2014 Fall Board of Directors Packet

BOARD OF

DIRECTORS

MEETING

September 12, 2014

Sunriver, Oregon

BOARD OF DIRECTORS MEETING SEPTEMBER 12, 2014

9:00AM – 1:00PM SUNRIVER RESORT

SUNRIVER, OR

AGENDA

I. CALL TO ORDER – President Amy Graham

II. INVOCATION

III. PLEDGE OF ALLEGIANCE

IV. REALTOR® PLEDGE

V. APPROVAL OF MINUTES – President Amy Graham (pgs. 1 – 4)

VI. CONSENT AGENDA – President Amy Graham (pg. 5)

VII. PRESIDENT’S REPORT – Amy Graham A. Introduction of Guests B. Comments

VIII. OREGON REAL ESTATE AGENCY REPORT – Gene Bentley, Commissioner IX. REGION 12/NAR REPORT – Rick Harris, RVP

X. CHIEF EXECUTIVE OFFICER’S REPORT – John Wallace

XI. EXECUTIVE COMMITTEE REPORT

A. Finance Review Committee – Dave Koch, Chair B. Actions of Executive Committee since last meeting – Amy Graham (pg. 6) C. Approval of Bylaw changes – George Grabenhorst, Chair – Bylaws and Policies

Review Task Force (pgs. 7 – 26) D. Approval of Policy Manual Changes – George Grabenhorst (see Cover Letter)

XII. APPROVAL OF 2015-16 STRATEGIC PLAN – Colin Mullane, President-elect

(pgs. 27 – 32)

XIII. APPROVAL OF 2015 BUDGET – Colin Mullane (see additional packet)

XIV. APPROVAL OF 2015-16 LEGISLATIVE PRIORITIES – Don Robertson

(pgs. 33 – 42)

XV. ELECTIONS – John Hoops, Elections Committee Chair (pgs. 43 – 54) A. Election of NAR Large Board Directors

XVI. KEY COMMITTEE REPORTS A. Business Issues – Margaret Page, Chair (pgs. 55 – 56) B. Government Affairs – Don Robertson, Chair (pg. 57) C. Political Affairs – Heather Benjamin, Chair (pg. 58) D. Professional Development – Debra Gisriel, Chair (pgs. 59 – 62)

XVII. SPECIAL COMMITTEE REPORTS A. ORPAC/RPAC – Alan Mehrwein, Chair B. Elections Committee – John Hoops C. My REALTOR® Party – Debi Laue (pg. 63) D. Legal Action – Steve Lucas E. Professional Standards – Deana Doney (pg. 64) F. ROTY – Alan Mehrwein G. Association Executives Forum – Frank Lessing

XVIII. OREF REPORT – George Grabenhorst (pgs. 65 – 66)

XIX. Oregon REALTORS® Plaza, LLC Report – John Wallace A. Vacancy Report

XX. HOME FOUNDATION REPORT – Cheryle Clunes (pgs. 67 – 68)

XXI. NEW BUSINESS

XXII. ANNOUNCEMENTS A. Next Board of Directors Meeting – April 17, 2015, Salem, Oregon B. Other

XXIII. ADJOURN

OAR Board of Directors Meeting Minutes

April 25, 2014

Page 1 of 3

OREGON ASSOCIATION OF REALTORS®

BOARD OF DIRECTORS MEETING

April 25, 2014

Salem Convention Center

Salem, OR

“DRAFT” MINUTES

I. CALL TO ORDER – President Amy Graham

President Graham called the regularly scheduled meeting of the Board of Directors to

order at 9:33 a.m. A quorum was present. (Attendance record is on file). President Amy

introduced the head table, including President-elect Colin Mullane, CEO John Wallace

and Parliamentarian Teresa Stone.

II. INVOCATION – Don Robertson gave the invocation.

PLEDGE OF ALLEGIANCE – Mary Smith led the Pledge of Allegiance.

III. APPROVAL OF MINUTES – The minutes of September 28, 2013 were approved

as distributed.

IV. CONSENT AGENDA President Graham asked if anyone had any questions or comments on the

Consent Agenda.

MOTION MADE, SECONDED and CARRIED to approve the Consent Agenda.

V. PRESIDENT’S REPORT- President Amy Graham

A. Introductions

President Graham recognized and congratulated 2014 DSA Art Kegler. Local Board

Presidents and Association Executives, NAR Directors, Committee Chairs, and Past

OAR Presidents were asked to stand and be recognized for their hard work and

dedication.

B. Oregon Real Estate Agency Report - Gene Bentley, Commissioner

Commissioner Bentley reported that e-license is on its 3rd

year. He asked that members

report issues so they can be corrected. The commissioner reported that license

compliance has gone up 30%.

VI. EXECUTIVE OFFICER’S REPORT- Dr. John Wallace

John Wallace, CEO, congratulated Tina Grimes on receiving the REALTOR® Certified

Executive designation.

Jennifer Hauge, Director of Communications and Professional Development, navigated

improvements to the new OAR website.

BOD Meeting Packet pg. 1


April 25, 2014

Page 2 of 3

As of March 1, 2014, the REALTOR® Plaza is completely leased out.

By a show of hands, Board members would like to receive board packets electronically.

Dr. Wallace reminded everyone that if they want to receive a hard copy of the board

packet they will need to “opt in”.

VII. EXECUTIVE COMMITTEE REPORT- Colin Mullane

A. Finance Review Committee: Dave Koch, Chair, introduced Financial Review

Committee members Betty Karsten and Barb Myers. Dave gave a special thanks to

Wilma Eichler, interim Controller, for her assistance and hard work.

B. Report of Audited Financials for 2013: Ed O’Hanlon of Bottaini, Gallucci &

O’Hanlon reported on the 2013 Year End Financial Statements and stated the

independent Auditor’s report and financial statements are accurate and correctly reported.

Mr. O’Hanlon thanked the Executive Committee and OAR Staff for their help.

VIII. ELECTIONS - John Hoops

A. President-elect candidates, Garett Chadney and Debra Gisriel were introduced and

declared certified to run for 2015 President-elect. Debra was elected 2015 President-elect.

B. Donna Charko (District 3) and Joann Hansen (District 4) were elected by their

respective Districts to serve as District Vice-Presidents for the term 2015-16.

IX. KEY COMMITTEE REPORTS A. Business Issues: Margaret Page reported on a possible committee for smaller

brokerages.

B. Government Affairs: Don Robertson encouraged attendance at the 2014

Legislative Conference on May 28, 2014.

C. Political Affairs: Heather Benjamin reported on the goal of re-education of

members. 2015 is a tax reform year and Political Affairs wants to be ready.

D. Professional Development: Debra Gisriel reported on two work groups looking

at GRI 200 and 300 programs and Webinars. NAR is changing GRIs from 90 to 60

required hours.

X. SPECIAL COMMITTEE REPORT

ORPAC and RPAC Trustees Report: Alan Mehrwein reported that more than $14,000

was raised at the RPAC reception. Alan also recognized RPAC Major Investors and new

Hall of Fame member, Bernie Young.

XI. OREF REPORT- George Grabenhorst

George reported that OREF is looking over their strategic plan and is planning for a

webinar on May 20th

, as well as one at the Fall Convention.



April 25, 2014

Page 3 of 3

XII. HOME FOUNDATION REPORT- Cheryl Clunes

In 2013, the Home Foundation distributed $123,000.00 in grants to 22 organizations

across Oregon. Upcoming activities are: Driving it HOME Golf Tournament scheduled

for July 17th

at Langdon Farms and the Taste of Portland on September 18th

at the Oregon

Golf Club.

XIII. REGION 12/ NAR REPORT- Rick Harris

Rick Harris reported on proposed changes to the NAR Organizational Standards to be

voted on by the NAR Board of Directors mid-May. Rick asked that comments be sent to

Dr. John Wallace by May 1, 2014. If changes are approved, President Amy will appoint a

task force to identify what the OAR can do to aid local associations in implementing the

new Standards.

XIV. NEW BUSINESS

There was no new business.

XV. ANNOUNCEMENTS

RPAC investments during the Convention totaled $24,950, including $10,000 given by

RMLS.

Next Board of Directors Meeting: September 12, 2014, Sunriver Resort, Bend.

XVI. Meeting adjourned at 12:42pm.



BOARD OF DIRECTORS MEETING SEPTEMBER 12, 2014 SUNRIVER RESORT

SUNRIVER, OR

CONSENT AGENDA

I. Approval of 2015 Key and Special Committee Appointments. Rosters will be available at check-in.

II. Receipt of all filed and oral reports without action items.



EXECUTIVE COMMITTEE REPORT

TO THE BOARD OF DIRECTORS

SEPTEMBER 12, 2014

The 2014 Oregon REALTORS® Executive Committee has taken the following actions since

the last meeting of the Board of Directors on April 25, 2014:

Approved transfer of $53,784 to the Issues Mobilization Fund from 2013 excess funds.

Approved funding of $2500.00 from the Issues Mobilization Fund to EMAR.

Appointed a task force to determine how to implement NAR’s recently adopted

Organizational Core Standards for Local Associations.

Appointed a task force to review changes to the Bylaws and Policy Manual.

Approved the 2015-2016 Strategic Plan and recommend Board approval.

Approved the proposed 2015 Budget and recommend Board approval.

Approved proposed changes to the Bylaws and Policy Manual and recommend Board

approval.

Approved the 2015-2016 Legislative Policies and recommend Board approval.


OREGON ASSOCITION OF

REALTORS®

Restated & Amended Bylaws

Adopted April 13, 2011

Amended April 20, 2012

Approved by NAR June 20, 2011


Oregon Association of REALTORS® Restated & Amended Bylaws 2

Table of Contents

ARTICLE I - Name and Purpose ................................................................................................ 3

ARTICLE II - Membership ......................................................................................................... 3

ARTICLE III - Dues ..................................................................................................................... 5

ARTICLE IV - Officers ................................................................................................................ 8

ARTICLE V – Board of Directors .............................................................................................. 9

ARTICLE VI – Key Committees, Special Committees, Task Foces and Other

Appointments .............................................................................................................................. 12

ARTICLE VII – Election of Officers ........................................................................................ 14

ARTICLE VIII – Fiscal and Elective Year .............................................................................. 15

ARTICLE IX – Code of Ethics .................................................................................................. 16

ARTICLE X – Professional Standards ..................................................................................... 16

ARTICLE XI – Use of the Term REALTOR® and REALTORS® ...................................... 18

ARTICLE XII – Rules of Order ................................................................................................ 19

ARTICLE XIII – Amendments ................................................................................................. 19

ARTICLE XIV – Dissolution ..................................................................................................... 20

ARTICLE XV – Harrasment ..................................................................................................... 20



ARTICLE I

NAME AND PRUPOSE

Section 1. The name of the organization shall be the Oregon Association of REALTORS®,

hereinafter referred to as the Association.

Section 2. The purpose of the Association is to enhance its members' freedom and ability to

conduct their individual real estate related businesses ethically and competently; and, to promote

and preserve private property rights.

ARTICLE II

MEMBERSHIP

Section 1. The members of the Association shall consist of eight classes:

a) Member Boards/Associations

b) Association Members

c) REALTOR® Members

d) Institute Affiliate Members

e) Affiliate Members

f) Honorary Members

g) Life Service Members/REALTOR® Emeritus Members

h) Executive Officer Association Executive Members

Section 2. Member Boards/Associations shall be local Boards or Associations of

REALTORS® within the State of Oregon, all the members of which hold membership in the

National Association of REALTORS® through membership in such local boards or associations

or the Oregon Association of REALTORS®.

Section 3. Association Members shall be either REALTORS®, or Institute Affiliate

members of a Member Board/Association in good standing.

Section 4. REALTOR® Members shall include: (i) any individual engaged in the real estate

business as a principal, partner, or officer of a corporation; (ii) licensed or certified appraisers;

(iii) any broker affiliated with a REALTOR® Member as an employee or independent contractor

whose place of business is located in an area outside the jurisdiction of any Member

Board/Association who meets the qualifications for REALTOR® membership established by the

Association; (iv) individuals who are actively engaged in the real estate profession other than as

partners, corporate officers, or branch office managers, and as such are considered either as an

employee or as an independent contractor with a designated REALTOR® member of the

Association and must maintain a currently valid real estate broker’s license. Secondary

REALTOR® membership shall also be available to individuals who hold primary membership in



a Board/Association in another state and who desire to obtain direct membership in the

Association without holding membership in a Member Board/Association.

Section 5. Institute Affiliate members shall be individuals who hold a professional

designation awarded by a qualified Institute, Society or Council affiliated with the National

Association of REALTORS® that addresses a specialty area other than residential brokerage or

individuals who otherwise hold a class of membership in such Institute, Society or Council that

confers the right to hold office. Any such individual, if otherwise eligible, may elect to hold

REALTOR® membership, subject to payment of applicable dues for such membership.

Individuals whose places of business are located in an area outside the jurisdiction of a Member

Board/Association shall be eligible to apply for Institute Affiliate Membership in this

Association if they meet the requirements as specified above. The annual dues of each Institute

Affiliate Member shall be as established in Article II of the Bylaws of the National Association

of REALTORS®.

Section 6. Affiliate Members shall be individuals representing real estate related businesses

and other individuals who are affiliate members of Member Boards/Associations, who have

interests requiring information concerning real estate, and are in sympathy with the objectives of

this Association.

Section 7. Honorary Members shall be individuals not engaged in the real estate business

who have contributed notably to this Association and to the real estate profession and are

designated by the action of its Board of Directors.

Section 8. REALTOR® Emeritus Members shall be Board/Association Members who have

attained forty years of cumulative membership in a Member Board/Association, this Association

or the National Association of REALTORS®. Such Membership may be confirmed by the

Board of Directors of the Association upon written request from an eligible individual

accompanied by adequate certification of forty years of cumulative membership.

Section 9. Life Service Members shall have been REALTORS® of the Oregon Association

of REALTORS® for not less than twenty-five (25) cumulative years, be at least sixty-five (65)

years of age, or have experienced a permanent health disability, and have performed notable

service for the real estate profession, the community, and for the Oregon Association of

REALTORS®. Nominations of Life Service Members shall, after review, be approved by the

Executive Committee. Life Service Members shall enjoy all the rights and privileges and be

subject to all the obligations of REALTOR® members. Waiver of dues for Life Service

Members shall occur only after the member has reached the age of sixty-five (65) or has

experienced a health disability.

Section 10. Executive Officer Association Executive Members shall include the Chief

Executive Officer of this Association and those persons who are currently employed as executive

officers of the Member Boards/Associations.



Section 11. Except as provided in Article V, Section 3, Institute Affiliate, Affiliate, Honorary

and Executive Officer Association Executive Members shall not have the right to vote or hold

elective office in the Association.

Section 12. There shall be no discrimination against any member or applicant for membership

by reason of race, creed, religion, color, sex, disability, age, national origin, political affiliation,

or sexual orientation as defined in Oregon Statute.

ARTICLE III

DUES

Section 1. The annual dues of each Member Board/Association shall be (1) in an amount

established annually by the Board of Directors multiplied by the number of REALTOR®

Members who hold primary membership in the Member Board/Association; plus (2) the same

amount established annually by the Board of Directors multiplied by the number of real estate

brokers and licensed or certified appraisers employed by, or affiliated as independent contractors

with, Board/Association Members and who are not themselves Board/Association Members. In

calculating the dues payable by a Member Board/Association, nonmembers, as defined in the

preceding sentence, shall not be included in the computation of dues if dues have been paid in

another Member Board/Association in the State or a state contiguous thereto, provided the

Member Board/Association notifies the Association in writing of the identity of the Member

Board/Association to which dues have been remitted.

Section 2. The annual dues of each designated REALTOR® Member actively engaged in the

real estate business from areas not within the jurisdiction of a Member Board/Association shall

be (1) an amount as established by the Board of Directors plus (2) an amount as established by

the Board of Directors times the number of real estate brokers and licensed or certified appraisers

who (a) are employed by or affiliated as independent contractors, or who are otherwise directly

or indirectly licensed with such REALTOR® member, and (b) are not REALTOR®, or Institute

Affiliate Members . An individual shall be deemed to be licensed with a REALTOR® if the

license of the individual is held by the REALTOR®, or any broker who is licensed with the

REALTOR®, or by any entity in which the REALTOR® has a direct or indirect ownership

interest and which is engaged in other aspects of the real estate business (except as provided for

in Section 2 (a) hereof) provided that the licensee is not otherwise included in the computation of

dues payable by the principal, partner, corporate officer, or branch office manager of the entity.

a) A REALTOR® with a direct or indirect ownership interest in an entity engaged

exclusively in soliciting and/or referring clients and customers to the REALTOR® for

consideration on a substantially exclusive basis shall annually file with the association on

a form approved by the association a list of the licensees affiliated with that entity and

shall certify that all of the licensees affiliated with the entity are solely engaged in

referring clients and customers and are not engaged in listing, selling, leasing, renting,

managing, counseling or appraising real property. The individuals disclosed on such form

shall not be deemed to be licensed with the REALTOR® filing the form for purposes of



this Section and shall not be included in calculating the annual dues of the Designated

REALTOR®.

Membership dues shall be prorated for any licensee included on a certification form submitted to

the Association who during the same calendar year applies for REALTOR® membership in the

Association. However, membership dues shall not be prorated if the licensee held REALTOR®

membership during the preceding calendar year.

Section 3. The annual dues of each REALTOR® Member holding secondary membership

directly in the Association shall be an amount established annually by the Board of Directors.

Section 4. The annual dues of each Institute Affiliate Member shall be as established in

Article II of the Bylaws of the National Association of REALTORS®.

Section 5. The annual dues of each Affiliate Member shall be established annually by the

Board of Directors provided, however, that only one Affiliate Member is required to hold

Association membership for the same firm or company located within the territorial jurisdiction

of each Member Board/Association.

Section 6. Past Presidents, Honorary Members, Life Service Members, and Executive

Officer Association Executive Members shall not be required to pay dues.

Section 7. Annual dues for renewal of all classifications of membership in the Association

are due and payable in full on January 1 of each year. Member Boards/Associations shall

transmit by the 10th of each month all dues collected the preceding month. Any Member

Board/Association who has not paid renewal dues by March 15 of each year shall be dropped

from membership. For any Member Boards/Associations dropped from membership,

reinstatement may occur only after total payment of dues owed plus a late fee per member as

determined by the Board of Directors.

Member Associations, Association Members and Individual REALTOR® Members shall be

notified no later than November 1, of any change in the state dues schedule to be effective for the

subsequent year.

Section 8. Board/Association Members and REALTOR® Members who are dropped from

membership for non-payment of dues as of March 15 of each year and who renew their

membership after that date shall be charged dues for the entire year plus a late fee as determined

by the Board of Directors.

Section 9. Three dollars of the annual dues from each Board/Association Member,

REALTOR® Member and Affiliate Member shall be placed in a dedicated Legal Action Fund.

The Legal Action Fund money shall be placed in a separate account with all interest accruing to

the Legal Action Fund. Said $3.00 shall be contributed to the Legal Action Fund each year until

the Legal Action Fund reaches a total of $300,000. At that time, the $3.00, or prorated portion

thereof, shall automatically revert to the Association's general fund. When the Legal Action

Fund is depleted to less than $200,000, the $3.00 per member contribution to the Legal Action



Fund shall be reinstated effective with the next budget year and shall remain in effect until the

Legal Action Fund again reaches $300,000. A minimum of $150,000 of Legal Action Fund

money shall be reserved for legal defense purposes pursuant to policies and procedures approved

by the Board of Directors. If at the end of any fiscal year the Legal Action Fund is below

$150,000, no Legal Action Fund money, except that which has already been committed, shall be

used for legal action purposes until the Legal Action Fund exceeds the $150,000 required for

legal defense purposes.

The Association shall fund a dedicated Legal Action Fund. The Legal Action Fund money shall

be placed in a separate account with all interest accruing to the Legal Action Fund. If the Legal

Action Fund is depleted to $300,000 or less, two dollars of the annual dues from each

Board/Association Member, REALTOR® Member and Affiliate Member shall be allocated

within the next budget year to be placed in the Legal Action Fund and said dues allocation shall

remain in effect until the Legal Action Fund reaches $500,000. A minimum of $150,000 of Legal

Action Fund money shall be reserved for legal defense purposes pursuant to policies and

procedures approved by the Board of Directors. If at the end of any fiscal year the Legal Action

Fund is below $150,000, no Legal Action Fund money, except that which has already been

committed, shall be used for legal action purposes until the Legal Action Fund exceeds the

$150,000 required for legal defense purposes. Nothing in this Article III, Section 9 shall be

construed to prohibit the Board of Directors from funding the Legal Action Fund from other

potentially available resources.

Section 10. The Association shall fund out of currently unallocated reserves an amount to

bring the Issues Mobilization Fund up to $200,000. If the Issues Mobilization Fund is thereafter

depleted to $100,000 or less, a $2.00 per member contribution to the Issues Mobilization Fund

shall be allocated within the next budget year and shall remain in effect until the Issues

Mobilization Fund again reaches $200,000. Nothing in this Article III, Section 10 shall be

construed to prohibit the Board of Directors from funding the Issues Mobilization Fund from

other potentially available resources.

The Association shall fund a dedicated Issues Mobilization Fund. The Issues Mobilization Fund

money shall be placed in a separate account with all interest accruing to the Issues Mobilization

Fund. If the Issues Mobilization Fund is depleted to $300,000 or less, two dollars of the annual

dues from each Board/Association Member, REALTOR® Member and Affiliate Member shall

be allocated within the next budget year to be placed in the Issues Mobilization Fund and said

dues allocation shall remain in effect until the Issues Mobilization Fund reaches $500,000.

Nothing in this Article III, Section 10 shall be construed to prohibit the Board of Directors from

funding the Issues Mobilization Fund from other potentially available resources.

Section 11. Upon payment of dues as required under any Section of this Article, the member

making such payment shall be deemed a member, as designated, in good standing of the

Association.

Section 12. Special assessments may be levied by an affirmative vote of two-thirds of the

votes cast, at any regular or special Board of Directors meeting of the Association, provided



explanatory material about any special assessment has been sent to all Board of Director

members at least 30 days prior to such regular or special meeting.

ARTICLE IV

OFFICERS

Section 1. The elected officers of the Association shall be a President, a President-elect and

six (6) District Vice Presidents as set forth below. In the absence of the President, the President-

elect shall perform the duties of the President. The President and President-elect shall serve for

one year or until their successors are elected and qualified and shall be members of the Board of

Directors.

The six (6) District Vice Presidents shall be selected by the Presidents of the

Boards/Associations in each District, with each President of the Board/Association having one

equal vote. In the event one or more of the Presidents is a candidate for District Vice President,

the President-elect for the impacted Board/Association will exercise the vote of the President. If

the President and President-elect from any Board/Association in a District are both unable to cast

a vote, for any reason, then the vote may be delegated pursuant to local Board/Association

bylaws. In the event of a tie in any District, the President-elect of the Oregon Association will

break the tie the DVP position shall be determine by lot. After the two year phase in period,

(2010 and 2011), tThe terms of the six (6) District Vice Presidents will be staggered with each

District Vice President serving two-year terms as officers of the Association. Except as set forth

herein, no District Vice President may serve more than two (2) consecutive two-year terms. For

2010, the District Vice Presidents shall be elected for the following terms:

District 1: 2 year term






District Vice Presidents in Districts 1, 2 and 5 shall be elected in odd numbered years and take

office in even numbered years, pursuant to Article 7, Section 3. District Vice Presidents in

Districts 3, 4 and 6 shall be elected in even numbered years and take office in odd numbered

years, pursuant to Article 7, Section 3.

District Vice Presidents elected to a 2-year term may serve for 2 consecutive terms if elected.

District Vice Presidents elected to a 1-year term may serve 2 additional 2-year terms if elected.

The State shall be divided into Districts as established below by the Board of Directors:

o District 1: Clatsop County, Columbia County, Commercial, East Metro, Portland

Metro



o District 2: Lincoln County, North Willamette, Polk County, Salem, Santiam,

Tillamook County, Willamette, Yamhill County

o District 3: Central Oregon Coast, Cottage Grove, Eugene, Springfield

o District 4: Coos County, Curry County, Douglas County, Grants Pass, Rogue

Valley

o District 5: Central Oregon, Klamath County, Statewide (non-affiliated)

o District 6: Baker County, Columbia Basin, Malheur County, Mid-Columbia,

Umatilla County, Union County, Wallowa County

Section 2. The duties of the officers and District Vice Presidents shall be as outlined in the

Policies of the Association or as required by law.

Section 3. If a vacancy occurs in the office of President, the President-elect shall assume the

duties of the President for the remainder of the unexpired term and serve as President for a full

term the next year. The President shall not be eligible to serve a second, successive, complete

term. Should a vacancy occur in the offices of President and President-elect during the same

elective year, the Immediate Past President shall assume the duties of the President for the

remainder of the unexpired term or until the next regular or special election. Should the office of

President-elect become vacant, the office shall remain vacant until the next elective year, or until

a special election is held.

Section 4. A special election may be scheduled with the approval of the Executive

Committee to fill a vacancy in the office of President-elect or in the event of a vacancy in both

positions of President and President-elect. Such elections shall be conducted by mail ballot

pursuant to ORS 65.222 or any successor statute, provided that a minimum of 60 days is allowed

prior to the mail ballot for announcing the position vacancies and to allow for the candidate

screening process by the Elections Committee.

In the event a vacancy occurs in any of the six District Vice President positions as described in

Section 1, the position shall be filled pursuant to Section 1.

Section 5. The Executive Committee, as set forth in Article V, Section 14, may employ,

subject to the approval of the Board of Directors, an Executive Vice President/Chief Executive

Officer, who shall be chief administrative officer and Secretary of the Association, and who shall

perform such other duties as may be delegated by contract, by the Executive Committee or the

Board of Directors. The Chief Executive Officer shall provide a surety bond in such amount as

the Executive Committee or the Board of Directors may determine for the position, other

employees and elected officers, and the premium therefore shall be paid by the Association.

Section 6. An elected officer may be removed from office in the manner provided by law in

the Oregon Non-profit Corporation Act (ORS 65.001, et. seg.), as that law now exists or may

hereafter be amended or succeeded.

ARTICLE V



BOARD OF DIRECTORS

Section 1. The governance of the Association shall be vested in the Board of Directors and

the Executive Committee as further provided in these Restated and Amended Bylaws. Each

Association director, officer or staff member now or hereafter serving, who is a party or is

threatened to be made a party, to any proceeding by reason of the fact that he or she is or was a

director, officer or staff member of the Association, shall be indemnified by the Association to

the fullest extent permitted by the Oregon Nonprofit Corporation Act (ORS 65.001, et. seq.), as

that law now exists or may hereafter be amended or succeeded. The Association may purchase

and maintain in effect a policy or policies of insurance covering liability of directors, officers,

and staff members. Insurance may extend to the potential liability of any covered individual

even though the Association has no power of indemnification, pursuant to Oregon law.

Notwithstanding the above paragraph or any other provision of these Restated and Amended

Bylaws, the Association shall not be required to indemnify a director, officer or staff member for

any expense, liability or loss incurred by him or her in a proceeding brought by the Association,

or by its authorized agents, in which the director, officer or staff member is named as a

defendant.

Section 2. The following persons shall be directors of the Association: (1) Directors at large

elected or appointed by each Member Board/Association on a quota basis of one director for the

first 200 Board/Association Members or fraction thereof, plus an additional director for each 200

additional Board/Association Members or major fraction thereof; (2) the President and

President-elect of the Association; (3) National Association of REALTORS® Directors; (4)

past presidents of the Association who hold active membership in the Association; (5) District

Vice Presidents as defined in Article IV, Section 1; (6) chairmen of Key Committees; (8)

members of the Finance Review Committee, and (8) an Affiliate Member Director as described

in Section 3 of this Article V. In the event that an individual qualifies under more than one of

the categories described in this Section 2 of Article V, that person shall be entitled to only one

vote as a Director. The Chief Executive Officer shall advise each Member Board/Association

secretary, in writing, the number of directors eligible from each Member Board/Association as

determined from the membership rolls of the Association on the first day of September of that

year. Terms of office for Member Board/Association Directors at large shall be determined by

the Member Board/Association. Whenever a Member Board/Association fails to elect or appoint

Director(s) at large, as provided herein, the Association's Elections Committee may recommend

Director(s) at large to the Board of Directors for approval. Individuals recommended must come

from the membership of the Member Board/Association in question.

Section 3. There shall be one Director representing the Association’s Affiliate Members.

The Director representing the Association’s Affiliate Members shall be nominated and elected by

those Affiliate Members for a three (3) year term. Each Affiliate Member shall have one vote to

be cast by the designated contact person as shown in the Association’s membership files.

Nominations for the Affiliate Director position shall be opened by September 1 of the last year of

the current Affiliate Director’s term and all Affiliate Members contact people shall be so

notified. Individuals nominated must be the designated contact person as shown on the



Association’s membership files. The nomination deadline shall be October 1 of that year. A

ballot containing all the names of the individuals nominated shall be mailed to the designated

contact person of each Affiliate Member by October 15. Voting shall be by ballot and the voting

deadline shall be October 30. Election shall be by a plurality of the votes cast.

Section 4. Each Member Board/Association may elect or appoint a number of alternate

Directors at large to serve equal to their allotted number of state Directors, having full voting

rights and privileges only when substituting for a Director at large who has an excused absence

from the Member Board/Association. These substitutions can be made up to the time the

credentials process is closed prior to each Board/Association meeting. Newly appointed

alternate Directors must be declared to the Oregon Association of REALTORS® in writing, at

least 7 days prior to a Board of Directors meeting. By January 1 of each year, the Member

Board/Association shall advise the Chief Executive Officer of the names of the Directors at large

and the alternate Directors elected or appointed by the Member Board/Association for the

upcoming year. Member Board/Association alternate Directors shall be authorized to substitute

for a Member Board/Association Director at large by written authorization to the Association

from the Member Board/Association executive officer, president or elected secretary.

Section 5. The Board of Directors shall meet not less than two (2) times each year at times

and places approved by the Executive Committee.

Section 6. Special meetings of the Board of Directors may be called at any time by the

President or by ten (10) percent of the directors. Any call for a meeting shall state the purpose,

date, time and place of the meeting, and shall be issued in writing at least seven (7) days in

advance. Such written notice shall include a copy of the request for the special meeting bearing

the signatures and board affiliation of those requesting the special meeting.

Section 7. A majority of the Board of Directors as defined in this Article shall constitute a

quorum for the conduct of business. Voting by proxy shall not be allowed.

Section 8. Directors as defined in this Article are expected to attend all meetings of the

Board of Directors. Absence of a Director at large from any meetings without an excuse deemed

to be valid by the Director's Member Board/Association may be construed by the Member

Board/Association as a resignation from office, and any vacancy in a Director at large position

shall be filled by the Member Board/Association within sixty (60) days thereafter. Whenever a

Member Board/Association does not fill a vacancy of a Director at large as herein provided, the

Association's Board of Directors shall be authorized to fill the vacancy from the membership of

the Member Board/Association. All other vacancies will be filled as provided for in ORS 65.334

or as it may be in the future amended, or any successor statute. Past presidents must attend at

least one Board of Directors meeting each year in order to maintain their voting rights. In the

event voting rights are lost, the Board of Directors may reinstate such rights by majority vote

upon written request subject to the terms stated herein.

Section 9. The Board of Directors shall have the authority to adopt and enforce such

policies, procedures, rules and regulations and to enter into such contracts and agreements as

deemed by it to be beneficial to the general membership.



Section 10. The Board of Directors shall establish policies relative to Association finances

and investments. The accounts of the Association shall be audited annually by a certified public

accountant.

Section 11. The proposed budget for the next fiscal year shall be submitted to the Board of

Directors for their action prior to the start of the next fiscal year. A copy of the proposed annual

budget shall be mailed or otherwise distributed to each voting Director at least 30 days prior to

the scheduled date of the Board of Directors meeting at which the annual budget shall be

submitted for adoption.

Section 12. The annual budget may be revised at any regular meeting or special meeting of

the Board of Directors by a two-thirds vote of the Directors present and voting, a quorum being

present, provided thirty (30) days notice has been given to the Directors of such revision or such

revision has had prior review and approval of the Executive Committee. The Executive

Committee shall have the authority to authorize expenditure of unbudgeted funds, not to exceed

5% of the approved budget, provided funds are available.

Section 13. A Director, except as provided in Section 8, may be removed from office in the

manner provided by law in the Oregon Non-profit Corporation Act (ORS 65.001 et. seg.), as

that law now exists or may hereafter be amended or succeeded.

Section 14. There shall be an Executive Committee of the Board of Directors, consisting of

the President, the President-elect, the Immediate Past President, six (6) District Vice Presidents

as set forth in Article IV, Section 1, together with the four (4) Key Committee chairs. In the

event that the number of Key Committees is decreased below four (4) or in the event another

vacancy occurs for any reason, the President shall have the authority to make additional one-year

appointments to maintain the size of the Executive Committee at thirteen (13) members. The

Executive Committee shall transact business and administer the finances of the Association

between meetings of the Board of Directors, and shall report the substance of any actions to the

Board of Directors, at its next meeting. At the discretion of the President, the Executive

Committee may conduct official Association business by telephone, or written consent pursuant

to ORS 65.337 and ORS 65.341, respectively, or as they may be in the future amended or

succeeded. A majority of the members of the Executive Committee shall constitute a quorum.

ARTICLE VI

KEY COMMITTEES, SPECIAL COMMITTEES, TASK FORCES AND OTHER

APPOINTMENTS

Section 1. The President, subject to the approval of the Board of Directors, shall have the

authority to appoint chairmen, vice chairmen and members of Key Committees to implement the

objectives as stated in the Association's Strategic Plan.



Section 2. Key Committees shall have such composition, terms and responsibilities as stated

in their respective Statements of Organization and Purpose approved by the Board of Directors.

Key Committees shall have the authority to accomplish their assigned duties and responsibilities

within the Board of Directors’ approved Policy Statements and these Restated and Amended

Bylaws. Key Committee leadership shall have the authority to appoint ad hoc committees and

work groups. These ad hoc committees and work groups may consist of members and non-

members, and shall report directly to the Key Committee. The President and President-elect

shall be ex-officio, non-voting members of all Key Committees.

Section 3. Key Committees shall meet at the call of the Chair or the Executive Committee.

They shall report their activities at each meeting of the Executive Committee and Board of

Directors. A majority of Key Committee members shall constitute a quorum for the conduct of

business.

Section 4. All Key Committee requests for unbudgeted funds or policy changes must be

submitted to the Executive Committee prior to seeking approval by the Board of Directors.

Section 5. At the discretion of the Chair of each Key Committee, each Key Committee may

conduct its business action by telephone, or written consent pursuant to ORS 65.337 and ORS

65.341, respectively, or as they may be in the future amended or succeeded.

Section 6. The following special committees shall be appointed by the President, subject to

the approval of the Board of Directors, and shall have such duties and responsibilities as stated in

their Bylaws and/or their Statements of Organization and Purpose.

Elections

Oregon REALTORS® Political Action

REALTOR® of the Year

Legal Action

Strategic Planning

My REALTOR® Party

Professional Standards

Finance Review

Association Executives Forum

Section 7. Quorums for special committees shall be a majority of the members. At the

discretion of the committee Chair, each Committee may conduct its business by telephone, or

written consent pursuant to ORS 65.337 and ORS 65.341, respectively, or as they may be in the

future amended or succeeded.

Section 8. The Association’s Political Action Committee shall function according to its

Bylaws, as they may be amended from time to time by the Committee. The Committee shall

exclusively control and determine grants for contributions and expenditures, only to the extent of

and in full compliance with all applicable governmental statutes, ordinances and regulations.



Section 9. The President shall have the authority to appoint task forces at the President’s

discretion. Any such task force appointed shall report directly to the President and shall

terminate with the presidency.

Section 10. The President, subject to the ratification by the Executive Committee, shall have

the authority to recommend NAR appointees to Federal District Coordinator and Federal Senate

Coordinator positions.

ARTICLE VII

ELECTION OF OFFICERS

Section 1. The election of Association officers shall be held at the Association's first Board

of Directors meeting of the year. The election of NAR Directors shall be held at the

Association’s second Board of Directors meeting of the year.

Section 2. The Chief Executive Officer, not later than January 1 of each year, shall cause

notification to be given to all members of the Association of the current position vacancy for the

Association President-elect. Not later than January 1 of each year, the Chief Executive Officer

shall also cause notification to be given to each Member Board/Association in each District of

any position vacancy of the District Vice President position to enable selection on or before

March 1 of the new District Vice President pursuant to Article IV, Section 1. The Chief

Executive Officer, not later than August 15 of each year, shall cause notification to be given to

all members of the Association of the current position vacancies for NAR Directors, not

including any NAR Director vacancies for the Portland Metropolitan Association of

REALTORS®, for the following elective year.

Section 3. Individuals interested in being considered for the President-elect position for

which notice is given not later than January 1 of each year, shall submit their qualifications, as

determined by the Board of Directors, and any other information requested by the Elections

Committee of the Association not later than 35 days prior to the scheduled Board of Directors

meeting. Any individuals interested in being considered for an elected position, for which notice

is given after January 1, but not later than August 15 of each year, shall submit their

qualifications and any other information requested by the Elections Committee of the

Association not later than 35 days prior to the scheduled Board of Directors meeting. Individuals

interested in being considered for a District Vice President position for which notice was given

not later than January 1, shall submit their qualifications, as determined by the Board of

Directors of the Association, and any other information requested by the Elections Committee of

the Association, not later than 15 days prior to the selection date established by each District for

election pursuant to Article IV, Section 1. District Vice Presidents for Districts 1, 2 and 5 shall

be elected prior to the Association's first Board of Directors meeting of odd numbered years and

take office the following even numbered year. District Vice Presidents for Districts 3, 4 and 6

shall be elected prior to the Association's first Board of Directors meeting of even numbered

years and take office the following odd numbered year. District Vice Presidents are selected by



the Presidents of the Board/Associations in each District, with each President of the

Board/Association having one equal vote.

Section 4. The Elections Committee shall submit to the Chief Executive Officer the names

of all individuals, including those NAR Directors from the Portland Metropolitan Association of

REALTORS® all local associations that have met the minimum requirements to be entitled to a

NAR Director, as set forth by the National Association of REALTORS® (i.e. “large local

associations” with 2,000 or more members”). The Chief Executive Officer shall send

notification of each NAR Director and President-elect candidate to each member of the Board of

Directors at least fifteen (15) days prior to the Board of Directors meeting at which the elections

shall occur. Those who have been elected as District Vice Presidents by their respective

Districts, and who have been certified by the Elections Committee, will be announced to the

Board of Directors fifteen (15) days prior to the Board of Directors meeting.

Section 5. The Elections Committee shall supervise the election of the President-elect and

the NAR Director(s). Elections shall be by secret ballot. In instances when only one individual

is seeking a specific office, election shall be by a majority vote on the first ballot. In the event

the single candidate does not receive a majority vote on the first ballot, the Elections Committee

shall accept nominations from the floor for the vacant office. After receiving and certifying

eligibility of any nominated candidate, the election shall proceed as outlined in this Article VII

when two or more candidates are running for a vacant office. In the event no nominations are

received from the floor or the nominated candidates cannot be certified, the original candidate

shall be deemed elected. In instances when two or more individuals are running for the office of

President-elect, elections shall be by a majority vote on the first or subsequent ballots. In

instances when two or more individuals are running for NAR Director vacancies, elections shall

be by plurality on the first ballot. Tie votes for NAR Director positions shall be determined by

lot. In cases where staggered, multi-year terms are involved in the same election, the

individual(s) with the higher(est) number of votes shall be elected for the longer(est) term(s).

Section 6. All NAR Director Candidates for vacant positions from the Portland Metropolitan

Association of REALTORS® large local associations shall be placed on the ballot and voted on

separately from the Association’s at-large NAR Director candidates. In addition, no more than

two of the Association’s at-large NAR Director positions may be held by members of any large

local association in a given year.

Section 7. Any Association at-large NAR Director vacancies which occur between regularly

scheduled Association elections shall be filled by the Association President with the approval of

the Executive Committee or the Board of Directors at the next regularly scheduled meeting.

Portland Metropolitan Association of REALTORS® Large local association NAR Director

vacancies which occur between regularly scheduled Association elections shall be filled by the

Portland Metropolitan Association of REALTORS® large local association where the vacancy

has occurred, with the approval of its Executive Committee or Board of Directors.

ARTICLE VIII



FISCAL & ELECTIVE YEAR

Section 1. The fiscal year of the Association shall be the calendar year.

Section 2. The elective year of the Association shall be from the day after the last day of the

National Association of REALTORS® convention through the last day of the National

Association of REALTORS® convention the following year.

ARTICLE IX

CODE OF ETHICS

The Code of Ethics of the National Association of REALTORS®, as interpreted from time to

time in the Standards of Practice and the compilation of Interpretations of the Code of Ethics

prepared by the National Association of REALTORS®, shall be considered a part of the

Association's Policy Statements and such Policy Statements of the Association shall, in the

future, be deemed to be amended whenever the Code of Ethics of the National Association of

REALTORS® is amended by the National Association of REALTORS®.

ARTICLE X

PROFESSIONAL STANDARDS

Section 1. Allegations of ethical violations and contractual disputes and specific non-

contractual disputes as defined in Standard of Practice 17-4, between Board/Association

Members and Individual Members may be submitted to an Ethics or Arbitration panel at the

Association under the following circumstances:

a) Allegations of unethical conduct by a REALTOR® Member who is directly a member of

the Association and not a member of any Member Board/Association;

b) Allegations of unethical conduct by a Board/Association Member in the instance in

which the Member Board/Association because of size or other valid reason determines

that it cannot provide a due process hearing of the matter and petitions the Association to

conduct a hearing;

c) Contractual Disputes and specific non-contractual disputes as defined in Standard of

Practice 17-4 between Board/Association Members who are not members of the same

Member Board/Association where the matter has been referred to the Association by both

Member Boards/Associations;



d) Contractual Disputes and specific non-contractual disputes as defined in Standard of

Practice 17-4 between REALTOR® Members who are directly members of the

Association and are not members of any Member Board/Association;

e) Contractual Disputes and specific non-contractual disputes as defined in Standard of

Practice 17-4 between a REALTOR® Member who does not hold membership in any

Member Board/Association, but is directly a member of the Association, and a

Board/Association Member;

f) Contractual Disputes and specific non-contractual disputes as defined in Standard of

Practice 17-4 between Board/Association Members in the same Member

Board/Association where the Member Board/Association, with good and sufficient

reason, is unable to arbitrate the controversy; and

g) Contractual Disputes between a customer or a client and a Board/Association member

where the Member Board/Association, with good and sufficient reason, is unable to

arbitrate the dispute or the REALTOR® is a direct member of the Association.

Section 2. Professional Standards hearings and the organization and procedures incident

thereto shall be governed by the Code of Ethics and Arbitration Manual of the National

Association of REALTORS®, as from time to time amended, which by this reference is made a

part of these Restated and Amended Bylaws, provided that upon review by the Association's

legal counsel and approval of the Board of Directors, any provision thereof may be deleted or

amended to comply with all applicable Oregon and local laws, rules and regulations or standards

of practice and procedure.

Section 3, In instance where ethical violations and controversies are submitted to the

Association pursuant to Sections 1 and 2 above, Grievance Committees and Hearing Panels will

be appointed by the Association President, as needed, from members of Member

Board/Association Grievance and Professional Standards Committees.

Section 4. If a REALTOR® Member (as defined in Article II, Section 4, of these Bylaws)

resigns from the Board/Association or otherwise causes membership to terminate with an ethics

complaint pending, that Board of Directors may condition the right of the resigning Member to

reapply for membership upon the applicant’s certification that he/she will submit to the pending

ethics proceeding and will abide by the decision of the hearing panel.

a) If a REALTOR® Member (as defined in Article II, Section 4, of these Bylaws) resigns or

otherwise causes membership to terminate, the duty to submit to arbitration continues in

effect even after membership lapses or is terminated, provided that the dispute arose

while the former member was a REALTOR®.

Section 5. New Member Code of Ethics Orientation. Applicants for REALTOR® membership

shall complete an orientation program on the Code of Ethics of not less than two hours and thirty

minutes of instructional time. This requirement does not apply to applicants who have completed



comparable orientation in another association, provided that membership has been continuous, or

that any break in membership is for one year or less.

Failure to satisfy this requirement within 90 days of the date of application will result in denial of

the membership application.

Note: This orientation program must meet the learning objectives and minimum criteria

established from time to time by the National Association of REALTORS®.

Section 6. Continuing Member Code of Ethics Training. Effective January 1, 2001, through

December 31, 2004, and for successive four year periods thereafter, eEach REALTOR® member

of the Association shall be required to complete quadrennial ethics training of not less than two

hours and thirty minutes of instructional time. This requirement will be satisfied upon

presentation of documentation that the member has completed a course of instruction conducted

by this or another association, or the NATIONAL ASSOCIATION OF REALTORS®, or any

other recognized educational institution or provider which meets the learning objectives and

minimum criteria established by the NATIONAL ASSOCIATION OF REALTORS® from time

to time. Members who have completed training as a requirement of membership in another

association and members who have completed the New Member Code of Ethics Orientation

during any four year four-year cycle shall not be required to complete additional ethics training

until a new four year four-year cycle commences.

Failure to satisfy this shall be considered a violation of a membership duty for which

membership shall be suspended until such time as the training is completed.

Failure to meet the requirement for the second (2005-2008) cycle and subsequent four (4) cycles

will result in suspension of membership for the first two months (January and February) of the

year following the end of any four (4) year cycle or until the requirement is met, whichever

occurs sooner. On March 1 of that year, the membership of a member who is still suspended as

of that date will be automatically terminated. (Adopted 1/01, revised 5/05 and 10/08)

ARTICLE XI

USE OF THE TERM REALTOR® AND REALTORS®

Section 1. Use of the terms REALTOR® or REALTORS® by members shall, at all times,

be subject to the provisions of the Constitution and Bylaws of the NATIONAL ASSOCIATION

OF REALTORS® and to the Rules and Regulations prescribed by its Board of Directors. The

Association shall have authority to control, jointly and in full cooperation with the NATIONAL

ASSOCIATION OF REALTORS®, use of the terms within those areas of the state of Oregon

not within the jurisdiction of a Member Board/Association. Any misuse of the terms by

members is a violation of a membership duty and may subject members to disciplinary action by

the Board of Directors after a hearing as provided for in the Association’s Code of Ethics and

Arbitration Manual.



Section 2. Board/Association Members and REALTOR® Members of the Association shall

have the privilege of using the terms REALTOR® or REALTORS® in connection with their

business so long as they remain members in good standing. No other class of members shall

have this privilege.

Section 3. A REALTOR® Member who is a principal of a real estate firm, partnership or

corporation may use the terms REALTOR® or REALTORS® only if all the principals of such

firm, partnership or corporation who are actively engaged in the real estate profession within the

state or a state contiguous thereto are REALTOR® or Institute Affiliate Members.

Section 4. Institute Affiliate Members, Affiliate Members, and Honorary Members, shall not

use the terms REALTOR® or REALTORS® and shall not use the imprint of the emblem seal of

the National Association of REALTORS®.

ARTICLE XII

RULES OF ORDER

Section 1. Robert's Rules of Order, latest edition, shall be recognized as the authority

governing all meetings and conferences when not in conflict with the Restated and Amended

Bylaws of the Association.

ARTICLE XIII

AMENDMENTS

Section 1. These Restated and Amended Bylaws may be amended at any meeting of the

Board of Directors, regular or special, by the affirmative vote of two-thirds of the Directors

present and voting, provided that a quorum is present, and provided further that written notice of

the substance of any proposed amendment first shall have been sent to each director, at least

thirty (30) days in advance of the meeting.

Section 2. Amendments to these Restated and Amended Bylaws affecting the admission or

qualifications of Board/Association Members, Individual Members, Institute Affiliate Members,

the use of the terms REALTOR®, REALTORS®, or any alteration in the territorial jurisdiction

of a Member Board/Association shall become effective upon the approval of the Board of

Directors of the National Association of REALTORS®.

Section 3. Upon a two-thirds (2/3) vote of Directors present and voting provided that a

quorum is present, the $32.00 annual payment to the Legal Action Fund, as set out in Article III,

Section 9 of these Restated and Amended Bylaws, may be suspended for a period not to exceed

one year.



ARTICLE XIV

DISSOLUTION

Section 1. Upon the dissolution of this Association, the Board of Directors, after providing

for the payments of all obligations, shall distribute any remaining assets to Member

Boards/Associations or, within its discretion, to any other nonprofit, tax-exempt organization.

ARTICLE XV

HARASSMENT

Section 1. Any member of the Association may be reprimanded, placed on probation,

suspended or expelled for harassment of an Association employee or Association Officer or

Director after an investigation in accordance with the procedures of the Association. As used in

this Section, harassment means any verbal or physical conduct including threatening or obscene

language, unwelcome sexual advances, stalking, actions including strikes, shoves, kicks, or other

similar physical contact, or threats to do the same, or any other conduct with the purpose or

effect of unreasonably interfering with an individual’s work performance by creating a hostile,

intimidating or offensive work environment. The decision of the appropriate disciplinary action

to be taken shall be made by the investigatory team comprised of the President, President-elect

and one member of the Board of Directors selected by the highest ranking officer not named in

the complaint, upon consultation with legal counsel for the Association. Disciplinary action may

include any sanction authorized in the Association’s Code of Ethics and Arbitration Manual. If

the complaint names the President or President-elect they may not participate in the proceedings

and shall be replaced by the Immediate Past President or, alternatively, by another member of the

Board of Directors selected by the highest ranking officer not named in the complaint.


2015 – 2016

Strategic Plan

Approved by Strategic Planning Committee – 7/8/14


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EXECUTIVE SUMMARY Following (1) an external scan of the forces and trends affecting the real estate industry and the REALTOR® organization and (2) an analysis of the Strengths, Weaknesses, Opportunities and Threats surrounding the Oregon Association of REALTORS® (OAR), the 2015 Strategic Planning Committee reached the following conclusions and recommendations:

The Oregon Association of REALTORS® exists to provide successful outcomes in these key areas:

1. Advocacy 2. Being a trusted, credible source of valuable, relevant information 3. Risk Management for members 4. Infrastructure conducive for organizational success 5. Organizational Alignment and Core Standards

Success in these five areas requires a healthy support system including factors and considerations as:

• A stable level of membership

• An appropriate and sustainable dues structure

• Appropriate staffing levels and competencies

• An effective technology infrastructure (database management system, website, etc.)

• Effective communication vehicles and strategies

• Effective marketing capabilities

• A data gathering capability that allows the organization to make decisions based on accurate, timely data

Accordingly, in addition to regularly developing and implementing strategic outcomes in each of the 5 Key Areas above, OAR must continually review and plan for a strong and healthy infrastructure. The GOALS, and accompanying Strategies, herein are designed to ensure the Oregon Association of REALTORS® become the organization as defined in the Vision and Mission.


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STRATEGIC PLAN FOR THE OREGON ASSOCIATION OF REALTORS® 2015-2016

Vision: The Oregon Association of REALTORS® is the most credible and proactive resource for members, local associations/boards, policy-makers, the media, and the public on issues related to the real estate industry in Oregon.

Mission: The Oregon Association of REALTORS® develops, fosters and provides quality resources, education, advocacy and legal services for the benefit of our REALTOR® members and local associations/boards.

Purpose: We are Advocates! The Oregon Association of REALTORS® protects and promotes our profession and private property rights by providing resources, education, advocacy, and legal support as the voice of real estate in Oregon.

ADVOCACY

GOAL 1: Maintain focus on legislation and the regulatory environment.

OAR shall become the primary advocate for Private Property Rights and Home Ownership in Oregon! The principal focus of the Association is to ensure no legislation or regulation that attacks Private Property Rights and Home Ownership is enacted and that legislation and regulations that are beneficial to the industry will be supported and implemented. To accomplish this, we must:

Strategies: Identify and prioritize legislative issues for the 2015-16 session. Communicate all legislative and regulatory successes and threats to the

membership, and coordinate with local associations/boards on additional messaging.

GOAL 2: Strengthen our RPAC-investor culture. Long-term advocacy success, and OAR’s ability to be the primary advocate for Private Property Rights and Home Ownership in Oregon, depends on a strong RPAC, to help educate and elect candidates to strengthen support for Home Ownership and the protection of Private Property Rights. However, while most things in the political world are best accomplished at the most local level, true culture change is most effective when planted and nurtured at the highest levels of the organization. As such, for OAR to develop a culture of RPAC investment, the OAR Leadership Team (Executive Committee) and Board of Directors will continue to commit to the new culture. The Directors must also obtain the same commitment from their respective local associations/boards and members. Strategies:

Continue to build understanding of RPAC to OAR members by: o Reaching members in new ways. o Showing the value of RPAC, through legislative and regulatory

accomplishments, in dollars to the members. o Convey this during dues billing, including more coordination with


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local associations/boards on RPAC messaging. o Encourage local associations/boards to implement the dues

billing option as specified in the new NAR Core Standards. o Develop and implement spokesperson training for RPAC.

GOAL 3: Raise awareness of the REALTOR® Party programs, and coordinate with the Local Associations/Boards for the highest and best utilization of those programs in Oregon. Strategies:

OAR will continue to strengthen the REALTOR® Party concept so that the idea of supporting candidates who are friendly to REALTOR® issues, regardless of party affiliation, is a widely understood and accepted fact of life within OAR.

Assisting and ensuring local associations/boards comply with the NAR Core Standards, especially in regards to advocacy and REALTOR® Party program utilization.

TRUSTED, CREDIBLE SOURCE OF VALUABLE, RELEVANT INFORMATION

GOAL 1: Identify, communicate and market the OAR Value Proposition. A value proposition is the unique statement of the value an association offers its members. It emphasizes why being a member is different from not being one. It illustrates the reasons why members should pay their dues, invest in a class, or invest in new technology. It is a promise of what they will receive in exchange for their investment. A value proposition is not about fixing something. It’s about identifying what makes you indispensable to your members.

Reasons to Identify our Value Proposition:

Raise member awareness of our current services and programs.

Recruit new members.

Retain members.

Strengthen OAR’s relationship with members.

Attract potential leaders.

Increase association staff knowledge, confidence, and job satisfaction.

Focus leadership and staff behavior on vital member benefits.

Strategies, once established: Continued communication of the value of OAR products and services

to members via best combination of targeted communication vehicles. o Segment members for target, relevant information o Target key influencers for additional dissemination

Use Targeted messaging - “One might benefit me, another might benefit you.”

Repetition of contact (touches). Coordinate with local associations/boards, Principal Brokers, others.


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Identify the WIIFM – Answer the question: What do you get for your money… and your time?

Make communication concise. Coordinate with all local associations/boards and provide them with

information they can use and disseminate about the value and relevancy of the REALTOR® brand.

Coordinate with the various Multiple Listing Services in Oregon and provide them with information they can use and disseminate through their channels.

Continue to work on identifying Principal Brokers and providing them with information they can share with their Brokers.

Clarify the role of OAR in the three-way agreement, as well as NAR and the local associations/boards.

Strive to stand out from the “communication clutter.”

GOAL 2. Develop and deploy meaningful, relevant education and professional development opportunities for all segments of the membership.

Strategies:

Implement the OAR Education Business Plan. Use all communication mediums to deliver education. Use findings in the ORENJ to develop courses and case studies.

RISK MANAGEMENT

GOAL 1: Protect and promote our profession through strong and effective legal advocacy and risk management. Strategies:

Implement marketing effort of under-utilized tools; o Legal Hotline o Legal Q&A on website o Risk Management Toolkit

Use ORENJ disciplinary rulings to build classes and case studies.

Establish a forum of the Business Issues Key Committee for Managing Principal Brokers/Owners to discuss overall industry issues and risk management guidance and practices.

Create an executive summary of relevant real estate agency disciplinary actions published in the ORENJ to be distributed to the full OAR membership.

INFRASTRUCTURE

GOAL 1. Ensure continued strong REALTOR® Volunteer Leadership. Ensure that future generations of REALTORS® continue to enjoy the benefits of capable, motivated and committed volunteer leadership through a steady influx of new leaders, from backgrounds, to the extent possible, reflect our membership and our communities.


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Strategies:

Identify the Value of Leadership – what does the REALTOR® get out of involvement.

Identify and train spokespeople to sell the value of REALTOR® leadership.

Revive Leadership Institute and revamp curriculum to bridge the generational gap.

Create an “emerging leadership network.” Create organizational structures that strike a balance between “Hi-

Tech” and “Hi-Touch.” Continue offering the NAR REALTOR® Leadership Program in

cooperation with local associations/boards. GOAL 2. OAR should make decisions based on accurate, timely and relevant data. Data should be obtained about both OAR’s membership and their needs and the external environment affecting our industry and communities.

Strategies:

Implement a research project to collect meaningful data on OAR members and other real estate licensees.

Explore and develop an implementation schedule for a CRM system to better utilize the data collected.

ORGANIZATIONAL ALIGNMENT AND CORE STANDARDS

GOAL 1: The Oregon Association of REALTORS® and all local associations/boards will be in compliance of the NAR Core Standards. All aspects of these standards will be considered when focusing on the other four key strategic areas.


Legislative Policies

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OREGON ASSOCIATION

OF

REALTORS®

2015/2016

LEGISLATIVE POLICIES

Adopted by the Board of Directors

September 12, 2014



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2015/2016 LEGISLATIVE POLICY STATEMENTS

GENERAL

The Oregon Association of REALTORS® is dedicated to the right of individuals to own real

property as guaranteed by the Constitutions of the United States of America and the State of

Oregon.

Consistent with that dedication, we, the members of the Oregon Association of REALTORS®,

offer the benefit of our knowledge of real estate, our experience, and our technical resources to

the public and to the government which serves them. The following statement of principles is

provided so that others may better understand our legislative polices:

We believe in a free enterprise system that best allocates resources to the mutual benefit of all

Oregonians when free from undue intervention by government. We believe that excessive

taxation and government regulation, arbitrary rules and complex procedures unnecessarily

burden property owners and the business community, increase consumer costs and are

counterproductive.

We believe property ownership serves as the cornerstone of democracy and should be accorded

the value it thus deserves. We believe property ownership contributes to community

responsibility, civic, economic, business and employment stability, family security and personal

well being. We believe every individual should have the opportunity to live in safe, decent and

affordable housing and therefore support healthy residential and commercial real estate markets

served by an ample supply of affordable and accessible financing. We firmly believe that no

person should ever be denied the right to rent or own the real property of their choice because of

race, color, religion, sex, sexual orientation, national origin, marital status, familial status, source

of income or disability.

We believe that political stability and the economic prosperity of the citizens of this State are

dependent upon the right to own real property and to exercise and enjoy the benefits of that

ownership. We support individual property rights, balanced economic growth, an improving

standard of living and the need to protect the environment. We believe agricultural needs, social

and economic factors and future growth must be considered in development of land use and

water policies. We will resist any actions taken or designed to diminish or deny Oregonians the

right to own and use real property in a manner consistent with the rights of others.

We support the healthy growth of the Oregon economy. We believe investment in commercial

and residential buildings, equipment and property, coupled with the skill of the people, is

necessary to increase the standard of living, create jobs and raise household income. We

therefore support changes in tax policy whichpolicy that encourage savings, investment and

home ownership.



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OREGON REAL ESTATE AGENCY/LICENSING LAWS

EXISTING POLICIES

1. Support a regulated, safe industry of independent, well-educated and continuously trained

real estate professionals appropriately licensed by the State through an adequately funded

and staffed real estate agency.

2. Support license laws that are consistent with current real estate practices including the

ability to give opinions of value , obtain reciprocal licenses and be free from prejudicial

publication of licensing information without due process of law.

3. Oppose statutory real estate forms where such forms are inconsistent with effective real

estate practices.

4. Oppose legislation allowing shared commissions with unlicensed individuals.

5. Support legislation that ensures restructures the Oregon Real Estate Agency continues to

work to create a “true commission” with the Real Estate Board /Commissioners

(appointed by the Governor) empowered to set policy, budgets and administrative rules.,

and with oversight over an agency head/administrator who would manage operations and

facilitate the policy and budgetary role of the Commission.

6. Oppose legislation that expands the authority of the Oregon Real Estate Agency, Real

Estate Board or Real Estate Commissioner to impose civil fines on real estate licensees.

7. Support or introduce legislation that clarifies the existing rights and responsibilities of

principal real estate brokers within the electronic licensing system of the Oregon Real

Estate Agency.

7.8.Support or introduce legislation that provides the necessary resources to implement an

online database for continuing education credit for real estate licensees.



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REAL ESTATE FINANCE

EXISTING POLICIES

1. Support appraisal, lien law, and forfeiture legislation that promotes and protects the

ability of lenders and lien holders to provide consumer-oriented real estate financing

without undue restraint, and which provides equitable consumer protection.

2. Support loan programs and policies thatwhich benefit consumers and provide greater

access to home ownership by working for, among others; increased ODVA loan

maximums; (b) the preservation of the Mortgage Certificate, Oregon Single Family

Purchase and Down Payment Assistance programs; and provide (c) incentives for lenders

to provide construction and take-out loans for low and moderate income borrowers and

non-conforming housing.

3. Support or introduce legislation to ensure that seller financing remains a viable option for

purchasers of real property, while still maintaining necessary consumer protections.



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ENVIRONMENT AND NATURAL RESOURCES

EXISTING POLICIES

1. Support or introduce legislation, including but not limited to asbestos, lead paint, wood

stoves, underground storage tanks and seismic zoning that: (a) promotes clear and

reasonable standards; (b) is no more restrictive than necessary; (c) requires appropriate

licensing and certification of inspectors and abatement contractors; (d) protects the rights

of existing property owners; (e) ensures public information is available to existing

property owners; and (f) emphasizes education, notification, and voluntary clean-up and

decommissioning programs over mandatory inspection and removal.

2. Support legislation initiating financing or other incentives for clean-up of environmental

hazards including, but not limited to, decommissioning of underground storage tanks,

removal of uncertified wood stoves and the continuation of existing programs with other

financing sources, or other incentives, if necessary.

3. Support the removal of subdivision CC&R’s which require wood shake roofs.



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HOUSING AND LANDLORD TENANT

EXISTING POLICIES

1. Support, consistent with economic considerations, improved private and public funding

of, investment in, and equal siting opportunities for, all types of safe, decent and

affordable housing.

2. Support simple, clear and equitable landlord/tenant regulations that protect landlords who

exercise reasonable care in selection of tenants and supervision and control of their

properties and client trust accounts and prevent imposition of rent control in any form at

any level of government.

3. Support the relinquishment by any government agency of all rights, including mineral

rights, when any such government agency transfers property to private parties.

4. Support legislation that would continue to establish minimum competency standards and

continuing education requirements for all types of inspectors who perform fee inspections

for the general public.

4.5.Support legislation that requires accurate and complete record keeping by local

jurisdictions for any development-related permits.

5.6.Support legislation that fosters incentive-based energy conservation and innovation in

“green” or sustainable building. , while preserving and maintaining the benefits of proper

safety and health considerations inherent in a uniform, statewide building code. In order

to preserve a uniform, statewide building code, oppose any request, by any jurisdiction,

for a local exemption from the state building code.

6.7.Support or introduce legislation to maintain the integrity of a statewide statutory sellers’

property disclosure and oppose efforts to allow additional point-of-sale mandates at a

local or regional level.



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BUSINESS DEVELOPMENT AND TAXATION

EXISTING POLICIES

1. Support the reduction, stabilization and equalization of all types of taxes on businesses,

independent business people and property to promote a reasonable and equitable

distribution of the costs of public services.

2. Support efficient government operation. Oppose unnecessary prohibitions and restrictions

on solicitation and or the collection of fees for real estate consulting or other licensed

professional real estate services.

3. Oppose the entry of financial institutions and other non-traditional entities into the real

estate brokerage business without specific legislative safeguards and guidelines

whichguidelines that protect the consumer.

4. Support legislation that requires local election of the board of directors for mass transit

systems financially supported by payroll, self-employment or property taxes within the

district.

5.4.Support or introduce legislation that eliminatesOppose real estate transfer taxes or fees in

all forms.

6.5.Support legislation requiring licensing of mortgage brokers and loan officers.

7.6.Support or introduce legislation to protect purchasers of real property from undisclosed

liens, assessments and encumbrances.

8.7.Support legislation that improves the availability and predictability of homeowners

insurance necessary for home ownership, reduces REALTOR® liability, and avoids

unnecessary cost increases.

9.8.Oppose any effort to repeal or circumvent the statutory preemption prohibiting a city or

county from assessing a business license tax or fee on a licensed real estate broker

engaged in professional real estate activity as an agent of a principal real estate broker.

Initiate or support, as appropriate, legislation necessary to maintain the integrity of the

statewide preemption or to further restrict the ability of a city or county from assessing a

business license tax or fee.



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LAND USE AND PRIVATE PROPERTY RIGHTS

EXISTING POLICIES

1. Support the protection and enhancement of private property rights and investment-backed

expectations by opposing any legislation that would work toward or allow a “taking”

under the state or federal constitutions, unless the legislation requires formal

condemnation proceedings and just compensation. These “takings” may occur either

through excessive regulation, by forcing individual property owners to bear a

disproportionate share of the cost of public benefits, or by otherwise creating a public

interest in private property.

2. Support the existence, validity and benefits of a rural lifestyle as a choice for all citizens

of this State by encouraging specific standards and criteria that: (a) promote reasonable

development, including housing and resort development; and (b) reduce or eliminate

income tests, acreage limitations, arbitrary farm land designations, siting, and division

and access restrictions, and other state-level regulations that increase costs and

complexity and diminish or prevent local control over the appropriate and reasonable use

of rural lands.

3. Support legislation that ensures or validates proper management of Urban Growth

Boundaries by: (a) requiring expansion when previously inventoried buildable lands are

removed from the inventory; (b) requiring provision of urban services to land within an

urban growth boundary even if annexation is denied by vote of the general electorate; and

(c) requiring the same inventory projections for industrial, commercial, and retail lands as

are required for residential lands.

4. Support or introduce fair and efficient land use legislation by: (a) balancing private

property rights with environmental threats against public safety; (b) restricting state

agency rule making authority; (c) requiring prompt government action on all permits

using clear and objective standards and goals; (d) limiting standing at all levels to those

directly affected by land use decisions; (e) modernizing the state land use system to

further recognize regional differences throughout the state (f) limiting judicial review of

uses allowed in local comprehensive plans; (g) preventing the down-zoning of previously

acknowledged property or discontinuation of existing allowed uses or uses of right;(h)

preventing resource goals from being elevated over development goals; (i) demanding

coordination and cooperation between agencies and at levels of government; (j) requiring

owner control of historic designations to the maximum extent possible; (k) requiring

consideration of economic impacts at least every three years and during all rule making;

and (l) providing citizens with timely and meaningful notification of all land use actions.



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WATER RIGHTS AND POLICY

EXISTING POLICIES

1. Support the efficient, beneficial use of water in this state by encouraging specific

standards and criteria that: (a) recognize the broad spectrum of water uses and issues

across the state; (b) balance water issues with private property rights; (c) support multi-

use water storage facilities; (d) promote cooperative financing that both protect fish and

provide improved delivery systems for individual water users; (e) resolve all water rights

applications and transfers in a timely manner; (f) require adequate public and private

notice of all actions affecting water issues or individual water rights; and (h) require the

State to coordinate water issues across all levels of government, to provide full public

review of all resource data and modeling, to adopt a coordinated approach to minimum

stream flows and in-stream water rights, all without creating additional bureaucracy.

2. Oppose all attempts to control land use and development by restricting water availability

or usage, including but not limited to, such as water user fees, and minimum well flow

requirements for obtaining building permits or regulatory or legislative actions that

substantially diminish value of private property.

3. Support legislation clarifying state and local regulation and policing of wells and water

use and prohibiting entry upon private property by government agencies without

reasonable notice.







2015-16 NAR Large Board Director Nomination Form

Name

Firm Name Phone #

Signature Date

I hereby nominate myself for the following position, and certify that all information is true and correct.

PMAR Large Board National Director: two positions available; 2-year term 2015-2016

Local Officer/Director Position: _________________Year ________ Board ________________ (PMAR, WCAR, CCAR, PBR)

Years Serving as OAR State Director: ______________________________________________ (Requirement: Elected to or served as OAR State Director for 2 years during the past 5 years)

OAR Board of Directors Meetings Attendance Dates: __________________________________ (Requirement: Attended at least 3 OAR Board of Directors meetings during the past 3 years)

The following information must also be submitted with this nomination form:

1. A typed statement, not to exceed one page, double-spaced, stating why you wish to be elected to the

position and why you should be elected.

2. A personal/business resume, not to exceed one page (front & back) indicating your professional and

Realtor® experience and involvement. Information should be presented in the following order:

Personal information; Business information and accomplishments; Realtor® organization

experience and involvement (local-state-national); Civic involvement.

Filing Deadline: 5:00 p.m., Thursday, August 7, 2014

Return to:

[email protected]

Kerri Hartnett

Keller Williams Portland Central 503-893-9090

8/6/2014

X

PMAR Director 2014-16 PMAR

2010-2012, 2014-2016

Spring/Fall of 2010-2012, Fall of 2013

Kerri Hartnett


I am running for the 2015-2016 NAR Director position because I feel that I have unique ideas

and would love the opportunity to share my perspective with the National Association of

REALTORS®. Being a part of a the big picture helps us to understand how to work with

different personality styles, different cultural backgrounds, as well as diversity in age in our local

associations. We all come to the table with a different perspective and I feel that it is important

to understand our differences in order to grow as an organization.

On a local and state level, I have demonstrated that I’m a well-rounded REALTOR, serving my

clients, my family, my community and my profession at the highest level. On a National level, I

would like to continue serving the industry on key committees and hope to have the opportunity

to effect change in the industry that affords me and my family so much.

I have had the honor to serve in many roles at the local, state and national levels, and take this

duty very seriously. I feel very fortunate that my colleagues have chosen me to serve, and I look

forward to continuing in the conversations of the future. I believe that my knowledge and

experience will have a big impact on shaping the direction of the association, and I appreciate

your consideration to serve Oregon at the National Association.


Kerri Hartnett PMN, GRI, Earth Advantage Certified Principal Broker in Oregon Born and raised in Ft Lauderdale, Florida, Kerri moved to Portland in 1997 from Boise, ID and resides in beautiful NE Portland with her son and animal friends. She is a third generation REALTOR®, with 10 years’ experience, representing buyers and sellers in the Portland Metro area, and is affiliated with Keller Williams Realty. Kerri jumped into volunteer leadership early on in her career. She is a Local and State Director representing the Portland Metropolitan Association of REALTORS® and the Oregon Association of REALTORS® Board of Directors. Kerri served the Oregon Association of REALTORS® as the Chair of the Young Professionals Network (YPN) from 2010-2013. She continues to serve in 2014 as an RPAC Trustee for PMAR and as member of the Business Issues Committee at OAR. At the National level, Kerri served in 2011-2012 on the Federal Housing Policy Committee, in 2012-2013 on the NAR YPN (Young Professional Network) Sub-committee, and in 2013 on the NAR Global Business and Alliances Committee. This year Kerri is serving on the NAR Consumer Communications Committee, and is a graduate of the NAR Leadership Academy, class of 2014. Kerri has been an active member of the Women’s Council of REALTORS®, serving as the President of the Greater Portland Area Chapter in 2010, and as the Oregon State President in 2014. She is serving this year on a National Steering Committee as chair, in addition to faculty for the National Women’s Council’s Leadership Academy. In addition to serving the real estate industry, Kerri also volunteers regularly at her son's school, along with other community organizations, with a special passion for the Oregon Food Bank. Kerri loves her chosen career, music, learning, and traveling. Her passion is helping people and having fun with everything she does.







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BOARD OF DIRECTORS REPORT

DATE: August 5, 2014 CHAIRMAN: Margaret Page

VICE CHAIRMAN: Kerri Hartnett

STAFF LIAISON: Jenny Pakula

COMMITTEE: Business Issues

ACTION ITEMS: NONE

THE FOLLOWING IS REPORTED FOR YOUR INFORMATION ONLY AND DOES NOT

AFFECT ASSOCIATION POLICY OR BUDGET:

Appraisal Advisory Subcommittee

The Appraisal Advisory Subcommittee has scheduled an education session at the Oregon Association

of REALTORS® Convention in Sunriver. On Wednesday, September 10, 10:15-11:45 a.m., there will

be a panel presentation titled, “The Anatomy of an Appraisal.” The Subcommittee continues to focus

on strengthening the Realtor-Appraiser relationship by providing ongoing education offerings and

participation at Industry Forums.

Industry Forum

The next Business Industry Forum is scheduled for Friday, December 5. The location is yet to be

determined but will be in the Portland area. The Forum will continue to provide an open platform for

industry partners to discuss current and potential issues that could affect OAR member’s ability to

successfully conduct their business.

Seller Financing

As expected, there continues to be confusion on what REALTOR® members can or can’t do when

involved in a seller financed transaction. The Oregon Association of REALTORS® is developing a

Seller Financing Addendum to assist members and their clients continue to successfully participate in

these transactions without exceeding what the law permits licensees to do. Due to the potential for

significant legal pitfalls for licensees, along with the Seller Financing Addendum, there will be

education offerings explaining a licensee’s role when providing the Seller Financing Addendum to

clients. The Seller Financing Addendum is still under review so a specific release date has not been

set.

Principal Broker/Owner Forum

The Business Issues Committee will host a forum specifically geared towards principal brokers/owners

and the issues they deal with. Due to difficulty holding this type of forum via conference call, and

having a good cross section of members statewide, the forum will be held live during the Oregon

Association of REALTORS® governance meetings.


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Global Business Council

The council name has been changed from the International Business Council to the Global Business

Council to be consistent with the National Association of REALTORS® and other State Associations.

The Council is sponsoring a “Global Real Estate: Local Markets” course on October 6, at the RMLS

Building in Portland. The National Association of REALTORS® has just updated the course material,

and there will be valuable information for working with all types of international clients locally. Based

on the success of this course, the Global Business Council will determine whether to host a full CIPS

Institute in 2015. Registration and flyer are on the Oregon Association of REALTORS® website.



BOARD OF DIRECTORS REPORT FORM

DATE: September 12, 2014 CHAIR: Don Robertson

VICE CHAIR: Vikki Breese-Iverson

STAFF LIAISON: Shaun Jillions

KEY COMMITTEE: GOVERNMENT AFFAIRS

ACTION ITEMS: NONE THE FOLLOWING IS REPORTED FOR YOUR INFORMATION ONLY AND DOES NOT AFFECT ASSOCIATION POLICY OR BUDGET:

The object of the Government Affairs Key Committee is to increase

voluntary REALTOR® participation at all levels of public policy making.

The Government Affairs Key Committee has been actively involved in formulating the comprehensive 2015/2016 Legislative Policies for the Association. The Committee solicited input on potential legislative changes and topics of concern from the entire membership, and held the 2014 Legislative Conference. At the conference, there were presentations and in-depth discussions on: the availably of seller financing; improving the state’s land use system, including a greater emphasis on rural development; protecting critical tax incentives for homeownership; Oregon’s voter-approved property tax system and a variety of licensing issues. After weighing all of the input prior to and after the Legislative Conference the Key Committee made a variety of revisions to the Association’s Legislative Policies. They were recommended for approval by the Executive Committee on August 4th and are presented here to the Board of Directors. The Key Committee continues to oversee the Association’s lobbying efforts with respect to various state agencies and Legislative Committees preparing for the 2015 Legislative Session, including the Real Estate Agency, the Department of Land Conservation and Development, the Department of Revenue, the Department of State Lands, the Department of Environmental Quality and the Water Resources Department.




DATE: September 12, 2014 CHAIR: Heather Benjamin

VICE CHAIR: Don Meyer

STAFF LIAISON: John Wallace

KEY COMMITTEE: POLITICAL AFFAIRS


The objective of the Political Affairs Key Committee is to

assist members in becoming knowledgeable about and involved in the

political process at the local, state and federal level, to assist staff in the

development and maintenance of an effective legislative/congressional

contact system and political affairs database, and to assist Member

Boards/Associations in the development of comprehensive political affairs

programs at the local level, including voter registration, local government

monitoring and evaluation of local candidates for political office.

The Political Affairs Key Committee, through its three Task Forces, has been quite busy since the Spring Governance meetings.

The Candidate Training Academy Tsk Force launched a very successful and well-received candidate school on July 18. While the 11 attendees were less than our target of 15-20, those in attendance felt the event was very worthwhile. The consensus is that this is an event we should continue.

The Key Constituent Task Force has met since the Spring Conference and is working on revamping the program – and adding another responsibility of the program – being the key contact in each legislative district in getting REALTOR® participation in OAR and NAR Calls For Action. We are hopeful to have a cadre of well-connected REALTORS® ready to go when the 2015 Session kicks off.

The Political Involvement Task Force met during the Spring Conference but it’s future objectives were changed dramatically when NAR passed the new Core Standards. They now see this Task Force as a regular group tasked with working with local associations to ensure they are meeting the political advocacy criteria of the new standards.


OREGON ASSOCIATION OF REALTORS

®


DATE: SEPTEMBER 12, 2014 CHAIR: Debra Gisriel

VICE CHAIR: Oleta Yancey

STAFF LIAISON: Jennifer Hauge

COMMITTEE: PROFESSIONAL DEVELOPMENT

ACTION ITEMS: NONE

THE FOLLOWING IS REPORTED FOR YOUR INFORMATION ONLY AND DOES NOT AFFECT

ASSOCIATION POLICY OR BUDGET:

Highlights Since Apr. 2014 Board of Directors Meeting: We have offered nearly 30 courses for a total of 27 hours of CE since Apr. 25, 2014, resulting in approximately 3,000 touches with members through the education program since that time. Five of those courses were webinars which continue to add to the success of this program. Robust webinar registrations have resulted in more than double our projected annual revenue for this budget area already this year with several more months to go. Also included in those totals were the three CE courses we put on at the very successful Legislative Conference, a special broker/owner tax forum, and the Fall Convention. Online education revenue through The CE Shop is down, but we will work to boost it with more promotion. Evaluations received in the last quarter are more numerous than the previous reporting periods and contain mostly all very positive feedback on the offerings.

Upcoming Classes:

Oregon’s Farm & Forest Special Assessment Programs o Sept. 16 – Webinar o $19/location o 1 hr. CE

Heating Oil Tanks – Part 2 o Oct. date TBD – Webinar o $19/location o 1 hr. CE

Global Real Estate: Local Markets (CIPS designation pre-requisite) o Oct. 6, 8:30am – 5:00pm (Portland) o $69 o 1 hr. CE

NAR Tech Edge o Oct. 9, 9:00am – 4:30pm (Portland) o $49 o No CE

GRI 200 o Oct. 20 - 23 (Salem) o $249 o 25 hrs. CE

GRI 300 o Winter 2015 (Salem) o Price TBD o 25 hrs. CE

Business Plan: The Committee split into four task forces (Course/Catalog Developing, Pricing & Instructor Compensation, Partnerships, and Marketing) to build the policies that will inform our business plan. Working separately via conference call in July, the entire Committee came together for a day-long in person session facilitated by our consultant, the Education Director for the Alabama Association of REALTORS

®, to hammer out the

business plan on Aug. 14. That plan will be summarized and presented to you by the Committee Chair during the Board meeting for implementation in 2015.


OAR Education Quarterly Report 2014 – Q2

Executive Summary:

• Offered two webinars this quarter (vs. three) due to a heavy Q1. • Offset with higher than average other course offerings (e.g. Spring Governance Appraisals class, Dodd-Frank,

Legislative Conference, Broker/Owner Tax Forum, Eastern Oregon OREA BOD meeting/Dos & Don’ts) • CE Shop commissions are down. Will work to boost via more promotion. • Evaluations received are higher than trend with mostly all very positive feedback.

Courses CE Hours Registrations Attendees Gross Revenue Online Commissions 2013 Totals: 32 52 1,577 5,135 $58,044 $1,589.22 2013 Q Avgs: 8 13 394.25 1,283.75 $14,511 $397.31 2014 – Q1 9 16 851 2,842 $19,571 $213.58 2014 – Q2 10 19.5 568 1,359 $7,617 $125.96 2014 Totals: 19 35.5 1,419 4,201 $27,188 $339.54

Course Type 2013 Totals 2013 Q Avgs 2014 – Q1 2014 – Q2 2014 Totals Designation 0 0 0 0 0 Required 0 0 0 0 0 Webinar 10 2.5 7 2 9 Leadership 2 .5 1 0 1 Other 9 2.25 1 8 9 Online (The CE Shop) 414 103.5 22 14 36

Course Location 2013 Totals 2013 Q Avgs 2014 – Q1 2014 – Q2 2014 Totals Portland Metro. 1 .25 2 2 4 Salem 3 .75 0 4 4 Eugene/Springfield 0 0 0 0 0 GP/Medford/Ashland 0 0 0 0 0 Bend 1 .25 0 0 0 Klamath Falls 0 0 0 0 0 Eastern Oregon 4 1 0 2 2 Online/Webinar 10 2.5 7 2 9 Other 2 .5 0 0 0

Course Evaluations 2013 Totals 2013 Q Avgs 2014 – Q1 2014 – Q2 2014 Totals Evaluations Received 334 83.5 195 135 330 Percentage of Total Attendees 6.5% 6.5% 6.86% 9.9% 7.86% Percentage of Posit ive Reviews 92.3% 92.3% 93.85% 82.75% 88.3%






DATE: September 12, 2014 CHAIR: Debi Laue

VICE CHAIR: Barbara Brown

STAFF LIAISON: Shaun Jillions

COMMITTEE: REALTOR Party


The object of the My REALTOR® Party Committee is to increase voluntary

REALTOR® participation at all levels of public policy making.

The REALTOR® Party Committee did not receive a request for funding from a local association from the Issues Mobilization Fund. The Committee continues to oversee the recapitalization of the Issues Mobilization Fund. The Committee worked in conjunction with several local associations in the May 2014 Primary Election, including two very successful elections at the county commission level in Lane and Washington counties. In addition, the Committee continues to fully implement the REALTOR® Party program in coordination with NAR and local Boards/Associations to ensure Issue Advocacy efforts at the state and local level are successful and dedicated the proper resources, including independent expenditures for REALTOR® Party candidates in the 2014 General Election.


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DATE: July 25, 2014 CHAIR: DEANA DONEY

VICE CHAIR: STACY ELLINGSON

STAFF: JENNY PAKULA

COMMITTEE: PROFESSIONAL STANDARDS

ACTION ITEMS: NONE

THE FOLLOWING IS REPORTED FOR YOUR INFORMATION ONLY AND DOES NOT

AFFECT ASSOCIATION POLICY OR BUDGET:

The Professional Standards committee has administered two cases this year. Both cases were referred

to the State Association due to concerns regarding empanelling an impartial group of directors at the

local level. The first was an appeal of a Grievance Committee’s dismissal for a request to arbitrate.

The second was a procedural review of an arbitration hearing. The hearings were held at the Oregon

Association of REALTORS® office in Salem.

The Oregon Association of REALTORS® is proposing a change to the OAR Policy Manual. The

change will expand the size of the state Professional Standards committee from 5 to 15 members. This

will give the Professional Standards committee a larger pool from which to draw panel members.

During the Oregon Association of REALTORS® Fall Convention (September 9-12), in Sunriver, there

will be a Certified Professional Standards Administration Program offered. The content will be

presented by NAR’s Assistant Director of Professional Standards and Multiple Listing Policy, Diane

Mosley. This is the same course offered by NAR at the annual AE Institute. This training is for Board

Staff administering Professional Standards. Upon completion of the class and exam, attendees will be

certified as Professional Standards Administrators. The program will be held on Tuesday, September

9, from 9:00 a.m. to 4:30 p.m. All AEs and association staff are invited to attend the training.


August 2014, Leadership Update

OREF 2013 CPA Review Completed

Bottaini, Gallucci & O’ Hanlon, P.C., has completed the 2013 review in accordance with Statements on Standards for

Accounting and Review Services issued by the American Institute of Certified Public Accountants. The OREF, LLC

Board of Managers last approved a 2011 audit and due to the associated costs felt that a CPA review was more cost

effective yet thorough for financial analysis. The CPA review will be presented at the August 20, Board meeting.

Board of Manager and Committee Appointments—Please Submit Your Board Appointments by October 1

OREF, LLC is preparing for the year 2015. OREF, LLC Owner Executives, please note that October 1, is the

submission date for board and committee appointment information to be submitted to OREF, LLC. Please review

the rosters with your President/local Board and fulfill Board approved appointments for any terms expiring 2014. If at

all possible, please schedule a board agenda item per your September board meeting to meet the Oct. 1, deadline.

2015 Strategic/Business Plan

The OREF, LLC Board of Managers (BOM) will meet on August 20, and October 22, for approximately three hours

reviewing and approving the 2015 OREF, LLC Strategic and Business Plan. In lieu of separate strategic planning

meetings, the Board will meet at 9:00 – 10:30 a.m. prior to the normally scheduled Board meetings. 2015 Strategic

and Business Plan and the 2015 Operating Budget will be the guiding documents for OREF, LLC in the year ahead.

OREF Leadership Advisory Council Created

OREF, LLC BOM Chairman George Grabenhorst has called for input of past volunteers of the Board and the Forms

Committee via the ad hoc creation of an OREF, LLC Leadership Advisory Council. Much like how local non-profit

Associations utilize advisory councils, OREF, LLC will similarly gather constructive feedback from OREF, LLC

volunteers of years past. The Council will meet in September to provide long-range input of market forecasting and

Realtor® outreach that can be reviewed and included in second phase of strategic planning process in October.

OREF, LLC Anchor Sponsor of the 2014 OAR Convention in Sunriver

OREF, LLC is pleased to be a 2nd annual OAR Convention sponsor. OREF, LLC will have an exhibit booth, provide

a tech presentation in the exhibit hall and will coordinate the Sept. 11, continuing education via a panel presentation.

Register now while convention registration space is available and be sure to make your lodging RSVP.

OREF, LLC Forms Committee

Your OREF, LLC Forms Committee has two remaining 2014 meetings (August 14 and September 18) to advance

the 2015 OREF Library. The Board will then review 2014 forms changes and the Year End Review will advance to

beta testing in October/November. FC Legal Counsel will then have the 2015 Forms Summary and the revised 001

Matrix uploaded to the www.orefonline.com website. The 2015 Forms Library will then be uploaded to the

zipLogix/zipForms® between December 20 – 24. The Forms Committee and Board of Managers recently

approved the form development of a Septic System/Cesspool Addendum. The Forms Committee will review

the draft on August 14, followed by Board review and approval consideration on August 20.

Third Party Vendor Agreements

As you know, dotloop has a forms licensure agreement with OREF, LLC to utilize OREF, LLC forms as long as the

subscriber currently has a zipLogix zipForm® subscription. OREF, LLC has also received communication from both

Instanet Solutions and Docusign per the Docusign Plus product (formerly known as Cartavi) to become third party

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DATE: July 28, 2014 CHAIRMAN: Cheryle Clunes

STAFF LIAISON: Jenny Pakula

COMMITTEE: HOME Foundation

ACTION ITEMS: NONE

THE FOLLOWING IS REPORTED FOR YOUR INFORMATION ONLY AND DOES NOT AFFECT

ASSOCIATION POLICY OR BUDGET:

The HOME Foundation has completed the following since the March 2014 report:

The 5th

Annual Driving it HOME Golf Tournament was held on July 17, 2014 at Langdon Farms. The

tournament was completely oversold. There were a total of 160 golfers and all corporate and hole sponsorships

were sold. At the writing of this report, a full accounting for this event has not been completed. However,

based on income and expenses, it is believed the HOME Foundation will net over $40,000 on this event. The

6th

Annual Driving it HOME Golf Tournament is scheduled for Thursday, July 16, at Langdon Farms.

The 7th

Annual Taste of Portland will be held September 18, 2014, at the Oregon Golf Club. The 2013 Taste of

Portland income was over $50,000, with a net profit of $43,000. As of this report date, all booth sponsorships

have been sold.

The 2014 RVAR Food & Wine Classic raised $22,963. The 2015 RVAR Food & Wine Classic is scheduled for

March 19, 2015.

The Great HOME Foundation Dessert Auction will take place during the President-elect’s Installation Banquet.

Last year, the Dessert Auction raised $3,043.00 for the HOME Foundation.

In 2013, the Oregon Association of REALTORS® HOME Foundation distributed $123,000.00 in grants to 22

different organizations across Oregon including;

ACCESS Home Ownership Center (Received $17,000) (Rogue Valley Association)

Community Action Team – Self Help Option (Received $5,000) (Columbia County Board)

Community Action Team – Veterans/Seniors/Disabled Home Repair (Received $5,000) (Columbia County Board)

Community Energy Project, Inc. (Received $5,000) (Portland Metro Association)

Corvallis Neighborhood Services, Inc. (Received $5,000) (Santiam Board)

Benton Habitat for Humanity (Received $5,000) (Willamette Association)

Columbia County Habitat for Humanity (Received $5,000) (Columbia County Board)

Cottage Grove Area Habitat for Humanity (Received $5,000) (Cottage Grove Board)

Habitat for Humanity of Lincoln County (Received $5,000) (Lincoln County Board)

McMinnville Area Habitat for Humanity (Received $5,000) (Yamhill County Association)

Habitat for Humanity Portland/Metro East (Received $5,000) (East Metro Association)

Mid-Willamette Valley Habitat for Humanity (Received $5,000) (Salem Association)

North Willamette Valley Habitat for Humanity (Received $5,000) (North Willamette)

Habitat for Humanity Rogue Valley (Received $5,000) (Rogue Valley Association)

Tillamook County Habitat for Humanity, Inc. (Received $5,000) (Tillamook County Board)

Hacienda CDC (Received $5,000) (Portland Metro Association)


Klamath & Lake Community Action Services (Received $5,000) (Klamath County Association)

Portland Housing Center (Received $6,000) (Portland Metro Association)

Rebuilding Together Portland, OR (Received $5,000) (Portland Metro Association)

ReFIT, Remodeling for Independence (Received $5,000) (Portland Metro Association)

Umpqua Community Development Corp. (Received $5,000) (Douglas County Association)

Umpqua Community Development Corp. (UCHC) (Received $5,000) (Coos County Board)

The grant application process will begin in October once all fundraisers have been completed. The HOME

Foundation Board of Directors will award grants in early December. Since inception, the HOME Foundation

has awarded over $500,000.00 in grants.


Notes

Notes

Oregon Association of REALTORS® 2110 Mission St. SE, #230

Salem, OR 97302

Documents

2014 Fall Board of Directors Packet