements of successful meetings

• Develop club meeting ‘atmosphere’

• Meeting mgmt. with an agenda• Facilitate an effective club

meeting

KEY TOPICS page 15

•Why are meetings important• Key elements• Atmosphere• Meeting management• 10 Mistakes to avoid

What do you hope to gain from this session?

“A successful meeting “ Page 17

MEETINGATMOSPHERE

• How is the meeting atmosphere currently being managed/or not managed in your clubs today?

ATMOSPHERE page 18

• Set the proper tone • Don’t assume all are up to speed• Fine Master/Sgt. At Arms• Member input/involvement

FINE TUNE!• Set Up • Greeting Members/ Guests • Ringing the Bell • Flag salute/ Invocation• Intros of Guests/Visiting

Rotarians

MEETING MANAGEMENT page 18

• Arrive early • Prepare• Definitive

opening/core/conclusion• Member input/involvement• “Rotary Moment” =

www.WhatPaulHarrisSaid.org

FINE TUNE!• Start and end on time • Flag salute and invocation• Introduction of speaker• Thanking/Recognizing

Speaker

FINE TUNE!• Raffle• Be Prepared for anything • Use an agenda• Adjournment

EFFECTIVE FACILITATION page 19

• Confidence • Meeting Agreements • Be flexible • Humor

What responsibilities do your club

members have in helping you conduct effective meetings?

How and when would it be most

appropriate to share club expectations with the general membership?

FINE TUNE!

FUN & FELLOWSHIP

Working with your Program Chair……..

10 Mistakes to Avoid……..