2012 Officer Training School (OTS) 18 th March 2012 – Pustaka Miri

Junior Chamber International Philippines

Local Officer Roles &

ResponsibilityPresented by JCI Mem. Sally Liew (JCI Trainer )

2012 Officer Training School (OTS)18th March 2012 – Pustaka Miri


The Chapter Structure• Board of Directors• Executive Committee

– President – Immediate Past President (IPP)– Executive Vice President (s)– Vice President (s)– Secretary (Secretary General)– Treasurer– General Legal Counsel (GLC)– Commission Directors (CDs)


Duties of Immediate Past President

• Arrange the Joint Board Meeting

• Organize the official handover

• sit next to the President at BOD meeting

• Undertake the assignment given

• Chair the LOM Award committee meeting


Duties of a President• A leader and chief spokesman of JCI Local Chapter• Liaison Officer between JCI Local Chapter , Area Sarawak, JCI Malaysia, • Public Relation Officer of Local Chapter• Control and Supervise LOM programs


Duties of a President• Motivate your BOD & Members

• Assist your BOD in their duties

• Chair meetings

• Establish good working relationship

• Review LOM programs


Duties of a President

• Fully involved in the daily activities

• Keep a record of your term of office

• Prepare a forward plan for your successor

• Prepare a final report


Duties of Executive Vice President

• Assist and support President

• Administer the chapter

• Supervise Vice Presidents

• Prepare to run for President


Duties of Vice President• Help your BOD to plan their own

program• Serve as link between the BOD &

President• Select & training project chairman• Prepare to deputize for the

President


Duties of Vice President

• Report regularly your assigned area to President

• Accept full responsibility

• Understudy the role of President

• Learn to conduct meeting


Duties of Vice President• Supervise the financial status of the

LOM

• Discuss the role Exco of the BOD

• Keep record of your assigned area

• Prepare an annual report

• Supervise and coordinate work of Commission Director


Duties of Secretary• Serve the President

• Understand LOM Constitution

• Understand Meeting Procedure

• Do all secretarial jobs

• Keep minutes


Duties of Secretary• Prepare agendas for meetings

• Keep a close watch of LOM activities

• Follow up actions on decisions

• Arrange election & balloting

• Liaison Officer between BOD


Duties of Secretary

• Arrive early for meeting & function

• Keep records of the LOM activities

• Attend to correspondence promptly

• Attend as many different meeting


Duties of Treasurer• Keep financial records & collects dues

• Have your budget information available

• Ensure previous Account has been audited

• Make sure all project chairman submit their budgets

• Select a finance committee to assist you


Duties of Treasurer• Maintain a strict control over the

budget & cash flow

• Prepare monthly statement

• Prepare an incoming budget for the AGM

• Always budget for a surplus


Duties of General Legal Counsel

• Service as Parliamentarian

• Revision of the Nom Constitution

• Orderly the Meeting

• Understanding the requirements of the NOM Constitution

• Arrange for all types of elections

and facilities for balloting


Duties of Commission Director• Obtain your portfolio appointment• Meet your assigned VP• Keep record of your assigned area• Learn your duties & understand your

responsibilities • Link between BOD & members• Set a good example• Understand the chain of command



Documents

2012 Officer Training School (OTS) 18 th March 2012 – Pustaka Miri