2013 Tuscarora Cub Resident Camp Leader Guide

7/29/2019 2013 Tuscarora Cub Resident Camp Leader Guide

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Session One June 16-19

Session Two June 19-22

Tuscarora Council

Goldsboro, North Carolina


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Dear Cub Leader,

Here we go! Treking around the globe to learn more about our world and Scouts of othercultures. We have worked hard to make sure that you and your pack have a great experience at CubScout Resident Camp 2013. Our theme this summer is Cubs Around the World!

This summer there will be two sessions of Cub Resident Camp to choose from. Both sessionswill provide that same program and Cub Scouts can attend one or both sessions if they choose. A newaddition to the Cub Resident Camp program is the Second Year Webelos program. This will now beduring each Cub Resident session, so there will be two to choose from. The Webelos den can attendwith the pack or attend during a different session. To reserve a session for your den or pack pleasecomplete the Registration Form in this guidebook and submit it to the Scout Office.

Please take time to read through this guidebook as it will help you plan for your session atcamp. Some forms will need to be completed and returned before you come to camp. Make sure thatevery leader or parent that will be attending camp has had the opportunity to read this guidebook.This guidebook is available on our council website at www.bsanc.org.

If there are any questions that you may have about our program, how to prepare for your weekat camp, or how to attend Cub Scout Resident Camp, please do not hesitate to contact me at 919-734-1714. I look forward to a fun filled week with you and your Pack this summer at Camp Tuscarora.

Yours in Scouting,

Scott HaglerScott HaglerScott HaglerScott HaglerCamp Director


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Table of Contents

Camp Registration and Fees 4

General Information 5

Rules and Safety Information 8

Emergency Procedures 10

Program 11

What to Bring 12

Camp Schedule 13

Activity Control Form and Waiver 14

Pack Roster 15

Program Request Form 16

Camp Registration Form 17

Camp Tuscarora is for all Scouts. Participation in the programs and activities are open to every Scoutregardless of race, color, creed, or national origin. We want everyone to be able to enjoy our beautiful

facility.


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To Sign Up for Camp

Registering for Cub Resident Camp

Registration can be done as a Pack or den by completing the Registration Form and returning it to theCouncil Office. There are two sessions of Cub Resident Camp for your Pack to choose from. Packsare encouraged to start registering early. For questions about camp or assistance with the registrationprocess please contact Scott Hagler at 919-734-1714 or [email protected].

Who May Attend

All registered Wolves, Bears, and Webelos may attend Cub Scout Resident Camp. Registered leadersand parents may serve as Pack leadership at camp.

Leaders in Camp

All Packs must have at least one adult for every three Scouts attending. Adults attending may be

registered leaders or parents in the Pack. Every pack that attends must be under the supervision of itsown adult leadership at all times. A minimum of two-deep leadership is required at all times. You arein charge of your pack at all times and responsible for the discipline and organization of your pack. Itis never the camp staffs task to take over your role as leader of your unit.

Camp Fees

Regular camp fee before June 1 Regular camp fee after June 1$125.00 per Scout $155.00 per Scout$50.00 per Adult $65.00 per Adult

Discount camp fee before June 1 Discount camp fee after June 1$105.00 per Scout $135.00 per Scout$50.00 per Adult $65.00 per Adult

Each Pack with a minimum of six Scouts will get two free adults.T-shirts are $14.00 each for Scouts and adults. T-shirts are not part of the camp fee.

Discounted Fees

If a Tuscarora Council Pack participated in the 2012 council popcorn sale and supports a 2013 FamilyFriends of Scouting campaign at a well attended gathering of their Scout parents, the cost per camperwill be reduced by $20.00.

Camperships

Camperships are scholarships given to scouts who are in need of financial assistance to attend camp.Please use the application on the council website to apply for a campership. Be sure to get allapplications to the Council Office before April 30, 2013. A confirmation and amount of campershipwill be sent from the Camp Director. All approvals will be made after the application deadline.

Camp Refund Policy

All request must be made in writing and submitted to the council office

Fees are transferable from one camp session to another

Full camp fees are refundable if request is made prior to June 1.

Half the camp fee will be given if request is made within one week of camp date

No refund will be given for no-shows

Please allow 2 weeks for delivery of refund


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General Information

Medical Forms (required for all Scouts and adults)

Every Scout and adult must complete an Annual Health and Medical Record prior to camp.This form requires a physical examination by a physician within the past 12 months. For Cub ScoutResident Camp Parts A & B will be required for all Cub Scouts, Webelos, and Adult participants.Each Scout and adult must have all parts completed for their medical record. Military physicals andathletic physicals are acceptable. Anyone arriving at camp without the proper medical form andappropriate signatures as stated above will not be allowed to participate in camp programs.

Medical Treatments and Medication

An emergency medical technician is on duty at all times and a physician is on call 24 hours a day.Every Scout and adult must have an annual health history form completed prior to camp. Alltreatments are given at the health lodge except in an emergency. All injuries and illnesses, minor or

severe are to be taken to the health lodge. Serious injuries or illnesses must be reported immediately tothe camp director. If a scout becomes sick (cold, flu, virus, etc.), we will ask that he be sent home, toprevent others from becoming sick.

The camp medical technician will collect all medications during check-in and administer themappropriately at the health lodge. Exceptions must have prior approval of the medical technician. Allyouth medications must be accompanied by written permission from a parent or legal guardian.

Insurance

Camp fees do not include accident and health coverage. Packs should have their own insurance andprovide their certificate of insurance upon arrival at camp. If your pack does not have insurance or

cannot provide proof of coverage upon arrival at camp you will incur an additional charge of $6.00 perScout. If your pack does not have unit insurance, please contact the camp office prior to arriving andwe will assist you in signing up for the recommended supplemental coverage.

Activity Control Form and Waiver

Every Scout must have an activity control form filled out by the Scouts parent or guardian. This formis made available so parents or guardians can select which potentially hazardous activities their minorchild will be allowed to participate in. All Scouts must wear knee and elbow protection. All Scouts arerequired to wear a helmet when participating in skateboarding, BMX and general bicycle use aroundcamp. Scouts who attend without this signed form will not be allowed to participate in the activities.

Den Chiefs and SiblingsIf a pack has a Den Chief or sibling in camp, a $50.00 fee will be charged. Please be aware that the feecharged is for food and insurance; this does not include craft supplies used during the activity sessions.Those materials are for Scouts only. Please note that a Den Chief does not qualify as an adult leader toaccompany Scouts to each of their activity areas. A registered Boy Scout age 13 years or older canbecome a Den Chief.


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Check-In

Plan to arrive and check-in as a pack. Check-in will begin at 1:00 pm. One leader will need to cometo the camp office to check-in the Pack before going to the campsite. All unpaid fees, ActivityControl Forms, and a completed pack roster must be turned in at this time. Medical forms for all

Scouts and adults should be ready for the medical recheck. A staff guide will be available to assistyour Pack with the check-in process. There will be a meeting with the leader from each Pack beforesupper.

Check-Out

Before leaving camp please take time to clean your campsite and the adjoining bathhouse to yourcampsite. Carts are available to take gear to the parking lot, but please remember that there are othersthat may need to use them. The towing vehicle may be driven to the site to pull the Pack trailer.Send one leader to the Camp Office to check-out the Pack. All Packs are requested to check-out by10:00 am.

Dining Hall and Special NeedsBefore the morning and evening meal, packs line up in formation around the flag pole in front of thetrading post. The officer of the day will lead the flag ceremony as appointed by the Program Director.Scouts and leaders should wear their field uniform to the flag lowering. Announcements for the entirecamp will occur during assembly. Packs will be asked to volunteer or appointed to help with settingup and cleaning up. Special dietary needs should be submitted in writing to the Camp Director twoweeks prior to attending camp. We will do our best to accommodate these needs. For specificdietary requirements, some supplements may need to be brought from home.

Uniform in Camp

The official BSA summer uniform is suggested for Scouts and leaders. This uniform will be worn at

flag lowering ceremonies, supper, and campfires. During the day Scout shorts and camp T-shirt isappropriate.

Leaders Meetings

A camp leaders meeting will be held on check-in day at 3:00 pm at the Headquarters building. Pleasemake sure one leader from each unit is present. This will ensure that your pack has all necessaryinformation for a safe and fun time at camp.

Trading PostVisit our Trading Post for cool camp merchandise, entertainment, necessities, ice cream, slushies,sodas and snacks. Each scout should be responsible for bringing extra money if he wants something

from the Trading Post. Open each day and evening during posted hours.

Swimming & Boating

Any Scout or adult participating in any swimming or boating activity must first take a swim test.Swim tests are given during check-in when your pack arrives at camp. It is recommended that boyswear aqua shoes during swimming and boating sessions. Swimming and boating are restricted totimes listed on the program schedule.

FishingFishing is available at our lakes for scouts and leaders. If your pack wants to fish it is necessary tobring fishing poles and bait with you.


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Visitors

Please make sure that all visitors sign-in at the Camp Office upon arrival and sign-out upon departure.All vehicles will remain in the parking lot. If a visitor wants to eat in the dining hall a meal ticket canbe purchased at the Trading Post. We encourage family members to attend any of our campfire

programs. We ask that they eat dinner prior to arrival at camp. Campfire visitors are asked to arriveafter 7:00 pm.

Camp Patch

An embroidered patch is awarded to each Scout and leaders who have stayed with their boys for theentire session. Patches will be given to the Pack leader at checkout.

Camp Telephone

The telephone number to Camp Tuscarora is 919-934-9538. This line is for camp business andemergencies only. Please discourage parents from making phone calls and remind them that thecampsites and activity areas are not located near the phone.

Pager

To instantly relay important information, updates and weather alerts we will issue each unit an I-Warn text pager. Leaders may provide the pager number to their spouse or family for directemergency contact. Pagers must be returned prior to departure. Damaged or lost pagers will cost$80.

E-mail and Internet

For your convenience, we provide 802.11 b/g wireless access for your laptop or handheld within 400feet of the headquarters building at no cost. See the camp director when you arrive for the networkaccess code.

Camp Mail

Mail will run daily at Camp Tuscarora. All incoming mail will be given out daily to the units.The camp address is:

Scouts Name

Pack number

Tuscarora Scout Reservation

1433 Scout Road

Four Oaks, NC 27524


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Rules and Safety Information

Personal Tents

Any Personal tents pitched at camp must be marked with NO FLAMES IN TENT. This is anational policy that must be adhered to. An index card with those words written in bold face will besufficient.

Firearms and Liquid Fuels

Personal firearms and fireworks are strictly prohibited. Liquid fuel lanterns/stoves are restricted toadult use only. They are not allowed in tents under any circumstances.

Smoking and Alcohol

The use of any tobacco product by a youth is prohibited. Adults are prohibited from smoking in anylocation where they can be observed by youth. A smoking area for adults only is provided directly

behind the camp trading post. The use of alcoholic beverages and/or controlled substances at camp isprohibited.

Trucks, Trailers, and Campers

The beds of a truck or a trailer must never be used for carrying youth. Trailer type campers andR/Vs are not allowed in camp.

General Cleanliness and Sanitation

A Scout is clean. Showers and toilets are available to scouts and leaders. These facilities must becleaned by the scouts and leaders while at camp. It is best to spot clean after each use to prevent alarge cleaning time. Trash bags are provided and regular trash pick-ups will be made. Your pack canget additional cleaning supplies from Headquarters or the Trading Post.

Scouts Leaving Camp Property

Campers are not to leave camp during the camping period without the approval of their leader and theCamp Director or Program Director. In cases of emergency, a senior staff member will accompanythe Scout to established medical treatment centers, or approved transportation as may be determined inagreement with the leader. With prior approval of parents and the leader, a Scout may leave campwith a responsible adult, but he must check out and back in with the camp office. Any Scout leavingwith his parent must also be checked out at the camp office, regardless of the circumstance. In theevent that one parent has court approved custody of a Scout the camp director must be informed inwriting during check-in of any restrictions on leaving camp with anyone other than the court approvedguardian or parent.

Leaders Leaving Camp

Leaders who must leave camp for any reason must advise the Camp Office at the time of departure andreturn. A check-out sheet is available. Two-deep adult leadership must be maintained at all times.

Vehicles in Camp

All vehicles are to be parked in the camp parking area. Pack equipment trailers can be towed to andleft in the campsite. Towing vehicles must be returned to the designated parking area immediately. Novehicles will be allowed in campsites. Only clearly marked camp service vehicles are allowed totravel camp roads. Under no circumstances should passengers ride in the back of pick-up trucks ortrailers!


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Bicycles

Personal bicycles are allowed at camp. Helmets are required at all times with no exceptions.Riders must be courteous to walkers. Walkers always have the right of way especially on trails.Bicycles are not allowed on the main camp road from the front gate to the headquarters building nor in

the parking lot where cars can be moving. To reach the first year camper area bikers are to ride acrossthe large field between BMX and the rappelling tower. After dark, bicycles are not to be ridden andmust be walked back to campsites. It is the responsibility of all adult leaders to insure Scouts arecourteous and follow these directions. Remember, the use of a bicycle on camp by an individual is aprivilege which if abused will be revoked.

Skateboarding

Helmets must be worn at all times with no exceptions. Knee and elbow pads must be worn at all times.Adult supervision will be provided in compliance with safety guidelines. Levels for degree ofdifficulty will be assigned, and Scouts must respect and follow all directions and rules of the adultsupervisor.

Valuables

Each pack should provide adequate protection for its valuables. A foot locker with lock isrecommended. The Tuscarora Council is not responsible for lost or stolen items.

Diversity Policy

The Tuscarora Council has a zero tolerance for scouts or leaders that do not treat other scouts andleaders by the Cub Scout Twelve Core Values, Scout Oath, and Law. Scouts must be on guard toalways be aware of actions or behavior which might cause others to be hurt by words or deeds.Adult Unit Leaders are responsible for making sure that this policy is followed at all Scouting events.


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Emergency Procedures

To ensure proper care and protection is provided to our youth and adults, the following emergencyprocedures are compulsory:

AnI-Warn text pager will be issued to the primary leader of each Pack and must be kept ontheir person at all times for immediate communications and notifications.

Emergency procedures will be reviewed at the first leaders meeting along with alternativeinstructions and options for extreme situations.

Camp emergencies include tornado, tornado warning, severe weather, lost camper, lost batheror other serious situation as deemed by the Camp Director.

In the event of an emergency the camp director will issue each primary leader anEMERGENCY IN THE CAMP text page, broadcast the camp emergency notice on thep/a and ring the camp emergency bell whereby all youth and adults are required to assemblein the amphitheater without exception and remain until dismissed by the Camp Director.

Leaders will group and count all their youth and adults and give an accurate accounting whencalled.

In the event of high winds or a tornado, all youth will lay flat on the ground at the base of theamphitheater benches for protection. Larger youth and adults will position themselves next tothe younger children to assist and calm them.


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Program

Wolves and Bears will work on Electives and Achievements and Sports and Academic Belt Loops and

Pins each day. Cubs will be placed in groups and rotate to the programs listed below. Four from thelist each day.

Archery Weather Map and Compass Swimming

BBs Family Travel Hiking Citizenship

First Year Webelos Scouts will take Activity Badges during advancement sessions. The den willchoose as a group the badges that they will take. Each den may choose up to six Activity Badges.Webelos dens can choose from the following Activity Badges:

Aquanaut Artist Citizen

Forester Geologist Naturalist

Outdoorsman Readyman Traveler

The Second Year Webelos program will consist of Activity Badges and special activities. EachSecond Year Webelos Scout will be placed into a patrol that they will work with each day duringadvancement sessions and afternoon program sessions. They will choose two Activity Badges from thelist above for each day, a total of four badges. The afternoon will consist of special programs andwork towards awards such as Leave No Trace Award and Outdoor Activity Awards that they will dotogether with their patrol.

Afternoon activities will be open times for pack activities that will include BMX, Skate Park, BB andArchery, swimming and boating. Some afternoon activities will pass off Belt Loop requirements.Use the Program Request Form to request the sessions that your scouts want to take.

Scouts Own Service

A Scouts Own Service will be conducted at camp on the second evening of each session. Remember,a Scout is reverent and some may have missed services at their local place of worship on Sunday.


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What To Bring

Pack Equipment

Den and Pack flag, lantern, and other equipment you think you might need.

Personal EquipmentEach Scout and leader is responsible for his/her own personal gear. A suggested checklist

follows:

1 complete Scout uniform2 bath towels4 t-shirts 1 wash cloth2 pair extra trousers/shorts Shampoo4 sets of underwear Toothpaste and toothbrush

4 pairs of socks Comb/brush2 handkerchiefs Soap and soap dish1 sweater or jacket Fishing pole & tackle box2 pairs of shoes (no open toe shoes) FlashlightScout Handbook Pencil and paper1 sleeping bag or 2 sheets and 2 blankets1 pillow and case Spending moneyCamera and film Insect repellent lotionRaincoat or poncho WatchSunscreen, hat Camp chairSwim Trunks Canteen

Bible or Prayer Book Aqua ShoesMosquito net

DO NOT bring pets, sheath knives, Game Boys, IPODS, or other electronic games


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Time Sunday Monday Tuesday Wednesday

7:00 AM Reveille Reveille Reveille

7:30 AM Flag Raising Flag Raising Flag Raising

7:45 AM Breakfast Breakfast Breakfast

9:00 - 10:00 AMAdvancement

Period

Advancement

Period

Packs Clean-up and

Check-out by 10:00

am


Period

Advancement

Period

12:00 PMCheck-in Begins at

1:00 PMLunch Lunch

2:00 - 3:00 PMLeaders Meeting at

3:00 pm

Advancement

Period

Advancement

Period

3:30 - 4:30 PMOrientation and Swim

Test

Open Program

Session

Open Program

Session

5:15 PM Flag Lowering Flag Lowering Flag Lowering

5:30 PM Supper Supper Supper

6:30 - 7:30 PM Camp Wide ProgramOpen Program

Session

Open Program

Session

7:45 - 8:45 PMOpening Campfire at

8:30 PM

Scouts Own

Service

Closing Campfire

at 8:30 PM

10:00 PM Taps Taps Taps

Time Wednesday Thursday Friday Saturday

7:00 AM Reveille Reveille Reveille

7:30 AM Flag Raising Flag Raising Flag Raising7:45 AM Breakfast Breakfast Breakfast


Period

Advancement

Period

Packs Clean-up and

Check-out by 10:00

am


Period

Advancement

Period

12:00 PMCheck-in Begins at

1:00 PMLunch Lunch

2:00 - 3:00 PMLeaders Meeting at

3:00 pm

Advancement

Period

Advancement

Period

3:30 - 4:30 PM Orientation and SwimTest

Open ProgramSession

Open ProgramSession

5:15 PM Flag Lowering Flag Lowering Flag Lowering

5:30 PM Supper Supper Supper

6:30 - 7:30 PM Camp Wide ProgramOpen Program

Session

Open Program

Session

7:45 - 8:45 PMOpening Campfire at

8:30 PM

Scouts Own

Service

Closing Campfire

at 8:30 PM

10:00 PM Taps Taps Taps

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S

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CUB RESIDENT CAMP

ACTIVITY CONTROL FORM & WAIVER

To be filled out by the Scouts parent or guardian, please print in ink.All participants in the following activities must have a completed & signed form.

Scouts Name:_______________________________________ Date of Birth ___________________

Pack #

Name of parent(s) or guardian(s) _________________________________________________

Telephone (Day) ___________________________ (Evening) __________________________

Potentially Hazardous Activities: (please check those events you consent for your minor child toparticipate in)

____ BB Guns ____ Archery ____ Swimming

____ Climbing Tower ____ BMX ____ Skateboarding

____ Boating ____ Waterslide ____ All of the above

WAIVER OF CLAIMS:In consideration of the benefits to be derived from participation in the activities of the Boy Scouts ofAmerica at Camp Tuscarora, any and all claims against the Boy Scouts of America, the officers,employees, agents, or other representatives of any of them, or any other persons working under theirdirection or engaged in the conduct of their affairs, arising out of any accident, illness, injury, damage,or other loss or harm to/or incurred or suffered by the participant named above or to his or herproperty, in connection with or incidental to the activities at Camp Tuscarora, including preliminarytraining and travel, are hereby expressly waived by the participant and the participants family orguardians.

This is to certify that I, as parent/guardian with legal responsibility for their participant, do consent and

agree to his release as provided above, I release and agree to indemnify and hold harmless the BoyScouts of America from any and all liabilities incident to my minor childs involvement orparticipation in these programs as provided above, EVEN IF ARISING FROM THE BEGLIGENCEOF THE RELEASES, to the fullest extent permitted by law.

PARENT/GUARDIAN SIGNATURE:__________________________________________________

DATE:__________________


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PACK ROSTER(To be turned in at Camp Office during check-in)

Pack Session CampsiteScouts Rank1. 21.

2. 22.

3. 23.

4. 24.

5. 25.

6. Den Chiefs or Siblings

7. 1.

8. 2.

9. 3.

10. 4.

11. Adult Leaders

12. 1.

13. 2.

14. 3.

15. 4.

16. 5.

17. 6.

18. 7.

19. 8.

20. 9.


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Pack: Session: June 16-19 June 19-22

Rank Webelos 1 Webelos 2Aquanaut

Artist 1- 1-

Citizen

Forester 2- 2-

Geologist

Naturalist 3- 3-

Outdoorsman

Readyman 4- 4-

Traveler

5-

6-

# of Webelos - # of Webelos -

Citizenship

Weather

Swimming # of Wolves - # of Bears -

Family Travel

BB's

Hiking

Map and CompassArchery

Open Activities

BMX

Skate Park

Climbing

BB

Archery

Swimming

Boating

O

P

E

N

Afternoon activities are

fun activities some of

which are Belt Loop

programs. There are two

Program Sessions after

lunch each day and are on

an open schedule.

* Complete this form as a Pack or den and return it to Scott Hagler at the Council Office before June

1. Sessions will be assigned in the order that forms are received.

2013 Cub Resident Camp Program Request Form

W

E

B

E

L

O

S

Select the pins from the

list that your Webelos

den would like to take.

Then list the number of

Webelos in the den that

will be taking those pins

at the bottom of the

choices. Packs with more

than two Webelos dens

use two forms.

W

O

L

F

&

B

EA

R

Wolves and Bears from

each pack wil be given a

rotation for these

activities, four per day.

List the number of Wolves

and Bears attending to

help us place them in to

groups.


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Cub Leader Pack Session Requested: One Two

Phone Cell Email

Name of Cub Attending Rank Adults Attending

1. 1.

2. 2.

3. 3.

4. 4.

5. 5.

6. 6.

7. 7.

8. 8.

9. 9.

10. 10.

11. Name of Siblings or Den Chiefs

12. 1.

13. 2.

14. 3.

15. 4.

Make Checks Payable to:Tuscarora CouncilCub Scout Resident CampPO Box 1436Goldsboro, NC 27533-1436

Camp Fees# of Cubs x $125 = $# of Adults x $50 = $

Discounted Fees for Popcorn & FOS# of Cubs x $105 = $# of Adults x $50 = $

A late fee will be added to registrations received

after June 1.

Cub late fee - $30 Adult late fee - $15

T-Shirt Pre-orders

Youth Sizes:

Medium Large

Adult Sizes:

Small Medium Large

X-Large XX-Large XXX-L

Total Shirts x $14 = $

Documents

2013 Tuscarora Cub Resident Camp Leader Guide