2013 Green MICE Guidelines - MEET TAIWAN

Taiwan Meetings, Incentives, Conferencing, and Exhibitions (MICE) Industry Pilot Program —

Green MICE Guidelines

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2013 Green MICE Guidelines

Ministry of Economic Affairs, Bureau of Foreign Trade

2013 Taiwan MICE Industry Pilot Program



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Table of Contents

I. The Objectives for Establishing Green MICE Guidelines p.3

II. Green MICE Plan Description p.4

III. Green MICE: The Parts & The Timing p.7

A. Green MICE p.7

(1) Organizing Unit

1. Pre-Exhibition

2. Mid-Exhibition

3. Post-Exhibition

(2) Venue Provider

1. Pre-Exhibition

2. Mid-Exhibition

3. Post-Exhibition

(3) Exhibition Unit

1. Pre-Exhibition

2. Mid-Exhibition

3. Post-Exhibition

(4) Visitors

1. Pre-Exhibition

2. Mid-Exhibition

3. Post-Exhibition



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B. Green Conference Events p.16

(1) Organizing Unit

1. Pre-Conference

2. Mid-Conference

3. Post-Conference

(2) Venue Provider

1. Pre-Conference

2. Mid-Conference

3. Post-Conference

(3) Participants

1. Pre-Conference

2. Mid-Conference

3. Post-Conference

IV. Reference Material p.23



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2013 Green MICE Guidelines

TWTC NANGANG Exhibition Hall 2013.8.14

I. The Objectives For Establishing Green MICE Guidelines

Global environmental awareness has soared in recent years to win global attention for various sustainable developments and green MICE projects. The various exhibition units herein described aim to promote the "Green MICE" concept targeted at reducing carbon emissions and inspirng a sustainable environment. This forum strives to mitigate the impact of MICE events on the environment by referencing and compiling domestic and international data and integrating the "Guide to Environment-Friendly Low-Carbon Events" and "The Management Guidelines for improving the Eco-Friendliness of Large-Scale Events" of the Environmental Protection Agency as well as the contents of the "MICE Industry Coaching", "2012 Low Carbon MICE Guidelines", and "2013 Green MICE Guidelines" for the Green Trade Project Office promoted by the Bureau of Foreign Trade. We expect to introduce the concept of "Green MICE" into Taiwan's MICE industry in a specific and practical manner to enable every member of MICE, including its organizing units, venue providers (venues, hotels, etc.), exhibition units and visitors/participants to take specific actions before, during, and after the MICE organization process in order to implement the 3R principles of Reduce, Reuse and Recycle. The goals are to combine energy conservation, carbon reduction and environmental sustainability concepts to lower greenhouse gases, trash and the waste of resources in order to reduce the impact of MICE events on the environment, and to cooperatively move Taiwan Green MICE into a new era.



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II. Green MICE Plan Description The pilot program for the overall green MICE structure and the process developed by the Bureau of Foreign Trade of Ministry of Economic Affairs is outlined below:

The Green MICE Guidelines are segmented into the two categories of "exhibitions" and "conference events." The "exhibitions" chiefly comprise organizing units, venue providers, exhibition units and visitors. Meanwhile, "conference events" are composed of organizing units, venue providers and conference participants.

Organizing units can commence implementing green measures during the preliminary planning stages. And by announcing these measures in the Exhibition

Figure 1. Categories of Events

and Subjects



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and Conference Handbook and/or by publishing related promotional materials they can help to encourage exhibitors and visitors to "go green". Here we can see how organizing units can play a vital role in "Green MICE". The Green MICE Guidelines and related incentives aim to assist even more exhibitions and conferences to obtain International Carbon Footprint Certification. Meanwhile, organizing units can expand and deepen "Green MICE" sustainability by promoting the above-stated PDCA process while striving to cut carbon emissions. Data provided by the Green Trade Project Office established by the Ministry of Economic Affairs and the Industrial Technology Research Institute indicate that personal transportation is the primary source of carbon emissions at exhibitions (accounting for more than 90% of the carbon footprint!). When that factor is not included, it was found that the chief source of carbon emissions is from electricity at 36.59% among which are booths that account for 18.93% and air conditioning comprising 11.42%. This category is followed by non-recyclable decorating materials at 20.66% which includes plywood which accounts for 16.83% of the total. For conference events, personal transportation is also a prime source of carbon emissions and in that area comprises 90% of the carbon footprint. But outside of the personal transport category, carbon emissions are chiefly from electricity (31.56%) with air conditioning comprising 18.23% of the carbon footprint followed by dining (8.19%) with beef composing 2.34% of the dining experience. In view of the above, each choice of venue opens several variables linked to carbon emissions in terms of personal transport and electrical use during the event. Exhibitions can promote energy-saving lights to reduce the electricity consumption in booths and adapt switch systems or use reusable decoration materials to effectively reduce their carbon footprint. Conference events, on the other hand, can emphasize high efficiency AC systems and encourage vendors to avoid red meat.

As a result of the above findings, the Green MICE Guidelines list transportation, food, accommodation, decoration materials, and the “other” as five key areas to monitor

Figure 2. Various Aspects of Green MICE



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when practicing Green MICE initiatives.

Green MICE should focus on cutting travel distances, tactically reduce the amount of

food consumed, promote paperless technology, reduce wooden decorations, use

recycled resources, reducing energy consumption; all of which underscores the

green spirit. The exhibition event organization process is also divided into

"pre-exhibition event measures," "mid-exhibition event measures," and

"post-exhibition event measures" to help participants to better match tactics to their

related phases.



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Green MICE: The Parts & The Timing

A. Green MICE

(1) Organizing Units (including the subcontractors of organizing Units)

1. Organizing Units - Pre-exhibition

Orientation Pre-exhibition measures

Transportation

1. The possibility of reducing transportation

(1) Replace meetings with video or telephone conferences

(2) Select at least one type of public transportation that can provide direct access to the venue, accommodation, or sightseeing sites.

2. Provide a transportation carbon-reduction plan

(1) Restrict car usage

Limit the number of parking spaces

Encourage carpooling

(2) Reduce plane usage

Replace flight transfers with direct flights

Negotiate with airlines to give participants promotional prices for direct flights

Avoid air package delivery

(3) Provide carbon-free options

Prepare and provide walking maps or illustrations

(4) Provide low-carbon options

Provide public transportation system links for exhibition units and visitors to access promotional programs

Provide bicycle facility information or renting programs

Use electric/hybrid vehicles

Plan and provide shuttle buses

Encourage exhibition units and visitors to select transportation agencies that emphasize environmental sustainability

Food

1. Food selection and reduction

(1) Select the origin of production

Select seasonal and local ingredients

Avoid long-distance delivery

(2) Reduction of Food Quantity

Reduce meat products and accurately estimate the number of food ingredients needed

Use water jugs or a water dispenser to reduce water provided using plastic cups or water bottles.

Make preparations in accordance to the Verify number of users to avoid waste.

2. Packaging (1) Reduce packaging or avoid unnecessary packaging

(2) Use harmless, environmentally friendly, or biodegradable



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materials

(3) Avoid using disposable tableware (cups, dishes, chopsticks, etc.)

(4) Use canned seasonings to avoid using small seasoning packs

(5) Encourage exhibition units and visitors to bring their own reusable eating utensils.

3.Waste/Food waste recycling

(1) Provide waste sorting and collection

(2) Plan food waste recycling

4.Harmless cleaning

Use cleaning products that are harmless to the environment

Accommodations

1. Provide Low-carbon accommodations

(1) Select hotels with Green Building labels or ones that promote apply eco-protection measures.

(2) Select hotels near mass transit systems

2. Provide carbon reduction options

(1) Select hotels that allow customers to choose whether to change linen or towels

(2) Select hotels with toiletry recycling measures

(3) Encourage exhibition units and visitors to bring their own toiletries

Decoration and Promotional

Materials

1. Carbon-reduced decoration materials

(1) Avoid using (new or used) carpets in public areas, such as walkways

(2) Organizing units should select a system or reusable decoration materials to reduce wood decorating materials.

(3) Organizing units should select products with Green Marks

(4) Organizing units should use high-tech effects (such as computer animations, interactions, large screens, etc.) instead of wooden decoration materials.

(5) Organizing units should decorate with LED and other energy saving devices and materials.

2. Reduced-carbon promotional materials

(1) Organizing units should select promotional materials made from recycled products

(2) Organizing units should select eco-friendly ink to print publicity materials

(3) Organizing units should send digital exhibition manuals and design promotions via E-mail to reduce paper use

3. Pre-exhibition Promotion

(1) Encourage exhibition booths not to use new or used Carpets.

(2) Exhibitors should select a system or reusable decoration materials to reduce wood decorating materials.

(3) Exhibitors should decorate with LED and other energy



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saving devices or materials.

(4) Exhibitors should select promotional materials made from recycled products

(5) Exhibitors should use eco-friendly ink to print publicity materials

Other

1. Select venues with Green Building labels or to promote better measures for environmental protection.

2. Compile pre-exhibition data on carbon footprint information needed for carbon inventory assessments

2. Organizing Units - During Exhibition

Orientation Mid-Exhibition Measures

Transportation

1. Restrict car usage (1) Practical implementation of parking space limits

(2) Practical provision of carpooling information

2. Provide carbon-free options

Provide tour descriptions and map guide notifications using on-site personnel, cell phone, or network information

Transportation

3. Provide low-carbon options

(1) Provide public transportation link notifications using on-site staff, cell phone texting or network information

(2) Provide bicycle facility alerts using on-site staff, cell phone texting or network information

(3) Promote practical use of electric/hybrid vehicles

(4) Provide shuttle buses and promote use through clear guidelines with on-site promotional materials

(5) Organizing units should select transit agencies that stress environmental sustainability

Food Handling of Food (1) Donate or proper handle excess food

(2) Practice food waste recycling

Accommodations 1. Select hotels that practice eco-friendly initiatives

2. Select hotels that are closely located to public transportation systems


Materials

1. Waste reduction/ recycling of promotional materials

(1) Implement garbage sorting and institute a recycling mechanism

(2) Place recycling area for ID cards

2. Reduce carbon in promo materials

(1) Use electrical equipment to provide exhibition or venue navigation information to reduce paper consumption

(2) Purchase only locally grown potted plants

(3) Print promotional materials near the exhibition area to reduce the need for delivery/transport (especially air cargo)



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(4) Use duplex printing for promotional materials

(5) Replace ID Cards with e-passes etc.

(6) Send exhibition information electronically

(7) Create signage to promote use of stairs, conservation of water, prompt turning off of lights and other energy-saving measures

OTHER Collect carbon footprint data during exhibition for the carbon inventory assessment

3. Organizing Units — Post-exhibition

Orientation Post-exhibition measures

Transportation Reduce transport needs

(1) Donate unessential but functional equipment or gifts to local schools or social welfare organizations

(2) Avoid delivering goods by air


Materials

1. Waste reduction/recycling of decoration materials

Implement decoration material sorting and recycling

Convert recycled decoration materials for public use

3. Waste reduction/ recycling of promotional materials

Practically implement promotional material sorting and recycling

3. Low carbon promotional materials

Send post-exhibition report(s) and data electronically

Other Collect carbon footprint data after exhibition for carbon inventory assessment

(2) Venue provider (including venue, hotel etc.)

1. Venue Provider - Pre-exhibition


Transportation

1. Possibilities in reducing transportation

Select local manufacturers

2. Provide carbon reduction transportation plans


Plan and provide walking maps or illustrations


Provide public transportation system links or use promotional programs Provide bicycle facility information or rental programs

Food







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Food


Reduce meat products and carefully estimate quantity of food required.

Use water jugs or water dispensers to reduce water provided using plastic cups or water bottles.

2. Packaging (1) Reduce packaging or avoid unnecessary packaging

(2) Use harmless, eco-friendly, or biodegradable materials

(3) Avoid disposable dining utensils


3. Waste/Food Waste Handling

(1) Provide waste sorting and collection

(2) Plan and practice food waste recycling

Accommodation/Venue

Reduce use of energy to cut carbon emissions

(1) Electricity Usage

Use energy-saving equipment (such as LED lights) Use automatic detection or frequency converter devices Establish energy management mechanisms and track electricity usage to cut energy use

(2) Conserve water

Install water-conservation equipment (such as a rainwater recycling systems) Plant drought-tolerant plants to reduce water consumption

(3) Other management measures

Clearly label air conditioning or water and electricity regulation instructions to enable ease of use for the users

Decoration and Promotional Materials

1. Recycle & Reuse

(1) Refrain from using disposable promo/decoration materials

(2) Use recycled materials

(3) Reduce paper use

2. Advocate carbon reduction

Create signage to promote the use of stairs, conservation of water, turning off of lights, and other energy-saving measures

3. Carbon cutting options

Construct electronic devices (such as LED TVs and booth system software) to be rented by the organization unit

Other

1. Harmless cleaning

Use eco-friendly cleaning products

2. Green initiatives (1) Select Green Mark products or promote vendors applying eco-friendly measures (2) Promote the Green Building Evaluation Index

3. Compile pre-exhibition carbon inventory data for carbon footprint assessments



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2. Venue Provider — Mid-exhibition

3. Venue Provider - Post-exhibition


Accommodations / Venue

Review and track energy saving measures


Materials

Properly sort and recycle old decoration and promo materials

Other Collect post-exhibition carbon inventory data for carbon footprint assessments

(3) Exhibition units

1. Exhibition Units - Pre-exhibition


Transportation

Carbon reduced transportation planning

(1) Staff transportation

Use low-carbon transit methods such as short-range transportation, public transportation systems, shuttle buses, bicycles and walking

Promote car pooling

Replace flight transfers with direct flights (2) Transporting

exhibits Avoid air package delivery

Accommodations

Seek reduced carbon accommodations

(1) Select hotels with Green Building labels or those promoting eco-protective measures.


Orientation Mid-exhibition measures

Food

Handling of Food (1) Excess food Handle or donate properly

(2) Food waste recycling

Provide enough food waste buckets and clearly label each for waste sorting

Accommodation/Venue Strengthen energy and carbon reductions

(1) Practically implement and track energy saving measures

(2) Set the air conditioning temperature at 26°C or above


Recycle and reuse (1) Establish trash and recycling barrels

(2) Implement the "The Management Guidelines for improving the Eco-Friendliness of Large-Scale Events " of the EPA.

Establish sufficient trash and recycling buckets

Emphasize carbon reductions

Create signage to promote the use of stairs, saving water, turning off of lights and other energy-saving measures

Other Collect mid-exhibition carbon inventory or provide information needed for carbon

footprint assessments



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(3) Stay at hotels recommended by the organization unit


Materials


(1) Exhibition units should select a system or reusable decoration materials to reduce wood decorating materials.

(2) Exhibition units should select products with Green Marks

(3) Discourage use of carpets at exhibitions.

(4) Organizing units should use hi tech effects (such as computer animations, interactions, large screens) instead of wooden decoration materials.

(5) Exhibition units should decorate with LED and other energy saving materials.


(1) Exhibition units should select promo materials made from recycled products

(2) Exhibition units should use environmentally-friendly ink to print publicity materials

(3) Exhibition units should send promotional & info brochures electronically (with electronic billboards, QR Codes, etc.)

Other Compile pre-exhibition carbon inventory data for carbon footprint assessments

2. Exhibition Units - Mid-exhibition


Transportation Select local vendors to reduce transportation needs

Food 1. Bring personal beverage containers or utensils

2. Select seasonal and local ingredients

Accommodations

1. Bring personal toiletries

2. Choose hotels offering guests options for daily change of linens or towels

3. Switch off unnecessary electricity, appliances and air-conditioning


Materials


(1) Purchase only locally grown potted plants

(2) Print promotional materials near the exhibition area to reduce the need for delivery transportation (especially air delivery)



(2) Send exhibition information electronically

Other Collaborate and provide mid-exhibition carbon inventory or information needed

for carbon footprint assessments



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3. Exhibition Units - Post-exhibition


Transportation Exhibit Transportation

Donate non-fully functional equipment or gifts to local schools or social welfare organizations



Materials


Implement decoration material sorting and recycling

2. Waste reduction/recycling of promotional materials

Implement promotional material sorting and recycling


Send post-exhibition contact data electronically

Other Compile/provide post-exhibition data for carbon inventory and carbon footprint

assessments

(4) Visitors

1. Visitors - Pre-exhibition


Accommodations

Select reduced carbon accommodations

(1) Select hotels with Green Building labels or those that promote eco-protective measures.


(3) Encourage hotels to produce small card instructions to notify guests that they may freely choose whether or not to change linens/towels

Other

1. Reduce material use

Use self-provided products such as pens, papers and cups

2. Compile data needed for pre-exhibition carbon footprint assessments

2. Visitors - Mid-exhibition


Transportation

1. Promote use of low-carbon transportation options for short-distance transport including public transit, shuttle buses and bicycles or walking

2. Use carpooling

3. Replace flight transfers with direct flights

4. Avoid delivering goods by air

Food Bring personal beverage containers or utensils



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Accommodations


2. Choose not to change linen or towels daily

3. Switch off unnecessary electricity, appliances and air-conditioning


Materials

1. Use more electronic means to obtain information and reduce use of paper material and other products

2. Collaborate with organization units for waste sorting

3. Do not accept non-essential promo products or gifts

4. Use recycled promotional products or gifts

Other 1. Use self-provided pens and papers

2. Compile data needed for mid-exhibition carbon footprint assessments

3. Visitors - Post-exhibition


Other Compile data needed for post-exhibition carbon footprint assessments



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B. Green Conference Events

(1) Organizing Units (including the subcontractors of organizing units)

1. Organization units - Pre-conference

Orientation Pre-conference measures

Transportation

Provide a transportation carbon reduction plan

(1) Restrict car usage

Limit the number of parking spaces

Encourage carpooling

(2) Reduce plane usage

Replace flight transfers with direct flights

Negotiate with airlines to offer participants promotional prices for direct flights





Provide public transit links for participants to access promotional programs

Provide bicycle facility information or rental programs

Use electric/hybrid vehicles

Plan and provide shuttle buses

Encourage participants to choose transport that emphasizes environmental sustainability

Food






Reduce meat products and carefully assess amount of required food.

Use water jugs or a water dispenser to reduce water provided using plastic cups or water bottles.

Make preparations in accordance with the number of actual users to avoid waste.

2. Packaging

(1) Reduce packaging and avoid unnecessary packaging

(2) Use harmless, eco- friendly or biodegradable materials

(3) Don’t use disposable dining utensils (cups, dishes, chopsticks, etc.)


(5) Encourage exhibition units and visitors to bring their own reusable dining utensils and cups.

3. Waste/ (1) Provide waste sorting and collection



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Food waste recycling



Use cleaning products that are harmless to the environment

Accommodations

1. Use low carbon accommodations

(1) Select hotels with Green Building labels or those that promote eco-protective measures.



(1) Select hotels that give guest options to change linens/ towels

(2) Select hotels with toiletry recycling measures

(3) Encourage participants to bring their own toiletries


Materials


(1) Discourage use of carpets in public areas

(2) Organizers should select reusable decoration materials to reduce wood decorating materials.

(3) Organizers should select products with Green Marks

(4) Organizers should use hi tech effects (such as computer animations, interactions and large screens) instead of wooden decoration materials.

(5) Organizers should decorate with LED and other energy saving devices or materials.


(1) Organizers should select promotional materials made from recycled products

(2) Organizing units should select eco-friendly ink to print promo materials

(3) Organizers should send digital conference manual and design promotions via Email to reduce paper use

3. Pre-conference Promotions

(1) Encourage participants to use promotional materials made from recycled products

(2) Encourage participants to use eco-friendly ink to print publicity materials

Other

1. Select venues with Green Building labels or those that use eco-protective measures.

2. Compile pre-conference carbon footprint data for carbon inventory assessments

2. Organization units - Mid-conference

Orientation Mid-Conference Measures

Transportation 1. Restrict car usage Implement limits for parking space

Provide carpooling information



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2. Provide carbon-free options

Provide tour descriptions and map guide notifications using on-site personnel, cell phone texting or network information

3.Provide low-carbon options

(1) Provide public transportation link notifications using on-site personnel, cell phone texting or network information

(2) Provide bicycle facility notifications using on-site staff, cell phone texting or network information

(3) Use electric/hybrid vehicles

(4) Provide shuttle buses and clear guidelines of use on site and in promotional materials

(5) Organizers select transport firms that emphasize eco-sustainability

Food Handling of Food (1) Donation or proper handling of excess food


Accommodations 1. Select hotels with eco-friendly initiatives

2. Select hotels close to public transit systems


Materials


(1) Implement garbage sorting and institute a recycling mechanism

(2) Place recycling area for ID cards


(1) Use electrical equipment to provide conference event or venue navigation information to cut use of paper

(2) Purchase exclusively of locally grown potted plants

(3) Print promo materials locally in to reduce the need for delivery transportion (especially for air cargo)


(5) Replace ID cards with electronic methods

(6) Send conference data electronically

(7) Create signage to promote use of stairs, water saving, turning off of lights and related measures

Other Compile conference carbon footprint data for carbon inventory assessments

3. Organization units — Post-conference

Orientation Post-conference measures

Transportation

Reduce transportation needs

(1) Donate unessential but functional equipment or gifts to local schools or welfare organizations

(2) Avoid delivering goods by air


Materials


Implement a decoration material sorting & recycling plan

Convert recycled decoration materials for public use



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Implement a decoration material sorting & recycling plan


Send post-conference report and data electronically

Other Compile conference carbon footprint data for carbon inventory assessments

(2) Venue providers (including exhibition venues and hotels management):

1. Venue provider - Pre-conference


Transportation

1. Reducing transportation

Select local manufacturers

2. Provide carbon reduction transit plans

(1) Providing carbon-free options



Provide public transit links and use promotional programs Provide bicycle facility information or rental programs

Food


(1) Check origin of production

Select seasonal and local ingredients Avoid long-distance delivery


Reduce meat products and carefully check the amount of food to be used. Use water jugs or a water dispenser to reduce water provided using plastic cups or water bottles.

2. Packaging (1) Reduce packaging or avoid unnecessary packaging (2) Use harmless, eco-friendly or biodegradable materials (3) Avoid disposable dining utensils

(4) Use canned seasonings to avoid using small seasoning packs (2) Plan and practice your food waste recycling plan

Accommodation/Venue Save energy and cut carbon

(1) Electricity Usage

Use energy-saving equipment (such as LED lights)



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emissions Use automatic detection or frequency converter devices Establish energy management mechanisms and track electricity usage in order to reduce energy waste

(2) Conserve water

Install water-conservation equipment (such as rainwater recycling system) Plant drought-tolerant plants to reduce water consumption

(3) Other management measures

Make instructions accessible and simple for guests to use air conditioning and utilities.


1. Recycle and Reuse

(1) Refrain from using disposable promotional/decoration materials (2) Use recycled materials

(3) Reduce paper use


Create signage to promote the use of stairs, reduced water use, the turning off of lights, and other energy-saving measures


Construct electronic devices (such as LED TVs and booth system software) to be rented by the organization unit

Other


Use eco-friendly cleaning products.

2. Green initiatives (1) Select Green Mark products or vendors with environmental protection mechanism (2) Promote the Green Building Evaluation Index

3. Collect pre-conference carbon inventory or provide information needed

for carbon footprint assessments

2. Venue provider - Mid-conference

Orientation Mid-conference measures

Food

Handling of Food (1) Treatment of Food

Food reduction and donation

(2) Food waste recycling

Set up enough food waste recycle buckets which are clearly labeled for sorting

Accommodation/Venue Save energy and reduce carbon

Plan and implement energy tracking and saving measures



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Set air conditioning at not less than 26°C


1. Recycle and Reuse

(1) Establish trash and recycling barrels

(2) Implement the " The Management Guidelines for improving the Eco-Friendliness of Large-Scale Events " of the EPA.

Establish sufficient trash and recycling buckets


Create signage to promote the use of stairs, conservation of water, properly turning off lights, and other energy-saving measures

Other 3. Compile carbon inventory data for carbon footprint assessments

3. Venue provider - Post-conference


Accommodation/Venue Review and track energy saving measures


1. Waste reduction/recycling of decorating materials

Apply decoration & promo material sorting & recycling plan

2. Promotional materials waste reduction/recycling

Use promo material sorting and recycling plan

Other 3. Collect conference carbon inventory data for carbon footprint assessments

(3) Participants

1. Participants - Pre-conference


Transportation

Carbon reduced transportation planning

(1) Use low-carbon transportation methods such as short-distant transit, public transit systems, shuttle buses, bicycles and walking

(2) Use car pooling

(3) Replace flight transfers with direct flights

Accommodations

Provide reduced carbon accommodations

(1) Select hotels with Green Building labels or ones that promote eco-protection measures.


(3) Stay at hotels recommended by the organization unit

Other Compile data needed for pre-conference carbon footprint assessments



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2. Participants - Mid-conference


Transportation Select low-carbon transit methods such as public transit, shuttle buses, bicycling and walking

Food Encourage the use of personal eating and drinking utensils

Accommodations


2. Encourage persons not to have daily linen and towel changes

3. Switch off unnecessary electricity, appliances, and air-conditioning


Materials

Carbon Reduction for Promo Materials


(2) Use electronic means to obtain information and reduce use of paper material and other products

(3) Refuse non-essential promotional products and gifts

(4) Use recycled promotional products or gifts

Other Compile mid-conference date for carbon footprint assessments

3. Participants - Post-conference


Transportation 1. Donate non-fully functional equipment to local schools or welfare organizations

2. Avoid delivering goods by air


Materials


Apply plan for decoration material sorting and recycling


Apply plan for promotional material sorting and recycling


Send pre-conference report and data electronically

Other Compile data needed for post-conference carbon footprint assessments



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III. Reference material

Item No.

Name of organization Related links

1 Green Meeting Industry Council 1. http://www.gmicglobal.org/?page=APEX 2. http://www.gmicglobal.org/?page=CaseStudies

2 United Nations Environment Programme

http://www.greeningtheblue.org/sites/default/files/GreenMeetingGuide.pdf

3 International Council for Local Environmental Initiatives

1. http://www.iclei.org/resources/publications.html 2. http://www.iclei.org/resources/tools.html 3. http://www.iclei.org/resources/news.html

4 International Congress and Convention Association

http://www.conventionindustry.org/StandardsPractice

s/APEXASTM.aspx

5 BSI Management Systems Taiwan http://shop.bsigroup.com/en/Browse-By-Subject/Environmental-Management-and-Sustainability/PAS-2050/

6 American Society for Testing and Materials

http://www.astm.org/standardization-news/update/green-meeting-standards-ma12.html

7 The Global Association of the Exhibition Industry

http://www.ufinet.org/Public/Default.aspx?Clef_SITESMAPS=105&Clef_SITESMAPS=666

8 Global Reporting Initiative https://www.globalreporting.org/Pages/default.aspx

9 Convention Industry Council

1. http://www.conventionindustry.org/StandardsPractices/GreenMeetingTaskForceReport.aspx

2. http://www.conventionindustry.org/StandardsPractices/APEX/AcceptedPractices.aspx

10 Live Earth http://liveearth.org/docs/greenguidelines.pdf

11 MeetGreen 1. http://meetgreen.com/free-info/sustainability-poli

cy-template/ 2. http://meetgreen.com/free-info/tips/

12 Freeman http://www.iaee.com/pdf/Green%20Summary%206%2008.pdf

13 University of California, Berkeley http://sustainability.berkeley.edu/

14 International Association of Exhibitions and Events

http://www.iaee.com/resources/green-initiatives



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Item No.

Name of organization Related links

15 Environment Canada Environmental Affairs Division

http://publications.gc.ca/collections/collection_2009/ec/En4-57-2007E.pdf

16 The Department for Environment, Food and Rural Affairs, UK

http://archive.defra.gov.uk/sustainable/government/advice/documents/SustainableEventsGuide.pdf

17 United States Environmental Protection Agency

http://www2.epa.gov/science-and-technology/sustainable-practices-science-resources#community

18 Asian Federation of Exhibition & Convention Associations

http://www.afeca.net/afeca/newsletter/201002/Coex_

Green_Campaign.pdf

19 PCF Pilot Project Germany http://www.pcf-projekt.de/files/1241103260/lessons-learned_2009.pdf

20 Gold Coast Convention and Exhibition Centre

http://www.gccec.com.au/search-results.html?search=GREEN+EVENT+GUIDE&x=-1457&y=-26&id=27

21 Thailand Convention & Exhibition Bureau

1. http://www.tceb.or.th/ 2. http://www.greenmeetingsthailand.com/

22 Malaysia Convention and Exhibition Bureau

http://myceb.com.my/lets-meet-green

23 RepurposeAMERICA http://www.repurposeamerica.org/SERVICES1.html

24 Environmental Protection Agency http://www.epa.gov.tw/link/index.htm

25 Green Trade Project Office promoted by the Bureau of Foreign Trade

http://www.greentrade.org.tw/

Documents

2013 Green MICE Guidelines - MEET TAIWAN