DQ MEPRS Audit ReadinessDQ MEPRS Audit Readiness

2012 Navy Medicine Audit Readiness Training Symposium

MEPRS Processing – PETRA and R2DQ

RE-W-3-B

DQ MEPRS Audit Readiness

Context: MEPRS Reporting Procedures. Purpose: To teach the audience how to

leverage the PETRA/R2DQ process for EAS reporting and analysis.

Outcome: Improve knowledge on the benefits these tools have to improve EAS data and assist in the managerial accounting decisions at the local level.

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MEPRS Processing – PETRA and R2DQ

Mr. Marshall Letter of 27 Jan 2012 formalizes MEPRS Processing.

Pre-EAS Transmission approval via the PETRA.

Post-EAS Transmission Financial Reconciliation via the R2DQ.

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MEPRS Processing – PETRA and R2DQ Goals for the new process: - Comply w/TMA 45 day transmission

deadline. - Reduction/elimination of reprocessing. - Reduced MEWACs outliers. - Improved DQ alignment in MEPRS/EAS data. - Reduce/eliminate DMHRSi mismatched JONs. - R2DQ Financial Reconciliation more timely

submission and compliance.

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Transmission Compliance

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Transmission Compliance Number of Days to Initial Transmission

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EAS Transmissions Average

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Goal – Reduction of Reprocessing

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Goal – Reduction of Reprocessing

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MEWACS OutlierUnallocated Expenses

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From MEWACS Executive Summary

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MEWACS Outliers

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MEWACS OUTLIERS

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Army: 7 Sites

Navy: 3 Sites

Air Force: 7 Sites

From MEWACS FY12 FM05 Executive Summary

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DQ Checks FY 11 and 12 2nd Quarter FY 12 BSO 18 DQ Checks

7 yellow flagged items, 3 explained by ERSAs (we don’t report inpatient ERSA workload) for a total of 4 DQ issues

2nd Quarter FY 11 BSO 18 DQ Checks 40 red and yellow flagged items

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NEW PROCESS RESULTED IN 90% REDUCTION OF BSO 18MEPRS DATA QUALITY ISSUES

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DMHRSi Mismatched JONJune 2011

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DMHRSi Mismatched JONApril 19, 2012

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R2DQ Financial Reconciliation Prior to new R2DQ, Financial Reconciliation could

not be done until NAVMISSA loaded the data in the Fin Recon website (2-4 weeks after EAS transmission).

With the new process, the SMART R2DQ file is available every day. EAS R2DQ can be run the day after EAS transmission.

R2DQ can be run day after EAS Transmission and updated day after revised SMART DMHRSi file.

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R2DQ Financial Reconciliation Allows for 100% military labor reconciliation. Next month’s PETRA is not approved until there is

an approved R2DQ for the previous month. R2DQ is not approved with any military labor

difference. This ensures that MEPRS data is correct and

reconciled before the next month’s data is transmitted, avoiding retransmissions and un-reconciled military labor.

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R2DQ Financial Reconciliation How can the PETRA show no difference in the

financial DEAR and Pure, but the R2DQ show financial differences?

What are some reasons why the military labor does not reconcile on the R2DQ?

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R2DQ Financial Reconciliation R2DQ can NOT have financial differences if the

PETRA shows no difference, UNLESS:1.Something was changed after PETRA approval

but before transmission (and no new PETRA was submitted), OR

2.Source DEAR or Pure financial data was manipulated (i.e. lines were deleted).

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Military Labor ReconciliationWhy might military labor not reconcile?Mismatched JONs

Common occurrence in FY 12 – a military labor JON was removed from STARS. If a JON has been used in DMHRSi for ANY month in the FY, it must not be removed from STARS.

Text file was manipulated/data changed AFTER NMSC DMHRSi team reviewed.

File provided to DMHRSi SMART not the same file as DMHRSi file imported into EAS.

Updated R2DQ SMART file was not retrieved and loaded to the R2DQ.

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Points of Contact Colleen Rees, Colleen.Rees@med.navy.mil, 202-762-3538

Randy Van Nostrand, Randy.VanNostrand.ctr@med.navy.mil, 703-773-7312 ext. 602

Kate Burchess, Kathryn.Burchess.ctr@med.navy.mil, 703-773-7312 ext 104

Bonnie Rehbein, Bonnie.Rehbein.ctr@med.navy.mil, 703-773-7312 ext. 603

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Questions

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