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2014 NPMA Spring Seminar Value Through Professional Asset Management
Property 101 Basic Property
Tara Miller
PMP, CPPM, CF
Beth Green
CPPM, CF
Consultant
2014 NPMA Spring Seminar Value Through Professional Asset Management
Introduction to Property Management
• What is Property Management?• Property system
• Acquisition• Receiving• Identification• Records• Physical Inventory
• Subcontract Control• Reports• Utilization• Consumption• Storage• Movement• Maintenance• Property Closeout
2014 NPMA Spring Seminar Value Through Professional Asset Management
What is Property Management?
The practice of controlling or influencing the acquisition,
use, and disposition of personal property
2014 NPMA Spring Seminar Value Through Professional Asset Management
Property System Process
Procedures
Records
Methodologies necessary for an effective control
Compliance
2014 NPMA Spring Seminar Value Through Professional Asset Management
Acquisition
Approvals
Acquisition Methods
Purchasing
2014 NPMA Spring Seminar Value Through Professional Asset Management
ReceivingProcess
Receipt Inspection Documentation Recording
discrepancies
Delivery to end user Record necessary
information Recording
discrepancies Reports
2014 NPMA Spring Seminar Value Through Professional Asset Management
Identification Serialized or Non-Serialized Tag Identification Methods Special Circumstances Key Participants
2014 NPMA Spring Seminar Value Through Professional Asset Management
Records Process
• Create• Maintain
Must be complete, current, auditable for all transactions
Required elements
2014 NPMA Spring Seminar Value Through Professional Asset Management
Physical Inventories Process
• Material• Equipment• Frequency• Types• Reconciliation• Reports
2014 NPMA Spring Seminar Value Through Professional Asset Management
Subcontract Control Process
• Identify assets being provided• Requirements in the subcontract
Liability for lossAll Property required elements
2014 NPMA Spring Seminar Value Through Professional Asset Management
Reports Process• Create and Provide
Report of Discrepancies Loss Physical Inventory Results Audits/Self Assessments Corrective Actions Other Related Reports
2014 NPMA Spring Seminar Value Through Professional Asset Management
Utilization Use
• Documented• Authorized Use• Intended Purpose• Measurement of the Effectiveness• Reutilization• Cannibalization
2014 NPMA Spring Seminar Value Through Professional Asset Management
Consumption Consumption Program
• Identifying Requirements• Reviewing and adjusting requirements
as project changes occur• Providing accurate data to project
managers
2014 NPMA Spring Seminar Value Through Professional Asset Management
Consumption Process
• Issuance of material• Actual Use• Unused Material• Return to Supply
2014 NPMA Spring Seminar Value Through Professional Asset Management
Storage• Warehouse Material
• Warehouse Equipment
• Inventory and Distribution Methods
2014 NPMA Spring Seminar Value Through Professional Asset Management
Movement• What is Movement?
– Change of place or position– Physical Relocation
• Process– Issues from Warehouse– Off-Site Movements– Shipping
2014 NPMA Spring Seminar Value Through Professional Asset Management
Maintenance Process
• Identification• Disclosure• Performance
Routine Preventative Maintenance Repair Calibration Inspections and prevention of
deterioration
2014 NPMA Spring Seminar Value Through Professional Asset Management
Property CloseoutDisposition
andDisposal
2014 NPMA Spring Seminar Value Through Professional Asset Management
Contact InformationBeth Green, CPPM, CF
Tara Miller, PMP, CPPM, CF
