2012 MUNIS Training
2012 MUNIS AP TrainingPresented by: Jeff Roose AP Supervisor
[email protected] 525-7345
Effectually Working TogetherWelcomeAP Contacts & Phone
NumbersInvoices Keyed in the First QuarterInvoice Review Checklist
Guidelines for Submitting Invoice Batches Keying an InvoiceKeying a
Credit MemoFinding a Vendor in MUNISPaid Invoice InquiryCheck
Inquiry Unclaimed FundsHolding Warrants Special Mailing
ConditionsFiscally Speaking on the PortalInitiativesThe Auditors
Role and RelationshipAccounts Payable Responsibilities: Pursuant to
Ohio Revised Code 319.16, warrants shall be issued upon
presentation of the proper order or voucher and evidentiary matter
for the moneys, and record kept of all such warrants showing the
number, date of issue, amount for which drawn, in whose favor, for
what purpose, and on what fund. If the validity of an expenditure
is questioned, the agency who presented the voucher shall be
notified. Regrettably, from time to time, it will be necessary for
us to return an invoice or batch back for correction. Please dont
take it personally! It is our responsibility to safeguard you and
your agency as the last line of defense before payment is
completed. Auditing: We base our internal reviewing practices on
recommendations & bulletins from the Ohio Auditor of State
(AOS), opinions of the Ohio Attorney General, the Ohio Revised
& Administrative Code, and applicable Federal, State or Local
regulations. Invoices presented for payment that do not obey
established policy, list vague line-item detail, or which may be
misconstrued as not having Proper Public Purpose may be returned
for clarification. Supporting Language: Invoices that are
guaranteed by contract, resolution or grant must include the
following signed and dated verbiage if they are not itemized: I
certify that the claims made to (AGENCY) for payment of purchased
services are for actual services rendered for eligible and
allowable program activities. The supporting documentation
associated with this payment request, is being stored at our office
and shall be made available for audit if required.Findings for
Recovery Impact: If the Auditor of State determines that taxpayer
funds were spent inappropriately or incorrectly, those monies may
be recovered wholly or independently; meaning reimbursement to the
State may be required from everyone who contributed in the
comprehensive record of payment.
Agency ContactsCAROLYN 525-7387 JANET 525-7389 MELISSA
525-5910COMMISSIONERS ANIMAL CONTROL PROSECUTOR PURCHASING &
FLEET MGMT CHILD SUPPORT CT OF APPEALS PFM JFS COMMON PLEAS EDP
AGING DOMESTIC & JUVENILE CT HR AUDITOR PROBATE CT SANITARY
ENGINEER DATA CENTER CLERK OF COURTS HS & JPU RECORDER
MUNICIPAL CT TREASURER MICROFILMMUNICIPAL CLERK SHERIFF
CORONERPUBLIC DEFENDER VETERANS SVCS BOE ENGINEER PUBLIC HEALTH
MORPC SOIL & WATER FCBDD ADAMH EMERGENCY MGMT CHILDREN SVCS LAW
LIBRARY CBCFSally Damceski is the point of contact for Purchase
Order modifications; she also maintains the returned check log
& provides copies of submitted invoices & redeemed checks.
Contact her at 525-7346 or [email protected] .
Questions regarding MUNIS issues should be directed to Troy Shaffer
at 525-7381 or [email protected] .Questions regarding
Vendors, W-9s & 1099s should be directed to Jeff Roose at
525-7345 or [email protected] .Questions regarding
Unclaimed Funds should be directed to Melissa Belhorn at 525-5910
or [email protected] .
