Embed Size (px)
Citation preview
2013
Shannon J Horrillo Associate Director of 4‐H Program & Policy University of California Division of Agriculture and Natural Resources, 4‐H Youth Development Program 8/4/2013
CA State 4‐H Futures Taskforce: The Future of 4‐H Starts TodayPre‐read information for August 16, 2013 Meeting
1
Table of Contents
Introduction 1 State 4‐H Futures Task Force Overview 2 Overview of Section: The Partnership and Priorities 8
The Public Partnership that Defines 4‐H 9 USDA 4‐H Guiding Principles 11 USDA 4‐H Mission Mandates 14 UC ANR Strategic Vision and Healthy, Families and Communities Strategic Plan 16
Overview of Section: Participation in California 4‐H 19 4‐H Delivery Mode Matrix 20 Participation and Diversity in California 4‐H (2011‐2012) 21
Overview of Section: 4‐H’s Home! 23 USDA Organizational Chart 24 USDA NIFA Organizational Chart 25 UC ANR Youth, Families and Communities Organizational Chart 26 UC ANR Youth, Families and Communities Organizational Chart Staff 27
Overview of Section: History and Evolution of the Current 4‐H Organizational Structure (optional)
28
History of the State 4‐H Leaders’ Council (2003) 29 An Evaluative Review of the California 4‐H Youth Development Program’s Regional and State Volunteer Leaders’ Councils (1994)
56
California State 4‐H Leaders’ Council Possible Roles Brainstorm Session (2003) 121 Organization of Sectional Councils and Functions (2011) 135 California State 4‐H Leaders’ Council Constitution (2011) 136 California State 4‐H Leaders’ Council Bylaws (2011) 142
1
Introduction
Thank you for agreeing to participate on the State 4‐H Futures Task Force. You were selected
because you bring a valuable perspective to the important conversations we will be having over
the coming months as we chart our future for the next 100 years.
This pre‐read packet was developed to provide you with background information that will help
inform and support our discussions during the first 4‐H Futures Task Force meeting as well as
subsequent meetings. The materials included were gathered to give you a broad overview of
the California 4‐H Youth Development Program, including federal and state mandates and
priorities, current enrollment and participation in the program, how 4‐H fits into the larger
National and State organizational structure, and historical information on how the current 4‐H
structure came to be.
We will not review this information in detail during the meeting, which is why reading it
beforehand will be critical for you to be a full participant in the first 4‐H Futures Task Force
Meeting.
2
State 4‐H Futures Task Force Overview Background
The University of California (UC) 4‐H Youth Development Program
celebrates its centennial this year. For a hundred years, staff and
volunteers have worked together to help thousands of young people
thrive and contribute to California’s communities. The 2002 4‐H
Mission report outlined a core value of 4‐H: 4‐H staff provide the
framework while volunteers and other partners bring knowledge, experience and passion to
work with youth. This partnership between paid and volunteer staff continues to be a
cornerstone of the 4‐H Youth Development Program.
Over the course of a hundred years, society has transformed, particularly in regards to
information technology (the Internet), the face of the workforce with many families having two
working parents, and in the ways people volunteer their time. The California 4‐H Youth
Development Program, building on the excitement of its centennial and with an eye towards
the next 100 years, is at an opportune moment to analyze its program model and structure,
identify those core elements contributing to effective organization and reform elements to
strengthen our program delivery.
Opportunities in the Next 100 Years for the Future of the 4‐H Youth Development Program
The UC 4‐H Youth Development Program is a statewide program delivered locally. Young
people participate in a variety of delivery modes including 4‐H clubs, camps and afterschool
programs in their local communities. A component of the 4‐H program includes sectional and
state 4‐H events, activities and programs. These are a critical component of the 4‐H youth
development model, and are particularly appropriate as methods to support efficacy and
mattering of teenagers.
The vision for sectional and statewide programming in the next 100 years is:
A dynamic statewide 4‐H Youth Development Program with opportunities for 4‐H staff,
volunteers and young people to be engaged in strategic visioning and program planning,
delivery, management and evaluation.
An integrated and cohesive fund development plan to support the growth of the 4‐H
program.
Increased youth and volunteer participation in the organization and attendance of
sectional and state activities, events, committees and programs.
Attract new volunteers to 4‐H to support growth and expansion of the program.
3
Expand the reach of 4‐H – touching the lives of more young people.
The Situation
The State 4‐H Office develops and delivers a wide variety of 4‐H events, activities and programs.
The Sectional and State 4‐H Councils also sponsor and coordinate programs that are overseen
administratively by the State 4‐H Office. In addition, there are six (6) advisory committee and
four (4) leadership teams that are under the leadership of the State 4‐H Office. See Table 1 for a
partial list of these activities, events, committees and programs.
The current sectional and statewide program structure consists of the State 4‐H Office, Advisory
Committees/Leadership Teams and Sectional/State 4‐H Councils. Each of these bodies conducts
their own program development and management functions. Program development functions
include implementing programs, events and conferences; creating new activities/events;
evaluating these activities; and connecting with external partners that provide resources.
Management functions include financial oversight, policy development and oversight, visibility,
liaison with the state fair and fundraising. Each of these bodies also establishes event and other
ad hoc committees to carry out specific functions.
Hundreds of young people have benefitted from sectional and state programs. There are
several strengths of the current model. These strengths include opportunities for youth and
adult volunteers to participate beyond the county, provide input into program development
and delivery, deliver professional development opportunities for volunteers and staff and for
young people to learn leadership skills and represent CA in National events (to name a few).
However, in an effort to strengthen sectional and state 4‐H programming a few areas of the
organizational structure should be reviewed and discussed:
The University of California Division of Agriculture and Natural Resources (UC ANR)
Statewide Programs such as 4‐H are deemed by UC ANR leaders as statewide programs
delivered locally. That is, the State 4‐H Office provides leadership and direction for the
4‐H program and there is consistency in policies and program delivery across the state.
Counties are being structured into programmatic clusters and/or multi‐county
partnerships leaving some clusters/partnerships split between two sections. The
current sections represent a former UC ANR organizational structure.
Strategic planning, program development and fund development occurs to some extent
in each of the advisory committees/leadership teams, sections and state office separate
from each other. Integrated and coordinated visioning, program planning and fund
development will strengthen sectional and state programming and increase resources.
Events, activities, programs and committees operate, for the most part, in silos.
4
Desire to increase consistency in the types and quality of 4‐H events and programs at
the sectional and state level. For example, volunteers and youth from other sections,
for the most part, do not get to benefit from other sections’ activities (e.g., youth
conferences, scholarships).
There are administrative requirements for each state 4‐H event, advisory
committee/leadership team and sectional/state council such as financial management,
contract processing and governing documents (bylaws/constitution). Streamlining
administrative responsibilities will increase the amount of time available to dedicate to
the development and delivery of programs – which is the HEART of 4‐H.
Desire for greater communication among the State 4‐H Office, Sectional and State 4‐H
Councils and county programs.
Need to increase buy‐in of counties as some have opted not to participate in Sectional
4‐H Councils, do not pay their annual fees and do not send representatives to Sectional
4‐H Council meetings.
While most sectional and state 4‐H events are open only to high school 4‐H youth (i.e.,
age 14 and older), almost all events have seen a drop in youth involvement over the last
decade.
Need to increase involvement of 4‐H adult volunteers and youth members in state
events, activities, committees and sectional/state councils.
Need for increased opportunities for youth and adult volunteers to plan and develop
programs at the sectional and state levels.
4‐H Futures Task Force
Given this situation, the desire to grow the program and build on the excitement of our
centennial, the State 4‐H Office is appointing a 4‐H Futures Task Force to examine the current
situation within sectional and state programming as a whole and develop a recommendation
for an effective structure for California 4‐H.
Charge to the 4‐H Futures Task Force
The 4‐H Futures Task Force is charged with analyzing our current sectional and state
organizational structure and developing a recommendation for an effective program structure
to realize the opportunities for the next 100 years. Specifically, the Task Force is charged to:
Develop an organizational structure that represents the breadth of the program
delivery modes in the California 4‐H Youth Development Program.
Develop an integrated and coordinated program delivery model taking into account the
sectional and state events, activities, programs and advisory committees/leadership
teams.
5
Develop a leadership structure that is engaging and empowering to youth members
and adult volunteers.
Ensure the program structure engages youth as equal partners in 4‐H program
development, management and evaluation.
Revitalize or expand the role of adult volunteers and young people as program
managers.
Improve consistency of programming offered to 4‐H youth members and adult
volunteers.
Improve the county to state communication network so that programming meets local
needs.
Minimize the administrative or management tasks and responsibilities.
Tentative Membership (25 members)
The structure of the task force intentionally balances the need to involve all stakeholder
viewpoints (keeping the size manageable). The Task Force process will be open and
transparent. Each member represents a stakeholder group and is expected to solicit input and
feedback in preparation for meetings. The external partners will provide input and perspectives
important to consider in discussing a large statewide program. These external partners
represent groups that have supported 4‐H during its 100 years, and offer insights from their
experience with comparably large and complex organizational structures. The State 4‐H Office
will appoint members to the Task Force.
The Task Force will include:
4‐H Members and recent alumni (12 members, at least one Ambassador)
4‐H Volunteers (5 members), representing each of the four sections and the state
council President.
4‐H County Staff (2 members): Youth Development Advisor & Program
Representative
4‐H State Staff (3 members): Shannon Horrillo, Sarah Watkins, Steven Worker
California 4‐H Foundation (1 member): Annette Leeland
External Partners (2 members) representing agricultural education and youth
development programs with a national or statewide reach.
Potential Timeline (To be discussed and determined by the Task Force)
February: 4‐H Conference, discuss plans, membership and timeline
March 14, 6‐7:30pm: Webinar for members of Sectional and State 4‐H Councils
April 27: Short presentation of the background and purpose of the 4‐H
6
Futures Task Force (FTF) at the State 4‐H Council meeting
May: Send invitations to serve on the 4‐H FTF
August: 4‐H FTF Meeting #1: One‐day meeting (face‐to‐face)
September: Follow‐up Webinar Summary and Data Collection Event
October: 4‐H FTF Meeting #2: Webinar
November: 4‐H FTF Meeting #3: Two‐day summit meeting (face‐to‐face)
January: 4‐H FTF Meeting #4: Webinar
February: Complete report and recommendations
March: 4‐H FTF presents report at 4‐H staff virtual brownbag webinar
March: 4‐H FTF presents report on a webinar for 4‐H volunteers and
youth members
April: 4‐H FTF present report at State 4‐H Council meeting
List 1: Partial List of Sectional and State 4‐H Events, Activities and Programs
State 4‐H Office
4‐H Science, Engineering, and Technology Initiative
4‐H Healthy Living Initiative
4‐H Thrive Initiative
California Focus
Collegiate 4‐H
Awards: Golden Clover Awards & Higher Education Scholarships
Horse Classic
California Delegation to National 4‐H Conference
California Teams to National Competitive Events (8 teams)
State 4‐H Field Day
Record Book Competition
4‐H Revolution of Responsibility Funding
4‐H State Ambassadors
4‐H State Leadership Conference
California 4‐H participation in Washington Focus
State 4‐H Website
Western Regional Leaders’ Forum
The Online Record Book
4‐H Thrive
7
Sectional and State 4‐H Councils
Sectional/sub‐sectional 4‐H Presentation Days
Sectional Conferences, LCORT, CAL, TIC, WHY
North Section 4‐H Technology Team
North Central Section Citizenship Weekend
North Central Section Family and Consumer Science Day
South Central Section 4‐H Scholarship
South Section 4‐H Teen Council
South Section 4‐H Horse Classic
State 4‐H Leaders Forum
Advisory Committees and Leadership Teams, report to the Associate Director
1. Policy Advisory Committee
2. Incentives and Recognition Advisory Committee
3. Citizenship/Service Learning Advisory Committee
4. Animal Science Education Advisory Committee
5. Camping Advisory Committee
6. Shooting Sports Advisory Committee
7. 4‐H Technology Leadership Team
8. Healthy Living Leadership Team
9. 4‐H Science, Engineering, and Technology Leadership Team
10. Thrive Leadership Team
8
Overview of Section: The Partnership and Priorities
This section provides a broad overview of 4‐H. You will find information that describes the
public partnership that defines 4‐H and the set of principles, mandates and priorities that guide
the California 4‐H Youth Development Program as established by the USDA/NIFA 4‐H National
Headquarters and the University of California Division of Agriculture and Natural Resources.
4-H National Headquarters Fact Sheet
The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, sex, religion, age, disability, political beliefs, sexual orientation, and marital or family status. (Not all prohibited bases
apply to all programs.) Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA’s TARGET Center at (202) 720-2600 (voice and TDD). To file a complaint of
discrimination, write USDA, Director, Office of Civil Rights, Room 326-W , Whitten Building. 14th and Independence Avenue, SW, Washington, DC 20250-9410 or call (202) 720-5964 (voice or TDD). USDA is an equal opportunity provider and employer.
4-H National Headquarters; 1400 Independence Avenue, S.W.; MS 2225;
Washington, D.C. 20250
www.national4-hheadquarters.gov
Legislative Overview The legislation establishing the land-grant system, the Department of Agriculture, and the subsequent legislation establishing the State Agricultural Experiment Stations and the Cooperative Extension Service, have proven to be some of the most significant legislation passed in improving the quality of life in the United States. The Smith-Lever Act of 1914 created the Cooperative Extension Service as a partnership between USDA, the land-grant university system and local governments. This unique federal-state-local partnership has functioned effectively for almost 100 years. 4-H youth development is an integral and essential part of the total Cooperative Extension System’s educational program. From the very beginning it was intended that the Cooperative Extension Service would provide for the teaching of youth. In 1912 the USDA administrators sent a letter to states indicating that the regular emblem for all labels relating to youth clubs would be the four-leaf clover. The term 4-H Club was first used by USDA in 1918 and the four-leaf clover emblem was patented in 1924. Thus, it became the official trademark of the USDA, land-grant extension education for youth audiences. In 1948, the 80th Congress legislated the 4-H Club name and emblem as the legal title. The legal basis for 4-H work is set forth by the intent of the United States Congress as its members drafted the original Smith-Lever Cooperative Extension Act. The Act was amended to include the words “and subjects relating thereto” in 1953. The amendment is explained in the report of the House Committee on Agriculture.
The phrase “and subjects relating thereto” is added to the new language of the Smith-Lever Act to make certain that the new legislation will authorize all those extension activities, such as 4-H Club work, education in rural health and sanitation, and similar aspects of the manifold extension program heretofore authorized and now being carried on under existing law.
The 1981 Agriculture and Food Act, Public Law 97-98, amended the National Agriculture Research, Extension, and Teaching Policy Act (NARETPA). NAREPTA includes 4-H in its official language when describing Extension activities. This act helps to clarify that youth development, including 4-H clubs, is a program area of concern to Congress and that it has been identified as a responsibility of the USDA in cooperative research, extension, and teaching efforts. 4-H is Extension’s education program for youth. 4-H Clubs 4-H clubs receive their official designation and the legal right to use the 4-H Name and Emblem through the 4-H Charter. 4-H Charters, issued by the USDA and signed by the Secretary of Agriculture’s authorized representative, are managed within each state through the land-grant university Extension office. 4-H Charters are agreements by the club with 4-H National Headquarters (USDA/NIFA) on the proper use of the 4-H Name and Emblem; and it is an agreement by the club with the land-grant university state and local 4-H Extension office to follow and abide by all state and local 4-H policies, procedures, and other requirements. This process, and all usage of the 4-H Name and Emblem, is defined in the federal regulations, 7 CFR 8. Furthermore, the use and integrity of the 4-H Name and Emblem is federally protected under 18 USC 707.
4-H’s Public Partnership:
USDA & Land-grant Institutions
August 2011
4-H National Headquarters Fact Sheet
The 4-H youth development program effectively contributes to broadly define human development goals. The variety of specific educational programs available provides young people with a broad spectrum of potential educational experiences supported by a strong subject matter base. Experiential learning is included in all aspects of programming. Youth learn in a practical atmosphere from awareness to understanding to application. Partnership Uniqueness The uniqueness of the 4-H program is its interrelatedness to all facets of the local, state, and national communities. The program is multi-aged, vocationally and professionally diverse, and co-educational – reaching from the USDA through the land-grant universities and state Extension services, to the local office, then through volunteer staff to the youth in the community. The Cooperative Extension program, including 4-H, continues to exert a strong influence on the development of people, as well as on what people do or produce. To provide continuity to society, one’s country, the world, and to life itself, each generation is obligated to provide information, educational opportunity, responsibility, and inspiration to the next. This is why 4-H exists.
KEY POINTS
1. The 4-H Name and Emblem is federally regulated and protected.
2. Land-grant universities, through the cooperative extension system, are authorized to use the 4-H Name and Emblem and, on behalf of the USDA, serve as the delegation authority for
use of the 4-H Name and Emblem within their state.
3. The 4-H Charter, signed by USDA and issued through the land-grant university cooperative
extension system, is the only document that officially recognizes a 4-H club.
4. Recognized 4-H clubs are authorized to use the 4-H Name and Emblem. Unrecognized club
or groups may not use the 4-H Name and Emblem.
5. Legal action can be taken against any person or entity engaging in unauthorized use of
the 4-H Name and Emblem.
Resources: Boyce, Milton V. (1988). Experiential Education and Legal Justification for Cooperative Extension, 4-H. 4-H National Headquarters Fact Sheet (2011). 4-H Charters: The Key to Official Recognition.
The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, sex, religion, age, disability, political beliefs, sexual orientation, and marital or family status. (Not all prohibited bases
apply to all programs.) Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA’s TARGET Center at (202) 720-2600 (voice and TDD). To file a complaint of
discrimination, write USDA, Director, Office of Civil Rights, Room 326-W , Whitten Building. 14th and Independence Avenue, SW, Washington, DC 20250-9410 or call (202) 720-5964 (voice or TDD). USDA is an equal opportunity provider and employer.
Page | 1 January 19, 2012
4-H Guiding Principles 4-H focuses on positive youth development. 4-H creates context and content for positive youth development, subscribing to a set of essential elements characteristic of high quality youth development. 4-H helps young people see themselves as unique, resilient, life-long learners who actively participate in their own future—setting personal goals and practicing self-determination. 4-H values results-driven educational opportunities and experiences that are based upon cutting edge youth development research and best practices proven to have impact. 4-H outcomes are the five C’s: Competence, Confidence, Character, Connection, and Caring; a sixth C, Contribution emerges when the five C’s are present. (Lerner, 2005) 4-H focuses on partnerships. 4-H values partnerships. 4-H is the youth development program of the US Department of Agriculture and is implemented by the cooperative extension system through 111 land-grant colleges and universities. 4-H creates connections between public and private entities, non-profits, schools, and community organizations. 4-H funds programming through a partnership of federal, state and local governments, National 4-H Council, state 4-H foundations and other private entities. 4-H connects youth and caring adults as partners in planning and striving for individual, and community change. 4-H engages well-trained, enthusiastic professional staff who lead, advise, and partner with youth and are regularly provided opportunities for personal growth and satisfaction. 4-H recognizes volunteers as critical partners and fosters relationships that lead to positive outcomes for youth and adults. 4-H focuses on intentional learning experiences. 4-H engages the broader community in supporting youth development and involves youth in building stronger communities through science, healthy living, and citizenship education. 4-H designs challenging and interesting experiences with important consideration given to the depth of the content, age appropriateness of the experience and the context in which it is delivered.
Page | 2 January 19, 2012
4-H integrates knowledge, skills and behaviors of formal and non-formal education strategies. 4-H builds life skills in youth and adults. 4-H youth and adults develop and evaluate intentional learning experiences. 4-H evolves to meet the interests and needs of youth and adults. 4-H staff are recognized as leaders in high quality youth development education, teaching, research and evaluation. 4-H relies on the extensive network of research from the Land Grant Universities to support positive youth development and program content. 4-H focuses on developing youth potential.
4-H matches the needs, interests, abilities, and cultural norms of young people, their families, and their communities. 4-H believes that all young people, as members of families and communities, and citizens of a global society, should have the opportunity to reach their full potential. 4-H builds a culturally competent workforce engaging adults and youth from diverse backgrounds. 4-H conducts programs under the authority of the USDA and is committed to affirmative action. 4-H values the safety and well-being of youth and adults. 4-H is inclusive and embraces diversity.
Authors The following document has been developed by a subcommittee of the Public-Private Partnerships Working Group (P3WG) to encourage discussions about the core principles of the 4-H Youth Development Program. It is the goal of this subcommittee that system-wide discussions will result in consensus on a set of principles and guide us toward development of a system-wide strategic plan. Thanks to Lisa Hampton and Amy McCune, National 4-H Headquarters, who helped to pull together an initial document. Christy Bartley [email protected]
Jill Martz [email protected]
Chuck Morris [email protected]
Roger Rennekamp [email protected]
Doug Swanson [email protected]
Lisa Lauxman [email protected]
Page | 3 January 19, 2012
Membership of the Public/Private Partnership Working Group (P3WG): Members: Benita Litson [email protected] Christy Bartley [email protected] Chris Boleman [email protected] Elbert Dickey [email protected] Don Floyd [email protected] Lisa Hampton [email protected] Harry E. Thayer [email protected] Kyle Smith [email protected] Lisa Lauxman [email protected] Jill Martz [email protected] Chuck Morris [email protected] Lamar Nichols [email protected] Roger Rennekamp [email protected] Fred Schlutt Jr [email protected] Janice Seitz [email protected] William Woodrum [email protected] Resources used to develop this document: Identifying Core Elements for 4-H Youth Development and CYAFAR Programs Nationally
(2011) The National 4-H Strategic Plan (2001) Chartering a Path for 4-H (nd) Strategic Plan for 4-H and Youth Development (1994) National 4-H Partnership Leadership Project to Enhance National Leadership of 4-H
(1999) How can the Federal Partner add Value to the System Programs? (nd) Enhancing National 4-H Partnership Leadership Project (2000) 4-H Principles – P3WG meeting notes (2011) Logic Model: 4-H Program Performance Model – UW (1998) National 4-H Partnership Leadership Survey for Strategic Planning (1999) A Statement of National 4-H Goals (1973) 4-H Guiding Principles (nd) National Conversation of Youth Development (2002) National Learning Priorities (nd) 4-H Club Work (1935) State websites with guiding principles: Oregon http://oregon.4h.oregonstate.edu/sites/default/files/MissionVisionValues.pdf Missouri http://extension.missouri.edu/webster/4h/forms/4-H_CorePrinciples.pdf Wisconsin:
http://www.uwex.edu/ces/4h/resources/about/documents/PrinciplesofPractice2008.pdf
New York http://ccesuffolk.org/assets/galleries/4-H-Program/Guidingprinciplesfinal002.pdf
California http://www.ca4h.org/Administration/Policies/Chapter1/# Iowa http://4htools.cals.arizona.edu/resources/4H_YD_Experience.pdf and
http://www.extension.iastate.edu/4h/Documents/4H3036BYDevPlan.pdf
4-H National Headquarters Fact Sheet
The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, sex, religion, age, disability, political beliefs, sexual orientation, and marital or family status. (Not all prohibited bases
apply to all programs.) Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA’s TARGET Center at (202) 720-2600 (voice and TDD). To file a complaint of
discrimination, write USDA, Director, Office of Civil Rights, Room 326-W , Whitten Building. 14th and Independence Avenue, SW, Washington, DC 20250-9410 or call (202) 720-5964 (voice or TDD). USDA is an equal opportunity provider and employer.
4-H National Headquarters; 1400 Independence Avenue, S.W.; MS 2225;
Washington, D.C. 20250
www.national4-hheadquarters.gov
The mission of 4-H is to provide meaningful opportunities for youth and adults to work together to create sustainable community change. This is accomplished within three primary content areas, or mission mandates, - citizenship, healthy living, and science. The educational foundation of 4-H lies in these three mission mandates.
These mandates reiterate the founding purposes of Extension (e.g., community leadership, quality of life, and
technology transfer) in the context of 21st century challenges and opportunities. Each community and state faces diverse needs in these initiative areas. Each 4-H program brings unique resources and priorities to this work. In the cooperative spirit of the Extension Service, collaboration among state 4-H programs on curriculum, training, and evaluation will strengthen each program and enhance the outcomes of each initiative. Citizenship Since its inception, 4-H has placed emphasis on the importance of young people being engaged, well-informed citizens. By connecting to their communities and community leaders, youth understand their role in civic affairs and expand their role in decision making processes. It’s clear that civic engagement provides the foundation that helps youth understand the “big picture” of life and find purpose and meaning. The core areas of Citizenship are:
Civic Engagement (voice, advocacy, activism) Service (community service, service learning, community youth development) Civic Education (government principles, processes and structure; personal roles & responsibilities, history &
cultural heritage) Leadership (leadership, respect, understanding, character development)
Citizenship is interwoven into learning experiences through opportunities to engage with the community and through building relationships with both youth and adults from diverse backgrounds. Healthy Living Healthy food and nutrition has been addressed by the program since its inception in 1902. Having a long history of promoting healthy living among youth and their families, 4-H has become a national leader in health-related education. The 4-H Healthy Living Mission Mandate engages youth and families through access and opportunities to achieve optimal physical, social, and emotional well-being. The core areas of Healthy living are:
Nutrition Fitness Social-Emotional Health Prevention of Injuries Prevention of Tobacco, Alcohol, and other Drug Use
Healthy living is interwoven into learning experiences through opportunities to make decisions that lead to positive well-being for the individual and the community in which they live.
Mission Mandates
April 2011
4-H National Headquarters Fact Sheet
Science The need for science, engineering, and technology education is essential for today’s young people. 4-H programs prepare youth for the challenges of the 21st century by engaging them in a process of discovery and exploration. The core areas of Science are:
Animal Science & Agriculture Applied Mathematics Consumer Science Engineering Environmental Science & Natural Resources Life Science Technology
Science is interwoven into learning experiences through inquiry based opportunities that connect knowledge, skills, and resources to practical application across multiple settings. These three mission mandates – citizenship, healthy living, and science – all intertwine and can be integrated across project areas and activities. The content development of the mission mandates is closely tied to the research and teaching of the land grant university system, and provides the educational foundation of 4-H.
The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, sex, religion, age, disability, political beliefs, sexual orientation, and marital or family status. (Not all prohibited bases
apply to all programs.) Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA’s TARGET Center at (202) 720-2600 (voice and TDD). To file a complaint of
discrimination, write USDA, Director, Office of Civil Rights, Room 326-W , Whitten Building. 14th and Independence Avenue, SW, Washington, DC 20250-9410 or call (202) 720-5964 (voice or TDD). USDA is an equal opportunity provider and employer.
UC ANR Strategic Vision and Healthy, Families and Communities Strategic Plan
UC ANR Strategic Vision
In 2009, the University of California Division of Agriculture and Natural Resources (UC ANR)
finalized the Strategic Vision: 2025. The document highlights that in 2025 California will be
home to a rapidly growing, highly diverse population of 49 million people that will need goods,
services and resources supporting widely different lifestyles,
cultures, ages and economic levels. The document further indicates
that to thrive and proper California must have solutions to a wide
range of existing and new challenges:
Increasing global and domestic populations will need
sustainable, safe food.
Competition for water and land resources among urban,
environmental and agricultural uses will intensify.
The resilience of natural, managed and human communities
is threatened by climate changes and population growth.
Natural ecosystems will be increasingly stressed, reducing biodiversity and the capacity
to provide essential ecosystem services.
The mixture of regional crops and animal products grown in California will change.
The capacity to use nutrition to positively impact human health will be a reality.
California’s youth will need new and enhanced opportunities for engagement.
California will face less‐secure and more‐costly energy supplies.
UC ANR’s Strategic Vision is the first step in a strategic planning process to address the
challenges we face. The following multidiscipline, integrated initiatives represent the best
opportunities for ANR to seek new resources and new ways of partnering within and outside UC
to find solutions for California:
Improve Water Quality, Quantity and Security
Enhance Competitive, Sustainable Food Systems
Increase Science Literacy in Natural Resources, Agriculture and Nutrition
Enhance Sustainable Natural Ecosystems
Enhance the Health of California and California’s Agricultural Economy
Provide for Healthy Families and Communities
Ensure Safe and Secure Food Supplies
Mange Endemic and Invasive Pests and Diseases
Improve Energy Security and Green Technologies
ANR envisions a thriving
California in 2025 where
healthy food systems, healthy
environments and healthy
people and communities are
strengthened by a close
partnership between the
University of California and
its research and extension
programs and the people of
the state.
17
Health Families and Communities Strategic Plan
In 2010, UC ANR developed five‐year plans of action for implementing four of the ANR strategic
initiatives mentioned above. The one that guides the work within the Youth, Families and
Communities Statewide Program and the 4‐H Youth Development Program is the Healthy
Families and Communities Initiative. The three focus areas identified in this plan were:
Promoting Healthy Behaviors for Childhood Obesity Prevention
Youth Science Literacy
Promoting Positive Youth Development
Within each of these priority areas, a set of research questions were posed to integrate
research and extension activities within the initiative, advance the field and address the
complex problems and challenges California will face in 2025.
Promoting Healthy Behaviors for Childhood Obesity Prevention
o Research Question: To what degree does a multifaceted, multi‐level, school‐
centered environmental intervention targeting culturally diverse children
promote healthful dietary and activity habits, reduce obesity and support more
regional agriculture?
Youth Science Literacy
o Research Question 1: What are the impacts of participation in community‐based
(nonformal) youth development programs on the science knowledge, science
process skills, and attitudes toward science among K‐12 youth?
o Research Question 2: What are the impacts of professional development in
science on the pedagogical and content knowledge and skills of non‐formal, pre‐
service, and in‐service science educators?
Promoting Positive Youth Development
o Research Question: How can the 4‐H YD Program and other youth development
programs best promote positive youth development with demonstrated impacts
on individuals, families and communities?
4‐H’s Role in the Other Initiative Areas
As a youth development program of the UC ANR, 4‐H plays a critical role in the other initiative
areas. As you may recall, 4‐H was initially established as an innovative way to introduce new
agriculture discoveries and technology developed on university campuses to communities. It
was recognized that through educating youth this knowledge would be transferred to their
families and communities to strengthen agricultural technology. This practice continues today!
18
4‐H youth will be the ones to solve our most complex societal challenges. It is for this reason
that the work of 4‐H cuts across all initiative areas.
Download or read the Strategic Vision online at: http://ucanr.edu/files/906.pdf
Download or read the Healthy Families and Communities Strategic Plan online at:
http://ucanr.edu/sites/HFC/files/57631.pdf
19
Overview of Section: Participation in California 4‐H
This section provides an overview of the various ways youth participate in the California 4‐H
Youth Development Program (AKA “4‐H Delivery Modes”) as established by USDA/NIFA 4‐H
National Headquarters. Recent enrollment statistics reported to the USDA and University of
California will provide you with a picture of how youth are participating in 4‐H and their
diversity.
Updated 4/16/13 1
University of California Agriculture and Natural Resources 4-H Youth Development Program
4-H Delivery Mode Matrix
4-H Delivery Mode Enrollment/
Report Method
Enrollment Fees
4hOnline Delivery Mode (alias) Examples Adults
Organized 4-H Clubs Organized group in the community, in-school, or afterschool with a planned program that is carried out throughout all or most of the year.
Individual
Youth – Full Fee
Adult –Full Fee
Organized 4-H Community Club (alias club, county 4-H council,
resource leaders) Organized 4-H In-School Club
Organized 4-H After-School Club
4-H Clubs, County Councils, Resources Leaders
All adults must be individually enrolled as 4-H Adult Volunteers.
Special Interest Programs Special learning experiences not part of a club or school lasting at least six (6) weeks.
Individual
Youth – Full Fee
Adult –Full Fee
4-H Special Interest/Short-Term Program
(alias Special Interest)
Teens-as-teachers, youth commissions, mentoring projects
Short-Term Programs Special learning experiences not part of a club or school lasting at least six (6) hours and not more than six (6) weeks.
Individual
Youth – Half Fee
Adult – Half Fee
4-H Special Interest/Short-Term Program
(alias Short-Term)
Day camps, teen leadership institute
Overnight Camping Programs Planned educational experience of group living in the outdoors and includes being away from home at least one night.
Individual
Youth – Full Fee
Adult –Full Fee
4-H Overnight Camping Program Summer camps, winter camps, weekend camps
Organized Military 4-H Clubs Organized group on military installations with a planned program that is carried out throughout all or most of the year.
Group No fees Organized Military 4-H Club
Adults not acting as agents of the external agency/ school and having direct contact with youth must be individually enrolled as 4-H Adult Volunteers.
School Enrichment Programs Youth receive 4-H YDP curricula or other educational materials in a group or classroom during school hours. Youth are under the direct supervision of school personnel.
Group No fees 4-H School Enrichment Program Embryology
Individual Study/Mentoring/Family Learning Programs Learning is less than six (6) weeks and occurs independently of a formal group setting.
Group No fees 4-H Individual
Study/Mentoring/Family Learning Program
Self-study, mentoring, shadowing with an ‘expert’
School-Age Childcare or Afterschool Education Programs Youth receive 4-H YDP curricula or other educational materials during out of school hours programming. Youth are under the supervision of another agency or school.
Group No fees School-Age Child Care Education Program
Instructional TV/Video/Webcast Programs Youth are offered learning experiences through these media. Group No fees Instructional TV/Video Program
21
Participation and Diversity in California 4‐H (2011‐2012)
Youth participate in 4‐H through a wide variety of delivery modes. Over half of the members
participate in delivery modes other than the 4‐H Community Club Program.
4‐H serves a wide age range; almost half of the membership statewide is in grades K‐3.
44%
<1%<1%
7%5%
3%
38%
3%
4‐H Youth Participation by Delivery Mode
4‐H Community Club Program
Organized 4‐H Afterschool Clubs
Military 4‐H Clubs
Special Interest/Short TermPrograms
Overnight Camping Programs
Day Camps
School Enrichment
Afterschool Programs Using 4‐HCurricula/Staff Training
0
2000
4000
6000
8000
10000
12000
Number
Grade
4‐H Youth Participation by Grade
22
Only 39% of the youth in 4‐H live in urbanized* areas. These areas make up 71% of the state’s
population.
Only 23% of youth in 4‐H are Hispanic or Latino, and only 26% are of a race other than white.
13%
21%
27%
15%
24%
39%
4‐H Youth Participation by Residence
Farm
Towns of under 10,000 and ruralnon‐farm
Towns and cities (10,000 ‐ 50,000)and their suburbs
Suburbs of cities of over 50,000
Central cities of over 50,000
*According to the US Census, urbanized area encompasses 50,000 or more people.
0
10000
20000
30000
40000
50000
60000
Hispanic or Latino Non Hispanic orLatino
Number
Ethnicity
4‐H Youth Particiaption by Ethnicity
74%
7%
3%
2% 1%8%
5%
4‐H Participation by Race
White
Asian
Black or AfricanAmericanAmerican Indian orAlaska NativeNative Hawaiian orother Pacific IslanderMore Than One Race
Undetermined
Note: Enrollment numbers reflect information entered into 4hOnline and serve as official numbers for state and federal reporting.
23
Overview of Section: 4‐H’s Home!
This section provides an overview of where 4‐H fits into the larger organizational structure from
USDA to the UC Division of Agriculture and Natural Resources Youth, Families and Communities
Statewide Program.
SECRETARY
Deputy Secretary
InspectorGeneral
Director ofCommunications
GeneralCounsel
Under Secretary forNatural Resourcesand Environment
Under Secretary forFarm and Foreign
Agricultural Services
Under Secretary forRural Development
Under Secretary forFood, Nutrition, andConsumer Services
Under Secretary forFood Safety
Under Secretary forResearch, Education,
and Economics
Under Secretary forMarketing and
Regulatory Programs
Forest Service
Natural ResourcesConservation Service
Farm Service Agency
Foreign AgriculturalService
Risk ManagementAgency
Rural UtilitiesService
Rural HousingService
Rural BusinessCooperative Service
Food andNutrition Service
Center for Nutrition Policyand Promotion
Food Safety and Inspection Service
AgriculturalResearch Service
National Institute ofFood and Agriculture
Economic ResearchService
National AgriculturalLibrary
National AgriculturalStatistics Service
AgriculturalMarketing Service
Animal and PlantHealth InspectionService
Grain InspectionPackers andStockyardsAdministration
.
.
.
.
.
.
.
.
.
.
. .
.
.
.
.
.
.
.
Assistant Secretaryfor Congressional
Relations
Assistant Secretaryfor
Administration
Assistant Secretaryfor Civil Rights
ExecutiveOperations
Chief InformationO�cer
Chief FinancialO�cer
Director, NationalAppeals Division
ChiefEconomist
Meryl Broussarddeputy director for agriculture and natural resources
[email protected]: 202-720-7441fax: 202-720-8987
Ralph Ottodeputy director for food and community resources
[email protected]: 202-720-9278fax: 202-690-0289
institute of food production and sustainability
Deborah Sheelyassistant director
division of animal systems
Adele Turzillodivision director
division of plant systems– protection
Michael Fitznerdivision director
division of plant systems– production
Mary Peetdivision director
division of agricultural systems
Daniel Schmoldtacting division director
institute of bioenergy, climate, and environment
Bradley Reinacting assistant director
division of bioenergy
Luis Tupasacting division director
division of global climate change
Luis Tupasdivision director
division of environmental systems
Ali Mohameddivision director
office of the director
Sonny Ramaswamydirector
[email protected]: 202-720-4423fax: 202-720-8987
Betty Lou Gillilandmanagement and policy officer
[email protected]: 202-720-5506fax: 202-720-8987
William Hoffmanprogram and analysis officer
[email protected]: 202-401-1112fax: 202-720-8987
Ven Neralladirector of congressional affairs
[email protected]: 202-720-8187fax: 202-720-8987
the organization of USDA’S NATiONAL iNSTiTUTe OF FOOD AND AGRicULTURe
United States Department of Agriculture
NIF
A O
rg C
hart
07_
11_1
3.in
dd |
NIF
A C
omm
unic
atio
ns S
taff
equal opportunity staff
curt Devilledirector
institute of food safety and nutrition
Robert Hollandassistant director
division of nutrition
Dionne Toombsdivision director
division of food safety
Jan Singletondivision director
budget staff
Paula Geigerdirector
communications staff
Michel Desboisacting director
planning, accountability, & reporting staff
Bart Hewittdirector
institute of youth, family, and community
Muquarrab Qureshiassistant director
division of community and education
Suresh Sureshwarandivision director
division of youth and 4-h
Lisa Lauxmandivision director
division of family and consumer sciences
caroline crocolldivision director
office of grants and financial management
cynthia Montgomeryassistant director
awards management division
edward Nwabadivision director
policy and oversight division
Matthew Lockhartacting division director
financial operations division
Tonya Johnsondivision director
office of information technology
Michel Desboisassistant director
applications division
Tina changdivision director
operations and administrative systems division
Debra Williamsdivision director
information policy, planning, and training division
Jason Hitchcockdivision director
center for international programs
Hiram Larewdirector
SENIOR LEADERSHIP TEAM
YOUTH, FAMILIES & COMMUNITIES
ORGANIZATIONAL CHART
UNIVERSITY OF CALIFORNIA AGRICULTURE AND NATURAL RESOURCES
CALIFORNIA 4-H YOUTH DEVELOPMENT OFFICE, JAN. 14, 2011
COLLABORATING RELATIONSHIP
REPORTING RELATIONSHIP
MANAGEMENT SERVICES OFFICER
- BUDGET
- GRANTS
- PERSONNEL
ASSOCIATE DIRECTOR
OF RESEARCH NUTRITION SPECIALIST
- RESEARCH & EVALUATION
- PROGRAM DEVELOPMENT
- CURRICULUM
4-H YOUTH DEVELOPMENT
ADMIN. ASST. III- COUNTY
RELATIONS
- CURRICULUM
ORDERING
- REPORTING
- COMMUNICATIONS
- EVENT/TRAINING COORDINATION
EFNEP ADMIN. ASST. III- COUNTY RELATIONS
- CURRICULUM ORDERING
- REPORTING
- COMMUNICATIONS
- EVENT/TRAINING COORDINATION
STATEWIDE DIRECTOR
YOUTH, FAMILIES &COMMUNITIES
HEALTHY FAMILIES
& COMMUNITIES
STATEWIDE INITIATIVE
LEADER
UCD HUMAN & COMMUNITY DEVELOPMENT DEPARTMENT
UCD & UCB NUTRITION
DEPARTMENTS
ANR BUSINESS
SERVICES OFFICES
BOC
ANR DEVELOPMENT
SERVICES
ASSOCIATE DIRECTOR
OF RESEARCH 4-H YDP SPECIALIST
- RESEARCH - EVALUATION
ASSOCIATE DIRECTOR OF PROGRAM AND POLICY
4-H YDP
ASSOCIATE DIRECTOR OF
DEVELOPMENT/ DIRECTOR OF THE 4-H FOUNDATION
CHAIR, EFNEP LEADERSHIP
COUNCIL
4-H YOUTH DEVELOPMENT STATE
OFFICE LEADERSHIP COUNCIL
PROGRAM DEVELOPMENT & CURRICULUM
PROGRAM DELIVERY & COMMUNICATIONS
PROGRAM EVALUATION
QUALITY ASSURANCE
COMPLIANCE
4-H YDP ADVISORY
COMMITTEES
MISSION MANDATES
- S.E.T.- HEALTHY LIVING
- CITIZENSHIP
OLDER
MEMBER
PROGRAMS
4-H POLICY
4-H MILITARY
PARTNERSHIP
4-H THRIVE
INCENTIVES & RECOGNITION
CITIZENSHIP/SERVICE LEARNING
INTERNATIONAL EXCHANGE SUPPORT
EQUINE EDUCATION
ANIMAL SCIENCE
CA 4-H TECHNOLOGY LEADERSHIP
HEALTHY LIVING
DONOR & ALUMNI
RELATIONS
CORPORATE & FOUNDATION
GIVING
OPERATIONS
SPECIALISTS SPECIALISTS
4-H ADMINISTRATIVE ASSISTANT
S.E.T. LEADERSHIP
SHOOTING SPORTS
UCCE CLUSTER/COUNTY-BASED PROGRAMS
STUDENT ASSISTANTS
4-H THRIVE LEADERSHIP
CURRICULUM
ASSOCIATE DIRECTOR
OF RESEARCH FAMILIES & COMMUNITIES
- RESEARCH - EVALUATION
4-H YDP EVALUATION
EFNEP LEADERSHIP
COUNCIL
FUNCTIONS
CAMPING ADVISORY COMMITTEE
SPECIALISTS
STATE 4-H YOUTH DEVELOPMENT PROGRAM
UNIVERSITY OF CALIFORNIA YOUTH, FAMILIES, AND COMMUNITIES STATEWIDE PROGRAMORGANIZATIONAL CHART
UNIVERSITY OF CALIFORNIA AGRICULTURE AND NATURAL RESOURCES
YOUTH, FAMILIES, AND COMMUNITIES STATEWIDE PROGRAM, OCTOBER 2012
COLLABORATING RELATIONSHIP
REPORTING RELATIONSHIP
ASSOCIATE DIRECTOR OF 4-H PROGRAM AND POLICY
SHANNON DOGAN
HEALTHY LIVING ACADEMIC COORDINATOR II
ANNE IACCOPUCCI
CITZ. LEADERSHIP
PROGRAM REP. III
JENNA COLBURN
YOUTH, FAMILIES, AND COMMUNITIES STATEWIDE DIRECTOR
CONNIE SCHNEIDER
MANAGEMENT SERVICES OFFICER
CORINNE ESSER
EFNEP CALIFORNIA
SET ACADEMIC COORDINATOR IISTEVEN WORKER
4-H ASSISTANT IIIWHITNEY BELL
4-H ASSISTANT II
ANDREA HENDERSON
EFNEP ASSISTANT III SHAUNNA LUDWIG
EFNEP LEADERSHIP COUNCIL CHAIR
SUSAN DONOHUE
PROGRAM REP. IIITAMMY MCMURDO
EFNEP SPECIALIST
MARILYN TOWNSEND
THRIVE ACADEMIC COORDINATOR IIGEMMA MINNER
THRIVE
PROGRAM REP. IIISCOTT MAUTTE
YD SPECIALIST
KALI TRZESNIEWSKI
MILITARY
PROGRAM REP. IJEANNE CHRISTENSON
4-H STUDENT ASST.
EFNEPNUTRITION
STUDENT ASST.
4-HSTUDENT ASST.
EFNEPNUTRITION
STUDENT ASST.
CA 4-H FOUNDATION
EXECUTIVE DIR.ANNETTE LEELAND
FOUNDATION
STUDENT ASST.
EVALUATION ACADEMIC COORDINATOR IILATONYA HARRIS
ANIMAL SCIENCE
PROGRAM REP. IISARAH WATKINS
EFNEPSTUDENT ASST.
PROGRAM REP. IMELISSA TAMARGO
EFNEPANALYST
MICHELLE DORE
4-HANALYST
WHITNEY BELL
SCIENCE SPECIALIST
MARTIN SMITH
PROJECT LEARNING TREE
ACADEMIC COORDINATOR II
TBA
4-HSTUDENT ASST.
STUDENT ASST.
LCORTPROGRAM REP. I
PAULINE SMOKE
THRIVE EVALUATION
PROGRAM REP. I
CHRISTINA COLBURN
4-HSTUDENT ASST.
4-H THRIVE POSTDOCTORAL RESEARCHER
28
Overview of Section: History and Evolution of the Current 4‐H Organizational Structure
(optional)
This section is optional. However, it provides valuable information on the history and evolution
of the 4‐H organizational structure in California, including how the state and sectional councils
came to be and how their roles and responsibilities have changed over time.
State 4‐H Leaders’ Council Meeting October 22, 2011
Western Center for Agricultural Equipment
Davis, California
Agenda Item: Organization of sectional councils and functions What is working well:
Rotating meetings‐increasing participation
Different communication modalities
Sectional Tech team
Youth leadership conferences o Degree of expertise, youth left to explore, not micromanaged
Sectional Presentation Day
Discovering differences
Youth Councils (only half sections have)
Youth meet other youth‐connectivity
Leaders Retreat‐Only Southern Sect.
FCS –Only one section
Information Dissemination
Networking, bringing people together What would you like to strengthen:
Strong websites at all levels
Consistency and cross pollination across sectionals
Specific opportunities for high school youth
Communication across all sections/counties‐technology
More Volunteer and youth involvement
Volunteer development (e.g., official leader training)
Primer tools/how to
Not all counties participate
Administrative requirements
Good Changes
North Training, lost participation, connect 4‐H youth to become adult vol.
North Central
South Resource fullness, fun events, open minded, pass it on, Jr/Sr teen councils, Leaders retreat/forum EOY
No constitution/By‐laws, attendance of sect. meetings
South Central Boring 4‐H orientation
State
Constitution – California State Council
R = Required O = Optional
Adopted 10/23/2010 ______________________________________________________________________
H E A D , H E A R T , H A N D S , H E A L T H
Preamble
The University of California (UC) 4-H Youth Development Program (4-H YDP) creates supportive environments utilizing learn-by-doing educational experiences for culturally diverse youth and adults to reach their fullest potential. In support of this mission, the 4-H YDP develops programs that:
• Are responsive to California’s youth and families; • Are inclusive and diverse; • Are innovative and adaptable; • Are accountable for their actions and resources; • Are collaborative and team focused; • Are honest, fair and equitable; • Are respectful for the health and well-being of people, animals and the
environment; • Foster leadership and volunteerism in youth and adults; • Develop skills that benefit youth throughout life; • Build partnerships for programming and funding; and • Use research-based knowledge and the Land Grant University System.
The 4-H organization includes all 4-H youth development and education programs and groups such as the State 4-H Council, the Sectional 4-H Councils, County 4-H Councils and all subsidiary 4-H units. Through the 4-H organization, volunteers and UC Cooperative Extension 4-H staff can work together more effectively to extend the 4-H YDP to the youth of the state, and assist in promoting and achieving the goals of the State 4-H YDP. The UC Cooperative Extension 4-H YDP staff has final authority to interpret University policies and procedures and is responsible for ensuring that are state and federal laws, 4-H YDP policies, procedures and core values are adhered to.
R Article I Name and Scope
Section 1-- Name
The name of this organization shall be the California State 4-H Council.
Constitution – California State Council
Adopted 10/23/10 ______________________________________________________________________
2
H E A D , H E A R T , H A N D S , H E A L T H
Section 2 -- Scope
The State 4-H Council works with the State 4-H YDP Director and cooperates with 4-H YDP staff to coordinate, plan, conduct, and evaluate statewide 4-H YD programs, events, and activities.
R Article II
Purpose Section 1 -- Purpose
The objective of the California State 4-H Council is to contribute to the growth and development of the 4-H YDP by strengthening the work of the Sectional and County 4-H Councils and promoting constructive thinking among volunteers to enable them to help youth develop character and leadership through California’s 4-H YDP, and to promote the relevance of the 4-H YDP program to youth of diverse cultural and ethnic origins.
Section 2 -- Operation
The California State 4-H Council shall operate as tax-exempt, nonpolitical, educational organizations, cooperating with UC Cooperative Extension in the furtherance of 4-H YDP youth work in California.
Section 3 -- Specific Purposes
The specific purposes for the State 4H Council is organized shall be as follows:
A. Assist 4-H county councils in implementing programs and projects based upon the educational framework of the 4-H YDP, and the educational goals and standards of county 4-H YDP staff and the program.
B. Help ensure that all county, sectional and state 4-H YDP programming is consistent with the Mission and Direction for the California YDP, including the Guiding Principles, Core Values and 4-H Program Criteria.
C. Assist 4-H YDP staff in implementing the affirmative action goals and plans of the 4-H YDP so that the equity and parity standards mandated by law and UC policy are met.
D. Develop ideas for expanding and improving 4-H YD programs throughout the state. Provide a means of securing the concerted action of adult volunteers to supplement the work of 4-H YDP staff in the promotion, organization, and administration of the 4-H YDP.
Constitution – California State Council
Adopted 10/23/10 ______________________________________________________________________
3
H E A D , H E A R T , H A N D S , H E A L T H
E. Conduct, with 4-H YDP staff, a comprehensive 4-H program planning effort with the objective of meeting the needs and changing interests of youth, and changing ethnic, gender and economic demographics.
F. Assist in the planning and implementation of leadership training programs beyond that county level so that adult volunteers may better fulfill their responsibilities to the youth they serve.
G. Assist in identifying and conducting educational programs beyond the county level for 4-H members and adult volunteers as needed.
H. Improve communications among all levels and promote a spirit of friendship and cooperation among adult volunteers and 4-H YDP staff.
I. Support the volunteer leaders within the scope of policy procedures of the
4-H program recognizing that without the volunteers there would not be a 4-H program.
R
Article III Affirmative Action Committee
Section 1 -- Purpose
An Affirmative Action Committee shall be organized in cooperation with UC Cooperative Extension 4-H YDP staff to ensure that youth of all races, colors, national origin, religion, sex, or disabilities are aware of 4-H YDP opportunities and share equal access to program participation. Issues of policies and procedures to facilitate program parity and equity should have input from this advisory committee.
Section 2 -- Authority
The Affirmative Action Committee shall advise the State 4-H Council and UC Cooperative Extension on Affirmative Action matters pertaining to broad, statewide 4-H YDP programmatic and operational policies, issues, concerns, and opportunities, and assist the 4-H YDP staff in reaching the Affirmative Action goals of the 4-H YDP.
Section 3 -- Organization and Operation
The Affirmative Action Committee shall be organized and operated in accordance with affirmative action guidelines. The committee should include:
• At least one-third teenage youth;
Constitution – California State Council
Adopted 10/23/10 ______________________________________________________________________
4
H E A D , H E A R T , H A N D S , H E A L T H
• Diverse ethnic/gender representation of the potential clientele groups; and
• Representative(s) of disability interests who are either, individuals who are disabled, their parents/guardians, or spokespersons for/or professionals working with the disabled community.
The individuals charged with Affirmative Action must meet as a group at least once per year to be considered active. The Affirmative Action Committee can be the 4-H Council Executive Committee if it meets the above criteria.
The key responsibility of the Affirmative Action Committee is planning and implementing effective outreach programs.
R Article IV Sectional 4-H Councils
Section 1 -- Purpose
Sectional 4-H Councils are organized by the California State 4-H Council to increase the effectiveness of state 4-H YDP and to strengthen its unity, as well as promote services that reflect the ethnic and cultural diversity of the State.
Section 2 -- Authority
Sectional 4-H Councils shall operate under the same constitution and by-laws governing the State 4-H Council. Rules and procedures may be adopted by each Sectional 4-H Council to govern its action in situations that are not covered by the constitution and by-laws.
R Article V Advisory and Sponsoring Committee
Section 1 -- Purpose
Advisory and sponsoring committees, made up of friends and supporters of 4-H YDP work, may be organized to assist in developing new programs and in financing and promoting the 4-H YDP.
Section 2 -- Organization
Such committees may be organized by the State 4-H Council in accordance with the advice of the State 4-H YDP Director, or may be organized by the staff for certain program purposes. When such committees are organized by staff, the State 4-H Council shall be informed of the purpose, organization, and composition. Such committees must conform to and follow all UC and 4-H YDP
Constitution – California State Council
Adopted 10/23/10 ______________________________________________________________________
5
H E A D , H E A R T , H A N D S , H E A L T H
policies and guidelines.
R Article VI 4-H Name and Emblem
Section 1 -- Use
All uses of the 4-H name or emblem shall be consistent with the educational purposes, affirmative action commitments, character-building objectives, and dignity of the 4-H YDP as expressed by federal and state guidelines.
Section 2 -- Limits
The 4-H name and emblem shall not be used if it exploits or might be constructed to exploit the 4-H YDP. This will hold true for locally originated contests and awards, money-raising activities, printed materials, supplies to be sold or provided without charge, and advertisements.
Section 3 -- Authority
By act of Congress, the Secretary of Agriculture, United States Department of Agriculture, is the final authority for authorization for use of the name and emblem of 4-H youth work. State, sectional, and local 4-H organizations shall operate within this authorization through the granting of a 4-H charter. Plans for the use of the 4-H name and emblem shall be cleared with the state 4-H YDP director. The State 4-H YDP Director approves all use of the name and emblem in California.
R Article VII
Amendments
Section 1 -- Purpose
Any proposed amendment shall be submitted in writing to the State 4-H YDP Director by the State 4-H Council. Upon approval, in its approved form, the amendment shall be read at a regular or special meeting at least one month before final action and shall be sent to every voting member of council one week before final action.
Section 2 -- Voting
Amendments may be passed at a regular or special meeting of the 4-H Council by three-fourths vote of the voting members present, providing the above procedure has been followed and providing there is a quorum.
Constitution – California State Council
Adopted 10/23/10 ______________________________________________________________________
6
H E A D , H E A R T , H A N D S , H E A L T H
R Article VIII Nondiscrimination Statement
The University of California prohibits discrimination or harassment of any person
on the basis of race, color, national origin, religion, sex, gender identity, pregnancy (including childbirth, and medical conditions related to pregnancy or childbirth), physical or mental disability, medical condition (cancer-related or genetic characteristics), ancestry, marital status, age, sexual orientation, citizenship, or service in the uniformed services (as defined by the Uniformed Services Employment and Reemployment Rights Act of 1994: service in the uniformed services includes membership, application for membership, performance of service, application for service, or obligation for service in the uniformed services) in any of its programs or activities. University policy also prohibits reprisal or retaliation against any person in any of its programs or activities for making a complaint of discrimination or sexual harassment or for using or participating in the investigation or resolution process of any such complaint. University policy is intended to be consistent with the provisions of applicable State and Federal laws.
Inquiries regarding the University’s nondiscrimination policies may be directed to the Affirmative Action/Equal Opportunity Director, University of California, Agriculture and Natural Resources, 1111 Franklin Street, 6th Floor, Oakland, CA 94607, (510) 987-0096.
Article IX ADOPTION
The adoption of this Constitution shall be concurrent with the adoption of the By-Laws of the LEADERS’ COUNCIL. The effective date shall be upon approval of the 4-H LEADERS’ COUNCIL and that date shall be stamped on each page of Constitution
4-H Council President State 4-H YDP Director
H E A D , H E A R T , H A N D S , H E A L T H
State 4-H Council Bylaws Adopted 10/23/2010
R = Required O = Optional
. Article 1
Membership R Section 1 – Categories
Membership shall be active, ex-officio and honorary, and open to all persons without regard to race, color, national origin, religion, sex, disability, economic status or age.
R Section 2 – Qualifications and Designation A. Active Membership
1. All adult volunteers who are in administrative, assistant, project or activity capacities as recognized adult volunteers in the promotion and operation of the 4-H YDP and specified 4-H members are eligible to be active members of State 4-H Council.
2. 4-H senior members (9th grade and above) shall be eligible to be active
members of the State 4-H Council. All senior 4-H members who are eligible shall participate as State 4-H Council members with full voting rights, but shall not serve as adult volunteers or agents of the University of California.
3. Members of County, Sectional and/or State 4-H Councils, committees
or task forces must be appointed 4-H adult volunteers or youth members in good standing.
B. Ex-Officio Membership
The state 4-H YDP director, assistant director, 4-H adult volunteers who are members of the California 4-H Foundation Board of Trustees shall be ex-officio members of the State 4-H Council.
C. Honorary Membership
Any person who is not an active or ex-officio member, and who has made an outstanding contribution to the 4-H YDP, may be an honorary member at the discretion of the State 4-H Council. Honorary membership shall be the issuance of a certificate by the State 4-H Council.
State 4-H Council By-laws 10/23/2010
2
H E A D , H E A R T , H A N D S , H E A L T H
R Section 3 – Voting Membership
A. The State 4-H Council voting membership shall consist of at least twenty-
four (24) representatives of the four Sectional 4-H Councils, plus the President of each Sectional 4-H Council.
1. The President of each Section Leaders’ Council shall serve as a
representative to the State 4-H Leaders’ Council.
2. Each Sectional 4-H Council shall elect six (6) representatives to the State 4-H Leaders’ Council, including at least one (1) youth. Elections will occur on an annual basis. No adult volunteer voting delegate may be elected to more than two consecutive terms.
3. The youth representative(s) shall be elected for a one (1) year term
each year.
4. Sections shall select replacements to the team of delegates as necessary.
5. The immediate past president shall serve as a voting member of the
Executive Board.
6. The California State 4-H Leaders’ Council officers, with the exception of the President, are alternate voting delegates for the sections to complete sectional voting delegations.
7. One youth, 16 to 19 years of age, from each of the sections shall be
selected to serve as a voting member of the Executive Board. B. Five (5) alternates for service on the State 4-H Council shall be elected by
the Sectional Councils.
Representatives to Sectional and State 4-H Council, including alternates, shall vacate their representative position upon election to statewide office
Ex-officio and honorary members of the State 4-H Council shall have the right to express opinions on any matters under discussion, but shall not be entitled to vote.
State 4-H Council By-laws 10/23/2010
3
H E A D , H E A R T , H A N D S , H E A L T H
R Section 5 – Privileges and Responsibilities of State4-H Council Active members of the State 4-H Council except 4-H members shall be regarded as agents of the University of California. As such, active members shall be entitled to protection for actions related to official 4-H activities and duties under the University’s general personal injury and property damage liability policy. This protection is available as long as the adult volunteer’s appointment is current, and they conform to and comply with the policies and core values of the University of California 4-H YDP when engaging in State 4-H Council activities.
R Article II
Officers
Section 1 – Members The officers of the State 4-H Council shall consist of a President, Vice President, Secretary, Policy Secretary, Treasurer or Secretary/Treasurer, and such others as the Council deems necessary.
R Section 2 – Eligibility and Term of Office A. Only appointed adult volunteers shall be eligible to hold offices of
President and Treasurer. All Active Members as defined in Article 1 Section 2 of the bylaws shall be eligible to serve as other offices of the 4-H Council. The term of elected office will be from the time of election to fall meeting at the end of the term. . An office shall not be held by the same person for more than two consecutive terms.
B. The officers of the State 4-H Council shall be elected for a term of two
years at the first meeting of each year as follows: President and Secretary in even years, Vice-President, Policy Secretary and Treasurer in odd years. Each officer shall hold office until resignation, removal or until a successor is duly elected.
R Section 3 – Officer Vacancies
A representative selected to fill a vacancy shall serve for the unexpired term of the predecessor in office, and shall be eligible for election to two consecutive terms. If an officer is absent or not excused for two consecutive meetings, the president shall contact the officer to determine if a replacement is needed. If a replacement is needed and the president may ask for volunteers and appoint a new officer to serve until the next election.
State 4-H Council By-laws 10/23/2010
4
H E A D , H E A R T , H A N D S , H E A L T H
R Section 4 – Duties A. President
The President shall preside at all meetings of the council, the executive committee and other occasions as may be appropriate. The President shall appoint standing and special committees as needed to conduct business, and shall fill vacancies in office with the approval of a simple majority of the State 4-H Council.
B. Vice-President The Vice-President shall preside in the absence of the president and fulfill any other responsibilities assigned by the president. The Vice-President shall succeed to the office of president if that office becomes vacant.
C. Secretary
The Secretary shall keep the minutes of all regular and special meetings, including executive committee meetings, shall conduct such correspondence as may be necessary for the council, and shall turn over all records to the newly elected Secretary upon completion of term of office. A copy of all minutes shall be provided to the state 4-H YDP director’s office in a timely fashion as directed by the State 4-H Council. The Secretary shall keep attendance and an updated delegate roster.
D. Policy Secretary
The Policy Secretary shall attend all meetings and record policy as it is adopted, maintain an up-to-date policy book, and serve as parliamentarian.
E. Treasurer
The Treasurer shall keep accurate up-to-date records of all financial receipts and disbursements of the State 4-H Council and shall provide a report at each meeting. The Treasurer shall prepare the financial record of the State 4-H Council for audit at the end of each fiscal year. In case of dissolution, the Treasurer shall deposit all council funds with the state 4-H YDP director or designee as appropriate. The 4-H YDP director will hold the assets in escrow for up to three years before distributing the assets for the development of other 4-H YD programs in the state.
F. Secretary/Treasurer
If the State 4-H Council elects to have an office of Secretary/Treasurer, such officer shall perform the duties described for both Secretary and Treasurer above.
State 4-H Council By-laws 10/23/2010
5
H E A D , H E A R T , H A N D S , H E A L T H
R
Article III Elections
R Section 1 – Nominations
Officers of the State 4-H Council shall be nominated by a nominating committee. Nominations shall be called for from the floor before balloting begins.
R Section 2 – Balloting
Elections shall take place by written ballot unless the State 4-H Council, by majority vote of those present, specify otherwise. Balloting shall be limited to active members. The person receiving a plurality of the votes cast for each office shall be declared elected.
R Article IV
Meetings R Section 1 – Regular Meetings
There shall be at least two regular meetings of the State 4-H Council each fiscal year.
O Section 2 – Special Meeting
Special meetings may be called at any time by the president or by the executive committee, where one exists, acting in concurrence with the state 4-H YDP director.
R Section 3 – Meeting Notices
Notice of all meetings of the State 4-H Council shall be sent to the membership by or in concurrence with the state 4-H YDP director’s office at least two weeks prior to the meeting.
R Section 4 – Agenda
The agenda of each regular or special State 4-H Council meeting shall be prepared jointly by the president and any designated 4-H YDP staff representative.
R Section 5 – Attendance
No meetings of the State 4-H Council or its committees shall be secret. Honorary members, parents, adult volunteers and members who are not active members of the council as defined in Article I, Section 3, and other visitors may attend council meetings, and may express opinions when recognized by the Council.
State 4-H Council By-laws 10/23/2010
6
H E A D , H E A R T , H A N D S , H E A L T H
O Section 6 – Quorum
A quorum at regular and special meetings shall consist a minimum of 13 delegates present; including at least one delegate from 3 of the 4 sections.
R Section 7 – Robert’s Rules of Order
Robert’s Rules of Order will be followed in conducting business.
R Article V
Finances R Section 1 – Fiscal Year
The fiscal year of the State 4-H Council shall be from July 1 to June 30.
R Section 2 – Council Funds
The use of State 4-H Council funds must be in accordance with the objectives and functions of the State 4-H Council and comply with University of California policies and procedures.
R Section 3 – Money-Raising Activities
All money-raising activities for the State 4-H Council and its committees shall be in compliance with the policies of the University of California, and federal, state, and local laws and regulations. Particular care should be exercised in the use of the 4-H name and emblem. Use of the 4-H name and emblem on articles sold for profit and in solicitations for commercial enterprises in the name of the 4-H YDP must be approved by the state 4-H YDP director. Lotteries and raffles shall not be used for fundraising purposes.
R Section 4 – Taxes
The State 4-H Council shall comply with all federal, state and local laws relative to property and income taxes, and shall require their committees to follow similar procedures.
R
Article VI Committees
Section 1 The State 4-H Council may establish committees such as nominating, finance, public relations, California 4-H Leader Forum Steering, 4-H communication network, affirmative action, executive, and other committees it considers necessary.
State 4-H Council By-laws 10/23/2010
7
H E A D , H E A R T , H A N D S , H E A L T H
R Section 2 – Appointment of Committees The State 4-H Council president shall appoint all committee members and the chair and vice-chair of each committee. Any adult volunteer or youth member may be appointed to committees.
O Section 3 – Duties of Committees
A. Nominating Committee: The report of the nominating committee shall be
mailed to each member at least ten (10) days in advance of the first meeting of the fiscal year, and shall also be presented at the first meeting of the fiscal year. The report of the nominating committee shall not preclude nominations from the floor.
B. The nominating committee of the State 4-H Council shall consist of not
less than three and no more than five members of the State 4-H Council appointed by the president. No Sectional 4-H Council shall have more than one representative serving on the state nominating committee. The nominating committee shall recommend nominees for each expiring office of the State 4-H Council and shall seek nominations from each section. The report shall be mailed to each member at least ten (10) days in advance of the first meeting of the fiscal year; and shall be presented at the first meeting of the fiscal year. The report of the nominating committee shall not preclude nominations from the floor.
C. Finance Committee: The finance committee shall develop a
State Council budget and present it at the April meeting, and be responsible for conducting an annual audit of the State 4-H Council books.
D. Public Relations Committee: The public relations committee shall develop information on the 4-H YD program and make it available to the public through individual and group contacts and media presentations.
E. State 4-H Leader Forum Steering Committee: The state 4-H leader forum
steering committee shall maintain continuity in the planning of state adult volunteers forum, and work with the section in charge.
F. 4-H YDP Communication Network Committee: The 4-H YDP
communication network committee shall develop and maintain an information system, covering the 4-H YD program throughout the organization. The information will be available to adult volunteers, 4-H YDP staff, members, parents, governmental officials, private donors, alumni, and the general public.
State 4-H Council By-laws 10/23/2010
8
H E A D , H E A R T , H A N D S , H E A L T H
G. Affirmative Action Committee: The affirmative action committee shall advise the Council and Cooperative Extension on Affirmative Action matters pertaining to broad, statewide 4-H YD programmatic and operational policies, issues, concerns, and opportunities. The committee shall assist the 4-H YDP staff in reaching the Affirmative Action goals of the 4-H YDP. Members, including youth, shall represent each region, reflect the ethnic/racial demographics of California, and be made up of persons who know the state and its communities well. Approximately one-third of the committee members should be youth who are senior 4-H members (9th – 12th grades).
H. Executive Committee: The executive committee shall advise the
president, transact routine business between meetings of the State 4-H Council, and act in emergencies. The executive committee shall be composed of president, vice president, secretary, policy secretary, treasurer, sectional presidents or their designees, and designated ex-officio members of the state council and the immediate past State Council president
The State 4-H Council Executive Board may establish other standing and
ad hoc committees as necessary. R R
Article VII Sections
Section 1 There shall be four Sectional 4-H Councils as follows:
North North Central South Central South
Butte Alameda Fresno Imperial
Colusa Alpine Kern Los Angeles
Del Norte Amador Kings Orange
Glenn Calaveras Madera Riverside
Humboldt Contra Costa Mariposa San Bernardino
Inyo? El Dorado Merced San Diego
Lake Marin Monterey San Luis Obispo
Lassen Napa Stanislaus Santa Barbara
Mendocino Sacramento Tulare Ventura
Modoc San Francisco Tuolumne
Mono? San Joaquin San Benito
Nevada San Mateo Santa Cruz
State 4-H Council By-laws 10/23/2010
9
H E A D , H E A R T , H A N D S , H E A L T H
Placer Santa Clara
Plumas Solano
Shasta Sonoma
Sierra Yolo
Siskiyou
Sutter
Tehama
Trinity
Yuba
Inyo and Mono may move to South Central Section
R Article VIII
Amendments R
Section 1 – Bylaw Amendments
Amendments shall be read at a regular meeting or special meeting of the State 4-H Council at least one meeting in advance of final action, and sent to every voting member of the State 4-H Council at least one week before final action. Amendments must be reviewed by the state 4-H YDP director prior to adoption.
Section 2 – Notification of Sectional Councils
The 4-H Sectional Councils shall be notified of all amendments and revisions within a month of adoption.
R Section 3 – Voting
Amendments to the by-laws may be passed by a two-thirds vote of the voting members present, providing the above procedure has been followed.
R R
Article IX Policy Of Nondiscrimination
Section 1 – Council Activities The University of California prohibits discrimination or harassment of any person on the basis of race, color, national origin, religion, sex, gender identity, pregnancy (including childbirth, and medical conditions related to pregnancy or childbirth), physical or mental disability, medical condition (cancer-related or genetic characteristics), ancestry, marital status, age, sexual orientation,
State 4-H Council By-laws 10/23/2010
10
H E A D , H E A R T , H A N D S , H E A L T H
citizenship, or status as a covered veteran (covered veterans are special disabled veterans, recently separated veterans, Vietnam era veterans, or any other veterans who served on active duty during a war or in a campaign or expedition for which a campaign badge has been authorized) in any of its programs or activities. University policy is intended to be consistent with the provisions of applicable State and Federal laws. Inquiries regarding the University’s nondiscrimination policies may be directed to the Affirmative Action/Staff Personnel Services Director, University of California, Agriculture and Natural Resources, 300 Lakeside Drive, 6th Floor, Oakland, CA 94612-3550, (510) 987-0096.
Article X
Adoption The adoption of these by-laws shall be concurrent with the adoption of the Constitution of the State 4-H Council. The effective date shall be upon approval of the 4-H Council and that date shall be stamped on each page of the By-Laws.
State 4-H Council President State 4-H YDP Director ___________________ Date
