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2013 Request for Applications: RFA 101 Amanda Flanary & Joe Roberts Governor’s Office of Early Childhood. Goals and Objectives. Review “Big Picture” for Community Early Childhood Councils Introduce the vision for CECCs Review the 2013-14 CECC Request for Applications - PowerPoint PPT Presentation
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2013 Request for Applications: RFA 101Amanda Flanary & Joe Roberts
Governor’s Office of Early Childhood
Goals and Objectives
• Review “Big Picture” for Community Early Childhood Councils• Introduce the vision for CECCs• Review the 2013-14 CECC Request for
Applications• Discuss strategies for submitting a high
quality application• Review what has and has not changed• Review critical dates
OUR GOAL: To have a highly effective Community Early Childhood Council in EVERY COMMUNITY
Increasing School ReadinessIt’s a COMMUNITY issue
Where are our children?• Head Start – Serves at-risk families at
100% - 130% federal poverty level 3s and 4s (Nationally funded to reach only 40% of eligible children)
• KY State Funded Preschool – Serves at-risk 4s up to 150% poverty level and 3s with disabilities
• Data suggest that as many as 40% of children are not in Head Start, Preschool or Child Care.
Improving School Readiness is a COMMUNITY issue.
Kentucky’s Early Childhood SystemHow CECCs fit in
Kindergarten Readiness Screener
TQRIS
Parent Engagement
Professional Development
P-20 Data Collaborative
Early Learning
Standards & Assessments
Improve School
Readiness
• CECCs are the “webbing” to the plan
• CECCs pull all the state systems together
• CECCs make it happen on the local level
• CECCs inform communities and promote change
Shift in CECC StrategyLast Year’s RFA
New Priorities Last Year’s RFA
Focus on School Readiness Goal: Improve School Readiness• Improving Environments• Supporting Families• Increasing Access to Data
• Governor’s Office of Early Childhood• Early Childhood Advisory Council
Increased Collaboration• Ensure ALL children are ready for
Kindergarten
Required Members
Increase use of Data
• Child Care• Head Start• Public Pre-School
• Kindergarten Screener, child assessment, developmental screening
• Data driven decision making• Measuring results• Continuous improvement
Focused on Outcomes
2013 CECC PrioritiesResponsive, Intentional and Deliberate, Evolving
Increasing School Readiness
Increase Collaboration
Increase Use of Data
2013 Priorities
Responsive• Utilizing new information (Early Childhood Profiles)• Developing new resources (School Readiness
Definition, Parent Guides, RFA Toolkit)
• Improved Community Needs section• Development of a Strategic Plan• Focused on high-impact activities• Deliberate data and outcomes
Intentional & Deliberate
Evolving• Strengthening Collaboration (Required Members)• Building on a foundation of success
Observations from 2012-2013Refining the Process
Recommendations for CECC 2013-2014
• Required Components – Some applications were missing required components ; use the checklist• Detailed Descriptions – Be intentional and
thorough when preparing your application• Templates – Provides structure and order
to an application.• MOU Process – Process must be followed
to ensure timely funding.
Suggestion: Write questions in the margin of your copy of the RFA
2013 CECC Request for ApplicationsTimeline of Critical Dates
April May JuneMarch
2013
March 1, 2013RFA AvailableResources and Checklist April 18-30, 2013
Statewide Technical Assistance (Time and location s vary)
May15, 2012Applications due
July
JulyAward notifications
March 14-15, 2013CECC Annual Institute
April 15, 2013Intent to Apply Due
2013 CECC Request for ApplicationsRestrictions and Guidelines (Page 3)
• Fiscal Agent – Must be a government agency• Administrative Cost – Must NOT exceed
5% of total award• Reporting – Required to submit an end of
year report (Template Provided).• Multiple Applications– If received for the
same service area, both applications are disqualified.
Things that have NOT changed
2013 CECC Request for ApplicationsRestrictions and Conditions – Mini Grants (Page 4)
Mini Grants• May not exceed 25% of the total
grant award• CECC may spend an additional 10%
above grant award IF a dollar for dollar match is found
EXAMPLE:• DeKalb County is granted $10,000• May use $2,500 in mini grants (25%)• CECC found a community leader that
donated an additional $1,000• CECC can now include an additional
$1000 from CECC funding + the $1,000 in match to spend a total of $4,5000
2013 CECC Request for ApplicationsRestrictions and Conditions – MOU Process(Page 4)
Memorandum of Understanding
Step 1 MOU Mailed to Fiscal
Agent
Step 2MOU Signed by Chair or Fiscal Agent return
ORIGINAL to GOEC
Step 3GOEC signs and sends to Finance for review
Step 4Once approved by
Finance, GOEC receives Effective Date
Step 5GOEC requests CECC to submit an invoice for
FULL AMOUNT
Step 6Invoice approved by
Finance
Check Mailed to CECC
2013 CECC Request for ApplicationsMandatory Requirements (Page 5)
• Annual Institute– Send 2 CECC members to the Annual Institute (NO EXCEPTIONS – plan ahead – identify alternates)• Conflict of Interest – Every member
MUST fill complete• Required Members – Representatives of
Child Care, ALL Head Start and ALL School Districts
EXAMPLE: If a CECC has a 4 county service region which has 6 school districts and is served by two Head Start Agencies, the CECC MUST have representatives from ALL school districts and ALL Head Start agencies as members of their council
2013 CECC Request for ApplicationsApplication Cover-page and Project Summary
• Template found in the Appendix
• Strongly suggest using the templates
• Project Summary – Tell us what you have done, not your mission statement. BE CONCISE
2013 CECC Request for ApplicationsSummary of Previous Activities (Page 10)
• Focus on what you have LEARNED not what you have done
• Include how strategies have changed to respond to needs
• Identify outcomes of previous activities
• Demonstrate progress toward goals
• Not applicable for new or re-established CECCs
2013 CECC Request for ApplicationsCommunity Needs (Page 10)
• New process for FY2013-14• Data provided by Early Childhood Profile• Analyze data on the profile• Identify patterns and where data relates
to other data• Identify areas of MOST NEED• All of the data on the profile is meant to
be actionable• For Counties that did not participate in
the pilot of the screener, use the additional data to consider need
• May need additional data for more detail
• ALL PROJECTS SHOULD BE TIED TO AN IDENTIFIED NEED
2013 CECC Request for ApplicationsStrategic Plan (Page 10)
• Clearly explain how you plan to address your needs addressed in the Community Needs
• Your opportunity to express your plan• Outline how your plans address needs
• Identified Need• Proposed Activity• Identify Outcome• Measure Progress• Show effect on School Readiness
• Include timelines and due dates• Include partners necessary to conduct
successful activity
2013 CECC Request for ApplicationsCommunications Plan (Page 11)
• Communication and awareness is critical to a CECC’s success
• Promotes collaboration among partners• Increases parent awareness
Why a communications plan?
Strategies to complete
• Governor’s Office of Early Childhood provides messaging via e-blasts
• Tell us how you plan to disseminate these messages to your partners
• Report back to us how messages were used• Electronic, social media, printed, other• Councils that do not have an electronic
presence still must complete the plan
2013 CECC Request for ApplicationsBudget and Budget Narrative (Page 11)
• Narrative should clearly describe how CECC plans to use funds to support activities identified in the strategic plan
• Budget template provided in Appendix
• Applications should be submitted using the template
• Clearly tie expenditures to activities identified in the narrative
2013 CECC Request for ApplicationsRequired Components (Page 11)
Applications that do not have these components will NOT BE ELIGIBLE for consideration
• List of members (ALL MEMBERS – including all School Districts and All Head Starts
• Letters of Commitment Verifies required members
• Conflict of Interest forms Filled out by ALL members
CECCs that do not have these components will be asked to re-apply.
2013 CECC Request for ApplicationsSubmission of Application (Page 12)
• Should not exceed 20 pages• Does not include cover-page or required forms or
RFA appendices• Times New Roman or Arial font (12 pt)• Double-spaced• Text in charts or graphs may be single spaced• Graphs and charts should not be used in excess• All margins 1 inch
• Applications must be post marked no later than MAY 15, 2013
• Any received after this date will be deemed non-responsive
• Mailed and hand delivered• 1 original, 4 copies and electronic copies on a CD or
a USB drive• Within 10 business days of May 15, 2013 GOEC will
provide applicants notification of receipt of application
2013 CECC Request for ApplicationsScoring and Evaluation (Appendix D)
• Applications will be reviewed by multiple independent reviewers
• Refer to Appendix D for scoring criteria
• Reviewers will utilize Appendix D to score applications
• Final score will represent a composite of independent reviews
Thank you!
Questions/Answers
Governor’s Office of Early Childhood125 Holmes St.Frankfort, KY 40601502-782-0200http://kidsnow.ky.gov