2014_04_JOVA_PROCESS_ISSUED.pdf

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Upstream Marine Notice 2014/04

One Upstream Marine Standard | One risk management process | Zero incidents

To SBU Upstream Marine Authorities

All Marine Vessel Contract Owners

Marine Advisors & Operations Advisors

Decision Support Centers

Logistics Managers

Operations Managers & Superintendents

HES Managers, Superintendents and Advisors

MCP & FE Project Managers

D&C Manager & Superintendents

MSRE OE SBU Process Sponsors & Advisors

CSC - Manager, Offshore Marine Transportation Group, CSC Houston

Cc Approved by Ken Riley, GM SCM (Upstream Capability) / Global MSRE OE Process Sponsor

Endorsed: Tim Coombs, GM Offshore and Marine Terminals (Chevron Shipping Co. LLC)

From Alan Adamson, Upstream Marine Manager, Chevron Upstream Marine Authority

Date 15thAug 2014 for implementation valid from 1stJan 2015

Re Chevron Upstream (CU) Joint OVMSA verification & Assessment (JOVA) Protocol Amendment to Upstream Marine Standard

Applicable Standard: U&G OE Marine Safety, Reliability & Efficiency (MSRE) Process Ver. 3.0 14thNov 2012Global Upstream Marine Standard 1.2 - Scope (MSRE OE Process v3.0)

References: Global Upstream Marine Standard 4.4 Upstream Marine Risk Management ProcessCorp OE CHESM Process (March 2014) Ref 1.1

CU Marine Notice Governance

Marine Notices are used by Chevron Upstream (CU) to clarify technical or operational requirements contained withinthe U&G Standardized OE marine process (MSRE) v3.0. Reference should be made to the Upstream Marine Process

Management Manual 2.2. This Upstream Marine Notice is valid globally in all SBUs and projects and is approved andauthorized by the CU Marine Process Sponsor and Process Advisor. Additional cross functional approval andendorsement is provided by the GM, Offshore and Marine Terminals (CSC, Ran Ramon).

1. Notice Scope

This Notice applies to all Operators of OVID scope vessels as included in the scope of the Global Upstream MarineStandard (v 3.0 dated 14 Nov 2012).


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15thAug 2014Page 2 of 4


Chevron Upstream Marine Standard (Revision 3.0 issued 14 thNov 2012) is hereby amended as follows:-

Add the following text:

4.7 Joint OVMSA Verification & Assessment (JOVA) Protocol

OVMSA (Offshore Vessel Management and Self Assessment) is an internationally recognized specialist marine riskmanagement system developed and managed by Oil Companies International Marine Forum (OCIMF), London.OCIMF is a voluntary association of Oil Companies and has held consultative status at the IMO since 1971. TheOVMSA system focusses on best practice and continual improvement concepts for offshore vessel Operators.

A Chevron internal protocol entitled Joint OVMSA Verification & Assessment or (JOVA)is used by Chevron toverify an Operators OVMSA assessment as published by Operators in the OVID system. Operators shall ensure thatChevron is granted access to their published Self Assessments within the OVID system. SBU Upstream MarineAuthorities are required to communicate these requirements of this Protocol to all applicable Contractors upon receiptof this Marine Notice. The 7 key marine expectations have been or shall be communicated to all applicable in-service

or prospective marine contractors.

The OVMSA questions & stages are primarily designed to assess the effectiveness of an Operators managementcontrols by sampling the effectiveness of the safety management systems in their office and on aboard their vessels.JOVA is an objective data driven assessment which reflects the joint assessment made during the VerificationAssessment; it does not include subjective comments or opinion and does not state acceptability or otherwise.Observations from any JOVA shall be assessed and managed internally either within SBUs by the Upstream MarineAuthorities (in partnership with the contract owner) or the central Upstream Offshore Assessment team. The vesselOperator is responsible for developing a post Assessment action plan and the role of the JOVA process is to provideguidance to that plan in a collaborative manner. The JOVA Process is NOT an Audit process.

The following verification Assessment requirements for internal Joint OVMSA Verification & Assessment (JOVA) arevalid from 01 Jan 2015:

1.1 A central OVMSA Verification support team provides support to SBUs. This team will provide IndependentAssessors to lead the JOVA process and guide the reporting and engagement efforts within SBUs.

1.2 A comprehensive Joint OVMSA Verification Assessment plan shall be generated by a Lead Assessor inconsultation with the SBU Upstream Marine Authority (or delegate) and contract Owner prior to the Assessmenttaking place. The Assessment plan shall consider numbers of vessels (by contractor) deployed and risk exposures.The Assessments shall focus in the initial phase on highest risk vessel Operators.

1.3 The Joint Verification & Assessment activities shall be managed by an appropriately qualified Lead Assessor andmay be supported by other SBU representative(s) using either a Chevron in-house or contracted marine advisorsor the SBU Upstream Marine Authority.

1.4 Any Verification Assessor assigned to a JOVA Assessment shall meet the minimum level of qualification,experience and competence. The Offshore Marine Assurance Manager shall approve deployment of Assessor/s as

part of the pre-inspection plan 1.2. All Assessors shall receive appropriate quality assurance / ISO/ ISM LeadAssessor training and SBU business and supplier familiarization.

1.5 It is recommended that as a minimum the JOVA shall take place with a 2 (two) person SME team over a 2-3 dayperiod although this period will vary depending upon vessel Operator type, assets deployed, location, makeup ofverification team and operational complexity of contracted vessels.

1.6 The Central Upstream Assessment support team shall maintain a register and annual assessment plan which shallbe shared with the Upstream Marine Risk Network members at regular intervals.

1.7 Metrics tracking the effectiveness of the JOVA process shall be defined and records maintained.1.8 Upon completion of a Joint Verification Assessment, the Lead Assessor shall publish a JOVA Report and share

the report with a) Contract owner and b) SBU Upstream Marine Authority and c) CHESM representative.1.9 The JOVA Summary Report shall be forwarded to the Operator following the conclusion of the Assessment.


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1.10 Results of all Verification Assessments and formal JOVA Report shall be recorded in the Chevron internal OVIS(Offshore Vessel Information System) database. Verification Assessments shall be conducted to align with SBUCHESM process requirements and information shared through the OVIS & CHESM databases. Findings andfollow-up activities shall be made available to CHESM Advisors. The JOVA protocol complements CHESM and

is more comprehensive in the area of vessel ship management effectiveness including process safety risk. Thisprocess shall be used to integrate and reduce duplication of effort at the SBU level to assist marine contractors.1.11 Depending on the associated risk and quality of assessment. An agreed period of re-review (either 1, 2 or 3 years)

shall be determined by the central Assessment team following a review.

Joint OVMSA Verification & Assessment (JOVA) Process Steps

Schedule of Joint Assessments

The Offshore Assurance Manager (Upstream Capability), in co-operation with the SBU Upstream Marine Authority,shall determine the number and type of Contractors in use in their SBU. As part of the Annual MSRE ContinualImprovement Plan (CIP), an assessment shall be used to determine a number of JOVA Assessments to be completed ina given calendar year within the SBU. The assessment shall be made based upon fleet size, total spend and overall risk

profile based upon factors such as

Incident history in previous periods within any Chevron area/SBU Operational history in other Chevron areas of operation. Port State control (PSC) detention history of given fleet vessels Level of maturity of Operators management systems Overall need for support Best practice sharing in Marine Risk Network Company directives or management policies Specific requests for an assessment from an individual Ship-owner or Operator

Base Data: VesselOperatorPublished

OVMSA - OCIMFOVID Database

Step 1

Assessment inSBU with

assistance ofUC Marine

TeamStep 2

Joint Review inlocal Operator(DOC holder)

office

Step 3

Conclude, reportand agree

Review period(1,2 or 3 years)

Step 4

Operator

develops plan &reviewed anduploaded in

OVIS

Step 5

Share withCHESM OEProcess asdatapoint

Step 6

Communicatelessons to UCUpstream

Marine RiskNetwork


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As a guide, the following MINIMUM number of JOVA Assessments shall be conducted annually within each SBU:-

No of OVID Operators registered in OVID withpublished OVMSAs and operating in Area of

Operations

Minimum No. of JOVA Assessments in SBU(PA) required

0-6 27-15 316-20+ 5

Table 1: JOVA Minimums (each SBU)

The above Table 1 is indicative only. Individual SBUs may elect to conduct more Assessments based upon their risk,fleet or overall contractor performance level and need. Each SBU is able to call-in a JOVA Assessment upon request

based upon operational circumstances or at the request of management. Any JOVA (Joint Verification & Assessment)exercise may only be conducted using the protocol detailed above.

As part of ongoing capability building and development of marine verification skills, Assessors shall lead engagementopportunities in any visited SBU including arranging activities such as:- Engagement with SBU MSRE Sponsors and

Advisors, training for marine operational personnel in the correct use of OVIS and promotion of the Chevron UpstreamSeven Key Expectations. The aim is that the process shall drive sharing of marine risk management best practices withinternal personnel and the MSRE CoP.

End of amendment text

Please contact this office with any questions relating to this Upstream Marine Notice and procedure. Pleasedisseminate this CU Marine Notice accordingly and ensure all Contract Owners and other relevant marine personnel inyour SBU are provided access to it.

Regards,

Alan Adamson

Upstream Marine Manager

Chevron Upstream Marine Authority | Global MSRE OE Process AdvisorChevron Upstream

Upstream [email protected]

Chevron Upstream is fully committed to Operational Excellence in maritime safety, reliability and efficiency (MSRE) and the globalUpstream Marine Standard. Please use the contact details above at any time for guidance or advice relating to maritime safety,operational standards or compliance issues. Chevron Upstream (CU) fully support use of OVID the Offshore Vessel InspectionDatabase (OCIMF) and require Operators use OVMSA, Offshore Vessel Management and Self Assessment (OCIMF)

Documents

2014_04_JOVA_PROCESS_ISSUED.pdf