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2013 Annual Strategic Action Plan Evaluation. Background Role of SAP Implementation Evaluation process Council feedback Enhancement of SAP. Overview. Background. Tool for Long-Term Visioning Process – Budget Process - PowerPoint PPT Presentation
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2013 Annual
Strategic Action PlanEvaluation
Overview• Background
• Role of SAP
• Implementation
• Evaluation process
• Council feedback
• Enhancement of SAP
Background
• Tool for Long-Term Visioning Process – Budget Process
• July 2012: City Council consensus reached on modified Strategic Action Plan
• February 2013: 2011/2012 Budget Audit Report & Citizen Survey Presentation Delivered to City Council
• June 2013: 2012 Annual Progress Report Delivered to City Council
Role of SAP• Tool to implement
Council’s Long-term Vision for the City of Palm Coast
• Vision is dissected into six Long-term Goals for practical implementation
• Process restructured to bridge a closer relationship with Budget and Performance Measure tracking
Expansion
Economic
Financial
Environmental
Quality of
Life
Workforce Talent Vision
Vision StatementTo be recognized as one of Florida’s premier cities in
which to live, work and play
Implementation
Tracking (Short-term)
Target (Long-term)
Performance
Measures (Internal)
Status Meetings Conducte
d Quarterly
Citizen Survey
(External)
SAP Evaluation (Direction)
Develop Annual
Approaches(Action
Agenda)
Budget&
Implement
Five-Year Goals
Tools for Staff
Evaluation Process
• Conducted annually to revisit process and progress
• City Council was provided a “Leadership Guide” (Tool Box)• 2012 Citizen Survey• 2012-2013 SAP Journal• 2012 Annual Progress
Report and Brochure• Draft Placemat (Road Map)
• Interviews conducted with each
Council Member
Organizing Feedback
City Council comments are organized according to respective Goal, Objective and Strategy. Staff has evaluated SAP to ensure that existing Strategies remain appropriate and sufficient for City Council’s direction. Draft approaches developed based on feedback.
~ Structure of Upcoming Slides ~Goal TitleGoal provided in full
• Objective x.x: Summarized• x.x.x: General feedback (points of
interest) – Action items• x.x.? : Staff requests further discussion
from Council
City Council Feedback – Goal 1
To anticipate the need for additional services and infrastructure to provide opportunities for mixed use development with goods, services, and employment
• Objective 1.2: Assess the need to expand infrastructure for sustainable growth• 1.2.1: Reinforce long-term planning
approach strategy• 1.2.3: Focus on our aging neighborhoods’
infrastructure
Expansion
City Council Feedback – Goal 2
To develop and maintain a strong economy by supporting the growth and development of new and existing businesses while creating an environment to attract new companies that align with our values
• Objective 2.1: Prosperity 2021• 2.1.1: Reinforce the long-term planning
approach• 2.1.1: Evaluate Private/Public Partnerships
for public benefit and equity• 2.1.1: Strengthen City’s involvement in
economic efforts
Economic
City Council Feedback – Goal 2
To develop and maintain a strong economy by supporting the growth and development of new and existing businesses while creating an environment to attract new companies that align with our values
• Objective 2.1: Prosperity 2021 (Continued)• 2.1.1: Continue to coordinate with the
Chamber• 2.1.1: Continue to coordinate with Flagler
County to attract businesses to our industrial areas
• 2.1.1: Evaluate other approaches of promoting Fibernet
• 2.1.1: Develop a plan to identify and promote Business Districts throughout the City
Economic
City Council Feedback – Goal 2
To develop and maintain a strong economy by supporting the growth and development of new and existing businesses while creating an environment to attract new companies that align with our values
• Objective 2.2: Branding and Marketing Strategy• 2.2.1: Inventory methods of expanding
brand• 2.2.2: Develop a brochure highlighting
local incentives to promote business recruitment
• 2.2.3: Diversify tourism beyond existing focus
Economic
City Council Feedback – Goal 2
To develop and maintain a strong economy by supporting the growth and development of new and existing businesses while creating an environment to attract new companies that align with our values
• Objective 2.3: Business Assistance Center (BAC)• 2.3.1: Expand awareness of services and
support to businesses in the City of Palm Coast
• 2.3.?: Coordinate with local educational institutions to develop a program to network students with hiring local businesses
Economic
City Council Feedback – Goal 3
To leverage our financial strengths while ensuring the City remains committed to fiscal responsibility in delivering value-added services to residents and businesses
• Objective 3.1: Diversification of Revenue• 3.1.1: Evaluate Private/Public Partnerships
selection process• Objective 3.2: Increase efficiency• 3.2.3: Target volunteers to supplement
City staff through innovative programs
Financial
City Council Feedback – Goal 4
To blend our residential and commercial properties with our “City of Parks and Trails” image to create a sustainable framework of visual appeal while caring for our land, water, air, and wildlife
• Objective 4.1: Water Conservation Strategies• 4.1.1: Integrate cost/benefit element to
existing educational outreach initiative for water conservation
Environmental
City Council Feedback – Goal 4
To blend our residential and commercial properties with our “City of Parks and Trails” image to create a sustainable framework of visual appeal while caring for our land, water, air, and wildlife
• Objective 4.2: Recreation and Parks Facilities Master Plan • 4.2.1: Continue to focus on phased approach
to Long Creek Nature Preserve improvements• 4.2.?: Focus on water access elements of the
Plan to expand recreational uses• Objective 4.3: Green initiatives• 4.3.2: Increase public awareness of the
City’s ‘Green’ initiative• 4.3.3: Evaluate energy conservation
strategies for City operations
Environmental
City Council Feedback – Goal 5
To enhance the quality of life for our citizens by providing safe, affordable, and enjoyable options for cultural, educational, recreational, and leisure-time events
• Objective 5.1: Enhance recreational opportunities and experiences at community events• 5.1.2: Enhance existing informational
program for new residents• 5.1.2: Promote opportunities associated
with ‘Art in the Park’ program
Quality of Life
City Council Feedback – Goal 6
To develop and implement a comprehensive plan to improve City employee skills and performance through education and training; performance management; and personal development opportunities
• Objective 6.1: To develop a program to improve staff retention and recognize individual skills and talents• 6.1.1: Track and report on program
activities • 6.1.1: Enhance professional growth to
encourage retention• 6.1.3: Enhance employee appreciation to
focus on an exemplary performance approach
Workforce Talent
City Council Feedback – Goal 6
To develop and implement a comprehensive plan to improve City employee skills and performance through education and training; performance management; and personal development opportunities
• Objective 6.3: Customer Service• 6.3.1: Develop a process to evaluate and
report on public feedback • Objective 6.4: Coordinate with regional
public and private educational institutions• 6.1.1: Evaluate City operations to better
target internship opportunities
Workforce Talent
Enhancement of SAP
• Methods to enhance Strategic Action Plan (SAP) process• Reference applicable “Strategy” on agenda
items• Promote SAP throughout the organization• SAP report card product: Expand beyond
Annual Progress Report through findings of quarterly budget meetings
• Vision statement is prominently placed on all SAP products
• Timing of SAP evaluation will move into first quarter of calendar year to better integrate into the budget process
Next Steps