TMEA REGION VOCAL DIVISION

2012 - 2013 Handbook and Information

Jeremy Crozier, Vocal Chair Haltom HS Choral Department

(817) 547-6069 office (972) 998-4833 cell

jeremy.crozier@birdvilleschools.net jeremyhcrozier@gmail.com TMEARegion5@gmail.com

mailto:jeremy.crozier@birdvilleschools.netmailto:jeremyhcrozier@gmail.com

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Table of Contents

Region Leadership ................................................................................................................................................ 5 HIGH SCHOOL DIVISION Audition Dates and Entry Procedure ................................................................................ 6 All-State Entry Timeline and Fees ...................................................................................... 7 9-10 Honor Choir Info and Timeline ................................................................................. 8 Clinic and Concert Information ........................................................................................... 9 Appendix M .............................................................................................................................. 10 Appendix P & Appendix S ................................................................................................... 11 Appendix L-All-State ............................................................................................................. 12 Appendix L - 9th-10th Grade ............................................................................................. 13 High School Rules and Guidelines ................................................................................... 14 Student Rules & Regulations ............................................................................................. 20 JUNIOR HIGH/ MIDDLE SCHOOL DIVISION .................................................................... 23 Director Responsibilities…………………………………………………………………………24 Entry Procedures and Timeline ....................................................................................... 25 General Rules.. ......................................................................................................................... 26 Audition Procedures ............................................................................................................. 26 Repertoire Selections ........................................................................................................... 28 Commitment Contract.......................................................................................................... 29

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REVIEW OF AUDITION ENTRY PROCEDURES FOR ALL DIVISIONS

The fee structure implemented for the 2010-2011 School Year will continue this year. FOR ALL CONTESTS

a. Initial Entry Deadline will be 14 days prior to the day of audition b. The late and final online entry deadline will be seven days prior to the day of the audition. c. Correction to an existing student entry may be made between 13 and 7 days prior to the contest without penalty, but a student added less than 14 but more than 7 days prior to the contest will result in an additional 100% student late fee. d. Entries begun less than 14, but more than 7 days prior to the contest will be assessed a 50% additional campus fee charge and additional 100% student fee charge. e. A campus entry created less than fourteen days prior to the contest will be subject to the TMEA Grievance Process (THIS WILL HAPPEN AUTOMATICALLY FROM THE TMEA OFFICE) f. Directors will be allowed to add or change student entries the day of the audition. The 50% additional campus and 100% additional student late fees will be assessed. g. All fees must be paid or supported by a school purchase order prior to the start of the audition. (If fees are not paid prior to the start of the audition, the student will be allowed to audition, the school billed the late fees, and the director will be subject to the TMEA grievance policy)

2012-2013 NEW RULES / GUIDELINES

Registration closes when the last singer in their assigned audition room is called by the announcer. It is the director’s responsibility to communicate to the student the rules regarding

late arrivals.

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REGION V VOCAL DIVISION LEADERSHIP

Vocal Chair: Jeremy Crozier Haltom High School 5501 North Haltom Road Haltom City, TX 76137

817 - 547-6096 office 972-998-4833 cell jeremyhcrozier@gmail.com jeremy.crozier@birdvilleschools.net (BISD filters might not let your emails through to here) Chair-Elect: Reginal Wright Mansfield High School 3001 East Broad Street Mansfield, TX 76063 (817) 453-7226 office (817) 781-3891 cell ReginalWright@misdmail.org Treasurer: Adam Zrust Legacy High School 1263 North Main St Mansfield, TX 76063-8039 (817) 299-1178 office adamzrust@misdmail.org Secretary: Betsy Clark Martin High School 4501 W. Pleasant Ridge Arlington, TX 76016 682-867-8717 office bclark13@aisd.net JH Chair: Jennie Crawford Smithfield Middle School 8400 Main Street N Richland Hills, TX 76182 (817) 319-5449 Jennifer.crawford@birdvilleschools.net JH Chair-Elect: Jocelyn Epley Boles Junior High 3900 Southwest Green Oaks Arlington, TX 76017-4199 (682) 867-8000 Jepley@aisd.net JH Secretary: Gina Harston roginaharston@hebisd.edu Ofice: 817-285-3220 X3080

mailto:jeremyhcrozier@gmail.commailto:jeremy.crozier@birdvilleschools.netmailto:ReginalWright@misdmail.orgmailto:adamzrust@misdmail.orgmailto:bclark13@aisd.netmailto:Jennifer.crawford@birdvilleschools.netmailto:Jepley@aisd.netmailto:roginaharston@hebisd.edu

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High School All-State Audition Dates & Information

ROUND I (DISTRICT AUDITION) Date: Saturday, September 22, 2012 Site: Mansfield High School 3001 East Broad Street Mansfield, TX 76063 Time: 7:00am - 5:00pm (NO AM/PM Preference) Sopranos/Tenors - AM AUDITION Altos/Basses - PM Audition Fee: $15 per singer (plus any additional late fees) MAIL TO ADAM ZRUST Initial Deadline: Saturday, September 8 Change Deadline: Saturday, September 15 Audition Material: Venite Exultemus Domino - Sweelinck SATB You Are The Music - Forrest SATB Jesu dulcis memoria - Victoria TTBB Luada Jerusalem – Popora SSAA ROUND II (REGION AUDITION) Date: Saturday, October 13, 2012 Site: Birdville High School 9100 Mid Cities Blvd. North Richland Hills, TX 76137 Time: 12:00pm - 5:00pm PARENT WORKER MEETING: 11:00AM Fee: $10 (Turn in money or PO at check-in) MAIL TO ADAM ZRUST Audition Material: Himmne – Temmingh SATB Ich aber bin elend - Brahms SATB

Noel – Holmes (Certify) SATB Gaudete - Engelhardt TTBB

You Are The Music – Szymko SSAA

ROUND III (PRE-AREA AUDITION) Date: Friday, November 16, 2012 Site: First Baptist Church 301 South Center Street Arlington, TX 76010 Time: 12:00pm Registration 1:30-4:00 pm Auditions 4:00 pm Dinner 5:30-7:30pm First Region Choir Rehearsal 7:30 pm Audition Results Announced Fee: $10 (Turn in money or PO at check-in) MAIL TO ADAM ZRUST Audition Material: Misericordias Domino – Mozart (Two Cuts) SATB The New Moon – Childs SATB Jede Sedlak – Krcek (Certify) SATB

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ROUND IV (AREA AUDITION) Date: Saturday, January 12, 2013 Site: Robert E. Lee HS (Paula Edwards Host) Midland, TX Area Chair: Michael Matlock Audition Material: Misericordias Domino - Mozart SATB Ich aber bin elend - Brahms SATB Himmne – Temmingh SATB AUDITION TIMELINE

Date EVENT

8/24/2012 Online Entry Process Open (30 days prior to contest)

Saturday 9/8/2012 11:59pm

STATE MANDATED INITIAL ENTRY DEADLINE 1. Online entry should be completed at www.tmea.org 2. Supporting Documentation required by the region should be postmarked and sent to

Jeremy Crozier: (Available in this handbook and online atwww.uilforms.com/regions/5) MUST SEND: TMEA Audition Cover Sheet printed from entries website with TMEA MEMBER CARD ATTACHED,

3. Appendix L 4. Appendix P -Parent Volunteer Information, and Appendix S (if needed) submitted

via web form (link on the region website, www.uilforms.com/regions/5) 5. Fees requested and copy of PO or check sent with entries ($15 per entry). Make

payable to TMEA REGION V VOCAL DIVISION 6. Schools will be charged the entry fee for ALL students entered on this date. Deletion

(DNA) of a student after this deadline will not result in removal of the fee from the invoice.

9/9/2012 - 9/15/2012

1. Corrections can be made to online student entries via the online system without penalty (change voice parts). Deletion of a student will not result in the removal of the entry fee.

2. Students may be ADDED however it will result in an additional 100% student late fee

(the entry fee will be $30) 3. If you have entered NO students and enter within this time frame, every student

entered will be charged $30 entry fee. As campus fees are not collected for this audition, no additional penalties will be assessed. IN ADDITION to these additional fees, the registration website will also AUTOMATICALLY send this INFORMATION TO THE STATE OFFICE AND initiate the TMEA GRIEVANCE POLICY. (See the TMEA grievance policies)

9/16/2012 - 9/22/2012 NO CHANGES CAN BE MADE TO STUDENT ENTRIES; continue to email DNA’s

Saturday 9/22/2012

AUDITION DAY 1. Changes can be made to student entries (voice part) but will result in a 100% additional

fee (an additional $15 will be assessed) 2. Students may be added but will be subject to the 100% student fee assessment. (a

total of $30) 3. Director must submit payment for late fees before the start of auditions. Directors failing

to provide payment before the start of auditions will be subject to the TMEA grievance process.

http://www.uilforms.com/regions/5)

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9-10 Honor Choir Audition Dates & Information Date: Saturday, October 13, 2012 Site: Birdville HS 9100 Mid Cities Blvd. North Richland Hills, TX 76137 Time: 7:30am - 11:30am Fee: $10 per entry Audition Material: Hallelujah Amen from Juddas Maccabaeus – Handel SATB

Homage – Stroope SATB As Beautiful As She – Butler (T)TBB Set Me As A Seal – Richard Nance SSAA

Date EVENT

9/14/2012 (or earlier)

Online Entry Process Open (30 days prior to contest)

Saturday 9/29/2012 11:59pm

STATE MANDATED INITIAL ENTRY DEADLINE 1. Online entry should be completed at www.tmea.org 2. Supporting Documentation required by the region should be postmarked and sent to Reginal

Wright: (Available in this handbook and online at www.uilforms.com/regions/5) MUST SEND: TMEA Audition Cover Sheet printed from entries website with TMEA MEMBER CARD ATTACHED, Appendix L, Appendix M

SEND TO Reginal Wright, Chair Elect 3. Appendix S submitted via web form (www.uilforms.com/regions/5) if needed 4. Fees requested and copy of PO or check sent with entries ($10 per entry) Make payable to

TMEA REGION V VOCAL DIVISION – Mailed to ADAM ZRUST 5. Schools will be charged the entry fee for ALL students entered on this date. Deletion (DNA)

of a student after this deadline will not result in removal of the fee from the invoice.

9/30/2012 - 10/05/2012

1. Corrections can be made to online student entries via the online system without penalty (change voice parts). Deletion of a student will not result in the removal of the entry fee.

2. Students may be ADDED however it will result in an additional 100% student late fee (the entry fee will be $20)

3. If you have entered NO students and enter within this time frame, every student entered will be charged $20 entry fee. As campus fees are not collected for this audition, no additional penalties will be assessed. IN ADDITION to these additional fees, the registration website will also AUTOMATICALLY send this INFORMATION TO THE STATE OFFICE AND initiate the TMEA GREIVANCE POLICY. (See the TMEA grievance policies)

10/06/2012 - 10/12/2012

NO CHANGES CAN BE MADE TO STUDENT ENTRIES, continue to email DNA’s

Saturday 10/13/2011

AUDITION DAY 1. Changes can be made to student entries (voice part) but will result in a 100% additional fee (an

additional $10 will be assessed) 2. Students may be added but will be subject to the 100% student fee assessment. (a total of $20) 3. Director must submit payment for late fees, add fees before the start of auditions. Directors

failing to provide payment before the start of auditions will be subject to the TMEA grievance process.

http://www.uilforms.com/reionghttp://www.uilforms.com/regions/5

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2012-2013 Region V Choirs Audition and Concert Repertoire

9-10 HONOR CHOIR Dr. Mark Rohwer, clinician

Hallelujah Amen from Juddas Maccabaeus – Handel SATB E.C. Schrimer Music Co. As Written

Homage – Stroope SATB Heritage Music Press Women’s 3 part spit should audition as S1, S2, Alto

As Beautiful As She – Butler (T)TBB Hinshaw Music, Inc. M. 50 – B2, Sing the F – B 1, sing the C – T2, Sing the F – T1, Sign the A M. 72 – Four part split for men

Set Me As A Seal – Richard Nance SSAA Walton Music Corp. As Written

**Little David, Play on Your Harp - Dilworth SATB Hal Leonard Corp. This is a supplemental piece and will not be auditioned. YOU DO NOT NEED TO PURCHASE THIS, students that make the choir will receive a copy of the music.

MP3’s for rehearsal and audition can be found online via the link on the region website www.uilforms.com/regions/5. When prompted, password is region

Performance Repertoire for District / Region

*****REFER OFTEN TO THE TMEA WEBSITE FOR AUDITION NOTES*****

DISTRICT CHOIR REGION CHOIR Dr. Yarrington, clinician Dr. Habermann, clinician Venite Exultemus Domino Misericordias Domino You Are The Music Ich aber bin elend ?????? Clinician Choice Piece - TBD Himmne The New Moon Jede sedlak Noel

All Men sing Men’s Music with Dr. Yarrington / All Women with Dr. Habermann

http://www.uilforms.com/regions/5

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APPENDIX M 2012-2013

ALL STATE ROUNDS 1,2,3 9TH / 10TH GRADE HONOR CHOIR

(please circle appropriate audition)

School_______________________________________________ Head Director________________________________________________ Office Phone _______________________________________ Cell Phone _________________________________________________ Preferred Email ____________________________________________________________________________________________________ Assistant Director: _____________________________________________________ TMEA # _________________________________

Assistant Director: _____________________________________________________ TMEA # _________________________________

VOICE TEACHERS AVALIABILITY TO JUDGE

Name __________________________________________________ Cell __________________________________________________

Email ______________________________________________________________________________

Dates Available to Judge: (Circle all that apply) Sept. 22 Oct. 13 Nov. 16

Name __________________________________________________ Cell __________________________________________________

Email ______________________________________________________________________________

Dates Available to Judge: (Circle all that apply) Sept. 22 Oct. 13 Nov. 16

Name __________________________________________________ Cell __________________________________________________

Email ______________________________________________________________________________

Dates Available to Judge: (Circle all that apply) Sept. 22 Oct. 13 Nov. 1

Entry Summary ____ Soprano 1 ____ Soprano 2 ____ Alto 1 ____ Alto 2

____ Tenor 1 ____ Tenor 2 ____ Bass 1 ____ Bass 2

Total All State Round 1 Entries ______ X $15 = ________

(Students advancing to rounds 2, 3, will pay a $10 entry fee each additional round.)

Total 9th

/ 10th

Grade Honor Choir Entries _____ X $10 = ________

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APPENDIX P and APPENDIX S

Both of these forms are now electronic and accessible via the Region V website at http://www.uilforms.com/regions/5 Appendix P - Parent Volunteer Form This form is to be submitted by the paperwork deadline of September 8th for Round 1 and then as soon as possible after auditions for Rounds 2 and 3.

REQUIRED PARENT WORKERS Number of Entries Number of Parent Workers 1-6 1 7-14 2 15-24 3 25-37 4 38-49 5 50-59 6 60-69 7 70 or more 8 You will need to press submit and then return to the form to enter each parent. Remember that parent workers are A REQUIRED PART OF YOUR ENTRY. Please be sure parents are contacted and know of the commitment you are signing them up for. Double check phone numbers and email to help this process run smooth. Parent workers are crucial to a smooth, fair, and positive audition for all of our students.

Appendix S - Special Time Requests Because all auditions are planned for certain portions of the day, AM/PM requests are not possible. However, when legitimate, school-related conflicts arise we will work to schedule students EARLY/LATE as needed to accommodate their audition. ROUND 1 Soprano / Tenor AM Altos/Bass PM ROUND 2 All Auditions are PM 9-10th Grade Honor Choir All Auditions are AM

*******All special time requests should be e-mailed directly to Jeremy Crozier. You will receive a confirmation when it has been received. *******

http://www.uilforms.com/regions/5

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APPENDIX L – All State 2012 / 2013 Student Certification of Information Received Form

School Name: _________________________ Director’s Signature: ________________________________

Each Student auditioning must verify that:

I have read the TMEA Policies and Procedures (www.TMEA.org) and agree to abide by the rules set forth by TMEA and by Region V, By signing this, I am committing to participating in activities on the following

dates: September 22, October 13, November 16, November 17, 2012 and January 12, 2013

Student Name (Print) Student Signature Voice Part

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APPENDIX L – 9th / 10th Honor Choir 2012 - 2013 Student Certification of Information Received Form

School Name: _________________________ Director’s Signature: ________________________________

Each Student auditioning must verify that:

I have read the TMEA Policies and Procedures (www.TMEA.org, regions, policies and procedures) and agree to abide by the rules set forth by TMEA and by Region V, By signing this, I am committing to

participating in activities on the following dates: October 13, November 17, 2012

Student Name (Print) Student Signature Voice Part

http://www.tmea.org/

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REGION V HIGH SCHOOL VOCAL DIVISION RULES AND GUIDELINES 2012-2013

A. JURISDICTIONAL STRUCTURE OF REGIONS 1. Although geographically located in an area defined by TMEA, that state-level organization has no jurisdiction, nor do they accept responsibility for activities of regional organizations. Only activities at state level competitions fall under state TMEA rules. Regions therefore, must develop their own rules. 2. The following rules and guidelines adopted by Region V are intended to be comprehensive and adequate for the association officers to administer association activities. These rules supersede all previous written rules and previous customs which may have existed prior to this date. These rules will follow TMEA philosophy, thus enabling our selected students to be accepted at state conducted competitions with credibility.

B. OBJECTIVES OF THIS ASSOCIATION To conduct a series of competitive events, which will provide credible and equal opportunity for students and member schools from this region. These events should lead to selection of the best available talent for

progression to the state-level vocal music competitions.

C. GENERAL RULES 1. RESOURCE SUPPORT REQUIREMENTS Resources are entirely secured from within Region 5 schools to conduct auditions. Auditions (4), a choir clinic and a concert will be held each academic year. 2. STUDENT REQUIREMENTS AND ELIGIBILITY

Refer to www.tmea.org, click on DIVISIONS & REGIONS, scroll to ALL-STATE and then to ELIGIBILITY REQUIREMENTS. In the event that a student becomes ineligible while participating in the audition process, directors are RESPONSIBLE and REQUIRED

to advise the Chairperson as soon as possible. 3. REGISTRATION PROCEDURE a) Each director will register his/her students online with the necessary information required. Directors will also send a hard copy presenting the required documents and fees listed below to the region Chairperson. The package will be postmarked no later than SATURDAY, SEPTEMBER 8, 2012 for All-State Entries and Saturday September 29, 2012 for 9-10 Honor Choir Entries. All entries must be sent CERTIFIED MAIL or HAND-DELIVERED TO THE CHAIRPERSON. b)The growing size of our choral region and the time to administratively process a high volume of students requires adherence to this deadline. c) Requirements are: 1. TMEA AUDITIONS PROCESS ENTRY COVER SHEET: APPENDIX M . Complete and list voice teachers availability for judging 2. REGISTRATION FORM (done online) * Directors will attach a copy of their current TMEA membership receipt to the form, thus verifying current membership in TMEA. Directors will NOT be allowed to register students online if their membership is not current with TMEA. Register online at www.tmea.org * Register all singers, including grade and voice part. * For Round 1, Altos and Basses will audition in the AM, Sopranos and Tenors will audition in the PM. * Print out a copy of your registered singers and include in your packet. 3. PARENT HELPERS FORM: APPENDIX P - ONLINE * Note that each school will provide at least ONE parent helper!! 4. STUDENT CERTIFICATION FORM: APPENDIX L * Note that there is one for All District/Region/Pre-Area and there is one for 9th Grade All Region. * Each student entered in the contest will print and sign his/her name and voice part, agreeing to the terms of the contract (Adherence to Rules and Guidelines of TMEA All State Competitions). Directors will sign the document, verifying all entered students have signed the agreement. 5. SPECIAL AUDITION REQUEST FORM: APPENDIX S - ONLINE * Note that you can not do a specific AM/PM request as at Round I all altos/basses will be AM. Soprano/Tenor will be PM. 9-10th is all AM / Round II PM. You can however do early / late requests within these blocks for valid school conflicts.

http://www.tmea.org/http://www.tmea.org/

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6. FEES * Fees, as set by the Region, will be included with the registration package. Late fees and penalties have been set by the state and can be found with entry procedures in the region handbook.

ONE CHECK will be made payable to TMEA REGION V VOCAL DIVISION. * Fees are paid only for primary registrants. In the event that fees are not available at the registration deadline, they must be presented before the director’s meeting the morning of the 1st audition with a school check OR a copy of the purchase order for student fees. ALL FEES INCLUDING LATE PENALTIES MUST BE PAID AT THIS TIME. FAILURE TO DO SO WILL RESULT IN INITIATION OF THE TMEA GRIEVANCE PROCESS.

4. NO LIMITATION OF REGISTRANTS a) In Round 1, teachers may enter as many PREPARED students as they wish. Make sure all students exhibit maximum mastery of audition literature at the campus level prior to the District audition (Round I). b) The 9/10th Grade Region Mixed Choir also allows unlimited entries on all voice parts. Any 9/10th grade student who is not selected for advancement from Round I may audition for the 9/10th Grade Region Mixed Choir. (This audition is on October 13th, 2012) 5. AUDITION PROCEDURES 1. General Rules a) No electronic devices, including personal metronomes, may be used or accessed by a student participant until the results for the student’s section have been posted or announced. Failure to comply with this regulation may result in student disqualification. The list of non-allowable electronic devices includes, but is not limited to phones, electronic games, computers, cameras and playback systems. A station will be set-up at auditions where students may, under adult supervision, use cell phones in an emergency situation to contact parents. b) Students will wear their assigned numbered name tag for identification at all times and will not exchange numbered name tags with anyone c) Students will not be permitted to rehearse the cuts after the pre-audition meeting and warm-up period 2. Procedure a) Audition will be performed as a solo with the All-State CD accompaniment b) Students are required to learn ALL audition pieces in the entirety. At the audition only part of each selection will be sung. This is known as a “CUT”. “CUTS”, known only to the Chairperson, will be made available to all participating schools no later than 48 hours prior to the District Audition and 9-10th Honor Choir Audition. “CUTS” for Rounds 2,3, and 4 will be given to the singers at registration for these rounds. c) After registering at an audition, a pre-audition group meeting will be held. At this meeting audition rules will be reviewed, the singers will be warmed-up vocally and all singers will sing through the “CUTS” CD to ensure understanding of assigned “CUTS”. All students must be present for the pre-audition group meeting and “CUTS” rehearsal in order to audition. d) Screens will be used at all auditions. e) In the First All State Audition, if a section exceeds 55 singers, the section will be split into 2 equal audition room. If a section exceeds 110 singers, the section will be split into 3 equal audition rooms. The top-ranked 36 singers from each voice part will be selected. In the case of a split room, an equal number of singers will be selected from each room. (2 room split=18 per room, 3 room split=12 per room) 5. USE OF ALTERNATES * No alternates are chosen at Round I. * Alternates will be used at Round III and/or 9/10th Clinic if: 1) A selected primary student becomes ineligible. 2) A selected primary student becomes ill and unable to attend. 3) A selected primary student gives notice to his/her director that he/she does not intend to participate. 4) A selected primary student fails to show for the scheduled audition. 5) Other circumstances evaluated by the Chairperson as valid and fair to others.

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6. NOTIFICATION OF ALTERNATES: RESPONSIBILITY & PROCEDURE * For the 3rd audition (Pre Area): a) Directors will notify the Chairperson of a primary selected student who will not audition. After being notified, the Chairperson will notify the alternate or succeeding alternates. b) All alternates will be present at the PRE-AREA audition group meeting. Until all participants are accounted for, the alternates will remain at the audition site. c) Should the prescribed number of audition candidates change from the set numbers printed in Section IV, A; all directors with audition candidates shall be notified prior to the audition. Information will also be included in a final email or mailing. This only applies to the second and third auditions (Region and Pre-Area).

* For 9th/10th Region Choir and District Choir a) Directors should notify the Vocal Chair if a selected student will not participate in the 9th/10th Honor Choir or District Choir Clinic and Concert. After being notified, the Chair-Elect will notify the alternate or succeeding alternates. 7). SCHEDULING OF QUALIFIED JUDGES a) Region V directors will serve on a five-member judging panel. Judges must be present for the judging workshop following the pre-audition director’s meeting in order to judge in the first audition. In the event that additional judges are necessary, members of Region V’s judging pool (as submitted by Region V directors) will be secured. These judges will be paid $75 for full day auditions and $50 for all partial day auditions.

b) If any section exceeds 55 singers at the time of registration, that section will split into 2 equal audition rooms to be judged by 2 separate 5 member judging panels. If any section exceeds 110 singers at the time of registration, that section will split into 3 equal audition rooms and will be judged by 3 separate 5 member judging panels. Audition numbers will be generated at random by a computer selection process. Room assignments will therefore be made as a result of this computer generated data. As each room completes the scoring process, the computer will rank each singer and determine the following data.

SEQUENCE OF EVENTS AND VOICE SELECTION BREAK DOWN PER AUDITION: ROUND I: 36 SOPRANO I 36 TENOR I 36 SOPRANO II 36 TENOR II 36 ALTO I 36 BASS I 36 ALTO II 36 BASS II

288 Singers Advance to Round II In case of split audition rooms, an equal number of singers will be taken from each room, regardless of how many

actual students audition in each room. (2 room split=18 per room/ 3 room split=12 per room) ROUND II: 16+2 SOPRANO I 16+2 TENOR I 16+2 SOPRANO II 16+2 TENOR II 16+2 ALTO I 16+2 BASS I 16+2 ALTO II 16+2 BASS II *16 singers plus 2 alternates in each voice part advance to the pre-Area audition. *16 singers plus 2 alternates sing as the “REGION CHOIR” *Chairs 19-28 are considered the “DISTRICT CHOIR” Each All-District Choir member must score at least 16% of the possible total score for this audition. Any student awarded less than the required 16%, whose teacher has established with the Chairperson that the candidate has a medical reason that is causing extreme limitations, may be considered for advancement. Students without a medical limitation who score below the required 16% will not qualify for the “All District Choir”. *Chairs 29-30 will be named as alternates to the “DISTRICT CHOIR” and will be called if a selected student is unable to participate in the clinic / concert. *Any 9th-10th Grade Student not receiving a place in the DISTRICT CHOIR (Chairs 28-36) will be automatically granted a place in the 9/10th Grade Honor Choir. Directors should notify the Region Chair following the Round II audition if the students will be accepting these positions. PRE-AREA: 5+2 SOPRANO I 5+2 TENOR I 5+2 SOPRANO II 5+2 TENOR II 5+2 ALTO I 5+2 BASS I 5+2 ALTO II 5+2 BASS II *5 singers plus 2 alternates are expected to attend the Area audition in Midland on Saturday, January 11, 2013. Region 5 will compete with 3 other regions for seats in the All State Mixed (chairs 1-4), Treble (chairs 5-10) and Tenor Bass Choirs (chairs 5-8).

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8. MUSIC SELECTION Music selected for use in competitive auditions will be taken from the TMEA current All State repertoire. Sightreading will be included in the Pre-Area and Area auditions. Utilizing the official All State rehearsal CD, the Chairperson will prepare audition CDs Containing excerpts from the repertoire. 9. DIRECTOR RESPONSIBILITIES a) ALL CHORAL DIRECTORS FROM EACH SCHOOL WHO HAVE A STUDENT PARTICIPATING IN THE INITIAL AUDITION MUST BE PRESENT AS A WORKING MEMBER FOR THAT AUDITION AND ALL FOLLOW-UP ACTIVITIES FOR THE ACADEMIC YEAR. If a director needs to be excused from judging responsibilities, it is up to that director to find and PAY the Region fee for judging to that proxy. Directors will not be excused from judging and other audition responsibilities because of conflicting rehearsals or performances. If any director fails to meet the judging expectations, a Grievance will be filed with TMEA. b) All directors, regardless of public, private, or home school students, are accountable for all rules and guidelines as stated. c) Directors must adhere to correct entry procedures. This includes on-line entry, paper entry (TMEA Cover Sheet, Appendix L,M,P,S, Registration List of entries, and fees or PO) by the deadlines stated. d) Students must be chaperoned at all times at an audition or clinic/concert by a director from that school. Exceptions must be cleared with the Region Chair prior to the event and a proxy that is an employee of that school or school district must be secured. Directors are expected at all events unless there is an emergency situation. 10. CRITERIA FOR SELECTION/EVALUATION PROCEDURE a) Judging panels will consist of 5 qualified judges

b) Each judge’s score per singer will be entered into the All-State Computer system c) The All-State computer program will rank singers d) The All-State computer program is used in all rounds e) The 3rd and 4th rounds will also include sight-reading scores

11.DISQUALIFICATION OF STUDENTS Once a student enters the TMEA audition process, he/she may be eliminated by the following:

1. The audition process itself. 2. The TMEA Appeals Process 3. The student’s TMEA member sponsor.

12. HOW TIES ARE BROKEN a) In final tabulations, ties shall be broken by judges’ preference method on the Raw Rank conversion Chart. If 2 or more contestants are tied by virtue of receiving identical raw score, the judge shall break the tie.

b) When a tie occurs for the last place for membership in that All-Region choir, it shall be the option of that region to select both students for participation and , therefore, to increase that section by 1 singer.

**NOTE: The TMEA audition computer program automatically tabulates ties. 13. POSTING & ANNOUNCEMENT OF RESULTS a) At each round of auditions results including each judges score and rank will be posted for one hour following the completion of tabulations. At the end of this hour these results will be collected. Directors will not receive a copy of these results and they will not be posted online. Directors will only be allowed to take home either 1) results by school or 2) Results of contest with ranks listed. b)Results will NOT be announced after Round 1. Instead, directors will notify their own students. Directors can wait for final results that day at the end of the audition process or go online to the Region 5 Website for posting of results. The Chairperson WILL announce results after Rounds 2 and 3, as well as after the 9th Region auditions. c) Student evaluation sheets will be distributed to each director. PARENTS ARE NOT ALLOWED TO PICK UP EVALUATION SHEETS. Students not present for announcements at Rounds 2,3 and 9th Grade Region will be notified by their directors, not by the Region Chair. 14. ROLL CALL AT AUDITIONS (PRE-AUDITION PROCEDURE) The day of each audition, directors will verify the presence of all auditioning students immediately prior to the pre-audition director’s meeting. All students must be present to practice cuts a total of 2 x’s each. (Women’s cut CD/Men’s cut CD).Directors will notify the Chairperson at the earliest possible time of a student who will not attend a scheduled audition. All students must be present to practice cuts at the pre-audition meeting in the assigned location. Directors must be present for the judging workshop following the pre-audition director’s meeting in order to participate in any of the auditions.

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15. COMMITTEE SELECTION AND USE The Chairperson will appoint and utilize committees for resolution of minor complaints. The elected officers will compromise the “executive committee” who will be utilized to process major problems, complaints and sanction/warning actions. This Region wishes to avoid a one-person decision in major areas of importance affecting the entire region. No more than 2 directors from each independent school district will serve on the same committee, except officers Serving on the executive committee. 16. THE APPEALS PROCESS See Section IV-STUDENT RULES AND REGULATIONS and www.tmea.org. Click on DIVISIONS & REGIONS, scroll to ALL-STATE, then APPEALS for information on appealing audition results. 17. TMEA GRIEVANCES & INFRACTION PENALTIES and COMPLAINT PROCESS A) Submitting a Grievance:

1) Any student, parent, director, TMEA member, school official or concerned party may submit a grievance. 2) Grievances must be submitted to a Region Division Chair, State Division Vice-President or the TMEA Executive Director. 3) The TMEA Executive Director shall immediately inform, in writing, the member(s) who is (are) the subject of the grievance. 4) The Region Division Chair, State Division Vice-President and the Executive Director shall investigate and report to the Presidents Committee.

B) Jurisdictions: 1) The Presidents Committee shall have decision jurisdiction to determine the merit of a grievance and instruct the Executive Director to proceed with action deemed appropriate. 2) The TMEA Executive Board shall have appellate jurisdiction. Appeals of a Presidents Committee decision will be considered during a regularly scheduled meeting. 3) The TMEA State Board shall have final jurisdiction. Appeals of an Executive Board decision will be considered by the State Board during a regularly scheduled meeting. 4) Cases with a decision recommending loss of membership shall be submitted directly to the State Board for consideration and final decision. 5) The Executive Director has no jurisdiction authority in this process.

C) Penalties: 1) Level I - At the direction of the Presidents Committee and subject to the appeals process, a letter of reprimand shall be sent to the member only and a copy kept in a confidential file at the TMEA office in the custodial care of the Executive Director. A Level I penalty may include a probationary period of up to three years and may include any reasonable conditions which, if not fulfilled, may result in a more stringent penalty. It shall not be published in the Southwestern Musician. 2) Level II - At the direction of the Presidents Committee and subject to the appeals process, a letter of reprimand shall be sent to the member, campus level administrator, district level superintendent and district level music supervisor. The reprimand may also be published in the Southwestern Musician stating the violation found. A Level II penalty may include a probationary period of up to three years and may include any reasonable conditions which, if not fulfilled, may result in a more stringent penalty. 3) Level III -The Presidents Committee may choose to recommend loss of membership as a penalty for a period not to exceed three years. The State Board, by constitutional provision, is the only body which has decision- making authority over loss of membership. Consequently, the Presidents Committee must submit all recommendations for loss of membership to the State Board for action.

18. ELECTION OF OFFICERS Four officers will be elected BIANNUALLY: 1)the Vice-Chairperson (chair-elect), 2)Secretary, 3)Treasurer, 4) Technology Chair. This Region finds that the demands upon a Chairperson are sufficient to require some on-the-job training; thus the Vice-Chairperson will progress to Region Chairperson position after 2 years as Chair Elect. In the event of an officer vacancy, the Chairperson may appoint a temporary officer to fulfill the required duties. An election will be held at the earliest opportunity to fill the vacancy. 19. FUNDS The Treasurer is the custodian of Region V funds. Operating funds are generated by audition entry fees only. Funds remaining at the end of the year as a surplus will be left in the fund for use in succeeding years. A report on the status of funds will be given at each general meeting. 21. RESPONSIBILITY FOR RULE COMPLIANCE

All officers, led by the Chairperson, will be responsible for insuring that the rules contained herein are followed to the best of his/her ability. To assist each Director in understanding, a copy of these rules will be posted on the Region 5 Website. All directors will be held responsible for insuring that rules pertaining to students at Region activities are followed at all times.

http://www.tmea.org/

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22. AUTHORITY GIVEN TO CHAIRPERSON a) Authority is given to the Chairperson to make decisions necessary to administer the Activities of this Region, while using the guidelines contained herein as the primary guidance. When major problems arise that are not adequately covered in the rules, the membership should be advised and polled to determine if revisions or additional rules should be added to our handbook. The region desires to involve the members of the Executive Committee in major matters. b) The Executive Committee shall have the authority to make major decisions without a quorum only when the situation is an emergency. An emergency shall be defined as a situation which requires a decision within seven (7) days or less.

23. DUTIES AND STIPENDS OF OFFICERS / CLINICIANS A. OFFICER HONORARIUMS CLINICIAN / ACCOMPANIST HONORARIUMS

a) Chairperson -Receives $500 Honorarium Region Choir Clinician $500 + expenses b) Chair Elect - Receives $250 Honorarium District Choir Clinician $400 + expenses c) Secretary - Receives $125 Honorarium 9-10 Honor Choir Clinician $400 + expenses d) Treasurer - Receives $125 Honorarium Region Choir Accompanist $250 e) Technology Chair - Receives $125 Honorarium District / 9-10 Honor Choir Accompanists $200

B. REGION CHAIR EXPENSE ACCOUNT a) Region Chair expenses for state training / meetings during the summer TCDA convention will be provided when not

provided by the Region Chairs school district at the following amounts: 1. Travel not to exceed $278 (556 miles at .50 per mile) or Airfare & Airport Transportation not to exceed $278 2. One night of lodging not to exceed $150

b) Travel to Area Auditions when not covered by school district 1. Airfare or Mileage (.50 per mile) AND one night of lodging 24. RULE CHANGES Rules can be changed by a majority of the active membership for the current year. 25. 9/10TH- GRADE HONOR CHOIR a) A separate 9th Grade Region Choir audition will occur each school year. Any 9th-10th grader is eligible, even those who audition for the first round of All State but are not selected. Students who are selected to advance to the second All State round are not eligible to audition for the 9th grade Region Choir; however, any 9th/10th grade student not placing in the district choir at Round II (Chairs 29-36) will be automatically granted a position in the 9-10 Honor Choir. b) The same entry procedures apply for 9/10th grade as for the All State process, including on-line entry and submitting the appropriate paperwork as stated for All State.(Note: no parents are used in this process). If a student has a legitimate conflict and needs to request a certain time, please fill out the SPECIAL AUDITION TIME REQUEST form (Appendix S). c) A committee will form to choose audition repertoire. The pieces selected will include 2 mixed selections, (1) SSAA selection and (1) TBB selection. The general difficulty of this music is equal to PML level III/IV. d) The clinician or the selection committee will choose one extra piece to learn after the choir is selected. Music for the new non-auditioned piece will be provided by the region to students at the end of the audition process. Directors are expected to meet with students to teach the new music prior to the clinic/concert. e) The 9/10th Grade Honor Choir will perform on the same concert with the District & Region Choirs. f) A total of 18 female singers will be selected for each voice part (S1,S2,A1,A2) and 12 male singers (T1,T2,B1,B2) 26. LATE ARRIVALS / SPECIAL TIME REQUESTS FOR AUDITIONS

If the director has appropriately submitted a special time request via region policy, the following will apply to the audition process. Having filed Appendix S does not guarantee an audition. Any student arriving once registration has closed for their audition room will not be allowed to audition. Registration will close per the following policy adopted by Region V:

a) Registration closes when the last singer in their assigned audition room is called by the announcer. It is the director’s responsibility to communicate to the student the rules regarding late arrivals.

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REGION V VOCAL DIVISION STUDENT RULES AND REGULATIONS

2012-2013

A. SEQUENCE OF EVENTS FOR ALL STATE CHOIR AUDITIONS: 1. FIRST AUDITION: 288 SINGERS (144 S/A: 144 T/B) SOP 1=36 ALTO 1=36 TEN 1=36 BASS 1=36 SOP 2=36 ALTO 2=36 TEN 2=36 BASS 2=36 These 288 singers advance to ROUND 2 NO ALTERNATES CHOSEN AT THIS ROUND.

Note: Audition results will NOT be announced after the first round. Directors can find results after the final auditions are tabulated at the end of the audition day and results will also be posted on the Region 5 website. 2. SECOND AUDITION: 144 SINGER (64+8 S/A: 64+8 T/B) SOP1=16+2 ALTO 1=16+2 TEN 1=16+2 BASS 1=16+2 SOP 2=16+2 ALTO 2=16+2 TEN 2=16+2 BASS 2=16+2

128 singers will advance to Round 3 and perform as the “Region Choir” - TWO ALTERNATES PER VOICE PART ARE CHOSEN a) 16 singers and 2 alternates from each voice part will be selected and these 18 singers are the “Region Choir”. These singers are required to attend Round 3 and the Clinic/Concert on Friday, November 17, 2011 and Saturday, November 18, 2011 to receive their patch.

b) The next 10 singers(chairs 19-28) from each voice part will be named the “All District Choir”. Each All-District Choir member must score at least 16% of the possible total score for this audition. Any student awarded less than the required 16%, whose teacher has established with the Chairperson that the candidate has a medical reason that is causing extreme limitations, may be considered for advancement. Students without a medical limitation who score below the required 16% will not qualify for the “All District Choir”. The “All District Choir” will be required to attend the clinic/concert on Saturday, November 17, 2012 to receive their District Patch. They must also attend a rehearsal to be announced to

prepare for the District music. c) Singers 29-36 will not qualify to sing in a choir unless they are a Freshman or Sophomore. In this case, any Freshman or Sophomore who qualified to audition in Round 2, participated and sang at least 16% of the audition material in Round 2 but did not make chairs 19-28 are automatically invited to participate (without audition) in the 9th/10th Grade Honor Choir. They are responsible for obtaining and learning all the Repertoire for this choir. Note: Auditions results WILL be announced at the end of the audition day in chair order beginning with 2nd alternate to Chair 1 in each voice part. Audition results will also be posted on the Region 5 website. 3. THIRD AUDITION: 40 SINGERS + 2 ALTERNATES (20+8 S/A:20+8 T/B) SOP1=5+2 ALTO 1=5+2 TEN 1=5+2 BASS 1=5+2 SOP 2=5+2 ALTO 2=5+2 TEN 2=5+2 BASS 2=5+2

These 20 singers plus alternates advance to the area audition. Note: Audition results WILL be announced at the end of the Friday evening rehearsal with the Region Clinician from 2nd alternate to Chair 1 in each voice part. Audition results will also be posted on the Region 5 website. REGION 5 3rd Audition and Friday Evening Clinic Date: Friday, November 17, 2011 Where: First Baptist Church Arlington Time: Friday Audition 1:00-4:00 PM, Region Choir Clinic 5:30-7:30 PM

***This Friday Audition and Clinic pertains to Region Choir ONLY.

REGION 5 CLINIC AND CONCERT (Region Choir, District Choir, 9th/10th Grade Honor Choir)

Date: Saturday, November 18, 2011 Where: First Baptist Church Arlington Time: 8:00-4:00 PM Concert: 5:00 PM (this includes all 3 choirs)

4. AREA AUDITIONS: EACH VOICE PART AS FOLLOWS CHAIRS 1-4 ALL STATE MIXED (32 SINGERS) CHAIRS 5-10 ALL STATE TREBLE (24 SINGERS) CHAIRS 5-8 ALL STATE TENOR BASS (16 SINGERS) This audition takes place in Midland, Texas at Robert E. Lee High School on Saturday, January 12, 2013. The Area audition is made up of singers from 4 Regions (5, 6, 7 & 22) which make up AREA B.

Note: Audition results WILL be announced at the end of the audition.

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5. TMEA CONVENTION: The All State Mixed Choir, All State Treble Choir and the All State Tenor Bass Choir meet In San Antonio, Texas for the Texas Music Educators Association Convention February 13-16, 2013. B. SEQUENCE OF EVENTS FOR 9TH /10TH GRADE HONOR MIXED CHOIR 1. A maximum of 72 female singers (18 per voice excluding ties) will be selected: S 1, S 2, A1, A2, 2. A maximum of 48 male singers (12 per voice part excluding ties) will be selected: T 1, T 2, B 1, B 2 3. If a section exceeds 50 contestants, the section will be split into 2 equal audition rooms. The top 18 female singers and the top 12 male singers will become members from each voice part. In the case of split rooms, an equal number from each room will be taken to total 18 female singers and 12 male singers per voice part. If a tie occurs for the last chair, both students will become members. 4. The region will sell a practice CD with voices and accompaniment for $10. The region will also provide a copy of the non-auditioned supplemental piece for the students who are chosen for the choir. 5. 9th and 10th grade students have the opportunity to audition for both the All State Choir and for the 9th/10th Honor Choir. A 9th or 10th grade student who wants to audition for the All State Choir can certainly do so. They will prepare and audition the Round 1 All State material. If they Do not qualify for All State Round 2, they can simply prepare to audition on the 9th/10th grade Repertoire and participate in that audition. If a 9th or 10th grader advances to the All State Round 2 Audition, they will prepare the Round 2 repertoire. Should they make chairs 1-18, they will sing with the Region Choir and also advance to the Round 3 audition. Should they make chairs 19-28, they will sing with the District Choir. If they do not qualify for either the Region choir or the District Choir, they automatically will be offered a place in the 9th/10th Honor Choir. They and their director are responsible for learning all of the repertoire for the 9th/10th Grade Honor Choir. 4. The Clinic/Concert will be: Saturday, November 18, 2012 First United Methodist Church of Hurst 8:00-4:00 PM Concert @ 5:00 PM

5. A patch will be awarded to each student after completing the Clinic/Concert responsibilities. 6. All TMEA rules and regulations apply.

C. AUDITION PROCEDURES 1. General Rules: a) NO ELECTRONIC DEVICES OF ANY KIND: TV’s, game boys, mp3s, ipods, cd players. NO CELL PHONES!! No digital equipment will be allowed at ANY audition. b) Students will wear their assigned numbered name tag for identification at all times and will not exchange numbered name tags with anyone. c) Students will not be permitted to rehearse the cuts after the pre-audition meeting and warm-up period. 2. Procedure: a) Auditions will be performed as a solo with the All State CD accompaniment. b) Music requirements: Students are required to learn ALL audition pieces in their entirety. At the audition, only a part of each selection will be sung. This is known as a “CUT”. “CUTS”, known only to the Chairperson, will be made available to all participating schools no later than 48 hours prior to the District Audition (Round I). “CUTS” for Rounds 2, 3, and 4 will be given to the singers at registration for these rounds. c) After registering at an audition, a pre-audition group meeting will be held. At this meeting audition rules will be reviewed, the singers will be warmed-up vocally and all singers will sing through the “CUTS” CD to ensure understanding of assigned “CUTS”. All students must be present for the pre-audition group meeting and “CUTS” rehearsal in order to audition. d) Screens will be used at all auditions. e) In the First All State Audition, if a section exceeds 55 singers, the section will be split into 2 equal audition room. If a section exceeds 110 singers, the section will be split into 3 equal audition rooms. The top-ranked 36 singers from each voice part will be selected. In the case of a split room, an equal number of singers will be selected from each room. (2 room split=18 per room, 3 room split=12 per room) D. EVALUATION PROCEDURES 1. Judging panels will consist of 5 qualified judges. 2. Each judge’s score per singer will be entered into the All State computer program. 3. The All State computer program will rank singers. 4. The All State computer program is used in all rounds. 5. The 3rd and 4th rounds will also include Sightreading scores.

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E. USE OF ALTERNATES 1. 3rd Audition: Alternates are selected by a competitive evaluation. They must be prepared to sing on short notice in case a primary student drops out of competition. Your director will inform you if you are required to audition. Two alternates from each voice part will be present at the pre- audition meeting, prepared to sing if a primary candidate does not compete. 2. Region Choir alternates will perform with the Region Choir. All members who perform will receive a Region Choir patch. 3. If a Region Choir alternate advances to the Area audition, he/she must submit a recorded performance of all music not previously auditioned for certification to the Region Vocal Chairperson. This recording shall consist of the alternate singing his/her complete part with the All- State accompaniment CD. The recording must be submitted at least 5 days prior to the Area audition. F. ANNOUNCEMENTS OF RESULTS OF AUDITIONS Results for Round 1 WILL NOT BE ANNOUNCED. Directors will notify students of Round 1 results. Results WILL be announced at all other rounds at the end of the audition day. All results will also be posted on the Region 5 website. Directors are responsible for contacting students with results; not the Chairperson. G. REQUIREMENTS TO PARTICIPATE 1. All participating singers must sign the CERTIFICATION FORM (APPENDIX L) agreeing to Participate in ALL activities (auditions and Clinic/Concert) and to abide by all rules and Regulations as stated in the Region 5 handbook. 2. All participating singers must be eligible. 3. All participating singers must follow TMEA rules should they be selected. H. NOTIFICATION TO DIRECTORS BY STUDENTS Notification to directors by students is required when a student does not intend to participate so that other students and alternates will have the opportunity to compete. This notice must be given to the director and, in turn, to the Region Chairperson, as soon as possible. I. DISQUALIFICATION Once a student enters the TMEA Audition Process, he/she may be eliminated by:

a) the audition process itself b) the TMEA Appeals Process c) ineligibility** d) the student’s TMEA member sponsor

**Note: Please refer to www.tmea.org for TMEA APPEALS PROCESS and ELIGIBILITY REQUIREMENTS FOR TMEA ACTIVITIES. J. EXCUSED ABSENCES Absences (Clinic/Concert only) may be allowed for pre-arranged emergency-validated cases, such as UIL play off game participation. Patches will not be awarded since the student did not participate in Choir activities (the alternate who performs receives the patch), but the student may advance to the next audition level previously earned, providing all Area music has been certified to the Region Chairperson. K. PATCH DISTRIBUTION All singers who participate in the Clinic/Concert (9th/10th Grade Honor, All-District and All-Region Choir) will receive appropriate patches unless they have been disqualified for any reason. Directors are responsible for obtaining these patches from the Vocal Division officers the day of the clinic/concert. L. ELIGIBILITY REQUIREMENTS FOR ALL STATE CONTESTANTS Refer to www.tmea.org **Please note: The State Manual, TMEA Vocal Division AUDITION RULES AND PROCEDURES MANUAL are revised for the current year and this manual is the FINAL AUTHORITY for all procedures and processes in Region V. The complete manual should be with each Region V director. You and your director are responsible for acquaintance with the rules in the manual, whether or not they appear in this REGION V handbook. M. LATE ARRIVALS In the event that late a late arrival to auditions is allowed, students will follow this policy approved by region V:

***Registration closes when the last singer in their assigned audition room is called by the announcer. It is the director’s responsibility to communicate to the student the rules regarding late arrivals.***

http://www.tmea.org/http://www.tmea.org/

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Region V MS/JH Vocal Division 2012-2013

Jennie Crawford, Coordinator jennifer.crawford@birdvilleschools.net Smithfield Middle School Office— (817) 547-5093 8400 Main Street Cell— (817) 319-5449 North Richland Hills, TX 76182 Jocelyn Epley, Coordinator- Elect Jepley@aisd.net

Office— (682) 867-8058

Gina Harston, Secretary roginaharston@hebisd.edu Office— (817) 285-3220 ext. 3080

Auditions:

Friday and Saturday, October 19 & 20, 2012 Smithfield Middle School, Birdville ISD- Times TBA

Clinic: Saturday, November 10, 2012 -- 8:00am - 4:00pm

Martin High School 4501 Pleasant Ridge Arlington, TX 76016

Concert: Saturday, November 10, 2012 -- 5:00pm

Martin High School Auditorium

The accompaniment tracks, as well as the part tracks are available on-line. We have tried to make sure that the part tracks are as accurate as possible; however, we too are human and sometimes make mistakes. Check the parts to make sure they are satisfactory to you. If they are not, feel free to make your own.

mailto:jennifer.crawford@birdvilleschools.netmailto:Jepley@aisd.netmailto:roginaharston@hebisd.edu

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Director Expectations

1. Once your students are entered in the audition, you are required to participate/judge in all auditions. This is not optional. Please don’t ask to be excused from judging because of personal or church functions. If you enter students, judging is part of your job. If you cannot or do not want to judge, then don’t enter students. As audition judging needs are based on original entries, your obligation to judge does not terminate even if you withdraw all of your students before the audition. 2. If you have students make the All-Region Choir, you are required to attend the Clinic/Concert and supervise your students the entire time they are involved with the event. 3. In case of an emergency or unforeseeable circumstances, you must secure a qualified proxy judge and inform the Region Chair immediately. The proxy judge must be a member of TMEA and not be a person that we are already counting on to judge, such as an assistant director or voice teacher. It is the responsibility of you, the director, to pay the proxy judge. The going rate is $75 per day. 4. Please arrive at auditions/judges meeting early. 5. Inform the Region Chair of DNA’s as early as possible. This will help the audition run as efficiently as possible, help speed up the judging process, and will keep Region costs down on copying and hiring extra judges. 6. Display professional and courteous behavior during the auditions. This includes keeping the identity of students auditioning confidential. 7. Teach your students the rules of auditioning. No cell phones or electronic sound equipment is allowed in the audition. 8. Provide transportation to the audition. If school transportation is not provided make sure your students know how to get to the audition site.

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Audition Entry Procedures

All entries must be done via the online system. If your school is not online, please make arrangements with a friend or colleague to send in your entries. Please take the time to familiarize yourself with the procedures. You will find a copy of the Online Entry Instructions in the handbook. 1. Please input students names carefully and accurately. The way names are entered for the audition will be the same way they are posted in the concert program (for those students making the All-Region Choir). 2. Students must be entered either as Soprano I, Soprano II, Alto I, Tenor I, Tenor II, or Bass I. 3. The deadline for computer entries/hardcopies of entries is October 5, 2012. No Exceptions!!! Please make every effort to get your entries in by the deadline. There are penalty fees in place for late entries/edits. Be aware of this. In order to ensure that I receive a hard copy of your forms, use a return- receipt form from the post office. 4. Region V has voted to no longer excuse athletic events at the district level (this includes tournaments) from any part of the clinic or concert. SAT or PSAT will still be excused according to the state level TMEA rules. Please inform your students! 5. The following should accompany your hard copy entries: a. Entry Form from the handbook b. Signed contract for each student entered. c. Copy of the Official Entry Form (printed online) d. Check or Money Order for fees Entry forms and contracts are due by the October 5th entry deadline. Your check/money order may be turned in after the deadline. However, the fees (for every student originally entered on October 5th) must be in before the day of the audition.

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General Rules 1. In order to have a student participate in the audition, a director must be a member of TMEA at the time of the audition. You will not be permitted to enter students via the online system without a current TMEA member number. TMEA now takes 7-10 business days to process membership information. They will not accept “emergencies,” so please plan ahead. You can renew your membership online at www.tmea.org 2. Each director is responsible for entering their students by the region’s announced deadline, October 5, 2012. 3. If you are at a school with two directors, enter all entries from your school under the same director and school name. Failure to do so may result in the accidental omission of some of your students. 4. Each director shall be responsible for fulfilling his/her audition assignment as set forth by the Region Chair. 5. Each director and student shall abide by the TMEA Eligibility Requirements for Activities from the Texas Music Educators Association. 6. Payment by money order, school check or director’s personal check is the only acceptable form of payment for your entry fees and is due before the audition date. Region V will no longer accept checks from students or parents due to a significant number of returned checks in the past.

Audition Procedures

No substitutions will be allowed after Friday, October 12, 2012. However, please

continue to call in DNA’s as this aids to accelerate the computation process on the day

of the audition. My school number is 817.547.5093 or my cell is 817.319.5449. Please

do not call after 9:00pm. Communication via email is preferred.

Jennifer.crawford@birdvilleschools.net

Student audition order is assigned randomly. Please inform your students that the

auditions are not first come, first serve.

Auditions will be solo with recorded accompaniment, which is available from the region

chair. Students must use original copies of the music at the audition. Photocopies are

not allowed.

Judges will be shielded from the auditionees with a screen.

Only judges and monitors will be allowed in the audition room when a student sings.

http://www.tmea.org/mailto:Jennifer.crawford@birdvilleschools.net

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Students are encouraged to leave site after they audition. Results will be posted at the

conclusion of the auditions.

No student sound devices or headphones are allowed at the audition.

Students will be disqualified for unruly behavior, including but not limited to, loud

behavior, refusing to follow instructions, and obscene or gang-related language or

gestures.

Please enter only students who are PREPARED! This will help us to ensure a timely

audition schedule.

Students will audition on one of the following voice parts: Soprano I, Soprano II, Alto,

Tenor I, Tenor II, or Bass. Girls must audition on Soprano I, Soprano II, or Alto. Boys

may audition on any part.

Selection of Students

The top 25 Soprano I, Soprano II and Altos will make up the Concert Treble Choir. The next 25 Soprano I, Soprano II and Altos will make up the Honor Treble Choir. The top 25 Tenor I, Tenor II and Basses will make up the Concert Tenor Bass Choir.

Clinicians are: Christina Chapman, Kelly Flores, and Victor Johnson Students will prepare three audition pieces, and audition on two of them. Upon selection of the choirs, everyone sings one of the audition pieces as a Grand Finale. Solo & Ensemble Contest- Dates, Locations, and Fees--- TBA A very special thank you goes to Jodi Hill-Coke, Casey Carruth and Danny Flores for recording the voice tracks for our use. Jocelyn and I look forward to working with each of you this year. If you have any questions, please feel free to call us.

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Region V MS/JH Vocal Division 2012-2013 Music Selections

Audition # 1 Combined Finale (SATB) Bonsa Aba— Victor Johnson (SATB) Heritage Music Press -- 10302661

Audition # 2 Concert Treble Choir (SSA) In You I Found – Laura Farnell (SSA) Alliance -- 10284809

Audition # 3 Honor Treble Choir (SSA) Mein Feinslieb – Johann Jeep/ed. Leavitt (SSA) Hal Leonard -- 10092249

Audition # 2 Concert Tenor Bass Choir Gloria In Excelsis Deo (from Three Contemporary Latin Settings) – Jerry Estes (TTB) Shawnee Press -- 1866375

Audition # 3 Concert Tenor Bass Choir My Bonnie Anne Marie – Vicky Tucker Courtney (TTB) Brilee Music -- 10065331

Extra Mixed Choir Piece The Pasture – Z. Randall Stroope (SATB) Aberdeen Music Inc. -- 3205069

Extra Concert Treble Piece Mouse Madrigal – Steven Porter (SSA) Phantom Music -- 3031374

Extra Honor Treble Choir Piece #1 In Time of Silver Rain – Victor Johnson (SSA) Heritage Music Press -- 10047260

Extra Honor Treble Choir Piece #2 Praise His Holy Name – Keith Hampton (SSA) Earthsongs -- 3295179

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Region V MS/JH All-Region Choir Commitment Contract The following dates are required for All-Region Choir Members. By signing the commitment contract, students and their parents/guardians agree to participate fully in all three parts of the All-Region process— audition, clinic, and concert (as long as the student remains academically eligible). Region V asks that you carefully check your calendar for each required date before you begin the audition process. Students will only be excused from part of the clinic or concert if they are taking the SAT, for UIL or TMEA event at the region level or higher, or in the case of serious emergency. District or bi-District athletic games, meets or tournaments will not be excused. These rules are designed to allow each student to gain the maximum benefit from the entire All-Region Choir process. Thank you for your support of your student’s music education! Jennie Crawford Region V MS/JH Vocal Division Chair

Required All-Region Choir Dates

Auditions: Friday and Saturday, October 19 & 20, 2012

Smithfield Middle School, Birdville ISD- Times TBA

(Each student will be assigned to a block of possible audition times approximately two weeks before the audition. Students will receive their exact audition time when they arrive at SMS.)

Clinic:

Saturday, November 10, 2012 -- 8:00am - 4:00pm Martin High School 4501 Pleasant Ridge Arlington, TX 76016

Concert:

Saturday, November 10, 2012 -- 5:00pm Martin High School Auditorium

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Region V All-Region Choir Commitment Contract

Students and parents/guardians must sign this contract in order for the student to audition for the Region V Middle School/Junior High All-Region Choir.

SCHOOL: ___________________________________________ I agree to commit myself to all required dates if I am selected for the Region V Middle School/Junior High All Region Choir. _______________________ _______________________ Student Printed Name Student Signature I agree to support all required dates if my student is selected for the Region V Middle School/Junior High All Region Choir. _______________________ ________________________ Parent Printed Name Parent Signature Please sign and return this contract to your choir director as soon as possible. Signed contracts must accompany each entry that your choir director sends to the Region Coordinator. Thank you.

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TMEA REGION V - VOCAL DIVISION 2012-2013 Important Dates

August 19 Fall Meeting, 2pm, Seguin HS September 8 Entry Deadline for HS All-State 22 All-State Round I, Mansfield HS October 5 JH Region Entry Deadline 19 JH All-Region Auditions Smithfield MS 20 JH All-Region Auditions Smithfield MS 13 AM 9th/10th Auditions Arlington HS PM HS Round II Auditions Arlington HS November 10 JH / Middle School Region Clinic, Martin HS 16 HS Round III, First Baptist Church Arlington 17 HS Region Clinic (9th/10th, District, & Region Choirs) First Baptist Church Arlington – 5PM Concert January 12 HS Area Auditions, Midland, TX February 4 JH / Middle School Solo & Ensemble 8-11 TMEA, San Antonio 9 HS UIL Solo & Ensemble March 6 2C MS North Zone C/SR 7 3B JH North Zone C/SR – Martin Methodist 26-27MS/JH South Zone C/SR April 9-11 High School UIL Concert & Sight-reading Trinity HS