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2014-2015 At Risk After School Supper
Program Site Monitoring Training
for Food Services Staff
Provided by the LAUSD Food Services Division08.01.2014
Overview
This training will provide attendees with the knowledge to understand the Supper program processes and requirements. This training will address the following areas:
• What is After School Supper• Required documentation • Role of the Food Services staff• Monitoring requirements• Responsibilities of the Afterschool Program staff
OverviewWhy are site monitoring conducted?
What are the monitoring requirements?
What are the corrective actions requirements?
What is the required documentation?
Our goal is to conduct the three (3) required site monitoring on a timely manner to ensure the program is in compliance with the USDA and the CDE rules and regulations
Provide necessary corrective actions in accordance with the site monitoring findings
Conduct follow-up training as needed
Goal
Annually Monitoring Requirements
The Food Services Manager or designee is required to conduct:
3 mandatory site monitoring to ensure the program is following proper procedures
1 site monitoring may an announced 2 site monitoring’s must be unannouncedIf corrective actions are needed additional follow up
monitoring's will be conducted
Coordinate with the AFSS and communicate any concerns or issues discovered during the monitoring
Procedures for Corrective Actions
Corrective actionsAny corrective actions require
Follow up must be completed within 60 calendar daysDiscuss the monitoring’s finding and any
necessary corrective actions with the afterschool program coordinator.
Provide a copy of the monitoring to the after school program coordinator.
All site monitoring’s and corrective action documentation must be filed and keep for 3 years.
Monitoring Timeline
The first monitoring 4 weeks after the start of program
Completed before September 10, 2014
No more than six months may lapse between reviews
The second monitoring must be conducted prior to winter break
Completed before December 19, 2014
The third monitoring must be conducted prior to spring break
Completed before March 27, 2015
Submission of Monitoring Reports
Send a copy of the monitoring to the Beaudry Building - Food Services, 28th Floor. Attention: Food Service Staff Aide (per each ESC)
North ESC – Lisa HessSouth ESC – Olukemi (Felicia) CokerEast ESC – Abyz DayritWest ESC – Edna Gabriel
Give a copy to the program coordinator File and keep for 3 years
Monitoring Report
Monitoring Report, Continued
Monitoring Report , Continued
FACILITY REVIEW NOTE: Monitor must complete and leave a copy of the Facility Review
FACILITY: FACILITY REVIEW DATE:
MEAL OBSERVED:
Summary of Findings and Recommended Corrective Action:
Corrective Action Taken and Date Completed:
Facility Contact Signature:
How to Complete the HeadingA)FACILITY:
Rowan ElDATE:
9/12/14
ARRIVAL TIME:
2:30 pm
DEPARTURE TIME:
3:32 PM
ANNOUNCED
UNANNOUNCED
MEAL OBSERVATION
MEAL OBSERVED:
SUPPER
TIME SERVED:
2:36 pm
TOTAL CHILDREN SERVED:
87TODAY’S ATTENDANCE: 95
TODAY’S MEAL COUNT: 87Fill in the information in the heading section:
• Facility/site name• Date of monitoring• Time you arrived to site• Time you left site after monitoring• Circle whether this was an announced or unannounced visit• Which meal was observed• The time the meal was served• Total number of children served• The attendance for date observed• The meal count for date observed
Avoid conducting the monitoring on the same day of the week, such as every Tuesday or Friday.
How to Complete the Five Day Reconciliation and Menu Sections
9/5/2014
65
60
65 65 65 65 58 60 62
64
9/8/2014 9/9/2014 9/10/14 9/11/14
1% 8oz Cheddar cheese 2 oz
Pretzels 2 oz Bag of Baby Carrots ¾ c
Veg/Fruit must add up to ¾ cup
59 58 57 62 57 59
9/12/2014
NA NA NANANANANA NA
NA
NANANA
NA NA NANANANA
NANA NA NA NA
NA
NA NA NA NANA NA
Lactose Free Milk 8oz
How to Complete the Additional Information SectionD.) ADDITIONAL INFORMATION YES NO N/A
1. Is enough food available to provide each child with required portions?
x
2. Does the menu items served match the written menu meeting CACFP requirements?
x
3. Is drinking water available to children throughout the day, including at the meal times?
x
4. Is a menu production record completed for all meals prepared? x
How to Complete the Additional Information Section, Continued
5. Are all meals consumed on facility/under staff supervision?
x
6. Do daily attendance records support meal counts? x
7. Are meal counts recorded at the time of each meal service?
x
8. Is the meal count for today reasonable when compared to the previous 5 days (same meal)?
x
D.) ADDITIONAL INFORMATIONYES NO N/A
How to Complete the Additional Information Section, Continued
9. Do all children receive the same meal regardless of race, color, national origin, sex, age or disability?
x
10. Are medical statements on file for children with special dietary needs?
x
11. Is a civil rights poster placed in a prominent location at this facility?
x
12. Is this facility safe and sanitary? x
D.) ADDITIONAL INFORMATIONYES NO N/A
13. Has the staff attended the training sessions on the CACFP for the current program year?
x
14. Were there problems noted in the prior reviews?
x
15. If yes, has problems noted in the prior review been corrected? If no, describe on page 2, the repeated findings and action to be taken (A follow-up review should be conducted within 60 days).
x
16. Does this visit indicate that training is necessary at this facility? If training is needed, state when and how it will be provided:
x
Facility appears to be in compliance, no corrective action is needed. x
How to Complete the Additional Information Section, Continued
D.) ADDITIONAL INFORMATIONYES NO N/A
ANY "NO" RESPONSE REQUIRES SPONSOR CORRECTIVE ACTION AND
FOLLOW-UP WITHIN 60 DAYS CORRECTIVE ACTIONS REQUIRED. (Describe on Page 2 of the Facility Monitoring Review) Submit Corrective Action By:
E.) Monitor Signature: Dawn Soto
F.) Facility Contact Signature: Kim Goebel
How to Complete the Signature Section
Summary of Findings and Recommended Corrective Actions
FACILITY REVIEW NOTE: Monitor must complete and leave a copy of the Facility Review
FACILITY: FACILITY REVIEW DATE:
MEAL OBSERVED:
Summary of Findings and Recommended Corrective Action:
5 Meals were observed to be taken offsite by students- Recommended corrective action reinforce with afterschool program coordinators and staff that meals must be consumed on site.Meals were not recorded on the reimbursable meals worksheet at the time of meal service. Meals were marked after all students received a meal-Recommended corrective action reinforce with afterschool program coordinators and staff that meals must be recorded after the child has taken all menu items.
09/04/13Supper
Rowan El
Corrective Action Taken and Date Completed Section Corrective Action Taken and Date Completed:
FACILITY CONTACT SIGNATURE:
Responsible IndividualsThe following individuals are responsible for conducting and verifying the Supper site monitoring's were conducted according to the timeline:Food Services Manager or designee is responsible for conducting the required site monitoring’sFood Services Manager or designee is responsible for verifying that all corrective actions have been taken Food Services Manager or designee is responsible for scanning and emailing the site monitoring’s to their ESC staff aidAFSS must review and verify that all sites have submitting that all site monitoring’s and corrective actions have been completed by the due dates
AFSS should ensure retraining has been provided if deemed necessary
SFSS must review and verify with AFSS that all site monitoring’s and corrective actions have been completed
Contacts ELEMENTARY SCHOOL UNIT Serving all Elementary School Sites except YDP Sites 2060 West 156th Street, Gardena, 90249 Office (310) 515-3010 Fax (310) 527-7147 Marie Bracamonte, Field Coordinator
MIDDLE SCHOOL UNIT Serving all Middle School Sites 611 Jackson Street, Los Angeles, CA 90012 Office (213) 633-3500 Fax (213) 633-3500 Carlos Martinez, Field Coordinator [email protected]
YOUTH DEVELOPMENT PROGRAM UNIT Serving Youth Development Program (YDP) & Youth
Services at YDP Sites 5607 Capistrano Avenue, Woodland Hills, CA 91367 Office (818) 587-4300 Fax (818) 713-8554 Isaure Blandin, Field Coordinator [email protected]
Questions?
Thank you!
LAUSD Food Services Division Nourishing Children to Achieve Excellence
