20140812 ADM SERVICES AGENDA

Calumet County Clerk 206 Court Street

Chilton, WI 53014

Beth A. Hauser, Clerk Debra J. Anhalt, Deputy Clerk

E-MAIL: [email protected] COUNTY WEBSITE: WWW.CO.CALUMET.WI.US

Chilton Phone Number:

(920) 849-1458

Appleton Area Phone Number:

(920) 989-2700 EXT 458

Fax Number: (920) 849-1469

August 7, 2014

ADMINISTRATIVE SERVICES COMMITTEE MEETING AMENDED AGENDA

DATE: Tuesday, August 12, 2014 TIME: 8:30 a.m. PLACE: Calumet County Courthouse 206 Court St., Chilton, WI 53014 Room 017 (Enter West Entrance “B”) AGENDA: 1. Meeting Announcement and Posting 2. Roll Call 3. Pledge of Allegiance 4. Approval of Agenda 5. Approval of Minutes (July 8, 2014 Meeting) (Attachment 1) 6. Report of Committee Members 7. Public Participation (If Requested by the Committee Chair) 8. Communications 9. Report of Departments

Finance A. Presentation of the 2013 Audited Financial Statements by Paul Denis of Schenck, SC.

(hard copies will be provided at meeting) B. Presentation of Calumet County’s Bond Program and 2014 General Obligation Promissory

Notes by Carol Wirth of Wisconsin Public Finance Professionals (Attachment 2) C. Discuss budget review dates for the Administrative Services Committee D. Review the request to amend the 2014 Home Health Care & Hospice budget for the

purchase of new client/billing software E. Investment Report (Attachment 3)

Administrator

A. 2015 Budget Process Discussion B. Discuss Outside Employment C. Resolution to create 1.0 FTE Human Services Professional in the Family Services Unit of

the Health and Human Services Department effective September 2014 (Attachment 4) D. Update on Personnel Department staffing E. Discuss Highway Department take-home vehicles

Administrative Services Committee Agenda Page 2

County Clerk

A. WCA Article on County Clerks (Attachment 5) B. Discuss Evening Hours C. Elections Update

Information Services Department

A. Review of Current Information Services Department Projects (Attachment 6)

Personnel A. Discuss Reclassification Request Secretary in the Veteran Services Department (Attachment 7)

Register of Deeds

A. Statistical Report (Attachment 8)

Treasurer A. Update on 2010 tax foreclosures B. Update committee legislative items affecting the Treasurer’s Office/tax roll process

Corporation Counsel

A. Budget for 2015 B. Update on pending litigation as described to Schenk Business Solutions C. Closed session

The Committee may meet in closed session under Wis. Stat. s. 19.85(1)(g) to confer with legal counsel who is rendering oral advice concerning strategy to be adopted by the body with respect to litigation which it is likely to become involved, namely the Notice of Claim/Injury submitted by Crystal Valdez.

10. Set Next Meeting Date 11. Adjournment

Beth A. Hauser,

Calumet County Clerk

So as not to disturb the meeting, all cell phones must be placed on vibrate, and all calls taken outside the meeting room.

Any person wishing to attend who, because of a disability, requires special accommodation, should contact the Personnel Department at (920) 849-1611 at least twenty four (24) hours before the scheduled meeting time so appropriate arrangements can be made.

This is a public meeting. As such, all members or a majority of the members of the County Board may be in attendance. While a majority of the County Board members, or the majority of any given County Board Committee, may be present only the above committee will take official action based on the agenda.

These Minutes HAVE NOT BEEN APPROVED by the Administrative Services Committee.

Minutes of the 7-8-14 Administrative Services Committee Meeting Page 1 of 3

MINUTES OF MEETING ADMINISTRATIVE SERVICES COMMITTEE

Tuesday, July 8, 2014 7:00 A.M.

Committee Members Present: Committee Chair Merlin Gentz; Supervisors Bill Barribeau, Ronald Dietrich, Donald Glaeser, Ralph Prescott, Robert Stanke and Pete Stier Others Present: County Board Chair Alice Connors; Interim County Administrator, Todd Romenesko; Finance Director, Dan De Bonis; Parks Director, Adam Backus; Information Services Director, Howard Mezera; Sheriff, Mark Ott; Treasurer, Mike Schlaak; Human Resources Coordinator, Victoria Halbach; Patrick Glynn, Carlson Dettmann Consulting, LLC; County Board Supervisor Mary Schwalenberg (arrived at 7:32 A.M.); and County Clerk, Beth Hauser. Chair Gentz called the meeting to order at 7:00 A.M. The meeting was properly announced and the Pledge of Allegiance was recited. APPROVAL OF AGENDA: Moved by Supervisor Stanke and seconded by Supervisor Barribeau to approve the agenda as presented. Motion carried unanimously. APPROVAL OF MINUTES: Moved by Supervisor Stanke and seconded by Supervisor Prescott to approve the minutes of the June 10, 2014 meeting as presented. Motion carried unanimously. PUBLIC PARTICIPATION: There was no public participation. COMMUNICATIONS: There were no communications presented. REPORT OF DEPARTMENTS: County Administrator: • Only ten applications were received for position of Highway Commissioner through July

3, 2014. The position will be re-advertised with an open ended date. Finance Department: • Dan De Bonis discussed the presentation he will make at the July County Board

meeting. He will be presenting a summary presentation with community statistics and will have additional information located on the County’s website.

• Dan provided the Investment Report dated June 30, 2014 to the Committee. Total County Investments are $17,597,526.97. A copy of the report is in the file and made a part of the record.

beth

Typewritten Text

Attachment 1



Information Services: Howard Mezera, Information Services Director, reviewed current IS projects with the Committee. Personnel: • Patrick Glynn provided preliminary figures for health insurance rates for 2015. There will

be no increases in HSA or HRA administrative fees, long-term disability or dental insurance. Vision will have a 15% increase. Health insurance currently shows an 18.67% increase, but this figure will be negotiated with the insurance company.

• 2015 WRS (Wisconsin Retirement System) contribution rates were discussed. All categories in WRS will have a slight decrease from the 2014 rates. A copy of the handouts outlining the rates is in the file and made a part of the record.

• The Carlson Dettmann LLC Professional Service Agreement was discussed. The contract expires on December 31, 2014. There was no recommendation to make any changes to the agreement at this time.

At 8:12 A.M., the following people left the meeting: Mike Schlaak, Howard Mezera, Victoria Halbach, Mark Ott, Adam Backus, Todd Romenesko, Dan De Bonis and Beth Hauser. CLOSED SESSION: At 8:12 A.M., moved by Supervisor Dietrich and seconded by Supervisor Stier to go into Closed Session pursuant to Wis. Stats. 19.85(1)(c) to discuss the qualifications, promotion and compensation, and possible recommendation to the County Board of an appointment of a candidate to the position of County Administrator. The Administrative Services Committee has jurisdiction over the Office of County Administrator pursuant to the Calumet County Board Rules of Order, Rule XIII. The Clerk took roll call and motion carried unanimously to go into Closed Session. RETURN TO OPEN SESSION: At 8:55 A.M., moved by Supervisor Dietrich and seconded by Supervisor Stier to return to Open Session. Roll call vote was taken and motion carried unanimously. The following people returned to the meeting: Mike Schlaak, Adam Backus, Todd Romenesko, Dan De Bonis and Beth Hauser. Moved by Supervisor Prescott and seconded by Supervisor Stanke to recommend a finalist to the County Board for the position of County Administrator. REPORT OF DEPARTMENTS (CONTINUED): Treasurer: • Mike Schlaak informed the committee that there are currently 7 parcels with unpaid

taxes from the 2010 tax roll. Two of those parcels are homestead properties. An August court date has been scheduled.

• Mike provided a history of tax delinquent properties with contamination issues. If a municipality requests that the county proceed with the foreclosure process, the county must proceed within six months. The goal is to get the property[ies] cleaned up and back on the tax roll.



• A sealed bid of $5,000 was received for the property located on Commerce Street in

Chilton. It was submitted by Jeremy and Tesha Buboltz, with the required $500 deposit enclosed. Moved by Supervisor Barribeau and seconded by Supervisor Stanke to accept the purchase offer. Motion carried unanimously.

NEXT MEETING DATE: The next regular meeting date will be Tuesday, August 12, 2014 at 8:30 A.M.

ADJOURNMENT: At 9:28 A.M., moved by Supervisor Barribeau and seconded by Supervisor Glaeser to adjourn. Motion carried unanimously.

Beth A. Hauser, Recording Secretary

CALUMET COUNTY, WISCONSIN

PRESENTATION TO

ADMINISTRATIVE SERVICES COMMITTEE

BONDING PROGRAM FOR

CAPITAL IMPROVEMENT PROJECTS

DATED: AUGUST 12, 2014

══════════ PREPARED BY: ══════════ CAROL ANN WIRTH, PRESIDENT

beth

Typewritten Text

Attachment 2

2

AUTHORITY TO BOND

Calumet County Board of Supervisors Adopted an Initial Resolution on December 15, 2009 by a vote of at least ¾ of members elect. Initial Resolution provides “authority” to borrow.

Satisfies debt issuance conditions of Section 67.045, Wisconsin Statutes.

Levy limits do not apply to debt service on general obligation debt authorized after July 1, 2005.

County Board has authority to adopt general obligation bond or note sale resolutions, within five years, to lock in the final terms (principal amounts and interest rates) of each borrowing.

RESOLUTION 2009-33 RESOLUTION AUTHORIZING GENERAL OBLIGATION BONDS AND/OR

PROMISSORY NOTES IN AN AMOUNT NOT TO EXCEED $47,000,000

To the Honorable Chairperson and Board of Supervisors of Calumet County, Wisconsin:

BE IT RESOLVED, By the Board of Supervisors of

Calumet County herein assembled, that there may be issued, pursuant to Chapter 67, Wisconsin Statues, General Obligation Bonds and/or Notes in an amount not to

exceed $47,000,000 for the public purpose of paying the cost of the Calumet County’s Outlays and Capital Improvement

Program for the years 2010 through 2014; and there shall be levied on all the taxable property of the County a direct,

annual, irrepealable tax sufficient to pay the interest on said securities as it becomes due, and also to pay and discharge

the principal thereof within twenty years of the date of issuance of the securities.

3

BONDING PROCEDURE

Review Projects to be Borrowed for

Review and Approve Amortization Schedule

Approval to Proceed with Preparing for Market Entry - Official Statement Preparation

- Bond Rating Application – Standard & Poor’s (Higher Rating) Outstanding Bond Ratings: Standard & Poor’s “AA+” – February 2014 Moody’s Investors Service – “Aa2” - October 2010 - Coordinate Preparation of Legal Documents with Bond Counsel (Quarles & Brady) - Coordinate Marketing / Pricing / Underwriter Selection (Method of Sale)

Approval of Borrowing Resolution by County Board (majority vote) - Final interest rates and tax levy are locked in

Closing – County Receives Borrowed Funds

4

METHOD OF SALE – NEGOTIATED / PUBLIC

Calumet County Has Used the Negotiated Method of Sale for Prior Issues

Negotiated Sale – Underwriter is Selected to Work with County through an RFP Process

Underwriter Provides Assistance in Advance of Entering the Bond Market

Updates and Advises County of Changes to Market Conditions, Interest Rates Investors and Local Banks are Contacted to Determine Level of Interest Prior to Locking in Rates Bonds are Pre-sold Before Underwriter Commits to County Eliminates Risk Lowers Cost of Underwriting Fees Underwriter Has Flexibility to Capture Market Opportunities Several Days in Advance of Award Expenses of Issuance May be Paid by Underwriter out of Premium from Investors (Included in Rate)

Public Sale – County Advertises for Underwriter – Underwriter Unknown Until Sale Date

Specific Date and Time are Advertised for Underwriters to Submit Bid – Notice of Sale County Does Not Benefit from Marketing Assistance in Advance of Sale Underwriters Bid Dependent Upon – Market Conditions on Day of Bid Number of Issues Underwriter Will Bid That Day Number of Issues Underwriter Purchased That Day No Flexibility to Capture Market Opportunities Limited Ability to Pre-sell Bonds - Risk Built Into Bid as Cost to County Expenses of Issuance Paid by County out of Principal Amount Borrowed Investor Premium Returned to County - Must be Used to Pay Next Year’s Debt Service

5

2014 BORROWING

$3.2 Million Borrowing - General Obligation Promissory Notes

2013 and 2014 Capital Improvement Projects:

Information Services – H.T.E. One Solution Financial Software $ 459,125 Maintenance Department – Carpet Replacement, Duress System, Backup Generator Replacement, Parking Lot Repaving, Jail HVAC, Furniture $ 912,235 Sheriff’s Department – Radio Operations $ 80,757 Highway – Road Construction $1,747,883 $3,200,000

Historically Low Tax-exempt Interest Rates – Bank Qualified

Federal Arbitrage Regulations – 3 Years to Spend Borrowed Funds

Financing Team Expenses of Issuance (Estimated) WPFP - $25,000; Quarles & Brady - $8,250; Standard & Poor’s – $9,500; Official Statement - $1,000; Underwriting - Determined Through RFP or Public Sale

6

$3.2 Million General Obligation Promissory Notes 2014

Preliminary

Debt Service Schedule

Date Principal Rate Interest Total P+I Fiscal Total

10/06/2014 - - - - -

12/01/2014 220,000.00 2.625% 11,370.49 231,370.49 231,370.49

06/01/2015 - - 34,325.00 34,325.00 -

12/01/2015 190,000.00 2.500% 34,325.00 224,325.00 258,650.00

06/01/2016 - - 31,950.00 31,950.00 -

12/01/2016 320,000.00 2.250% 31,950.00 351,950.00 383,900.00

06/01/2017 - - 28,350.00 28,350.00 -

12/01/2017 320,000.00 2.250% 28,350.00 348,350.00 376,700.00

06/01/2018 - - 24,750.00 24,750.00 -

12/01/2018 200,000.00 2.250% 24,750.00 224,750.00 249,500.00

06/01/2019 - - 22,500.00 22,500.00 -

12/01/2019 300,000.00 2.250% 22,500.00 322,500.00 345,000.00

06/01/2020 - - 19,125.00 19,125.00 -

12/01/2020 325,000.00 2.250% 19,125.00 344,125.00 363,250.00

06/01/2021 - - 15,468.75 15,468.75 -

12/01/2021 425,000.00 2.250% 15,468.75 440,468.75 455,937.50

06/01/2022 - - 10,687.50 10,687.50 -

12/01/2022 450,000.00 2.250% 10,687.50 460,687.50 471,375.00

06/01/2023 - - 5,625.00 5,625.00 -

12/01/2023 450,000.00 2.500% 5,625.00 455,625.00 461,250.00

Total $3,200,000.00 - $396,932.99 $3,596,932.99 -

7

$3.2 Million General Obligation Promissory Notes

Preliminary

Pricing Summary

Maturity

Type of

Bond Rate Yield

Maturity

Value Price Dollar Price

12/01/2014 Serial Coupon 2.625% 0.350% 220,000.00 100.346% 220,761.20

12/01/2015 Serial Coupon 2.500% 0.400% 190,000.00 102.412% 194,582.80

12/01/2016 Serial Coupon 2.250% 0.550% 320,000.00 103.632% 331,622.40

12/01/2017 Serial Coupon 2.250% 0.850% 320,000.00 104.345% 333,904.00

12/01/2018 Serial Coupon 2.250% 1.150% 200,000.00 104.447% 208,894.00

12/01/2019 Serial Coupon 2.250% 1.450% 300,000.00 103.957% 311,871.00

12/01/2020 Serial Coupon 2.250% 1.700% 325,000.00 103.199% 335,396.75

12/01/2021 Serial Coupon 2.250% 1.950% 425,000.00 101.971% c 433,376.75

12/01/2022 Serial Coupon 2.250% 2.250% 450,000.00 100.000% 450,000.00

12/01/2023 Serial Coupon 2.500% 2.500% 450,000.00 100.000% 450,000.00

Total - - - $3,200,000.00 - - $3,270,408.90

Bid Information

Par Amount of Bonds $3,200,000.00

Reoffering Premium or (Discount) 70,408.90

Gross Production $3,270,408.90

Total Underwriter's Discount (2.200%) $(70,400.00)

Total Purchase Price $3,200,008.90

Bond Year Dollars $17,153.89

Average Life 5.361 Years

Average Coupon 2.3139534%

Net Interest Cost (NIC) 2.3139015%

8

Calumet County Bonding Program

Bonding Program Analyzes Tax Impact of Existing Debt and Potential Future Debt Issues

Assumptions Used for Tax Base Growth: 2013 Equalized Valuation (TID Out) - $3,251,962,900 - Used for 2014 Budget 2014 Equalized Valuation (TID Out) – Preliminary Release by Department of Revenue $3,330,760,800 – 2.42% increase – Used for 2015 Budget 2015 – 2019 Equalized Valuations Projected at 2% Cumulative Increases

Flat Valuation 2020 and Thereafter

Assumptions Used for Debt Existing Debt - 3 Outstanding Issues Additional Future Debt Issues: 2014 - $3.2 Million @ 2.32% (Est) 2016 - $3.0 Million @ 3.50% (Est) 2018 - $3.0 Million @ 3.50% (Est)

All Debt Issued as Tax-Exempt, Bank Qualified

9


Existing Debt and Estimated Tax Impact

Projected

2009

2010

2013

Combined

Budget

Equalized

$4,600,000

$5,000,000

$995,000

Existing

Estimated

Year

Valuations (TID OUT)

Actual Debt Service Actual Debt Service Actual Debt Service Debt Service Mill Rate

2014

3,251,962,900

$422,058

$478,195

$508,483

$1,641,486

0.505

2015

3,330,760,800

429,632

473,945

515,100

1,418,677

0.425

2016

3,397,376,016

446,128

569,570

1,015,698

0.298

2017

3,465,323,536

446,527

577,570

1,024,097

0.295

2018

3,534,630,007

436,380

615,070

1,051,450

0.297

2019

3,605,322,607

951,595

951,595

0.264

2020

3,677,429,059

936,845

936,845

0.254

2021

3,677,429,059 2022

3,677,429,059

2023

3,677,429,059 2024

3,677,429,059

2025

3,677,429,059 2026

3,677,429,059

2027

3,677,429,059 2028

3,677,429,059

Total

$2,180,725

$4,602,790

$1,023,583

$8,039,848

Principal Balance

$1,605,000

$3,715,000

$505,000 Interest Rates

3.65-3.90%

2.50-2.95%

2.00%

Callable

12/1/2016

12/1/2018

Non Call

10


2014 Financing and Estimated Tax Impact

Projected

2014

Combined With

Combined

Budget

Equalized

$3.2 Million

Estimated

Existing

Estimated Year


Estimated Debt Service Mill Rate

Debt Service

Mill Rate

2014

3,251,962,900

$1,641,486

0.505

2015

3,330,760,800

258,650

0.078

1,677,327

0.503 2016

3,397,376,016

383,900

0.113

1,399,598

0.411

2017

3,465,323,536

376,700

0.109

1,400,797

0.404 2018

3,534,630,007

249,500

0.071

1,300,950

0.368

2019

3,605,322,607

345,000

0.096

1,296,595

0.360 2020

3,677,429,059

363,250

0.099

1,300,095

0.353

2021

3,677,429,059

455,937

0.124

455,937

0.124 2022

3,677,429,059

471,375

0.128

471,375

0.128

2023

3,677,429,059

461,250

0.125

461,250

0.125 2024

3,677,429,059

2025

3,677,429,059 2026

3,677,429,059

2027

3,677,429,059

Total

$3,365,562

$11,405,410

Estimated Interest Rate 2.32%

Note: 2014 Budget Year Includes $232,750 for 2014 Note Issue.

11



Projected

2016

Combined With

Combined

Budget

Equalized

$3 Million

Estimated

2014 + Existing

Estimated Year



Debt Service

Mill Rate

2014

3,251,962,900

$1,641,486

0.505

2015

3,330,760,800

1,677,327

0.503 2016

3,397,376,016

297,167

0.087

1,696,765

0.498

2017

3,465,323,536

345,375

0.100

1,746,172

0.503 2018

3,534,630,007

336,625

0.095

1,637,575

0.463

2019

3,605,322,607

327,875

0.091

1,624,470

0.451 2020

3,677,429,059

294,125

0.080

1,594,220

0.433

2021

3,677,429,059

311,250

0.085

767,187

0.209 2022

3,677,429,059

352,500

0.096

823,875

0.224

2023

3,677,429,059

342,000

0.093

803,250

0.218 2024

3,677,429,059

481,500

0.131

481,500

0.131

2025

3,677,429,059

465,750

0.127

465,750

0.127 2026

3,677,429,059

2027

3,677,429,059

Total

$3,554,167

$14,959,577



12



Projected

2018

Combined With

Combined

Budget

Equalized

$3 Million

Estimated

2014, 2016, & Existing

Estimated Year



Debt Service

Mill Rate

2014

3,251,962,900

$1,641,486

0.505

2015

3,330,760,800

1,677,327

0.503 2016

3,397,376,016

1,696,765

0.498

2017

3,465,323,536

1,746,172

0.503 2018

3,534,630,007

142,167

0.040

1,779,742

0.503

2019

3,605,322,607

180,800

0.050

1,805,270

0.501 2020

3,677,429,059

223,000

0.061

1,817,220

0.493

2021

3,677,429,059

243,625

0.066

1,010,812

0.275 2022

3,677,429,059

338,375

0.092

1,162,250

0.316

2023

3,677,429,059

354,625

0.096

1,157,875

0.315 2024

3,677,429,059

545,000

0.148

1,026,500

0.279

2025

3,677,429,059

528,375

0.144

994,125

0.270 2026

3,677,429,059

561,750

0.153

561,750

0.153

2027

3,677,429,059

543,375

0.148

543,375

0.148

Total

$3,661,092

$18,620,669



13

TIMELINE FOR 2014 BONDING

August 12 - Present Report to Administrative Services Committee Motion to Proceed Through Coordinate Financing Team and Preparation of Legal Documents

September 4 – Official Statement Completed

September 10 –12 - Rating Conference Call

September 17 – 18 – Bond Rating and Credit Report Released

September 16 - Draft Sale Resolution Emailed to County

September 22 -23 - Coordinate Sale of Notes

September 23 – County Board Meeting to Approve Sale of $3.2 Million General Obligation Promissory Notes – Locks in Final Interest Rates and Tax Levy (Requires Majority Vote of Members Present) The final completed sale resolution will be hand delivered to the County Board meeting.

October 6 – Closing, Delivery of Funds to County

CALUMET COUNTY

INVESTMENT REPORT

July 31, 2014

General Investments Int

Financial Inst. Dated Due Rate Amount

Calumet County Bank 02/20/14 08/20/14 0.40% 635,122.48

First National Bank - MM Acct Jul. Rate 0.20% 143,130.19

First Nation Bank - ICS Account Jul. Rate 0.28% 8,655,836.56

Local Gov Invest Pool Jul. Rate 0.09% 10,836,110.29

Associated Bank MM Acct Jul. Rate 0.20% 564,138.34

BMO Savings Account Jul. Rate 0.22% 345,639.36

JP Morgan Investments Jun. Rate 1.94% 6,156,410.56

Sub-Total General Investments 27,336,387.78

Bond Proceed Investments

Sub-Total Bond Investments 0.00

Total County Investments 27,336,387.78

beth

Typewritten Text

Attachment 3

RESOLUTION 2014-

RESOLUTION TO CREATE 1.0 FTE HUMAN SERVICES PROFESSIONAL IN THE FAMILY SERVICES UNIT OF THE HEALTH AND HUMAN SERVICES DEPARTMENT

EFFECTIVE SEPTEMBER 2014

To the Honorable Chair and Board of Supervisors of Calumet County, Wisconsin: WHEREAS, The State of Wisconsin Division of Mental Health and Substance Abuse Services is offering additional General Purpose Revenue (GPR) to Wisconsin Counties to expand the Coordinated Services Team (CST) initiatives in Wisconsin; and

WHEREAS, Coordinated Service Teams care for children with behavioral health issues and are targeted to children and families involved in two or more systems of care (such as mental health, long term care, juvenile justice, child welfare, substance abuse, or special education), and who have complex needs, while the program coordinates care for children and focuses on empowering parents in helping their children; and

WHEREAS, Outcomes were reported on 241 children discharged during 2011. Of those: 85% had no reported school suspensions or expulsions; 79% had no involvement with juvenile justice; children rated as a danger to others decreased from 44% at enrollment to 17% at discharge; the percentage of children with permanent and stable relationships with parents or other adults increased 21% from enrollment to discharge; 72% of the children enrolled had school performance at grade C or higher at discharge; and

WHEREAS, Calumet County supports the concept of facilitating coordinated services to children and families in a manner consistent with initiatives described in Wis. Stat. §46.56; and WHEREAS, After the 2014 County budget was originally adopted, additional funding became available to the Health and Human Services Department; and WHEREAS, The purpose of the (1.0) FTE Human Services Professional , is to develop teams within cases, facilitate team meetings and hold team members accountable for completion of tasks and achieve needed outcomes; and to develop resources for families based on completion of strength and needs assessment, provide crisis intervention and ongoing after-hours crisis services; and WHEREAS, The one (1.0) FTE Human Services Professional , position is contingent upon the continuation of the Coordinated Services Team (CST) grant; and WHEREAS, The classification has been approved at a salary range of Grade 10 on the Wage Schedule. The 2014 wage range is as follows:

Step 1 Start

Step 2 1 Year

Step 3 2 Year

Step 4 3 Year

Step 5 4 Year

Step 6 5 Year

Step 7 6 Year

Step 8 7 Year

Step 9 8 Year

Step 10 9 Year

Step 11 10 Year

$25.22 25.94 26.66 27.39 28.10 28.83 29.55 30.26 30.99 31.71 32.43 NOW THEREFORE BE IT RESOLVED That the Calumet County Board of Supervisors herein assembled authorizes the creation of one (1.0) FTE Human Services Professional, in the Health and Human Services Department, effective September 1, 2014. The job description is attached hereto and incorporated herein.

beth

Typewritten Text

beth

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beth

Typewritten Text

Attachment 4

BE IT FURTHER RESOLVED, The 2014 budget shall be amended to include the necessary revenues to accept the grant funds and expenditures to account for the inclusion of the position and other identified expenses. BE IT FURTHER RESOLVED, That if future CST grant funds are insufficient to fully fund this position, the position shall be eliminated. Dated this 19th day of August, 2014. INTRODUCED BY Health and Human Services Board / Administrative Services Committee

Proud Tradition, Promising Future

What it Means to be a

County Clerk

beth

Typewritten Text

Attachment 5

August 2014 u 21

Civil servant. Public official. Scribe.

Bookkeeper. Election law expert. Problem

solver. Information source. Lobbyist.

Ambassador. All of these words describe

county clerks and are only a small representation of what

county clerks do. Since the state’s inception, clerks have

been an integral part of county government, and since

then their duties have only increased and diversified.

Although their work is administrative in nature, county

clerks have always been elected by the people they serve,

due to the county clerk’s roles as steward of public records,

custodian of taxpayer money, and a necessary component

of the checks-and-balances structure of government.

Varied Duties

If variety is the spice of life, being a county clerk has to

be one of the “spiciest” jobs in county government. When

someone asks me what my office does, it is not easy to

summarize, due to the multitude of seemingly unrelated

duties county clerks perform – “Well, let’s see. We create

and file county board records, run elections in the county,

issue marriage licenses, pay all the county’s bills, compile

the budget …”

Though duties vary from county to county, the list is

always long and eclectic (see full listing on the following

page). However, issuance of marriage licenses and

domestic partnerships is one duty common among all

clerks.

To fulfill the obligations of the office, clerks have to

know something about everything in county government.

The Wisconsin County Clerks Association (WCCA) in

general, and the association’s Education Committee

specifically, aims to keep clerks up-to-date with best

practices instruction, professional growth opportunities,

and possibilities to work collaboratively in order to

improve the efficiency and effectiveness of the clerk’s

office.

–Melanie Rendón Stake, Waushara County Clerk

Proud Tradition, Promising FutureWhat it Means to be a County Clerk

Constant Change

Combine the vast variety of work county clerks do with

constant change, and county clerks have to be versatile,

as well as knowledgeable. For clerks, change has become

commonplace and even expected, especially with

regard to elections. When I began working in the clerk’s

office 10 years ago, there was no voter registration in

Waushara County and the vast percentage of electors

voted by paper ballot. Back then, election laws did not

seem to change often or much at all.

Fast forward to 2014, and the municipalities in

the county rely on pre-printed, bar-coded poll books,

and the majority of Waushara County citizens cast

their ballot on touch screen voting machines. Each

successive legislative session brings a host of election

law changes. Just two examples from the most recent

session are 2013 Wisconsin Act 182, which requires all

citizens registering to vote to provide proof of residence,

and Act 146, which specifies time periods in which in-

Duties & Services of the County Clerk’s OfficeSERVICES TO THE COUNTY BOARD

❒❒ Recording secretary ❒❒ Prepare and publish agendas for

county board and committee meetings

❒❒ Record meeting minutes for county board and committee meetings

❒❒ Certification of county board actions

❒❒ Publish official proceedings❒❒ Ensure compliance with open

meetings law❒❒ Ensure compliance with records

retention laws❒❒ Ensure compliance with freedom

of information requests❒❒ Compile/publish/maintain current

county directory ❒❒ Sign contracts, deeds and

agreements as approved by county board

ELECTION ADMINISTRATION❒❒ Serve as election officer of the

county❒❒ Receive and file the official oaths

and bonds of all county officers❒❒ Serve as the filing officer for county

candidates and referenda questions❒❒ Prepare and publish election

notices❒❒ Prepare/print/distribute ballots and

supplies to municipal clerks❒❒ Program election tabulation

equipment❒❒ Maintain Statewide Voter

Registration System for general,

judicial and special elections❒❒ Provide Statewide Voter

Registration System services for local municipalities

❒❒ Tabulate and report election results❒❒ Conduct Boards of Canvass and

recounts❒❒ Issue Certificates of Election❒❒ Election training for municipal

clerks and school districts

LICENSES AND PERMITS❒❒ Issue marriage licenses and

maintain index❒❒ Issue domestic partnership

certificates and domestic partnership terminations and maintain indexes

❒❒ Distribute state dog license and supplies to municipal treasurers

❒❒ Administer dog license fee accounts

❒❒ Process passport applications❒❒ Issue conservation licenses❒❒ Issue hayrack and sleigh ride

permits❒❒ Issue pawnbroker and secondhand

dealer licenses❒❒ Issue temporary and/or permanent

vehicle license plate and registration renewals

❒❒ Issue work permits for minors

FINANCIAL FUNCTIONS❒❒ Sign all orders for payment of

money directed by the board❒❒ Budgeting

❒❒ Apportionment of taxes❒❒ General accounting❒❒ Bonding/borrowing❒❒ Payroll❒❒ Purchase liability, property and

other insurance❒❒ Insurance maintenance❒❒ GASB reporting❒❒ Asset inventory❒❒ Sale of tax deed property

OTHER STATUTORY DUTIES❒❒ Annually compile and transmit list

of municipal officers to secretary of state

❒❒ Zoning matters❒❒ Farmland preservation❒❒ Library reimbursement

requirements❒❒ Timber harvest notices❒❒ Probate claim notices❒❒ Miscellaneous highway department

records❒❒ Contracts, leases and agreements❒❒ Claims against the county❒❒ Historical Society❒❒ Other non-mandated functions❒❒ Administrative coordinator❒❒ Personnel❒❒ Data processing❒❒ Purchasing❒❒ Facilities maintenance❒❒ Insurance❒❒ Redistricting❒❒ Website maintenance❒❒ Other duties specific to local office

continued on page 30

22 u August 2014

Election administration has changed

significantly in many ways over the last

10 years, ranging from when elections

and their related deadlines occur to the

forms and tools used to document election activities.

The changes were spurred, in large part, by the troubles

Florida experienced in the 2000 Presidential Election.

The federal government reacted by passing the Help

America Vote Act of 2002 (HAVA). The requirements

of this act included the use of technology and systems

that were not in existence at that time, and HAVA’s

effects have lasting impact to this day.

To fulfill some of HAVA’s mandates, Wisconsin

developed the Statewide Voter Registration System

(SVRS), which has grown from a simple means to track

voter registrations to an all-encompassing election

management system. State, county and many municipal

election officials now use the system to enter contest

and candidate information for elections, process voter

registrations, and track voting history. Various types of

reports can be generated through this system, which

are used in the performance of election responsibilities.

Several changes and upgrades have been made to SVRS

since its inception in 2006, which requires continual

training for its users.

An extension of the SVRS system is the website

“My Vote Wisconsin” (https://myvote.wi.gov), which

was developed for voters’ use. By harnessing the wealth

of information located in SVRS, it enables electors to

locate their polling place, identify their office holders,

view a sample ballot for an upcoming election,

and, in the case of military or

permanently overseas voters,

even print a ballot.

Another aspect of HAVA that

transformed elections was its

requirement that every polling

place be equipped with a voting

system that allows all electors

to cast their ballot without

assistance. This technology

includes different types of

equipment, such as a touch screen

system where a voter taps the screen and the vote is

recorded on a paper tape, or a device that marks a paper

or optical scan ballot based on the voter’s selections.

Ballots cast on these systems are counted along with

the other ballots at the polling location.

When an election includes federal offices, HAVA

also requires that ballots be available to voters

sooner. This culminated with the Wisconsin State

Legislature moving the Partisan (Fall) Primary Election

from September to August to comply with these

requirements. This altered the calendar of election

events considerably, making the circulation period for

nomination papers and certification of candidates a full

month earlier.

In addition to the changes previously referenced, the

Wisconsin State Legislature enacted numerous pieces

of legislation regarding elections over the last few years.

One law allows that absentee ballots that were voted by

mail may be counted after an election, provided that

–Wendy M. Christensen, Racine County Clerk

ElectionsThe Evolution of Elections


August 2014 u 23

24 u August 2014

County clerks, by original designation, have

been the record keeper of the county since

1858, but in most instances are considered the

“go-to” person not only by the public, but also by other

government officials and staff. For more than 100 years, the

Wisconsin County Clerks Association (WCCA) has and

will continue to play a vital role in ensuring that members

are offered the resources and continued education

required to perform all of the related duties of the office

in a professional manner. WCCA will also continue to

promote cooperative relationships with the Wisconsin

Counties Association (WCA), legislators, county board

supervisors, other government officials and the public.

History of the County Clerk

The office of county clerk is a constitutional office

established under Article VI, Section 4, of the Wisconsin

Constitution. This partisan office has a four-year term and

elections coincide with the presidential election.

In the 1858 version of the Wisconsin State Statutes, the

clerk was called the “clerk of the board of supervisors.”

Duties were primarily to keep a record of the proceedings

of the board, sign its orders for payment, and make entries

of its actions, including resolutions passed, votes taken,

and accounts acted upon. In 1882, the position was then

referred to as the “county clerk.”

Additional Duties, Recent Developments

To this day, the clerk of each county continues to perform

those vital services, which have been expanded to

include election administration, finance administration,

tax apportionment, dog licensing, issuance of marriage

licenses, and facilitating the issuance and termination of

domestic partnerships. Other duties were also added by

2013 Wisconsin Act 373, including creating county board

standing committee agendas, and keeping and recording

minutes of these meetings.

Act 373, signed by Governor Scott Walker on April 23,

2014, was the result of hours of discussion with legislators,

WCA representatives, staff counsel, county board

supervisors, and administration employees to: identify the

clerk’s core duties, eliminate duties no longer applicable,

modify statutory language, and recognize utilization of

new technology (see related feature on page 26). With the

recently enacted codification of Chapter 59.23, Wis. Stats.,

county clerks’ duties have been clearly identified and

centrally located within the statutes.

2013 Wisconsin Act 372, enacted in 2014, was also

spurred by the association’s concerns. Clerks worked hand-

in-hand with legislators and others to implement this law,

which requires that all individuals officiating at marriage

ceremonies be at least 18 years of age. In addition, Act

372 eliminated the requirement that officiants from out of

state obtain letters of sponsorship.

County clerks statewide are not only devoted to the

constitutional office that they hold, but also are devoted

to performing the duties of the office in a manner that will

be exemplary to those that will follow in their footsteps.

–Kathy Brandt, Marinette County Clerk, WCCA Past President

WCCAWCCA Keeps Clerks Moving Forward

Current WCCA Leadership

President Bruce Strama, Taylor County

Vice President Karen Gibson, Dodge County

Secretary Denise Wetzel, Rusk County

Treasurer Beth Hauser, Calumet County

Historian Cindy Cepress, Wood County

August 2014 u 25

WCCA Mission StatementThe Wisconsin County Clerks Association is

organized for the purpose of furthering the

interests and concerns of county clerks and county

government, specifically:

(1) To improve the operation of the county clerk’s

office and county government;

(2) To provide a means of support and opportunities

to disseminate information and exchange ideas,

in order to assist members of the association to

fulfill their duties and responsibilities as county

clerks;

(3) To provide an awareness of the advantages of

cooperation and the value of joint action to

accomplish mutual goals;

(4) To educate members of the association about

their responsibilities and opportunities to serve

the general public; and

(5) To inform legislators about the needs of county

clerks and to assist legislators in developing

sound legislation that affects county clerks,

county government, and the public by providing

accurate and useful information.

Front Row: Denise Wetzel – Rusk, Beth Hauser – Calumet, Karen Gibson – Dodge, Bruce Strama – Taylor, Kathy Brandt – Marinette, Sue Ertmer – Winnebago, Jon Dolson – Sheboygan, Linda Gebhard – Grant. Second Row: Janet Geisler – Crawford, Mary Schuch-Krebs – Kenosha, Marcia Bauer – Pepin, Kathy Kobylski – Juneau, Chris Jensen – Clark, Susan Sandvick – Douglas, Julie Wathke – Dunn, Mary Robbins – Waupaca, Cindy Cepress – Wood, Linda Bawden – Lafayette, Lisa Kalata – Forest, Barb Frank – Jefferson, Lori Stottler – Rock. Third Row: Sandy Juno – Brown, Wendy Christensen – Racine, Janet Loomis – Eau Claire, Kathy Novack – Waukesha, Sue Moll – Columbia, Heather Schutte – Ashland, Lori O’Bright – Outagamie, Marge Bostelmann – Green Lake, Nan Kottke – Marathon, Donna Trudell – Florence. Fourth Row: Chris Marlowe – Lincoln, Lisa Freiberg – Fond du Lac, Brenda Jaszewski – Washington, Kathy Jacob – Langlade, Melanie Stake – Waushara, DeeAnn Cook – Barron, Rosemary Rueckert – Shawano, Scott McDonell – Dane. Ron Hoff – Vernon. Fifth Row and edges: Lolita Olson – Washburn, Jill Lau – Door, Jamie Annoye – Kewaunee, Joe Czarnezki – Milwaukee, Ginny Dankmeyer – LaCrosse, Jamie Aulik – Manitowoc, Julianne Winklehorst – Ozaukee, Jean Gottwald – Price, Kim Bushey – Walworth, Kyle Deno – Jackson, Victor Vlasak – Richland, Gary Sorenson – Marquette, Paul Syverson – Trempealeau, Scott Fibert – Bayfield.

Wisconsin County Clerks Symposium, 2014

Authority to Hire Assistants in Nonpopulous Counties

Prior law authorized clerks in counties with

populations over 150,000 to appoint the number

of assistants that the county board authorizes and

prescribes. The act extends that authority to all

county clerks, regardless of county population size.

Appointment of an Acting Clerk

Prior law authorized a county board to appoint

an acting clerk in situations in which a clerk is

incapable of discharging the duties of his or her

office.

The act requires a county board to make such

an appointment within 90 days after the board

adopts a resolution finding that the county’s clerk

is incapable of discharging the duties of the office.

Role of Clerk with Respect to County Board Meetings

Prior law required a county clerk to act as clerk

of the county board at the board’s meetings, and

to keep certain minutes and records regarding the

board meetings.

The act specifies that the clerk has that role at all

of the county board’s regular, special, limited term,

and standing committee meetings. Additionally,

the act specifies that the clerk has the responsibility

for creating agendas for such meetings, under the

direction of the county board chairperson or relevant

committee chairperson. The act also specifies that

the minutes of county board meetings, including

committee meetings, must be kept and recorded

by the clerk, in a format chosen by the clerk.

Executive Director of the Milwaukee County Board of Election Commissioners

Prior law authorized the Milwaukee County Board

of Election Commissioners to hire an executive

director to perform duties assigned to the executive

director by the board.

The act requires the clerk in Milwaukee County

to serve as executive director of the Milwaukee

County Board of Election Commissioners. The act

retains the Milwaukee County Board of Election

Commissioners’ authority to assign duties to the

clerk.

Certain Notification Requirements in Populous Counties

Prior law required clerks in counties with

populations of 150,000 or fewer people to do both


Wisconsin Act 373

26 u August 2014

Duties of County ClerksPrepared by: Anna Henning, Staff Attorney, April 30, 2014

–Janet Geisler, Crawford County Clerk

Vital RecordsTaking the Pulse of Vital Records

Part of a county clerk’s duties involve issuance of vital

records documents; specifically, marriage licenses

and domestic partnerships. The following includes

statistics surrounding those records, as well as the basic

processes employed.

MARRIAGE LICENSES

Every year thousands of marriage licenses are issued

by county clerks in accordance with Wisconsin Statute

Chapter 765. The most current statistical information

provided by the State Vital Records Office (SVRO)

indicated that in 2013 a total of 29,979 marriages occurred,

with the highest number of marriages being in the months

of June, August and September, with August being

the most popular month. Living in Wisconsin, one can

understand why the fewest number of marriages take

place in January!

County clerks have the responsibility during the

marriage license application process to confirm both

the appropriate legal documentation and the applicant’s

eligibility to marry. Upon issuance of a license, Wisconsin

Statutes require a marriage license docket to be

maintained, which identifies the application. The docket

must be available for public inspection during regular

office hours for a period of 10 years. Fees for marriage

licenses vary from county to county, but a minimum fee

of $45 is established per statute. Currently, fees range from

$50 to $120 throughout Wisconsin.

During the most recent legislative session, county clerks

worked closely with legislators to adopt amendments to

existing statutes. These amendments, as reflected in 2013

Wisconsin Act 372, which was enacted on April 23, 2014,

eliminate the Letter of Sponsorship for couples utilizing

an officiant residing outside of Wisconsin, and require any

officiant to be at least 18 years old. Until now, there was no

age requirement for an officiant.

As with most paper form applications today, new

technology is being developed to streamline processes.

Marriage licenses are no different. Currently, the SVRO

is designing a module for a web-based secure system

that will automate the issuance of licenses. This system

will incorporate features that will reduce errors, eliminate

fraud, provide cross-checks, and ensure filing of the

Certificate of Marriage.

DOMESTIC PARTNERSHIPS

Effective August 1, 2009, Chapter 69 of the Wisconsin

Statutes allowed same-sex partners in Wisconsin to

establish a Declaration of Domestic Partnership. Domestic

partnerships follow a similar process to that of a marriage

license as far as documentation, issuance and filing with

the SVRO. However, county clerks are also responsible for

issuing Terminations of Domestic Partnership.

In 2009, there were a total of 1,329 domestic partnership

filings with the state. In 2013, that number dropped to 284,

along with 62 Terminations of Domestic Partnership.

August 2014 u 27

28 u August 2014

The Wisconsin County Clerks Association

(WCCA) formed the Education Committee in

1989 with the goal of promoting continuing

education for county clerks’ professional

development. The committee schedules classes at clerk’s

conferences, usually March and June of each year, then

organizes awards presentations, updates the WCCA on

the program, and provides information to new clerks.

The education committee worked cooperatively

with the University of Wisconsin-Green Bay to develop

the “Certificate of Professional Development: Basic

and Advanced” program. The guidelines for the basic

certificate were developed and implemented, and within

two years the first official “Certificate of Professional

Development,” was presented to Ed Dorner, who was

Kewaunee County Clerk at that time.

Then the advanced program was addressed,

which became the “Certificate in Public Management

Essentials.” The WCCA can be proud to have been

the leader in professional improvement, as the county

treasurers, clerks of circuit court and registers of deeds

have all followed in our footsteps. As more and more

county clerks were awarded the first two certificates, the

Education Committee, with the guidance of UW-Green

Bay, developed yet a third certificate program allowing

county clerks to further their continuing educational

endeavors. This certificate program was named the

“Master County Clerk” certificate and encompasses even

higher levels of curriculum requirements.

Certificate of Professional Development

A total of 100 hours (points) must be earned to achieve

this basic certificate. The three basic categories for

point establishment are years of service, education and

continuing education courses. Points may be earned

for years of service as a county clerk or deputy county

clerk at the rate of one point per year. A maximum of 20

points are awarded for a college degree and 10 points for

an associate’s degree. A minimum of 50 points must be

earned in continuing education courses offered through

UW-Green Bay or UW-Madison, through attendance at

WCCA conferences, and by participating in other courses

and seminars related to the county clerk’s position.

Certificate in Public Management Essentials

A total of 85 educational hours (points) of management

and supervisory topics are required for completion

of this certificate. These hours are divided into two

categories. Part One (48 hours) consists of UW-Green

Bay and UW-Madison core courses, including, but not

limited to: Administrative Law, Communication, Conflict

Management, Ethics, Leadership, Media Relations,

Strategic Planning, Time Management, and Working

with Councils, Boards and Commissions. Part Two (37

hours) involves workshops offered by reputable groups,

organizations or associations including UW-Green Bay,

UW-Madison, the Wisconsin Counties Association, the

Wisconsin Municipal Clerk’s Association, the Wisconsin

Town’s Association, and others determined appropriate

by the Education Committee.

–Paul Syverson, Trempealeau County Clerk

EducationWCCA Education Fosters Professional Growth


–Jamie J. Aulik, Manitowoc County Clerk

TechnologyTechnology & the County Clerk’s Office

“The clerk will now conduct the vote.”“Supervisors, please look at “aye” or “no” in your Google Glass device and blink to confirm your vote.”

While this scenario may seem like science fiction

today, this could be the way county boards vote

in the future.

TECHNOLOGY IN OFFICE OPERATIONS

The march of technology and its infusion in the daily

office operations of the clerk’s office only continues.

I notice it in little ways, like the fact that I have not

dialed a phone number using the touchpad of my

work phone in almost two years. A browser extension

on my computer enables phone calls to be made

by using either hyperlinked phone numbers on

webpages, or I can key in the number.

In the area of customer service, the transition

from paper and phones to digital means of providing

services also continues. In a given day, I answer

significantly more emails than field phone calls.

When researching questions related to resolutions or

ordinances, we turn to PDF files of our Proceedings,

which enables efficient research using keywords. My

laptop or smart phone can be considered “the office”

every bit as much as the physical address of the

courthouse.

Timely and Direct Information

If it were not for running afoul of Wisconsin’s public

records law, social media would be a tool on the cusp

of mass deployment, if not already in place. When

an event happens, people expect to find accurate,

real-time information. And where better to receive

good information than right from the source? Social

media, like Twitter and Facebook, make it possible

for government to make this type of instantaneous

contact with citizens.

With the cyclical and public nature of a county

clerk’s operations, we have the potential to increase

accessibility through this medium to remind people of

things like registering to vote, election days, absentee

ballot deadlines, county board meetings, and various

other items. Further, the price is right; social media

tools like Facebook and Twitter are free or virtually

free. The hold up, and rightfully so, is Wisconsin’s

strong public records law and making sure that things

like posts, comments, and other records are retained

and stored in compliance with the law. Where the

waters become muddied is where the forces of

increased access to local government through social

media intersects with ensuring the public’s right to

access those records.

Election Night Reporting

In Outagamie County, the clerk’s election night

results are reminiscent of something one might see

on a major network during a Presidential election

night. Using a G.I.S.-based system, ward level

election night results are on color overlays. The cost

of the extra module for this system was minimal, and


August 2014 u 29

person absentee voting can occur. And, of course, clerks

must also monitor unfolding court decisions regarding

the voter photo ID law.

With change comes the opportunity to implement

technology to meet new requirements or complete work

more efficiently with dwindling resources. Ironically,

improvement in technology itself brings even more

change. Change is truly a state of normalcy in the clerk’s

office.

Looking Ahead

Although our constitutional office may lack the “star

power” inherent to the office of sheriff, over the last few

years, events have thrust county clerks into the limelight

– for good or ill. Recent examples include scrutiny of the

way county clerks receive and tabulate election results,

and how county clerks interpret laws and court rulings

surrounding same-sex marriage.

Being a clerk is not always easy. But it is a job where

one never becomes bored, and there is always something

to do or learn. Regardless of the challenges, clerks are

dedicated to serving the public and fulfilling statutory

duties as county clerks have for more than 165 years.

continued from page 22 What it Means to be a County Clerk

they are postmarked no later than the date of the election

and received in the municipal clerk’s office by 4:00 p.m.

on the Friday following the election. Thus, several days

after an election, the Municipal Board of Canvass must

meet again and count these late-arriving absentee votes.

The provision also delays when the County Board of

Canvass may convene to review and certify the results of

an election for county, state and federal offices. A number

of additional forms and procedures now exist in order to

finalize an election and formally declare the winner in any

given race.

The Government Accountability Board is the agency

that provides oversight of elections in the state of

Wisconsin. Its role includes the development of the

various processes that are followed by poll workers on

Election Day and the guidelines under which election

professionals perform the functions of their positions.

Agency staff drafts forms and manuals used by election

officials, as well as provides training opportunities for

clerks and election inspectors to encourage consistency

across the state.

As we forge ahead when facing new challenges

– whether that means keeping up with advancing

technology, implementing yet another change to a law,

procedure or form – there are some things that remain

constant. The people, who work as part of our election

system, including all levels of state, county, municipal

or polling place officials, remain dedicated to the

administration and conduct of fair and open elections for

all of our citizens.

The Evolution of Electionscontinued from page 23

30 u August 2014

continued from page 26

of the following:

❒❒ Notify a county commissioner of highways of

the commissioner’s election within 10 days of

the election.

❒❒ Notify the proper town officers of the levy and

rate of any tax for the county road and bridge

fund.

The act also applies those notification requirements

to clerks in counties with populations over 150,000.

Updates to Certain Duties to Account for Technological Changes

Prior law required a clerk to keep certain types of

records, including records of proceedings, orders for

payment, treasurer’s reports, and money received

and paid, “in a book.”

The act retains the requirements that clerks

keep such records but removes the requirement

that the records must be kept “in a book.” In

addition, the act modifies a provision of the judicial

code establishing what constitutes prima facie

evidence for county and municipal ordinances to

include matters recorded using authorized formats

other than record books.

List of Local Officials

Prior law, retained by the act, requires a county

clerk to transmit an annual list to the Secretary of

State showing the names and addresses of the

chairperson, mayor, president, clerk, treasurer and

assessor of each municipality in the county.

The act expands that requirement to include

phone numbers and email addresses, and to include

council and board members of each municipality,

together with the elective or appointive officials

of any other local government unit located wholly

or partially within the county. The act also requires

the clerk, secretary or other relevant administrative

officer to provide the needed information to the

county clerk.

Codification of Additional Responsibilities

The act adds several responsibilities to the list of

actions that county clerks are required to perform

under Chapter 59 of the Wisconsin Statutes. Each

of the responsibilities is also authorized or required

under another statute but had not been codified

in Chapter 59, the chapter governing county

government. The act specifies that county clerks

must do all of the following:

❒❒ Exercise specified authorities relating to

county property, to the extent authorized by

the county board.

❒❒ Apportion taxes and carry out specified related

responsibilities.

❒❒ Perform specified responsibilities relating to

dog licensing.

❒❒ Administer the programs for issuing marriage

licenses and for forming and terminating

domestic partnerships.

❒❒ Provide notice to a town chairperson regarding

the harvesting of raw forest products.

Effective date: April 25, 2014.

Wisconsin Legislative Council Act Memo

August 2014 u 31

38 u August 2014

required only the help of the county’s friendly planning

department.

The response from both the public and the office staff

have been positive. County Clerk O’Bright notes that on

election night, the press is able to get simple reports, and

the public enjoys the visual aspect to the system. Also, on

the back end, the clerk’s staff are able to more easily enter

and ensure accuracy of the data. At some point, it is hoped

that the system could interface required canvass reports

with the state, thereby eliminating duplicative work.

Future of Voting Equipment – Voting Software

For the April 1, 2014, Spring Election, the Government

Accountability Board partnered with Manitowoc County

and poll locations in the towns of Kossuth and Newton

to serve as a pilot for a new type of voting technology.

Currently, proprietary electronic voting equipment like

tabulators or touch screens sit in storage for months at a

time in between elections, because that type of equipment

can only be used for elections. Unlike proprietary voting

equipment, Prime III is a software application that can

be installed on commercially available computers and

devices, which could be used the other 360 plus days of the

year for other government purposes. In the communities

where it was piloted, Prime III’s favorability rating was

around 80%. The product is still in development.

Where technology is concerned, the sky is almost

the limit, with the only constraints being imagination,

intersection with current laws, and of course, shrinking

county dollars. But because of the transitory period we are

in, and the fast pace of new developments, it is an exciting

time to be in county government because opportunity is

everywhere.

And that’s nothing to bat (or blink) an eye at.

Technology & the County Clerk’s Office

Master County Clerk Certificate

A total of 100 educational hours (points) of management

and supervisory topics are required for completion of this

certificate. Part One (40 hours) core program courses include,

but are not limited to: Statutory Requirements for County

Clerks, Election Administration, Parliamentary Procedure,

and Marriage Licensing. Part Two (60 hours) course offerings

are through UW-Green Bay or any of the Wisconsin Certified

Public Manager Program courses through the University of

Wisconsin-Madison.

Each certificate program has a set required curriculum

and is a prerequisite for the next certificate. County clerks are

required to submit the courses they have taken to the University

of Wisconsin-Green Bay in April each year. The WCCA

Education Committee then meets and awards hours (points).

As part of the WCCA Summer Conference, the certificates are

awarded. Of the 72 county clerks in Wisconsin, 27 are working

towards their Certificate of Professional Development, 22 have

completed the first certificate and are working towards their

Public Management Essentials Certificate, 18 are in the Master

County Clerk Certificate program, and five have earned their

Master County Clerk Certificate. Those five county clerks

are Janet Geisler, Crawford County; Kathy Brandt, Marinette

County; Nan Kottke, Marathon County; Denise Wetzel, Rusk

County; and Paul Syverson, Trempealeau County.

Part of the WCCA’s Mission Statement reads that the

Association aims to: “… educate members of the Association

about their responsibilities and opportunities to serve the

general public ...” Realizing the importance of education, the

Wisconsin County Clerks Association feels strongly that

education is valuable to its members, providing an opportunity

for personal growth in management and the communication

skills required to adequately supervise staff and to serve the

public to the best of their abilities.

WCCA Education Fosters Professional Growthcontinued from page 28 continued from page 29

ISprj201408

CALUMET COUNTY INFORMATION SERVICES DEPARTMENT Date: August 2014

Information Services 2014

Network

Information Services has deployed a number of thin-clients to the Human Services Department. The thin client is a desktop device that has most features typically found on the desktop. Applications and all data are stored within the data center. The device provides a common and consistent presentation to the user whether they are in the courthouse or accessing applications from the outside.

FoxComm

Motorola upgraded the PremierONE CAD application August 6th 2014 with a cumulative update. This update contained fixes for many of the problems reported by FoxComm agency personnel.

Motorola has committed to providing an upgrade to the next version of PrimierONE (v3.3.1.x). The current time table is to have this done in September 2014.

beth

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Attachment 6

206 COURT ST. CHILTON, WI 53014

KKIIMMBBEERRLLYY GGEERRNNEERR,, EEMMPPLLOOYYEEEE BBEENNEEFFIITT && PPAAYYRROOLLLL SSPPEECCIIAALLIISSTT [email protected]

CALUMET COUNTY PERSONNEL

DEPARTMENT

PHONE: (920) 849-1611

APPLETON AREA: (920) 989-2700 FAX: (920) 849-1475

www.co.calumet.wi.us

VVIICCTTOORRIIAA HHAALLBBAACCHH,, HHUUMMAANN RREESSOOUURRCCEESS CCOOOORRDDIINNAATTOORR

[email protected]

MEMO

TO: Administrative Services Committee

FROM: Victoria L. Halbach, Human Resources Coordinator

RE: 2014 Reclassification Request

DATE: August 7, 2014

The Secretary in the Veterans Office has filed a request for reclassification based on increased responsibilities in working with, developing and filing claims for veterans and their dependents.

In consideration of the additional decision making and thinking challenges required of these responsibilities, our recommendation is to change the Secretary from 343 points to 435 points on the Carlson Dettmann Job Evaluation System. This point increase will result in an upward movement from Pay Grade 4 to Pay Grade 6 on the Calumet County Compensation Plan. In addition, it is recommended that the classification of Administrative Assistant be created and the classification of Secretary in the Veterans Office be eliminated from the Calumet County Table of Organization.

Below sets forth the current and recommended point structure.

Criteria Current Score

Current Points

Recommended Score

Recommended Points

Preparation & Experience: 3C 86 4C 99

Decision Making: 2AA 65 2+AS 87

Thinking Challenges/Problem Solving:

2B 75 3B+ 100

Interactions/Communication: 2A+ 67 3C 99

Work Environment: 1L 50 1L 50

TOTAL: 343 TOTAL: 435

Thank you for your consideration of this matter.

mailto:[email protected]


http://www.co.calumet.wi.us/



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LIS PENDENS FILED 2007 2008 2009 2010 2011 2012 2013 2014

JANUARY 13 18 13 11 15 16 11 5FEBRUARY 10 14 19 15 8 23 12 6MARCH 9 13 3 10 14 10 8 2APRIL 9 15 13 17 10 21 14 7MAY 12 54 16 18 8 23 6 5JUNE 16 15 15 16 7 11 4 4JULY 7 8 10 15 14 10 11 6AUGUST 13 11 19 17 11 11 6SEPTEMBER 11 16 16 15 11 18 9OCTOBER 7 15 28 19 9 7 8NOVEMBER 19 6 15 8 7 10 10DECEMBER 6 10 20 11 8 6 8TOTALS: 132 195 187 172 122 166 107 3512 Month Average: 11 16 16 14 10 14 9 6

WARRANTY DEEDS 2007 2008 2009 2010 2011 2012 2013 2014


MORTGAGES 2007 2008 2009 2010 2011 2012 2013 2014


Tamara Alten Register of Deeds

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DOCUMENT STATISTICS 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014

JANUARY 789 1,907 2,206 1,051 1,127 826 889 938 913 845 1,027 860 1,023 600 FEBRUARY 612 1,133 1,893 1,091 1,000 784 853 1,039 1,171 722 706 884 882 494 MARCH 1,115 1,362 2,095 1,278 1,207 1,131 1,057 1,244 1,218 872 700 1,065 834 535 APRIL 1,345 1,433 2,387 1,664 1,115 1,031 1,002 1,201 1,256 888 622 1,021 926 649 MAY 1,398 1,361 2,231 1,627 1,239 1,149 961 1,133 1,339 814 770 1,012 999 644 JUNE 1,486 1,206 2,397 1,542 1,239 1,144 1,293 1,000 1,486 1,005 768 970 999 744 JULY 1,578 1,399 2,661 1,268 1,089 1,130 1,039 957 1,229 878 667 1,054 1,043 725 AUGUST 1,376 1,545 2,656 1,233 1,335 1,115 1,147 824 973 1,218 770 1,109 929 SEPTEMBER 1,172 2,175 2,202 1,151 1,213 953 838 854 951 1,105 764 973 827 OCTOBER 1,640 2,467 1,649 1,112 1,208 1,094 917 963 947 1,126 944 1,123 744 NOVEMBER 1,571 2,366 1,159 1,112 1,116 989 809 644 860 1,313 999 1,030 699 DECEMBER 1,734 2,125 1,228 1,160 1,018 887 872 623 894 1,090 905 1,015 607 TOTALS: 15,816 20,479 24,764 15,289 13,906 12,233 11,677 11,420 13,237 11,876 9,642 12,116 10,512 4,391 12 Month Average: 1,318 1,707 2,064 1,274 1,159 1,019 973 952 1,103 990 804 1,010 876 683