2012‐13 PRELIMINARY BUDGETCentral Kitsap School District July 11, 2012

1

AGEN

DA

Agenda

• Summary of 2012‐13 General Fund Budget• Recommendations• Reductions and Savings

• Loss of Federal Heavy Impact Update

• Projected 2013‐14 General Fund Budget

• Other Funds

• Way Ahead

2

PRELIM

INARYB

UDG

ETRECO

MMEN

DATIONS

2012‐13  Preliminary Budget Recommendations

3

• Limit operating adjustments to maintain current programs except as noted below.

• Review each opening (classified, certified and administrative) to align staffing with enrollment.  Limit additional hiring until the actual enrollment numbers are confirmed in August and September.

• Reduce the General Fund budget $519,280 by making the changes outlined on the following Slide 6: General Fund Reductions

• Continue all efforts to resume eligibility for federal Heavy Impact Aid funding

• Continue the efforts to benefit the General Fund through the continued pursuit of Energy Conservation grants and upgrades

LEGISLATIVEB

UDG

ETUPDATE

Legislative Budget Update

4

December 2011 Shortfall $6.3 M 

February 2012 Supplemental Levy ($2.0 M) 

Subtotal $4.3 M 

State Conference Budget ($3.8 M) 

Subtotal $0.5M 

Regular Impact Aid Reduction + $0.2M ‐ $0.4M 

Updated Budget Shortfall $0.7M ‐ $0.9M 

As of May 4, 2012

BUDG

ETSHORTFALL

2012‐13 Budget Reduction for Preliminary Budget

Reductions 2012‐13 $519,280Delayed Expenditures $260,000Total Available for Preliminary Budget  $779,280

2012‐13 Budget Shortfall  $700,000‐$900,000

5

GEN

ERALFUNDREDU

CTIONS

General Fund Reductions

6

Area of Reduction Amount CommentsAt‐Risk  $                   7,000  Adjust to per pupilSecondary Interventions $                          ‐ Save for 13‐14Secondary AP Staffing $                 24,000  Reduce from .6 to .5 per HSSecondary counselor $                          ‐ $0‐80,000 pending future openingsCo‐Curricular $                 20,000  Increase fees or make reductionSecondary Staffing $                 24,000  Only 3 zero hr classes per HSElementary Band Orch $                          ‐ Study 12‐13Library # $                 28,000  Reduce 1 HS Library clerkTechnology $              110,000  Already reducedElementary class size $                          ‐Maintenance/ Grounds $                 30,000  Admin reduction 0.7 GF + 0.1 CPCustodial $                 17,500  0.5 FTE reductionDiversity $                 40,000  Reduce and streamlineSpecial Education $                 9,000  Reduced supportCurriculum support $     136,000  Reduction of 1.4 FTEBuilding Technology Coordinator (BTC) $                          ‐ Study 12‐13Highly Capable program $                 40,000  Reduced supportElem teacher assistants # $                   4,500  Reduced supportJW Support $                 25,000  Pending openingsAdditional Staff Model Adjust # $                 4,280  Adjustments to smaller schools 

Total $    519,280 This number will increase as we institute the staffing adjustments over the year. 

# Part of Staffing Model

June 6, 2012

BUILDIN

GSTAFFIN

GM

ODEL

Building Staffing Model

7

Last Modified With Staff Input 2008‐09Very Limited ImplementationMore Closely Matches Building/Department SizeFound Ways to Mitigate Implementation

Management Responsibility Not Part of Collective Bargaining Process

Adjusted and/or Supplemented Annually As Conditions ChangeRegular Adjustments Due to Enrollment

WAYA

HEADFollow On Actions

• Hold on reductions for Classified Staffing Model this year, except open positions – change as open

• Work with staff that may be impacted through the year so there is time to apply for other positions

• Hold on Special Education classified changes until Review is completed and processed

• Review and confirm staffing model, communicate early to increase adjustment time

• Continue to capture opportunities to review all positions as they are open throughout the year

GEN

ERALFUNDREDU

CTIONS

General Fund Reductions

9

Area of Reduction Amount Changes CommentsAt‐Risk  $         7,000  $            7,000  Adjust to per pupilSecondary Interventions $                ‐ $                   ‐ Save for 13‐14Secondary AP Staffing $       24,000  $         24,000  Reduce from .6 to .5 per HSSecondary counselor $                ‐ $                   ‐ $0‐80,000 pending future openingsCo‐Curricular $       20,000  $         20,000  Increase fees or make reductionSecondary Staffing $       24,000  $         24,000  Only 3 zero hr classes per HSElementary Band Orch $                ‐ $                   ‐ Study 12‐13Library # $       28,000  $         28,000  Reduce 1 HS Library clerkTechnology $    110,000  $       110,000  Already reducedElementary class size $                ‐ $                   ‐Maintenance/ Grounds $       30,000  $         30,000  Admin reduction 0.7 GF + 0.1 CPCustodial $       17,500  $         17,500  0.5 FTE reductionDiversity $       40,000  $         40,000  Reduce and streamlineSpecial Education $  20,000  $            9,000  Reduced supportCurriculum support $  110,000  $       136,000  Reduction of 1.4 FTEBuilding Technology Coordinator (BTC) $  ‐ Study 12‐13Highly Capable program $       40,000  $         40,000  Reduced supportElem teacher assistants # $   6,000  $            4,500  Reduced supportJW Support $  25,000  $         25,000  Pending openingsAdditional Staff Model Adjust # $    22,280  $            4,280  Adjustments to smaller schools 

Total $    523,780  $       519,280 This number will increase as we institute the staffing adjustments over the year. 

# Part of Staffing Model

Limited Service to StudentsIndirect Service to StudentsDirect Service to Students

ADDITIO

NALSAVIN

GS

Additional Savings Garnered for 2012‐13

10

Estimated Savings from RFP's and Request for Quotes 2011‐12

Est Savings/YrBanking RFP $ 9,774.00 Building Copiers RFP $ 45,915.24 Copy Center Copiers RFP  $ 82,527.96 Tires RFP To Be Determined (Bid Opening 06/21/2012) Business Cards Request for Quotes $ 1,422.40 

Total Estimated Savings $ 139,639.60 

HEAVYIM

PACTAIDUPDATE

Update:  Heavy Impact Aid Qualification

11

Appeal of “Final Determination”Filing Deadline June 15All Briefs And Responses Complete By August 17Follow On Judgment

Legislative  AmendmentRoadblocks

ReauthorizationNo Action Likely Until New CongressAmendment Currently Included 

Resume Eligibility2014‐15 (Two More Years)

2013‐14 PEEK

AHEAD

Peek ahead at 2013‐14

12

• If enrollment is at or above projections,• If the state does not implement additional reductions,

• If the federal government does not implement more reductions than anticipated,

• Then, CKSD would face a year of minimal reductions that could be managed through attrition and smaller reductions that were not implemented for 2012‐13.

SUMMARY OF 2012‐13 REMAINING FUNDS 

13

BUDG

ETSUMMARY

Capital Projects Fund

Capital Projects Fund:  For the purchase of land, the construction and equipping of new facilities, major facility renovations, system repairs and corrections, and implementation of technology systems.

2010‐11* 2011‐12 2012‐13

Beginning $12,026,518 $9,309,593 $10,676,174

Revenues $1,534,220 $6,129,554 $12,408,876

Transfers $0 $188,642 ($608,620)

Expenditures ($3,518,256) ($10,466,748) ($11,173,526)

Ending $10,042,482 $5,161,041 $11,302,904

* Actual

14

BUDG

ETSUMMARY

Transportation Vehicle Fund

Transportation Vehicle Fund : For the purchase and repair of equipment approved for pupil transportation.

2010‐11* 2011‐12 2012‐13

Beginning $208,226 $713,000 $372,327

Revenues $516,265 $577,297 $688,222

Expenditures $0 ($1,285,000) ($1,052,500)

Ending $724,492 $5,297 $8,049

* Actual 15

BUDG

ETSUMMARY

Associated Student Body Fund

Associated Student Body Fund: For all student activities’ funds, such as clubs, student government, and some athletic programs.

2010‐11* 2011‐12 2012‐13

Beginning $1,112,215 $887,433 $879,564

Revenues $1,410,148 $2,337,728 $2,258,298

Expenditures ($1,445,750) ($2,256,583) ($2,256,403)

Ending $1,076,613 $968,578 $881,459

* Actual

16

NEXTSTEPS

Way Ahead

• Continue budget review, revisions and edits July 2012

• Forward Preliminary Budget to OESD for review July 10th

and comment

• Updated Budget and Formal Budget August 8thAdoption Hearing 

• Approval of 2012‐2013 Budget  August 22nd

• File final budget with OESD  September 3rd

• Review and Finalize 2013‐2014 Budget  September 2012Development Strategy 

17