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2012 SPED Consolidated Application. Kiley Taylor Cathy Von Kaenel. NDE Portal. Outside circle is the Portal Inside Circle is the Collection. NDE Staff. District Administrator. Reviewer. LC Reviewer. District Administrator. Portal User. Bookkeeper. Data Entry. View Only. - PowerPoint PPT Presentation
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2012 SPED Consolidated Application
Kiley TaylorCathy Von Kaenel
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NDE Portal
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Outside circle is the Portal Inside Circle is the Collection
District Administrator
District Administrator Reviewer
NDE Staff
LC Reviewer
Portal User
Bookkeeper
Data Entry
View Only
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Portal Activation Codes
DA Activation
Portal Type Activation
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Collection Activation Codes
Collections
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Receiving Activation Codes
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Activation Codes
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Entering the Application
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Create a New Year
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Application Select Page
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Application Select Page
Action Buttons
Application Year
Radio Button
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Umbrella GrantSPED IDEA Consolidated -4400
IDEA Part B
(611) Base –
4404IDEA Part B
(619)
Preschool – 4406
IDEA CEIS –
4411 IDEA
NonPublic-
4412IDEA Part B
(611)E-P – 4410
SPED IDEA Consolidated - 4400
Overview Allocations
Goals and
NeedsAmendment Description
Contact Information Assurances Submit
Application History
Page Lock Control
Application Print
Overview – Describes the applicationProgram Information – Specific questions for the ProgramStaff – District Specific StaffEquipment/Capital Outlay – Operational Equipment / Capital OutlayBudget – Budget Detail and Budget SummaryPage Lock Control – Lock and Unlock Pages
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Suggested Navigation• Move Left to Right through the tabs• Umbrella – SPED IDEA Consolidated – 4400
– Overview– Allocations– Contact Information– Goals and Needs
• IDEA Part B Base– Program Pages
• IDEA Part B E/P– Program Pages
• IDEA Part B Preschool– Program Pages
• IDEA CEIS– Program Pages
• IDEA NonPublic– Program Pages
• Umbrella – Assurances– Amendment Description (Only on Amendments)– Submit– Application History– Page Lock Control– Application Print
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Navigation of Applications
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Allocations Tab
Releases entire amount to NDE if checked11/1/2011
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Contact Information
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Goals and Needs
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Navigation of Applications
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Program Pages• Program Information
– Lists Specific Questions for the chosen application• Staff
– Instructional Staff• District Employee• Must Be Endorsed
– Non-Instructional Staff• District Employee
• Equipment / Capital Outlay• Operational Equipment• Capital Outlay
• Budget– Budget Detail– Budget Summary
• Page Lock Control
E/P is slightly
Different
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Program Information
• If you plan to use funds from a specific program, you must answer the Program Information Questions
• Prior Year Response– 2012 has not prior year response– 2500 Character Limitation
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Instructional Staff
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Non-Instructional Staff
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Equipment/Capital Outlay• Equipment / Capital Outlay
– Operational Equipment• Budgeted in Object Code 400• Cost at least $1500 per unit • Cost less than $5000 per unit
– Capital Outlay• Budgeted in Object Code 500• Cost more than $5000
• Both Pages– Describe Item– Location– Unit Cost– Quantity
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Budget
Base
E-P
Preschool
CEIS
NonPublic
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Budget Detail Example
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Budget Summary
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Assurances
• Can only be signed by the District Administrator
• Binding electronic signature• Special Education Statement of Assurances
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Amendment Description
• Only needed on Amendments• Communication between the District and NDE
on what is different than the Original Application.
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Submit
• Consistency Check– Once run – locks the application– Only the user that ran the CC can unlock the application
• Comments – Comments to
• Submit – Data Entry submits to District Administrator– District Administrator is the only one that can submit to
NDE
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Application History
• Shows the user ids and dates of the application– When it was submitted to NDE– When (if) it was returned by NDE– When (if) it was submitted back to NDE– When it was approved by the reviewer– When it was approved by the Leader
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Page Lock Control
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Notes
• System Time out is 20 minutes– Save Often!!!!
• If you receive an error on the page THE PAGE WILL NOT SAVE– An error is in RED at the top of the page.
– A Warning message also displays in RED, but will save your data
• You cannot claim Reimbursements until you have an approved application.
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