2012 11 12 - Muscatine Community School District · 2012-11-09 · MANAGEMENT FUND: Total ----- $ 0.00 . Presented to and approved by the Board of Directors of the Muscatine Community

Board of Education Muscatine Community School District

Monday, November 12, 2012 Regular Meeting

Meeting Location: City Hall Council Chambers -‐-‐ Time: 7:00 p.m.

AGENDA

I. Roll Call and Determination of Quorum

II. Recite Pledge of Allegiance

III. Welcome to Visitors and Media Representatives

IV. Citizens Speaks

V. Student Council Report

VI. Consent Agenda** The following items are considered to be routine by the Board of Education and will be enacted by one motion. There will be no separate discussion of these items unless a Director so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence from the agenda.

A. Minutes (VII-‐A-‐1-‐i) (p. 6) B. Bills and Claims (VII-‐A-‐2-‐i) (p. 23) C. Field Trips (VII-‐A-‐3-‐i) (p. 30) D. Personnel (VII-‐A-‐3-‐ii) (p.45) E. Financial Reports (VII-‐B-‐1-‐i) (p. 50)

VII. Board Goals

A. Action/Possible Action

1. Board Goal: Communication

i. Approve the minutes of the October 22, 2012 Work Session, Planning

Session, and Regular Meeting – action** (p. 6)

2. Board Goal: Financial Solvency i. Bills and Claims against the district –action** (p. 23)

ii. Audit Committee Charter – action (p. 24)

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iii. Seeking approval to enter into an agreement with Iowa School Finance Information Services (ISFIS) for GASB 45 Compliance Services – action

iv. SBRC Approval to Seek Additional Allowable Growth for Open Enrollment and ELL as follows:

a. A motion to approve administration authority to seek additional allowable growth in fiscal year 2012-‐13 from the School Budget Review Committee (SBRC) and to attend such meeting as may be necessary to accomplish the same for the on-‐time funding of open enrolled out students that were not included in our fall 2011 certified enrollment but are on our fall 2012 certified enrollment in the amount of $145,310.

b. A motion to approve administration authority to seek additional allowable growth in fiscal year 2012-‐13 from the School Budget Review Committee (SBRC) and to attend such meeting as may be necessary to accomplish the same for the cost of LEP instruction beyond four years in the amount of $134,662.

v. MHS Construction Project Change Orders – action and discussion (p. 28)

3. Board Goal: Improving both Graduation Rate and Post-‐Secondary Success of our Students i. Field Trips – action** (p. 30)

~Band/Choir to IHSMA All-‐State Festival in Ames, Iowa on November 15-‐17, 2012 as submitted by Heid/Oswald. ~Model U.N. to the Model U.N. at the University of Chicago on February 7-‐10, 2013 as submitted by Prinsen, Wilford, and Hansen. ~Model U.N. to United Nations International School Conference in New York City on March 6-‐10, 2012 as submitted by Prinsen, Wilford, and Hansen. ~Model U.N. to the Model U.N. Conference in Cedar Falls, Iowa on April 18-‐19, 2013 as submitted by Prinsen, Wilford, and Hansen. ~Colorado 2nd Grade Annual Field trip to Nauvoo, Illinois on May 3, 2013 as submitted by J. Shaffer and T. Phillips.

ii. Personnel Recommendations – action** (p. 45)

B. Discussion and Information

1. Board Goal: Financial Solvency i. October, 2012 Financial Statements** (p. 50)

2. Board Goal: Communication

i. First Reading on Policies:

204.00 Meetings of the Board (p. 71)

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206.01 New Board Member Orientation (p. 72) 401.04 Functions of Personnel (p. 73) 401.06 Evaluation (p. 74) 402.03 Anti-‐Bullying and Harassment (Employee) and Administrative Procedures (p. 75) 403.05 Facilities – Regulatory Issues (p. 83) 403.07 Other Employment (p. 84) 403.12 Reimbursement for Loss of Personal Property from Physical Assault (p. 85) 403.16 Identification Badges – Administrative Procedures (p. 86) 503.02 Anti-‐Bullying and Harassment (Student) and Administrative Procedures (p. 87) 506.03 Transcript of Credits (p. 95) 506.15 Student Use of Cell Phones and Other Electronic Devices (p. 96)

ii. Jefferson Facility Study Update with FEH Architects

iii. MHS Construction Progress Update

iv. Set Public Forum for Jefferson Elementary

v. Elementary and Secondary Quarterly Updates (p. 97)

vi. Conference Week Update (p. 105)

vii. Olweus Update (p. 106)

3. Board Goal: Improving the Use of Student Data to Achieve Greater Student Learning i. DINA Update

4. Board Goal: Improve both Graduation Rate and Post Secondary Success of Our

Students i. Juntos Program Grant Application (p. 112)

VIII. Board Self Evaluation Feedback

IX. Announcements and Events

November 13-‐15 UEN and IASB Convention in Des Moines November 27 Governor’s Summit on Bullying in Des Moines December 10 School Board Regular Meeting at 7 p.m. at City Hall

X. Closed session for the Superintendent’s Evaluation per Iowa Code Chapter 21.5(i)

XI. Adjourn

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ACTION/ POSSIBLE ACTION

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BOARD GOAL:

COMMUNICATION

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UNOFFICIAL MINUTES MUSCATINE BOARD OF DIRECTORS

WORK SESSION OCTOBER 22, 2012

The Board of Directors of the Muscatine Community School District, in the County of Muscatine, State of Iowa, met in work session on Monday, October 22, 2012 at 5:30 p.m. at the Administration Center. President Penny Jones called the meeting to order. Directors Tim Bower, Tammi Drawbaugh, Brenda Garcia-‐Van Auken, Nathan Mather, and Mary Wildermuth were present. Director Dennis Fox was also present via telephone conference as he was in Tennessee on business. Also present were: Superintendent Bill Decker and Director of Finance Jean Garner. FPP Software Program Superintendent Decker stated that he and Director of Finance Jean Garner wanted to discuss the FPP software program and how the finance department already has the information that the software program details. He asked Mrs. Garner to put together several graphs, charts, and spreadsheets to illustrate this. Mrs. Garner stated that FPP is more of a forecasting program and is used one or two times per year. The information is not ongoing or updated continually. She noted that the information changes when the enrollment changes and allowable growth changes. She further noted that the information that Mr. Sinclair receives is straight from the documents that she uses on a monthly basis and what she presents to the board on a monthly basis. She stated that in her opinion adding the full version of FPP is adding a step that is unnecessary because it is already done. Mrs. Garner then reviewed the charts that she developed for the board that are similar to what the FPP software program can provide. Director Wildermuth felt that the interweaving of human resources and finance was valuable and how the program can forecast the movement of staff on the salary schedule in the next five years as well as how many teachers will be needed and how many classes that would be. Mrs. Garner stated that this can be done and is done each year during negotiations. Director Bower noted that the information gathered for negotiations is a snapshot in time and can easily be projected out four or five years.

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Superintendent Decker stated that the forecasting tool is much more valuable for districts that have declining enrollment or a district that is growing significantly. He shared that Mr. Sinclair’s background is the superintendent of Dallas Center Grimes which is a growing district and for him, the forecasting tool would be invaluable as he would need to know the number of teachers needed and the teacher cost. He noted that our district has had fairly static enrollment over the last several years. Superintendent Decker noted that the board can choose to purchase the full version or can choose to use the light version. He reiterated that the information that the board receives is something that the district already has and uses. He stated that the surprise was the cost of the full version (approximately $45,000 for five years). He stated that he and Mrs. Garner recommend that the full version not be used because the information is already available to the board. Mrs. Garner stated that she doesn’t personally feel the software will save her time as she has to keep the monthly information updated, and actually having to update the information to FPP would be an added step. Superintendent Decker noted that the monthly reports that the board receives that Mrs. Garner puts out for them are exemplary if they are in a format that is good for the board and is easy for them to understand. He then noted that if the information is not in a format that is easy for them to understand then they need to let Mrs. Garner know. He further noted that not very many boards receive the information that they do on a monthly basis. This has been changed since the time he arrived on the board as more reports are given to the board than before. Director Bower stated that the reports have good information. Director Fox stated that he appreciates the changes that were made in the fiscal reports and feels they provide good information. Director Mather stated that he felt he had received a lot of push back when he had asked for reports and that the turn around time is extremely great. He shared that when looking at IASB website, the FPP light program illustrates three dozen variables and information produced from those variables and wouldn’t create a lot of work to produce. Superintendent Decker noted that the things that are being talked about with FPP Light and the items that he had requested are reports that are updated only two times per year during negotiations and budget time. Because of this, the information would not have been valuable until the next update.

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Regarding the variables/scenarios that can be ran, Superintendent Decker stated that Mr. Sinclair was very clear that the board would work through Mrs. Garner and himself and then FPP Light would input the requested scenarios. Director Mather shared that it was his understanding that there were two passcodes for access, those that have the ability to input the scenarios and those who could look at the displayed information about the district. Superintendent Decker shared that the point is to show the board that Mrs. Garner can give the board the same information. He feels that the root of the issue is whether running the scenarios is his and Mrs. Garner’s job and then bringing recommendations to the board or the board run the scenarios and brings the recommendations to administration. Director Bower stated that his concern is that this (FPP software program) is another step added to Mrs. Garner when the information is already available to the board. Superintendent Decker stated that this is one more step for Mrs. Garner when the information is already used by the district and available to the board. He noted that another option would be to ask the finance department to upload the information to FPP Light so that it can display the information that the district already has available in different ways. He further stated that the role of the board is not to come up with scenarios and come to administration with what they feel is the recommendation. President Jones reviewed what she felt Director Mather was saying in that he would like to view the information whenever and however he wanted with the information that was input for negotiations and with the updated allowable growth. Director Mather asked if it is not an issue to get him the information that he requested then why would it be an issue to upload the information to FPP Light. Mrs. Garner noted that the information the district can provide the board is 99% the same as FPP Light. The extra step would be preparing the information for the upload and with the initial upload she spent three days on the task. Discussion then centered on the possibility of Mrs. Garner retiring in the future. Mrs. Garner stated that the historical data would be available for the next person to look at. Superintendent Decker stated that Mrs. Garner does a phenomenal job which will make it easier for the next person to step in. He also noted that if/when this happens the district will be recruiting for the best business manager available. President Jones noted that it is her feeling that the board wanted the information available for them to look up/review, etc. whenever they wanted to.

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Mrs. Garner noted that the information is on an excel spreadsheet which can be uploaded to a Google doc with permission given to board members to be able to view it. This would be similar to FPP Light. President Jones asked the board how they would like to proceed. Director Bower stated that in his opinion what the board has gives the data it needs and especially cannot see spending $45,000 on the full version of the FPP software. He also shared that he is now having difficulty supporting the light version. Director Mather asked if any director was supporting the full version. Director Wildermuth stated that she doesn’t know what the board has access to right now or what kind of information the board wants. She thought that the board would spend the $10,000 for year one of the FPP full version and evaluate its usefulness. Superintendent Decker stated that if the board needs more information on finance then what they are getting now then board members need to talk to Mrs. Garner. He noted that if Mrs. Garner feels like she can give that information better to board members via FPP Light then she can make that recommendation. He stated that she needs to hear what concerns board members have and what information they need. Mrs. Garner reiterated the request that board members tell her what they want to receive and she can get it to them. Director Garcia-‐Van Auken stated that she would like an updated spreadsheet with the ISL approval as well as an updated PPEL fund spreadsheet. Superintendent Decker noted that he has an updated PPEL spreadsheet that he needs to go over with Mrs. Garner before he sends it out to the board. Director Bower stated that based on Mrs. Garner’s recommendation he would proceed with what the board already has. Director Fox stated that he feels the same as Director Bower. Director Wildermuth noted that she thought the board should go with the FPP full version for one year but will follow what Mrs. Garner’s recommendation is. Director Drawbaugh stated that she feels the FPP full version is extremely expensive and doesn’t see the value in it or the need for it.

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Director Garcia-‐Van Auken noted that with all of the benefits and features of the FPP software that it sounds easier, simpler, and more efficient of time but will go with the recommendation. Director Mather noted that it seems to be more efficient to use information in house and further stated that he is willing to let it ride and review it six months down the road. Mrs. Garner asked the board to let her know the types of things that they want especially with FPP Light so that she can provide the same information. She also asked the board to tell her their expectations of FPP Light so that she can get the information out to them. President Jones stated that the consensus is that the district will not use the FPP software at this time but if in six months or a year from now the board discovers that it needs information that Mrs. Garner cannot provide then it will reconsider the software program. Director Bower further stated that it may be possible that FPP Light or FPP full will not be able to satisfy even those requests. Superintendent Decker stated that it takes a certain level of understanding when putting different scenarios together that the board will want to be careful. Superintendent Decker also shared that if the issue is financial information consistency FPP Light will not solve this. Director Mather asked Mrs. Garner how much time it takes to prepare documents for the board each month. Mrs. Garner stated that it takes two days. President Jones noted that as a new board member she felt a lot more pressure to have the information and be on top of it with the budgetary issue and the Instructional Support Levy. Director Bower noted that there were a lot of dynamics besides the ISL within the last several years including the across the board cuts. The board is required to look at a lot of additional data. He suggested that board members look at the current monthly data provided and determine if it is something that they feel is needed or is there something else that would be more effective for each. Mrs. Garner shared that she doesn’t mind giving the board the information on a monthly basis as the board should have it. If there is other information that the board would like to see, please let her know.

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President Jones reviewed that the board will continue with the documents that Mrs. Garner has been preparing for them and if members want more or different information to get that request to Mrs. Garner. Mrs. Garner will put the financials on a Google document and share it with the board. Superintendent Decker suggested that the board take a look at the monthly reports and ask if they are serving their needs and if it is it good information. The board could also meet with either himself or Mrs. Garner or ask what they are suppose to get out of the report. Budget Workshop Review Superintendent Decker stated that four people went to Des Moines for the SAI/IASB budget workshop. The speaker was from Green Bay, Wisconsin and used a rating scale decision-‐making process. Superintendent Decker noted that the information received at this workshop was emailed to the board members. The process has a district look through all of the possibilities of budget reduction and then rate these. This ultimately leads to a score and to cutting things that are least impactful. This process is something that has been used in different districts around the state. He stated that three years ago he did a modified version of this with the director team. He told the board that it is up to them if they would like the exact training with the trainer from Wisconsin. He shared that Keokuk may be bringing him to their district and there is a possibility that Muscatine could share in the expense. He noted that the consensus of the team that went to the workshop was that if the board were going to bring in a resource, they would like to see a resource from Iowa. He proposed bringing in Larry Siegel and Margaret Buckton from ISFIS. He stated that there is no one who knows more about the Iowa formula and Iowa politics than Mr. Siegel. He stated that if the board wishes to move forward with this, it would be his recommendation to bring in Larry and Margaret. President Jones also thought both Larry and Margaret were an excellent resource and can provide specific Iowa and district information. The consensus of the board was to proceed with contacting Margaret Buckton and Larry Siegel to provide a budget workshop for the board in the near future. The work session ended at 6:45 p.m.

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PLANNING SESSION OCTOBER 22, 2012

The Board of Directors of the Muscatine Community School District, in the County of Muscatine, State of Iowa, met in planning session on Monday, October 22, 2012 at 6:52 p.m. at the Administration Center. President Penny Jones called the meeting to order. Directors Tim Bower, Tammi Drawbaugh, Brenda Garcia-‐Van Auken, Nathan Mather, and Mary Wildermuth were present. Director Dennis Fox was also present via telephone conference as he was in Tennessee on business. Also present were: Superintendent Bill Decker and Director of Finance Jean Garner. Measurables Superintendent Decker noted that the measurables that were included in the board packet are things that Directors of Innovation and Instruction Shane Williams and Diane Campbell had worked on through the principal network and that the principals worked with their building leadership teams to produce. The measurables are building driven and building appropriate. Superintendent Decker stated that this is the opportunity for the board to give feedback to the buildings whether or not they approve of the measurables as noted. Director Mather asked if the measurables will be part of the District in Need of Assistance (DINA) discussion. Superintendent Decker stated that DINA will not happen soon enough to take the place of the measurables for each board goal. Director of Elementary Innovation and Instruction Shane Williams stated that if anything, the DINA process will add to it rather than subtract from the proposed measurables. The DINA process will provide clarity and K-‐12 cohesiveness. Superintendent Decker stated that he sees that the DINA process may change the strategies of how we reach the measurable but that the measurables and goals will be the same. Mr. Williams agreed with this statement. Mr. Williams then shared what happened during the first day of the DINA action planning strategy process. President Jones shared that she felt the measurables for the elementary board goal to the increase use of technology seemed to be hard to quantify. Mr. Williams agreed with President Jones and added that this goal is one of the hardest goals to measure. He shared that some of the measures include recording the sign out

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and the actual use of the mobile carts. He shared that ultimately schools will have to assemble a body of evidence as to what its students are doing while utilizing technology. He also talked about principals doing informal walkthroughs and what should that body of evidence look like. He also noted that he and the principals are looking for guidance and suggestions from the board. President Jones stated that she feels the sign out sheets and walkthroughs are a good start. Superintendent Decker stated that he doesn’t want the focus to be only on those students who fell below the line to meet the goal rather the goal should be focusing on the growth of all students. President Jones noted that she is pleased to see that every level included the MAPS assessment data because that is more student-‐centered and growth-‐oriented and identifies student’s strengths and needs. President Jones then asked the board if there were things that they don’t see that they wish were listed as a measurable. Director Mather asked if there was a way to track each individual student’s growth. Mr. Williams stated that the MAP assessment will do this. Director Wildermuth stated that she hopes the middle school and high school will put more numbers with the measurables as they seem “soft.” Director Mather stated that he was concerned about test score inflation. Superintendent Decker stated that test score inflation is a very valid concern. He further noted that one of the benefits of using the MAP assessment is that it is technology driven, and it becomes harder to have test score inflation. President Jones noted that consistency of grading practices across the district and grade levels came up during the discussion today in the DINA meeting. She stated that it is her hope that the grading process will become standardized across grade levels. Superintendent Decker noted that the middle school is where the district has done the most work on common assessments. CBE Update Teachers Andrea Stewart, Chanda Hassett, Christina Walker, Staci Orr, and Cassie Burback updated the board on the Competency-‐Based Education (CBE) pilot that is

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taking place in their classrooms. They shared student views on CBE as well as how this works in their own classroom. Superintendent Decker shared that one of the most powerful student statements about CBE came from a student during the 21st Century Partnership visit. The student stated the he/she is no longer saying “what do I have to do to earn an A but now saying what am I learning?” Because of this, the student now looks at other classes in the same way. Superintendent Decker stated that this is what we are trying to get to is students taking responsibility for their own learning. Ms. Stewart then reviewed: a snapshot of the program at middle school, survey results of 200+ teachers regarding CBE, and potential policy implications for policies 501.02 (11 & 13), 603.02, 501.02 (8), and 506.06. President Jones asked when the policy implications will be brought to the board for approval. Superintendent Decker stated that once the district takes the program from a pilot to the way it is done, that is when the policies will need to be updated. President Jones asked if the district has another group of teachers beginning the CBE pilot. Superintendent Decker noted that this group of teachers are interested in CBE and beginning the process by researching and collaborating. He further noted that students are not involved at this time. Director Mather asked if parents and students are able to choose whether or not they take CBE classes. Mr. Williams shared that parents were sent a letter explaining CBE. Ms. Hassett stated that it depends on the teacher whether or not a student is in a competency-‐based education classroom. Ms. Stewart shared that it is similar to different styles of teaching. Each teacher has their own methodology of their own teaching. Ms. Stewart also noted that students never had to prove themselves before and there are some kids struggling for the first time and this has led to some new conversations. Director Drawbaugh stated that she finds it exciting that students are taking responsibility for their own learning.

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Director Garcia-‐Van Auken asked how students are able to transfer this way of learning to post secondary success. Superintendent Decker noted that it’s really just changing the focus because students will still have a grade and will still have to do the work. The change is on student learning. He stated that this is the best thing for a college bound student could do and that’s what college needs to be about -‐-‐ the learning. Jefferson Update Superintendent Decker gave a brief update on Jefferson. He stated that the architects and engineers visited Jefferson on October 11 and 12. They are in the process of compiling all staff comments as every staff member was given time to come in and talk to the architects on how they view what needs to happen to effectively serve kids. Superintendent Decker noted that FEH Architects will come to the next board meeting and share with the board what they found from staff as well as the engineering firm and their own observations at the next meeting. They will also share the feasibility of moving forward either with a complete renovation, an addition plus a remodel, or a completely new building. President Jones asked if the board will be given a timeline when decisions need to be made and where the district is financially to be able to make those decisions. Superintendent Decker stated that the bigger issue at this time is not finances but is how to make the building an appropriate place for education to happen and still serve those students as they still have to go to school during the work. He noted that he will give the board the finance piece as best as he can from what the architects have told him would be their estimates. Director Mather also noted that if it would be a significant building project steps will need to be taken with the City, and that he is interested in that process. President Jones asked if this allows the district to take advantage of the current savings if the project is started in 2014. Superintendent Decker stated that it is their hope as this is something the district wants to maximize and get started as soon as possible. He further stated that if this will end up being a new building the site location will be the issue. Superintendent Decker also shared that he had conversation with people in the construction business regarding the bidding climate. He stated that the district is better off if it can get the project going now which is why administration is talking about accelerating it. He reiterated that the site location could be a factor. President Jones noted that the district will need to have a discussion with the public regarding the site and project once it is determined.

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Superintendent Decker shared that administration has talked about a couple of different strategies; however, they are premature at this point. The planning session adjourned at 8:16 p.m.

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REGULAR SESSION OCTOBER 22, 2012

The Board of Directors of the Muscatine Community School District, in the County of Muscatine, State of Iowa, met in regular session on Monday, October 22, 2012 at 8:26 p.m. at the Administration Center. President Penny Jones called the meeting to order. Directors Tim Bower, Tammi Drawbaugh, Brenda Garcia-‐Van Auken, Nathan Mather, and Mary Wildermuth were present. Director Dennis Fox was absent. Also present were: Superintendent Bill Decker and Director of Finance Jean Garner. The Pledge of Allegiance was recited. President Jones welcomed guests and media representatives. No one spoke during Citizens Speak. Consent agenda:

A motion was made by Director Bower and seconded by Director Wildermuth to approve the consent agenda as follows: the minutes of the October 8, 2012 Special and Regular meetings, the bills and claims against the district dated October 22, 2012, the fiscal reports for the month of September, 2012, and personnel recommendations of: resignation of Laura Donald – special education teacher at Mulberry Elementary, Elizabeth Negus – Central Middle School track coach, and the new hire of Debra Olson as a special education teacher at MHS. All ayes; motion carried.

Superintendent Decker discussed the makeup of the School Improvement Advisory Committee (SIAC). He noted that several separate conversations had taken place and he and administration were not certain if consensus was reached and there seemed to be conflicting feedback. He asked the board how they would like to proceed. Director Mather asked if the membership list included those members that have not attended meetings regularly. Shane Williams, Director of Elementary Innovation and Instruction, stated that those that have not attended in the past have been taken off this list. President Jones thought it might help the board if the purpose of this committee was clarified.

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Superintendent Decker stated that the SIAC has a specific role to play as a part of the site visit process that happens every five years and on an annual basis there is a requirement to go over the district goals and how the district has done to meet those goals. The committee also shares and seeks feedback on the goals, for example: how they can be improved and gives support for programs and initiatives the district is working on. Mr. Williams noted that the definition and responsibility of the SIAC is taken from state code. Mr. Williams noted that the state code says that the demographics of the committee should reflect the community as best as possible and that at a minimum it does not specify who has to be on it. He shared that administration is open to input from the board. He noted that the committee has functioned well in the past and could function better. The committee has two students whose voices provide a unique perspective. He shared that the feeling of the SIAC during the last meeting is to solicit additional private sector representatives but not to over represent the private sectors. Director Wildermuth felt that there is an obvious lack of large employers. She suggested having those members have a two-‐year term. Superintendent Decker also noted that if the committee becomes too large, the students will shut down. Director Mather asked if middle school students should be considered. He also asked what role, if any, does SIAC play in formulating the CSIP or C Plan. Superintendent Decker stated that they have no direct involvement with the CSIP. He stated that during their May meeting they review student data and develop input they want to provide to the board about the goals. Director Garcia-‐Van Auken noted that the board is looking for input from the community and this committee is one way to get that. She noted that the top three employers can have direct input to the school district and can disseminate information to their employees by being on this committee. Director Wildermuth also suggested having a community college representative. Superintendent Decker suggested that the board take action on the SIAC membership as presented and then administration will take the recommendation of the Board to seek other members and bring those back for approval. President Jones stated that members representing HNI, Kent, Trinity, and MCC make sense.

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A motion was made by Director Bower and seconded by Director Drawbaugh to approve the committee as presented with additional names brought to the board for review and approval at its December meeting. All ayes; motion carried.

President Jones noted that three readings were held on the following policies but that there needs to be action taken to approve them.

A motion was made by Director Wildermuth and seconded by Director Mather to approve the following policies. 201.02 Legal Status of the Board 201.04 Elections to the Board 202.02 President of the Board 202.04 Secretary of the Board 203.08 Legal Counsel 402.05 Appeals to Administrative Rules and Regulations 403.14 Cell Phones – Administrative Procedures 704.04 Annual Financial Statement Published All ayes; motion carried.

Superintendent Decker shared that there is a demand for an early retirement program for this school year and that people are hoping that it is approved tonight. He stated that this would be a good thing economically for the district to do. He further stated that 88 people qualify for early retirement with 20 qualifying for IPERS. He noted that generally if they are not able to collect their IPERS then they likely will not retire. Director of Human Resources Wes Fowler shared that once board approves the early retirement program, a worksheet is sent to every employee saying that they qualify and this worksheet shows their benefit. Director of Finance Jean Garner stated that for a point of clarification the early retirement program as stated on the agenda is not FY 2014, but is FY 2013.

A motion was made by Director Bower and seconded by Director Drawbaugh to approve the FY 2013 early retirement program. All ayes; motion carried.

A motion was made by Director Bower and seconded by Director Mather to approve the transfer of money from PPEL to Debt Service Fund to make annual principal and interest payments on the Apple Capital Leases for computer and cases. All ayes; motion carried.

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A motion was made by Director Wildermuth and seconded by Director Mather to approve the transfer of money from the Activity Fund to the Special Purpose Trust Fund of the Madison Friends of the Playground certificate of deposit.

Mrs. Garner stated that this transaction is part of the audit. The auditors recommended that this money needed to be put in a different account and by code any permanent transfers from one fund to another has to be board approved. She further stated that this is the only certificate of deposit the district has. All ayes; motion carried.

Superintendent Decker reviewed the Request for a New Course entitled Introduction to Computer Programming. He noted that this class is offered as an elective for those students who have taken Algebra I and is a great foundation for students to determine if it is pathway they want to continue down. He noted that he is personally happy to see the development and recommendation to add this course.

A motion was made by Director Bower and seconded by Director Wildermuth to approve the new course Introduction to Computer Programming. All ayes; motion carried.

Director of Finance Jean Garner reviewed the Audit Committee Charter. She noted that besides the initial comments received she had also received additional comments after the board packet went out on Friday. Discussion was then held as to who should establish the audit committee. Consensus was that the audit committee will be proposed by administration and approved by the school board. Suggestions were reviewed and discussed. The Audit Committee Charter will be brought back to the board for approval. Superintendent Decker reviewed the certified enrollment count for this school year which drives funding for next school year. He noted that the district’s certified enrollment is down 4.16 students. He noted that this figure can be attributed to one particular item. He shared that in the last year there was a change made to the open enrollment law that said students can open enroll into an online school without physically stepping into that school district. Eight of Muscatine’s homeschool students open enrolled into this type of setting which is disappointing. He noted that overall we will not complain as last year the count was up six students which cost the district $6 million in funding. He shared that at least with this perspective the district will be able to use the 101% budget guarantee and this has a potential for the district to be in a

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better situation based on allowable growth. He also stated that the district’s Student Information Systems Administrator Brian Brock has worked very hard on identifying students and making certain they are coded correctly. He stated that the numbers are accurate thanks in large part to Mr. Brock. The board self-‐evaluation and feedback portion of the meeting focused on the question: Did you feel that all board members had an opportunity to participate equally and all board members had the opportunity to be heard? Director Mather felt that the meeting went well and everyone who wanted to take the opportunity to participate did so and all questions were answered. Director Bower concurred with Director Mather’s statement. Director Wildermuth answered yes. Director Drawbaugh answered yes. President Jones updated the board and audience of future meetings and events. They are: Regular Meeting to be held on November 12, 2012 at 7 p.m. at City Hall. The Progress Breakfast will take place on November 8, 2012 at 7:30 a.m. at the Administration Center. The board will be attending the IASB Convention in Des Moines on November 13-‐15, 2012. Some board members and staff will be attending the Governor’s Summit on Bullying in Des Moines on November 27, 2012.

A motion was made by Director Mather and seconded by Director Bower to go into closed session per Iowa Code Chapter 21.5 (i) for the Superintendent’s Evaluation. Roll Call: Ayes: Bower, Drawbaugh, Garcia-‐Van Auken, Jones, Mather, and Wildermuth. There were no nays. Motion carried. Time: 9:26 p.m. A motion was made by Director Bower and seconded by Director Wildermuth to return to open session. Roll Call: Ayes: Bower, Drawbaugh, Garcia-‐Van Auken, Jones, Mather, and Wildermuth. There were no nays. Motion carried. Time: 9:47 p.m. A motion was made by Director Drawbaugh and seconded by Director Wildermuth to adjourn the meeting. All ayes; motion carried. Time: 9:47 p.m.

Penny Jones, President Lisa Mosier, Secretary

<<21>>

BOARD GOAL:

FINANCIAL SOLVENCY

<<22>>

To the Board of Education I hereby certify that the following is a true Abstract of Claims for the period of time ending

November 12, 2012 .............Director of Finance and Budgeting.

GENERAL FUND:

Total ----------------------------------------------------------------------------------------- $299,682.47

EXISTING CONTRACTS:

Total ------------------------------------------------------------------------------------------ $689,802.13

PREPAIDS- GENERAL FUND:

Total ------------------------------------------------------------------------------------------ $ 0.00

NUTRITION FUND:

Total ----------------------------------------------------------------------------------------- $110,055.98

ACTIVITY/AGENCY/TRUST FUND:

Activity Total ------------------------------------------------------------------------------- $ 44,505.49

Trust Total ------------------------------------------------------------------------------- $ 0.00

Agency Total ------------------------------------------------------------------------------- $ 60,209.83

SCHOOLHOUSE FUND:

Total ----------------------------------------------------------------------------------------- $ 830,568.71

MANAGEMENT FUND:

Total ------------------------------------------------------------------------------------------ $ 0.00

Presented to and approved by the Board of Directors of the Muscatine Community School District, County of Muscatine,

State of Iowa, at the regular meeting of November 12, 2012.

________________________________________ ________________________________________

SUMMARY SHEET

Detailed Abstract is on the Computer Print-out

<<23>>

Muscatine Community Schools Audit Committee Charter

Committee Approved Month DD, YYYY 1

AUDIT COMMITTEE

How it works and purpose:

The Audit Committee will provide the Muscatine Community Schools with the practical means for the Board of Education to provide independent review and oversight of the District’s financial reporting processes, internal controls, and independent auditors. The Audit Committee will also provide a forum separate from management in which auditors and other interested parties can candidly discuss concerns.

The Audit Committee will help to ensure the District management properly develops and adheres to a sound system of internal controls, that procedures are in place to objectively assess District management practices and that the independent auditors, through their own review, objectively assess the District’s financial reporting processes.

Committee Members: CPA Representative (1) : TBD Business Representatives (2): TBD At-‐Large Representatives (2): TBD Ex-‐officio non-‐voting Board Representative (1): TBD Non-‐member management support representatives:

Superintendent of Schools – (William Decker) School Business Official – (Jean Garner)

<<24>>



MUSCATINE COMMUNITY SCHOOLS

AUDIT COMMITTEE CHARTER

ORGANIZATION There shall be an audit committee established by the administration team and approved by the Board of Directors (Board). The committee is organized as a citizen’s committee comprised of up to five members. The members will be appointed by the Board, and will be judged to be independent of the management of the district and are free of any relationship that, in the opinion of the Board, would interfere with their exercise of independent judgment as a committee member. Additionally, members of the committee shall reside within the boundaries of the school district or have children that attend Muscatine Community Schools. The voting members shall be comprised as follows:

1. One member who is a Certified Public Accountant (CPA) in good standing with the Iowa Accountancy Examining Board, preferably a member of the Iowa Society of CPA’s.

2. Two members who are representatives of the business community. 3. Two members who are at-‐large members of the community.

The members shall serve staggered three-‐year terms. In order to get staggered terms, at the inception of the committee, two of the five members will be asked to serve a four-‐year term. New appointments and the appointment of a chairperson shall be approved by the Board at the first meeting in October, or as necessary. Members may be reappointed after the three-‐year term expires. An appointee of the Board of Directors will attend committee meetings as an ex-‐officio non-‐voting member. The Board will review the effectiveness of the audit committee annually. The board will receive recommendations and input from the audit committee as to the responsibilities of the committee, the value of the committee’s work, and the viability or need for continuance. STATEMENT OF POLICY A formal internal audit process enhances public confidence in and support for the Muscatine Community Schools. It is the responsibility of the audit committee to maintain a free and open avenue of communication between the Board, the independent auditor, and the financial management of the district. The committee provides direct advice and assistance to the Board. The committee offers an independent perspective and review of financial decision making, reporting and control. The committee also assists the Board in fulfilling its oversight responsibilities for the audit process and for monitoring compliance with applicable laws and regulations. RESPONSIBILITIES In carrying out its responsibilities, the audit committee believes its policies and procedures should remain flexible, in order to best react to changing conditions and to ensure to the board that the district accounting and reporting practices of the district are in accordance with all requirements and are of the highest quality.

<<25>>



In carrying out these responsibilities, the audit committee will:

1. Provide an open avenue of communication between the Board, the independent auditor and financial management.

2. Review and update the Charter annually, and obtain Board approval on said Charter; confirm annually that all responsibilities outlined in the Charter have been carried out.

3. Consult with the superintendent, regarding the appointment or removal of the independent auditor including:

• The plan for selection and the related request for proposal (RFP) • The recommendation of appointment of the independent auditor prior to the

submission to the Board • The plan for discharge, whether it is management or committee driven • The recommendation of dismissal of the independent auditor prior to the submission to

the Board 4. Inquire of management and the independent auditor about significant risks or exposures, and

assess the steps management has taken to minimize such risks to the district. 5. Consider, in consultation with the independent auditor:

• Scope and plan of annual financial audit • The adequacy of the district’s internal controls including computerized information

system controls and security • Any related significant findings and recommendations of the independent auditor

together with management’s responses thereto 6. Review with management and the independent auditor at the completion of the annual

examination: • The district’s annual financial statements, related footnotes and management

comments • The independent auditor’s audit of the financial statements and their report thereon • Significant accounting and reporting issues, including complex or unusual transactions

and highly judgmental areas • Recent professional and regulatory pronouncements and their impact on the financial

statements • Any significant changes required in the independent auditor’s audit plan • Any serious difficulties or disputes with management encountered during the course of

the audit • Other matters related to the conduct of the audit, which are to be communicated to the

committee under generally accepted auditing standards 7. Regularly receive verification from management that report filings including the independent

auditor’s report and accompanying financial statements, Certified Annual Report (CAR), and Certified Annual Budget are made timely and as required by regulatory agencies.

8. Review with the independent auditor the results of their review of the district’s monitoring compliance with the district’s policies and procedures and relevant laws and regulations.

9. Review any legal and compliance matters that may have a material effect on the financial statements; obtain regular updates from management and the District’s legal counsel regarding material compliance matters.

10. Report committee actions to the Board with such recommendations as the committee may deem appropriate.

<<26>>



11. The committee shall meet at a minimum of two times per year or more frequently as circumstances require. The committee may ask members of management or others to attend the meeting and provide pertinent information as necessary; meeting agendas will be prepared and provided in advance to members by the chairperson, along with appropriate briefing materials; minutes will be prepared by the Recording Secretary.

12. The committee shall comply with the open meetings and public records laws. 13. The committee will perform such other functions as assigned by law, or the Board.

<<27>>

<<28>>

BOARD GOAL:

IMPROVE GRADUATION RATE

AND POST-‐SECONDARY

SUCCESS

<<29>>

All ovemight and/or out-of-state field trips must be submitted to the Board Office for approval at least three weeks prior to departure.

MAJOR FIELD TRIP REQUEST FORM

Major Field Trip: A major field trip is defined as more than one day of school being missed. Personal cost beyond any group fundraising should be kept to a minimum. An exception is band, choir, and the foreign language trips in which the maximum net personal cost per student may be higher.

EVENT NAME: IHSMA All-state Festival

1.

2.

Group:

Sponsor:

Band/Choir

Heid/Oswald

3. Destinations: Ames, IA ~~~---------------------------

4. Nov. 15-17, 2012 Date(s) of Proposed Trip

(check day(s) of week of the Trip)

D D D D ~ ~ ~ S M T W THF S

5. What is the actual time students will be involved in program-related events? (This includes time spent performing, listening to other groups, and participating in program-related activities.)

When not eating or sleeping - all.

6. Purpose of Trip: Of what educational value is the proposed trip? Please include opportunities on this trip that are not available in other less expensive settings as well as opportunities that the location of the proposed trip provides.

Perform as a member of the highest level band and choir in the state.

<<30>>

7. If the organization proposing the trip has been involved in a major field trip during the past four years, please indicate when and where the group last traveled, the total cost er u ii, and the estimated ersonal cost for each artici ant. Florida, Ames, New York

8. Number Attending: Students D Staff D Other Adults D 9. Estimated cost PER STUDENT:

Expense Item

Transportation: Method: Van

Lodging

Meals

Other Required Costs:

SUBTOTAL

Expected fund raising subsidy

Personal cost per student

Additional recommended spending money

10.

11. What provisions will be made for students in need of assistance? I Boosters will assist as needed

12. What parent group(s), if any, is (are) expected to support this application including the proposed fundraising activities? Band and Choir Boosters

Cost

100

100

200

-120

80

20

<<31>>

13. Evaluation plans: (educational and personal) Television broadcast during Thanksgiving Break

14. Who will submit evaluation report? IPTV ------------------------------...............................................................................................................................

Proposal submitted by: ~ ~ g]( .')

Principal's endorsement: ~ ~ ~

Date: /eJ - ~i- /2-

Date: /D"" 2f -/2..

...............................................................................................................................

DIRECTOR OF CURRICULUM/SUPERINTENDENT

Endorsement of Major Field Trip: D Approved D Denied

Plan Approved Under the Following Conditions:

Final Plans Due to Principal: __________________ _

Final Plans Approved by: _________________ _ Date: ------

<<32>>

All overnight and/or out-of-state field trips must be submitted to the Board Office for approval at least three weeks prior to departure.



EVENT NAME: Model U.N. at the University of Chicago

1. Group: Model United Nations

2. Sponsor: Andy Prinsen, Andrea Wilford, Rachel Hansen

3. Destinations: Chicago, IL

4. February 7·10, 2013 Date(s) of Proposed Trip

(check day( s) of week of the Trip)

CY M T


130-40 hrs.


tudents will represent countries at a Model U.N. conference. They will use skills in parliamentary rocedure, debate, and ublic s eakin .

<<33>>

7. If the organization proposing the trip has been involved in a major field trip during the past four years, please indicate when and where the group last traveled, the total cost er u ii, and the estimated ersonal cost for each artici ant.

raveled to Chicago to attend Model United Nations at the University of Chicago in 2012.

ost per pupil = $60

Personal cost (meals)= $50-75

la. Number Attending:1 Student~12 StaffJ2 Other Adults!O

9. Estimated cost PER STUDENT: Expense Item Cost

Transportation: Method: Rental vans Boosters Lodging Stanley Meals $75-100 Other Required Costs: Student Fee $30.00 School Fee Model UN

SUBTOTAL $130.00 Stanley &

Boosters & Expected fundraising subsidy Model UN Personal cost per student $130.00 !Additional recommended spending money $50.00

10. Donated funds from Stanley Foundation lodging. The Muskie Booster contribution to our club

vers transportation. Model U.N. will pay for the delegation fee and % of the individual delegate ee with funds raised throu h an annual car wash. Additional fund raisers ma be or anized.

11. What rovisions will be made for students in need of assistance? tudents who need assistance can a I for scholarshi assistance from the Model U.N. fund.

12. What parent group(s), if any, is (are) expected to support this application includin the ro osed fund raisin activities?

he Booster Club is a strong supporter of Model U.N. A car wash fundraiser has also u lemented Model U.N. funds.

14. Who will submit evaluation report? Andy Prinsen, Andrea Wilford, Rachel Hansen

<<34>>

Proposal submitted by: ~ etu,./ ~", roe"

Principal's endorsement: oP~ 5 tJ~


Endorsement of Major Field Trip: D Approved


Final Plans Due to Principal:

Final Plans Approved by:

Date: /6/2...911a...

Date: ~ (J.- J, -',2-

D Denied

Date:

<<35>>




EVENT NAME: United Nations International School Conference


2. Sponsor: Andy Prinsen, Rachel Hansen, Andrea Wilford

3. Destinations: New York, NY (U.N. complex)

4. March 6th-10th, 2013 Date(s) of Proposed Trip

(check day{s) of week of the Trip)

M T


IStudents will spend approximately 25-30 hours of the trip involved in program-related events.


ffhis conference is held at the United Nations in New York. Students come from around the country and the world to participate and discuss issues relevant to the United Nations. This is an amazing opportunity for students involved in the United Nations to see how it works first-hand. Students will ~Iso spend time with other young people from around the world, gaining new perspectives on ~urrent issues.

<<36>>


raveled to New York to attend UN International School Conference in 2011.

ost per pupil: $200

Personal cost (meals): $100-150

18. Number Attending:1 StudentS16 Staff12 Other Adults!O


rrransportation: Method: Air Stanley Lodging

• students are hosted by families 3 out of 4 nights Stanley Meals 100-150.00 Other Required Costs: Delegate fee, Broadway ticket, city transport 200.00

SUBTOTAL 300.00 Expected fundraising subsidy Stanley Personal cost per student 300.00 ~dditional recommended spending money 25-50.00

10. he Model UN group is supported by the Stanley Foundation and the Muskie Booster ClUb. Model

U.N. also holds a car wash and additional fund raisers to raise mone .

11. What rovisions will be made for students in need of assistance? odel UN has money set aside for students in need of assistance financially. All activities are

handica accessible. if necessa .

12. What parent group(s), if any, is (are) expected to support this application includin the ro osed fundraisin activities?

he Booster Club is a strong supporter of Model U.N. A car wash fundraiser has also u lemented Model UN funds.

13. Evaluation plans: (educational and personal) ~tudents attending the trip will be responsible for reporting back to the club and Stanley through a ",ultimedia presentation.


<<37>>

Proposal submitted by: 1?Cte.kl fI~~s-t/l

Principal's endorsement: ~ $ uL-4v






Date: /O/U / /"2-

Date: /(J -.1(J #' I ~

D Denied

Date:

<<38>>




EVENT NAME: Model U.N. Conference


2. Sponsor: Andy Prinsen, Andrea Wilford, Rachel Hansen

3. Destinations: Cedar Falls, IA. (U.N.I. Campus)

4. April 18-19, 2013 Date(s) of Proposed Trip

(check day( s) of week of the Trip)

S M T S


120 Hours


tudents will represent countries at a Model U. N. conference. They will use skills in parliamentary rocedure, debate, and ublic s eakin .

<<39>>

-'


raveled to Cedar Falls to attend Iowa H.S. Model United Nations Spring Conference.

ost per pupil = $20

Personal cost (meals = $25-$50

Is. Number Attending:1 Student~14 Staff12 Other AdultsJO


rrransportation: Method: school vans Stanley Lodging Stanley Meals 30.00 Qiher Required Costs: Conference fees, gas & parking 10.00

SUBTOTAL 40.00 Expected fund raising subsidy Stanley Personal cost per student 40.00 ~dditional recommended spending money 25.00

10. Donated funds from Stanley Foundation will pay for vans and lodging. Model U.N. will pay for gas

ith funds raised throu h an annual car wash. Additional fund raisers rna be or anized.

11. What rovisions will be made for students in need of assistance? tudents who need assistance can a I for scholarshi assistance from the Model U.N. fund.

12. What parent group(s), if any, is (are) expected to support this application includin the ro osed fundraisin activities?

he Booster Club is a strong supporter of Model U.N. A car wash fundraiser has also u lemented Model U.N. funds.

13. ile at the conference students will consult with advisors and en a e in ublic forum.


<<40>>

Proposal submitted by: 'l4c luJ /-?tYlSVI

Principal's endorsement: IP~ J W~






Date: 101;).1//1-

Date: /0 --ItT ~ I ~

D Denied

Date:

<<41>>

, ,

All overnight and/or out-of-state field trips must be submitted to the Board Office ;or approval at least three weeks prior to departure.


Maior Field Trio: A major field trip is defined as more than one day of schoo! being missed. Personal cost beyond any group fund raising should be kept to a minimum. An exception is band, choir, and the foreign language trips in which the maximum net personal cost per student may be higher.

EVENT NAME: _.:....- --'-'I!....l·J -'-Y).L!\A..a=-'-, _...:..h......,1 e.",-\-,-,d~· _1-'---.( --11 P..L-_ 1. Group:

2. Sponsor:

Col Of od () 2nd grad e ,L S\r\ai1fev-, T, ?h\ \\ips

3. Destinations :'--__ NL-"-'-O"'-"\l,.......,,\l.l.<O'-"O<---+I ---'-I~\J...\_'____''__ __

4. Mew .') , 2 D I.?> Date(s) of Proptosea Trip

(check day(s) of week of the Trip)

00000 rvJ 0 S M T W THiT S


6. Purpose of Trip: Of what educational value is the proposed trip? Please include opportunities on this trip that are not available in other less expensive settings as well as opportunities that the location of the proposed trip provides ,

T D (e \ v\~,c e O-f'\A e -,t +e (\c. e..c\ 0 \.). (' ~\ 0 Y\<e E'V

\)3'1 i. t / c L..\ ('(' \ c.. Lt\. \ vv\. '\ \\ ', s \." V\ 0 C. os. -\- +t, t V'I e. O-\S.tnct. ~_-l D . w\ \\ -fo ( tne. \)us, ·

-36-<<42>>

~.

7. If the organization proposing the trip has been involved in a major field trip during the past four years, please indicate when and where the group last traveled, the total cost per u ii , and the estimated ersonal cost for each participant.

N~lA \100 =r I \ 00 cost - eo< ch M..Ck'-1 .90, th~ ~OS+ ?; ~ (l Cl r ;, CA. r lea >4-

8. Number Attending: Students I· 4~1 Staff ~ Other Adults rn 9. Estimated cost PER STUDENT

Expense Item \ Cost

Transportation: Method: C o (OVo.c\.O 'flO flA (lot I Lodging I tJOVlP.

Meals :So.. c\C \ .I: .. \.V\ C h e s. \ t-JoneJ Other Required Costs : I

\ SUBTOTAL I Expected fund raising subsidy j ~-O'(\ e.

\ Personal cost per student I N Dh. ~_ I Additional recommended spending money \ ,\.\ () V\ P

11 . rovisions will be made for students in need of assistance?

12. What parent group(s), if any, is (are) expected to support this application I 1001"; th:;,'~d fuod"I,109 ,ctwl,",,'

<<43>>

.. . 13. Evaluation plans : (educational and personal)

14. Who will submit evaluation report? ______________ _

••••• •• • • •• • •• • • •• •• ••• 0 .................................. . ......... . ......... e .. . .................. o .................... . ....... , •••••

Proposal submitted by: S.3 bet +-.fe C oT?h ill ', ps,Date:---,-I.uOI--'I.....,?D'4--'/ IL.=:2-:=....-_ / r I

Principal's endorsement: C 11(. ~ Date: _1L!O~If--/~3!j.J.L/~a=--__


Endorsement of Major Field Trip: o Approved o Denied


Final Plans Due to Principal: _______________ _

Final Plans Approved by: _________ _ Date: - --- -

-38-<<44>>

November 12, 2012 EMPLOYMENT RECOMMENDATIONS

RESIGNATIONS – SCHEDULE C

Claire Rhoten – Head Volleyball Coach Angie Huthmacher – Assistant Volleyball Coach

NEW POSITIONS – CERTIFIED STAFF Jane Hodge Home School - .5 FTE $15,170*

8 years experience BA/9 *starts October 30, 2012 (138 day contract) New position funded by categorical funds.

NEW POSITION – NON-CERTIFIED STAFF

Felix Colon Technical Support $27,600* 0 years experience *full year amount; contract prorated according to start date Replaces Jason Wester $43,300 transfer to Elementary Principal

<<45>>

Claire Rhoten 201 East 7th Street

Muscatine, IA 52761 Ph: (515) 210-‐0146

E-‐mail: [email protected]

Thursday, November 15, 2012 Mr. Wes Fowler Director of Human Resources Muscatine Community School District 2900 Mulberry Avenue Muscatine, IA 52761 Re: Resignation Dear Mr. Fowler, I hereby resign my position as head volleyball coach at Muscatine High School. Thank you very much for the opportunity. Sincerely, Claire Rhoten

<<46>>

Angela Huthmacher 3220 Baton Rouge Rd Muscatine, IA 52761 Ph: (563) 299-‐1374

E-‐mail: [email protected]

Friday, November 9, 2012 Mr. Wes Fowler Director of Human Resources Muscatine Community School District 2900 Mulberry Avenue Muscatine, IA 52761 Re: Resignation Dear Mr. Fowler, I am resigning my position as high school assistant volleyball coach, effective immediately. Thank you very much for the opportunity, and please let me know if there is anything else you may need from me. Sincerely, Angela Huthmacher Cc: Tim Goodwin Claire Rhoten

<<47>>

DISCUSSION AND

INFORMATION

<<48>>

BOARD GOAL:

FINANCIAL SOLVENCY

<<49>>

Comparisons: Monthly YTD Monthly YTD Reference Page

Treasurer Balance by Fund:

General 8,117,687.25$ 7,500,443.49$ 51

Management 1,563,727.83$ 1,505,041.49$ 51

Capital Projects 7,296,574.28$ 5,709,018.63$ 52

Debt Service -$ -$ 52

PPEL 1,614,591.20$ 2,084,797.77$ 52

Nutrition 596,415.64$ 551,856.60$ 57

Activity/Trust/Agency 813,968.13$ 734,503.20$ 60

Total of All Funds 20,002,964.33$ 18,085,661.18$

Maximum Budget Calculation: Estimated Fiscal Year '13 Actual Fiscal Year '12

Maximum Budget 54,500,599.00$ 56,732,300.51$ 63

Estimated Expenditures 52,544,117.00$ 50,516,777.79$ 63

Estimated Unspent Budget Authority 1,956,482.00$ 6,215,522.72$ 63

Expenditures to Budget 4,416,299.08$ 11,073,515.44$ 4,160,805.55$ 11,100,837.73$ 66

8.10% 21.07% 7.33% 21.97%

Revenues to Budgeted Revenues 9,428,430.07$ 14,142,650.89$ 9,005,819.29$ 14,491,008.84$ 67

18.57% 27.80% 17.56% 28.16%

Revenues to Expenditures 5,012,130.99$ 3,069,135.45$ 4,845,013.74$ 3,390,171.11$ 68

(Cash Flow)

Solvency 0.86 0.57 0.83 0.52

(Treasurer balance divided by Revenues for month)

Muscatine CSD Financial Highlights for the month of October 2012

Oct-12 Oct-11

<<50>>

MUSCATINE COMMUNITY SCHOOL DISTRICT

FINANCIAL STATEMENTS

FOR THE MONTH BEGINNING OCTOBER 1, 2012

AND ENDING OCTOBER 31, 2012

Beginning Month Ending

GENERAL FUND Year-To-Date To-Date Year-To-Date

REVENUE:

Operating Fund $4,793,407.04 $9,432,664.73 $14,226,071.77

Less Contra Revenues $49,797.29 $3,889.66 $53,686.95

Less Contra Expenses $29,388.93 $345.00 $29,733.93

Total Net Operating Revenue $4,714,220.82 $9,428,430.07 $14,142,650.89

Management Fund $65,865.74 $451,682.91 $517,548.65

Less Contra Revenues $0.00 $0.00

Total Net Management Revenue $65,865.74 $451,682.91 $517,548.65

Total General Fund Revenue $4,780,086.56 $9,880,112.98 $14,660,199.54

EXPENDITURES:

Operating Fund $6,736,402.58 $4,420,533.74 $11,156,936.32

Less Contra Revenues $77,818.22 $3,889.66 $81,707.88

Less Contra Expenses $1,368.00 $345.00 $1,713.00

Total Net Operating Expenses $6,657,216.36 $4,416,299.08 $11,073,515.44

Management Fund $658,439.09 $188,649.35 $847,088.44

Less Contra Revenues $0.00 $0.00 $0.00

Total Net Management Expenses $658,439.09 $188,649.35 $847,088.44

Total General Fund Expenses $7,315,655.45 $4,604,948.43 $11,920,603.88

<<51>>


SCHOOLHOUSE FUND Year-To-Date To-Date Year-To-Date

REVENUE:

Capital Projects $315,569.17 $315,569.17 $631,138.34

Debt Service $0.00 $24,417.18 $24,417.18

PPEL $80,366.86 $2,353,449.01 $2,433,815.87

Total Revenue $395,936.03 $2,693,435.36 $3,089,371.39


Less Contra Expenses $0.00 $0.00 $0.00

Total Net Revenue $395,936.03 $2,693,435.36 $3,089,371.39

EXPENDITURES:

Capital Projects $380,732.45 $205,443.87 $586,176.32

Debt Service $0.00 $24,417.18 $24,417.18

PPEL $521,703.53 $1,850,259.62 $2,371,963.15

Total Expenses $902,435.98 $2,080,120.67 $2,982,556.65


Less Contra Expenses $0.00 $0.00 $0.00

Total Net Expenses $902,435.98 $2,080,120.67 $2,982,556.65

Operating Fund Operating Fund Management Management

Month-To-Date Year-To-Date Month-To-Date Year-To-Date

Balance on Hand BOP $3,105,556.26 $5,048,551.80 $1,300,694.27 $1,893,267.62

Receipts During Period $9,428,430.07 $14,142,650.89 $451,682.91 $517,548.65

Total Available $12,533,986.33 $19,191,202.69 $1,752,377.18 $2,410,816.27

Paid Out During Period $4,416,299.08 $11,073,515.44 $188,649.35 $847,088.44

Balance on Hand EOP $8,117,687.25 $8,117,687.25 $1,563,727.83 $1,563,727.83

<<52>>

General Fund General Fund Capital Projects Debt Service

Month-To-Date Year-To-Date Month-To-Date Month-To-Date

Balance on Hand BOP $4,406,250.53 $6,941,819.42 $7,186,448.98 $0.00

Receipts During Period $9,880,112.98 $14,660,199.54 $315,569.17 $24,417.18

Total Available $14,286,363.51 $21,602,018.96 $7,502,018.15 $24,417.18

Paid Out During Period $4,604,948.43 $11,920,603.88 $205,443.87 $24,417.18

Balance on Hand EOP $9,681,415.08 $9,681,415.08 $7,296,574.28 $0.00

PPEL Schoolhouse Schoolhouse

Month-To-Date Month-To-Date Year-To-Date

Balance on Hand BOP $1,111,401.81 $8,297,850.79 $8,804,350.74

Receipts During Period $2,353,449.01 $2,693,435.36 $3,089,371.39

Total Available $3,464,850.82 $10,991,286.15 $11,893,722.13

Paid Out During Period $1,850,259.62 $2,080,120.67 $2,982,556.65

Balance on Hand EOP $1,614,591.20 $8,911,165.48 $8,911,165.48

SECRETARY'S-TREASURER'S RECONCILIATION

Balance All Funds-First of Month $15,746,170.16

Receipts-All Funds $17,749,570.93

Total Available-All Funds $33,495,741.09

Withdrawn-All Funds $14,903,160.53

Balance-All Funds-End of Month $18,592,580.56

Plus Warrants Outstanding $539,430.39

Less Deposits in Transit $7,951.97

Less Bank Error - Checking $0.00

Treasurer's Balance $19,124,058.98

Date_____________ ______________________________________Secretary

Date_____________ ______________________________________Treasurer

<<53>>

TREASURER'S BALANCE OF CASH ACCOUNTS OCTOBER 2012

GENERAL FUND

FIRST NATIONAL BANK

General Fund Account #612-484-6

Cash in Bank October 1, 2012 $884,157.34

Interest NOW Account MTD $47.31

Received From District Secretary $87,520.34

Received From 703-648-6 $3,800,000.00

Total Available $4,771,724.99

Withdrawn $4,178,967.18


FIRST NATIONAL BANK

General Fund Money Market #703-648-6

Cash in Bank October 1, 2012 $4,105,345.61

Interest NOW Account MTD $2,185.49

Received From District Secretary $9,283,805.53

Received From 512-783-2 $0.00


Transfered to 612-484-6 & 512-783-2 $3,800,000.00

Purchased Certificates of Deposit $0.00


FIRST NATIONAL BANK

Payroll Account #171-375-9

Payroll Ending Balance October 31, 2012 $18,073.67

Payroll Account #705-689-9


PETTY CASH $25.00

CENTRAL STATE BANK CD# $0.00

TOTAL GENERAL FUND $10,204,822.84

<<54>>

TREASURER'S BALANCE OF CASH ACCOUNTS OCTOBER 2012

SCHOOLHOUSE FUND

CENTRAL STATE BANK

Schoolhouse Fund Account #52-1



Received From 8037947 $200,000.00


Received from 6-C0427-63-1 $0.00

Total Available $438,811.35

Withdrawn $304,079.96


CENTRAL STATE BANK

Schoolhouse Fund Account #8037947


Interest NOW Account MTD $2,641.82

Received From District Secretary/ISJIT $824,024.00


Transfered to 52-1 $200,000.00


ISJIT - BANKERS TRUST

Schoolhouse Fund Account #0785135781

Cash in Bank October 1, 2012 $791.84


Total Available $791.84

Transfered to 8037947 $791.84

Cash in Bank October 31, 2012 $0.00

INTERFUND PAYABLE - General Fund $0.00

TOTAL SCHOOLHOUSE FUND $8,915,417.48

<<55>>

GENERAL FUND October 1, 2012 $4,989,527.95

Interest NOW Accounts MTD $2,232.80

Received From District Secretary $9,371,325.87

Received From 512-783-2 $0.00

Received From 703-648-6 $3,800,000.00


Withdrawn $4,178,967.18

Transfered to 612-484-6 & 512-783-2 $3,800,000.00

Purchased CD's $0.00


Plus Certificates of Deposit & Interfund Receivable $0.00


General Fund Cash & Investments October 31, 2012 $10,204,822.84

SCHOOLHOUSE FUND October 1, 2012 $8,364,608.14

Interest NOW Accounts MTD $2,657.14


Received From 8037947 $200,000.00

Received from 6-C0427-63-1 $0.00


Withdrawn $304,079.96

Transfered to 52-1 $200,791.84


INTERFUND PAYABLE - General Fund $0.00

Schoolhouse Fund Cash & Receivables October 31, 2012 $8,915,417.48

<<56>>

RECONCILIATION OF SECRETARY & TREASURER

General Schoolhouse

Secretary's Balance October 31, 2012 $9,681,415.08 $8,911,165.48

Plus Warrants Outstanding $535,178.39 $4,252.00

Less Deposits in Transit $7,951.97 $0.00

Less July Warrant Cleared June $0.00 $0.00

Plus Accrued Salaries/Fringes Payable $0.00 $0.00

Less Property Taxes Receivable $0.00 $0.00

Less Accounts Receivable $3,818.66 $0.00

Plus Accounts Payable $0.00 $0.00

Plus Construction Retainage Payable $0.00 $0.00

Plus Federal Intergovernmental Payable $0.00 $0.00

Plus Deferred Revenue $0.00 $0.00

Less Prepaid Expenses $0.00 $0.00

Less Interest Receivable $0.00 $0.00

Less Consumable Inventory $0.00 $0.00

Less Bank Error - MM $0.00 $0.00

Less Bank Error - Checking $0.00 $0.00

Treasurer's Balance October 31, 2012 $10,204,822.84 $8,915,417.48

Secretary's Balance October 31, 2012 $18,592,580.56

Plus Warrants Outstanding $539,430.39

Less Deposits in Transit $7,951.97

Less July Warrant Cleared June $0.00

Plus Accrued Salaries/Fringes Payable $0.00

Less Property Taxes Receivable $0.00

Less Accounts Receivable $3,818.66

Plus Accounts Payable $0.00

Plus Construction Retainage Payable $0.00

Plus Federal Intergovernmental Payable $0.00

Plus Deferred Revenue $0.00

Less Prepaid Expenses $0.00

Less Interest Receivable $0.00

Less Consumable Inventory $0.00

Less Bank Error - MM $0.00

Less Bank Error - Checking $0.00

Treasurer's Balance October 31, 2012 $19,120,240.32

<<57>>


NUTRITION FUND FINANCIALS

OCTOBER 2012


Year-To-Date To-Date Year-To-Date

Revenue:

Federal Reimbursements $85,311.67 $171,714.20 $257,025.87

Federal Fruit & Vegetables $0.00 $12,388.75 $12,388.75

Federal Summer Lunch $71,810.55 $71,810.55

Federal Reimbursements-ARRA $0.00 $0.00

Commodities Received $0.00 $0.00

State Reimbursements $1,823.03 $3,607.75 $5,430.78

School Lunch Fees $87,969.45 $68,082.73 $156,052.18

School Lunch Ala Carte $37,765.25 $28,186.45 $65,951.70

School Breakfast Fees $7,867.05 $6,836.00 $14,703.05

School Breakfast Ala Carte $3,385.60 $2,587.60 $5,973.20

Catering $15,942.20 $1,632.27 $17,574.47

Interest $120.80 $33.00 $153.80

Rebates $0.00 $0.00

Other Receipts $377.85 $125.00 $502.85

Total Revenue $312,373.45 $295,193.75 $607,567.20

Expenditures:

Labor Costs $169,749.00 $122,384.91 $292,133.91

Purchased Services $29,072.21 $6,299.90 $35,372.11

Repairs/Rentals $4,130.42 $25.37 $4,155.79

Travel/Registrations $1,123.73 $63.18 $1,186.91

Food Supplies $153,410.04 $136,346.12 $289,756.16

Commodities Used $0.00 $0.00

Other Supplies $25,111.35 $15,262.61 $40,373.96

New Equipment $2,669.87 $2,669.87

Depreciation $0.00 $0.00

Other Expenses $1,546.19 $2,235.77 $3,781.96

Total Expenses $386,812.81 $282,617.86 $669,430.67

Grand Total ($74,439.36) $12,575.89 ($61,863.47)

Previous Year Balance $579,056.49 $579,056.49

Plus Loan Payable $0.00 $0.00

Plus Meal Prepayments $84,676.97 $79,222.62

Book Balance $589,294.10 $12,575.89 $596,415.64

Checking Balance $412,067.30

Money Market Balance $3,601.27

Payroll Checking #1713759 $0.00

Petty Cash $1,391.35

Plus Accounts Receivable $740.39

Plus Governmental Receivables $0.00

Commodities Inventory $71,104.43

Fixed Assets:

Equipment/Machinery/Furniture $547,967.81

Accumulated Depreciation $414,911.14

Net Fixed Assets $133,056.67

Bank Balance $621,961.41

Plus Deposits in Transit $1,546.05

Less Accounts Payable $0.00

Less Accrued Salaries/Fringes Payable $0.00

Less Warrants Outstanding $27,091.82

Reconciled Bank Balance $596,415.64

<<58>>


COMBINED INCOME STATEMENT AND BALANCE SHEET

ACTIVITY FUND, TRUST FUND AND AGENCY FUND

OCTOBER 2012

ACTIVITY FUNDS

HIGH SCHOOL Balance Receipts Expenses Balance

ACTIVITY FUND ACCOUNTS Sept. 30th Oct. 31st

Activity Tickets-Goodwin $29,428.00 ($18,916.00) $10,512.00

Petty Cash-Schmelzer $1,600.00 $1,600.00

Student Services-Goodwin $17,730.56 $1,012.21 $1,526.47 $17,216.30

Total General Accounts $48,758.56 ($17,903.79) $1,526.47 $29,328.30

Band-Heid $10,604.27 $5,627.00 $1,965.70 $14,265.57

Chorus-Oswald $8,189.15 $148.50 $8,337.65

All Colors Count/Diversity $795.89 $795.89

Interact Club - Dan Ramos $2,974.58 $2,974.58

Drama-Mauck $25,836.40 $2,558.50 $900.94 $27,493.96

Forensics-Payne $675.45 $418.40 $257.05

Annual Auroran-Brown $35,332.10 $5,355.00 $21,647.80 $19,039.30

Weekly Auroran-Brown $2,562.44 $2,562.44

Auxilary Scholarship-Weaton $1,671.75 $935.37 $2,607.12

Class of '10-Bobay $0.00 $0.00



Class of '12-Bobay $395.00 $395.00

Future Business Leaders-Wilke $214.32 $214.32

French Club-Paulsen $459.24 $459.24

German Club-Reade $1,469.66 $1,469.66

Spanish Club-Kroll $897.03 $897.03

MHS Science Club-Harrison $1,568.78 $1,568.78

Model UN-Prinsen $10,091.46 $10,091.46

Student Council-Bobay $5,870.19 $9,257.25 $8,691.63 $6,435.81

Total Clubs/Organizations $109,607.71 $23,881.62 $33,624.47 $99,864.86

Athletics-Goodwin $19,501.83 $48,261.80 $12,146.13 $55,617.50

Cheerleaders-Sand ($3,649.84) ($3,649.84)

Donation Fund-Goodwin $56,799.18 $56,799.18

Pom Pom-Sand $30.76 $30.76

Sports Calendar-Goodwin $108,897.10 $5,944.00 $3,975.90 $110,865.20

Tournaments-Goodwin $43,785.02 $13,300.15 $57,085.17

Total Athletic Accounts $225,364.05 $67,505.95 $16,122.03 $276,747.97

Total High School $383,730.32 $73,483.78 $51,272.97 $405,941.13

<<59>>

CENTRAL MIDDLE Balance Receipts Expenses Balance

SCHOOL ACCOUNTS Sept. 30th Oct. 31st

Athletics-Phipps $9,132.32 $3,414.33 $5,717.99

Fund Raisers-Hogenson $24,181.01 $8,740.94 $921.90 $32,000.05

Student Council-Hogenson $1,619.56 $124.80 $1,494.76

General Activity-Hogenson $17,919.57 $17,919.57

Little Store-Hogenson $1,653.15 $1,653.15

Music/Drama-Renee Mauck $5,989.91 $5,989.91

Yearbook-Hogenson $7,998.69 $7,998.69

Juice-Hogenson $2,726.58 $2,726.58

Officials-Phipps $0.00 $0.00

Bookfairs-Hogenson $0.00 $0.00

CMS Petty Cash-Hogenson $200.00 $200.00

Total CMS $71,420.79 $8,740.94 $4,461.03 $75,700.70

WEST MIDDLE Balance Receipts Expenses Balance

SCHOOL ACCOUNTS Sept. 30th Oct. 31st

Athletics-Morgan $11,899.40 $871.60 $1,685.25 $11,085.75

Fund Raiser- Lawrence $0.00 $0.00

General Activity-Lawrence $6,894.31 $6,894.31

Little Store- Lawrence $0.00 $0.00

Music/Drama-Tristin Tolle $899.09 $899.09

Officials-Morgan $0.00 $40.00 ($40.00)

Student Council-Lawrence $0.00 $0.00

Yearbook $9,048.38 $9,048.38

Band $3,028.59 $3,028.59

Bookfairs $0.00 $0.00

WMS Petty Cash-Lawrence $200.00 $200.00

Total WMS $31,969.77 $871.60 $1,725.25 $31,116.12

CENTRAL OFFICE Balance Receipts Expenses Balance

ACCOUNTS Sept. 30th Oct. 31st

Interest Investments $2,672.96 $71.38 $2,744.34

Total Central Office Accounts $2,672.96 $71.38 $0.00 $2,744.34

Total Activity Fund $489,793.84 $83,167.70 $57,459.25 $515,502.29

<<60>>

TRUST & AGENCY FUNDS


TRUST ACCOUNTS Sept. 30th Oct. 31st

B & P Rohling Scholarship $3,951.12 $3,951.12

B & P Rohling Treasury Notes $74,000.00 $74,000.00

B & P Rohling C.D. $16,973.27 $22.71 $16,995.98

Illeen Rohling Scholarship $26,389.14 $26,389.14

Illeen Rohling Treasury Note $0.00 $0.00

Illeen Rohling C.D. $28,151.82 $37.66 $28,189.48

Jeff Culture Fair Scholarship $1,221.48 $1,221.48

Total Trust Fund $150,686.83 $60.37 $0.00 $150,747.20


SPECIAL PURPOSE TRUST ACCOUNTS July 31st July 31st

Industrial Tech $56,082.69 $745.74 $55,336.95

Madison Friends of Playground C.D. $8,180.62 $8,180.62

Total Special Purpose Trust Fund $64,263.31 $0.00 $745.74 $63,517.57


AGENCY ACCOUNTS Sept. 30th Oct. 31st

Agency Fees Account $6,887.41 $4,955.42 $21.66 $11,821.17

AG Learning Center $11,022.24 $17,803.83 $7,905.42 $20,920.65

Retiree Health Insurance-COBRA $11,470.93 $90,705.75 $50,717.43 $51,459.25

Total Agency Fund $29,380.58 $113,465.00 $58,644.51 $84,201.07

Grand Total $734,124.56 $196,693.07 $116,849.50 $813,968.13

Plus: Warrants Outstanding $61,418.30 $54,173.55

Accrued Salaries/Fringes Payable $0.00 $0.00

Accrued Interest Receivable $120.48 $0.00

Plus Accounts Payable $0.00 $0.00

Less Accounts Receivable $2,371.50 $2,371.50

Less: Deposits in Transit $0.00 $2,135.37

Reconciled Total $793,050.88 $196,693.07 $116,849.50 $863,634.81

Petty Cash $2,000.00 $2,000.00

Checking CNB #83 $364,467.53 $429,899.70

Agency CSB Checking #7203383 $7,817.41 $12,751.17

Money Market CNB#1202647 $291,580.71 $291,617.86

Payroll Checking FNB#1713759 $0.00 $0.00

Certificates of Deposit $53,185.23 $53,366.08

Treasury Notes $74,000.00 $74,000.00

Bank Total $793,050.88 $863,634.81

<<61>>

BOOK

Beginning Balance 10/01/12 13,456.58$

Deposits 2,776,245.16$

Interest 26.38$

Total Deposits 2,776,271.54$

2,789,728.12$

Less Warrants Written and EFT 2,771,654.45$

Ending Balance 10/31/12 18,073.67$

BANK

Ending Balance 10/31/12 315,590.48$

Less Deposit for Check Cashed in Error -$

Less Dec. Check written GF s/b Payroll -$

Less Outstanding Warrants and EFT 297,916.81$

Plus July Warrants/EFT Cleared June -$

Plus Deposits in Transit 400.00$

Adjusted Ending Balance 18,073.67$

Plus(Less) Bank Errors -$

Ending Balance 10/31/12 18,073.67$

FNB PAYROLL RECONCILIATION

OCTOBER 2012

<<62>>

BOOK

Beginning Balance 10/01/12 2,645.84$

Deposits 789,542.04$

Interest 3.15$

Total Deposits 789,545.19$

792,191.03$

Less Warrants Written and EFT 789,561.30$

Ending Balance 10/31/12 2,629.73$

BANK

Ending Balance 10/31/12 2,629.73$

Less June Deposit Cleared July -$

Plus Deposits in Transit -$

Less Outstanding Warrants and EFT -$

Adjusted Ending Balance 2,629.73$

Plus Bank Errors -$

Ending Balance 10/31/12 2,629.73$

FNB PAYROLL TAX FUND RECONCILIATION

OCTOBER 2012

<<63>>

08-Nov-12 Actual Actual Actual Actual Actual EstimatedMaximum budget calculations: Worksheet Line # 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13Regular Program Cost...................... Line 5.1 + Line 5.2 29,353,365 30,336,065 31,596,527 31,912,492 32,053,202 31,832,905District Supplemental weighting........... Line 5.3 597,851 532,078 610,641 573,593 727,509 673,468District Special Education Costs........... Line 5.4 4,303,571 4,420,994 4,687,827 4,733,403 4,602,742 4,360,627Teacher Salary Supplement - Starting in 2010 Line 5.5 0 2,655,083 2,668,282 2,668,282 2,677,603Professional Development Supplement -Starting in 2010 Line 5.6 0 288,357 290,062 290,062 291,329Early Intervention Supplement - Starting in 2010 Line 5.7 0 360,720 361,863 361,863 362,463AEA Special Ed Costs...................... Line 5.8 1,486,068 1,534,425 1,601,469 1,609,594 1,577,420 1,597,196AEA Media & Others........................ Line 5.9,5.10,5.11,5.12,5.13,5.14,5.15365,901 415,393 576,812 595,701 420,626 412,989Increase for December Special Ed Count.... (69,880) (17,304)Decrease for December Special Ed Count.... AEA Calculation

S.B.R.C. Growth: Semi-annual apportionment.....Frozen @ $91,477/Open Enrollment Tuition in 297,424 428,895 144,751 201,880 165,901 145,310 Special Education [Includes SBRC ADD-BACK ]..................... 65,120 69,419 Talented & Gifted...................... Local Board decision Educational Improvement Grants......... Local Board decision

ABC Math............................... Local Board decision 480,105 643,829 606,340 707,231 740,189 762,250 Elementary Counselor Program........... Local Board decision

Preschool Program...................... Local Board decision

Drop-out Program....................... Line 5.16 Local Board decision 820,439 872,874 907,788 1,041,291 663,083 605,042

Controlled Budget.................... Sum of sub-totals 37,704,724 39,179,793 44,036,315 44,678,088 44,340,298 43,721,182State Wide Voluntary Preschool start in FY09 Line 7.34 212,966 671,395 829,503 1,033,644 693,116Miscellaneous Incomes........................ (see page two ) 6,676,374 7,237,284 4,509,831 5,049,112 5,274,288 3,870,779

Unspent balance from previous year........ carried forward 5,803,954 4,434,878 2,683,393 3,716,270 6,084,071 6,215,523 _________ _________ _________ _________ _________ _________

Maximum Budget....................... Sum of last three 50,185,052 51,064,921 51,900,934 54,272,974 56,732,301 54,500,599

Expenditures.............................. Actual or estimate 45,750,174 48,381,528 48,184,664 48,188,903 50,516,778 52,544,11791.16% 94.75% 92.84% 88.79% 89.04% 96.41%

Unspent budget capacity.............. Budget less expenses................. 4,434,878 2,683,393 3,716,270 6,084,071 6,215,523 1,956,482

"New money" over previous year........... Diff year to year 533,147 916,927 1,339,025 278,917 294,626 (274,338)(Line 1 & 2)

Increases in Maximum budget ie. Line 19: all sources........................... Diff year to year 1,702,158 879,869 836,013 2,372,039 2,459,327 (2,231,701) excluding Phase monies............................................ n/a n/a n/a n/a n/a n/aIncreases in spending ....... 3,071,235 2,631,353 (196,864) 4,239 2,327,875 2,027,339

<<64>>

08-Nov-12 Actual Actual Actual Actual Actual Estimate Received Year to dateMiscellaneous Income Descriptions: Coding: 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 Year to date % Rec'dMobile Home 11-1191900 57,197 50,179 48,728 52,234 47,856 50,000 18,625 37.25%Tuition---Special Ed from out of district + PII & PIII no Phase after FY0911-1322900 235,766 246,523 220,034 320,908 325,262 112,219 0.00%Open Enrollment-Phase III no Phase III starting FY04 11-1323900 407,420 380,776 363,263 300,513 406,122 375,453 6,001 1.60%Tuition --- Summer School--Elementary No Charge FY09 11-1350900 3,120 - - - - - Tuition - Summer School- MHS/ Middle Schools 11-1350900 4,845 4,470 3,730 4,430 2,340 4,200 0.00%Tuition - College for Kids 11-1361900 5,464 2,808 59,590 52,700 55,570 50,000 0.00%Transportation Fees---Individual 11-1411900 20,645 19,249 20,840 13,730 17,327 15,000 10,174 67.83%Transportation Fees---Extra Curricular use 11-1413900 64,969 61,881 48,214 66,270 82,001 50,000 4,741 9.48%Transportation Fees--Pd by other groups 11-1414900 5,685 9,197 15,783 12,116 7,017 15,000 2,675 17.83%Interest on investments 11-1510900 387,576 150,511 34,433 22,647 19,863 20,000 8,262 41.31%Rental of property 11-1910900 17,766 15,463 18,330 14,597 18,308 17,000 6,405 37.68%City use of Pool rental agreement 11-1910901 26,215 27,033 37,310 28,073 22,028 16,500 16,500 100.00%Gifts & Donations 11-1920900 152,343 241,465 90,920 194,882 116,126 150,000 64,306 42.87%Student Fees: Padlock/PE Participation Fees 11-1942900 - - - - - Student Fees: Textbooks/Tuition from parents 11-1942900 247,592 158,179 147,833 140,303 143,556 180,000 164,669 91.48%Student Fees/Fines 11-1945900 3,570 250 757 - 664 500 159 31.81%Reimbursable Instructional Programs AEA 11-1951900 63,033 - - - - AEA Miscellaneous Income 11-1954900 14,168 - - - - Sale of services 11-1960900 40,834 24,471 86,520 90,929 69,214 71,000 9,128 12.86%Refund of prior year's expense 11-1980900 13,404 7,159 44,356 9,095 678 8,000 6,520 81.50%Miscellaneous Local income 11-1990900 70,212 127,641 260,710 204,964 216,441 140,000 39,805 28.43%Student fees---parking 11-1990901 13,125 14,133 12,831 13,144 11,746 12,500 11,325 90.60%Jury Duty 11-1990903 326 350 319 526 754 500 286 57.24%Iowa School Microsoft Settlement - FY11 11-1996000 520,142 161,287 195,756 0.00%State Special Education Deficit 11-3113900 - - - - - - Foster Care State Court-Placed Revenue 11-3120900 444 - 6,825 - - 2,500 State Court-Placed Revenue 11-3123900 28,280 23,172 37,527 35,519 77,493 25,000 0.00%Teacher Mentoring & Induction 11-3202900 68,250 68,250 45,500 39,000 44,200 44,200 0.00%Teacher Salary Improvement 11-3204900 1,473,917 2,208,447 - - - Teacher Salary Improvement-Addt'l Contract Day 11-3206900 - - - - - Teacher Salary Improvement-Prof Develop 11-3207900 - - - - - - Teacher Salary Improvement-Market Factor 11-3208900 - - - - - - Administrator Mentoring & Induction 11-3209900 4,500 - - 3,000 - - Phase I 11-3211900 12,636 12,445 - - - Phase II 11-3212900 444,326 439,906 - - - Phase III 11-3213900 - - - - - Class Size Reduction-State Beginning in FY00 11-3216900 337,386 360,717 - - - Non-public Transportation aid 11-3221900 34,643 39,259 20,555 25,538 16,913 25,000 0.00%Non-public Textbook aid 11-3222900 2,486 1,800 1,559 1,524 1,547 1,500 0.00%DHS D-CAT After School Program 11-3227900 13,466 22,365 - - - 0 to 3 AT-RISK 11-3231900 160,399 157,993 145,922 145,922 135,965 135,965 36,419 26.79%State Pre-school-LMPS 11-3232900 63,279 62,604 57,857 58,658 57,050 55,901 29,269 52.36%Jefferson Pre-School (GPS) 11-3232901 66,092 65,387 60,429 61,264 59,492 58,343 30,490 52.26%4 year olds AT-RISK (JPS) 11-3238900 63,681 67,286 63,693 63,375 60,711 59,298 31,100 52.45%

<<65>>

08-Nov-12 Actual Actual Actual Actual Actual Estimate Received Year to dateMiscellaneous Income Descriptions: Coding: 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 Year to date % Rec'dState VOC-TECH 11-3261900 17,317 18,796 15,680 12,295 10,668 12,000 0.00%Empowerment - Early Childhood 11-3311900 - - - - - Empowerment - School Ready 11-3312900 111,205 186,755 131,369 97,569 67,812 78,820 14,679 18.62%Empowerment - Prof Develp 11-3315900 3,200 - - 4,800 - - State Voluntary Preschool FY08 11-3317900 108,793 - - - - Teacher Salary Improvement-Core Curriculum FY09 11-3373900 - 86,002 - - - Teacher Salary Improvement-Regular Professional Develop 11-3376900 204,087 202,358 - - - Teacher Salary Improvement-Market Factor FY08 11-3378900 37,565 - - - - - Military Credit 11-3801900 7,132 6,762 6,782 6,464 6,494 6,700 0.00%ARRA McKinney-Vento Homeless Beginning FY10 (1) 11-4024-900 7,317 10,008 9,360 - ARRA Title I Basic Stablization - Beginning FY09 (6) 11-4026-900 - 260,543 259,949 ARRA Special ED Part B Stablization - Beginning FY09 (5) 11-4031-900 13,849 506,390 216,447 92,163 - ARRA Professional Development - Beginning FY10 (1) 11-4035-900 3,086 16,857 Jobs Fund - FY11 11-4041-900 268,462 849,263 Title V-District 11-4201900 9,055 - - - - Title V-Non-Public 11-4201901 222 - - - - Flood Control 11-4203900 - - - - - Early Reading First 11-4341900 7,731 - - - - Title I Reading- Current Year 11-4501900 634,082 712,406 636,332 491,600 683,570 817,859 0.00%Title I Reading - Carryover 11-4511900 150,080 95,429 48,776 145,132 300,381 106,359 0.00%IDEA Subgrant - Math 11-4514900 15,383 27,117 Federal IDEA-Part B I-STAR Survey 11-4521901 3,525 - - - Federal IDEA-Part B Local Services 11-4521900 294,034 299,704 303,124 300,439 287,026 295,828 0.00%Special Education Part-B Preschool Grant 11-4522000 - - 1,426 - - - 2nd Chance Reading 11-4526000 376 - - - - Success 4 11-4529000 - - - - - Carl Perkins I & II/Federal Vocational Aid 11-4530900 69,786 61,068 61,212 59,692 61,088 65,213 0.00%Comprehensive School Reform Demonstration 11-4548900 - - - - - Title II - Fed Class Size Reduction- Beg in FY00 11-4549900 257,595 259,130 261,099 259,366 218,386 224,540 0.00%Title II - Eisenhower 11-4563900 5,662 - - - - Drug Free Schools 11-4591900 18,748 18,680 23,868 - - - Title III-ELL 11-4644900 29,871 46,459 27,584 25,288 64,862 38,000 13,921 36.63%Title VI Assessment Grant 11-4648900 37,135 34,437 34,249 33,969 33,514 33,625 0.00%Advanced Placement Program - Beginning in FY10 11-4654900 2,352 - - Federal Grant Through AEA - IRIS - Beginning in FY10 11-4720900 7,288 11,014 13,564 Medicaid Admin Claims 11-4733900 - - - - Medicaid Direct Services 11-4734900 40,910 63,915 81,145 255,538 314,920 300,000 28,467 9.49%Preschool Headstart 11-4790900 2,950 9,594 - 33,672 Permanent Transfers In from Activity Fund 11-5221000 52,666 126,131 61,639 21,481 Sale of material 11-5314900 2,730 1,025 119 1,198 1,413 500 100 20.00%Adjustments to Accrual Accounting - - - - - - - Total Miscellaneous.................................................. 6,676,374 7,237,284 4,509,831 5,049,112 5,274,288 3,870,779 554,025 14.31%

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Prepared for the November 12, 2012 Board Meeting - Data as of October 31, 2012

Actual % of YTD Actual % of YTD Estimate % of YTD

FY11 Budget % FY12 Budget % FY13 Budget %

Maximum Budget 54,272,974 56,732,301 54,500,599

Expenditures 48,188,903 88.79% 88.79% 50,516,778 89.04% 89.04% 52,544,117 96.41% 96.41%

Unspent Authority 6,084,071$ 11.21% 11.21% 6,215,523$ 10.96% 10.96% 1,956,482$ 3.59% 3.59%

Dollar amount and Percent of Maximum Budget spent by month:

July 926,651$ 1.71% 1.92% 611,006$ 1.08% 1.21% 562,409$ 1.03% 1.07%

August 1,037,674$ 1.91% 4.08% 1,280,172$ 2.26% 3.74% 1,518,512$ 2.79% 3.96%

September 3,638,121$ 6.70% 11.63% 5,048,853$ 8.90% 13.74% 4,576,295$ 8.40% 12.67%

October 3,810,449$ 7.02% 19.53% 4,160,806$ 7.33% 21.97% 4,416,299$ 8.10% 21.07%

November 4,797,470$ 8.84% 29.49% 3,920,738$ 6.91% 29.74% 0.00% 21.07%

December 4,250,992$ 7.83% 38.31% 4,562,813$ 8.04% 38.77% 0.00% 21.07%

January 3,922,567$ 7.23% 46.45% 4,287,872$ 7.56% 47.26% 0.00% 21.07%

February 4,083,944$ 7.52% 54.93% 4,445,445$ 7.84% 56.06% 0.00% 21.07%

March 3,446,601$ 6.35% 62.08% 4,104,829$ 7.24% 64.18% 0.00% 21.07%

April 5,207,529$ 9.60% 72.88% 4,315,947$ 7.61% 72.73% 0.00% 21.07%

May 3,401,524$ 6.27% 79.94% 3,987,856$ 7.03% 80.62% 0.00% 21.07%

June 9,665,380$ 17.81% 100.00% 9,790,442$ 17.26% 100.00% 0.00% 21.07%

48,188,903$ 88.79% 50,516,778$ 89.04% 11,073,515$ 20.32%

R:\Monthly Brd Reports\Monthy History of Expenditures to budget .xls Budget-Exp Comparison<<67>>

Prepared for the November 12, 2012 Board Meeting - Data as of October 31, 2012.

Actual % of YTD Actual % of YTD Estimated % of YTD

FY11 Budget % FY12 Budget % FY13 Budget %

Budgeted Revenues 50,382,120 51,283,028 50,784,233

Revenues 49,648,185 98.54% 51,455,057 100.34% 50,865,476 100.16%

Difference 733,935$ 1.46% (172,029)$ -0.34% (81,243)$ -0.16%

Dollar amount and Percent of Revenues received by month:

July 416,215$ 0.83% 0.84% 1,048,088$ 2.04% 2.04% 19,340$ 0.04% 0.04%

August 308,291$ 0.61% 1.46% 12,915$ 0.03% 2.06% 170,703$ 0.34% 0.37%

September 4,033,226$ 8.01% 9.58% 4,424,186$ 8.63% 10.66% 4,524,178$ 8.91% 9.27%

October 7,967,071$ 15.81% 25.63% 9,005,819$ 17.56% 28.16% 9,428,430$ 18.57% 27.80%

November 5,721,126$ 11.36% 37.15% 4,648,878$ 9.07% 37.20% 0.00% 27.80%

December 3,612,488$ 7.17% 44.43% 3,448,978$ 6.73% 43.90% 0.00% 27.80%

January 3,997,814$ 7.93% 52.48% 4,203,784$ 8.20% 52.07% 0.00% 27.80%

February 3,569,070$ 7.08% 59.67% 3,448,108$ 6.72% 58.77% 0.00% 27.80%

March 3,601,441$ 7.15% 66.92% 3,373,191$ 6.58% 65.33% 0.00% 27.80%

April 8,768,976$ 17.40% 84.59% 9,382,999$ 18.30% 83.56% 0.00% 27.80%

May 4,164,045$ 8.26% 92.97% 4,085,423$ 7.97% 91.50% 0.00% 27.80%

June 3,488,423$ 6.92% 100.00% 4,372,687$ 8.53% 100.00% 0.00% 27.80%

49,648,185$ 98.54% 51,455,057$ 100.34% 14,142,651$ 27.85%

R:\Monthly Brd Reports\Monthy History of Expenditures to budget .xls Budget-Rev Comparison<<68>>

Prepared for the November 12, 2012 Board Meeting - Data as of October 31, 2012

Revenues Expenditures Revenues Expenditures Revenues Expenditures

Total 49,648,185 48,188,903 51,455,057 50,516,778 50,865,476 52,544,117

Excess revenue over expenditures 1,459,283$ 2.94% 938,279$ 1.82% (1,678,642)$ -3.30%

Rev/Exp received/spent by month:

July 416,215$ 0.84% 926,651$ 1.92% (510,437)$ 1,048,088$ 2.04% 611,006$ 1.21% 437,082$ 19,340$ 0.04% 562,409$ 1.07% (543,069)$

August 308,291$ 0.62% 1,037,674$ 2.15% (1,239,819)$ 12,915$ 0.03% 1,280,172$ 2.53% (830,176)$ 170,703$ 0.34% 1,518,512$ 2.89% (1,890,878)$

September 4,033,226$ 8.12% 3,638,121$ 7.55% (844,713)$ 4,424,186$ 8.60% 5,048,853$ 9.99% (1,454,843)$ 4,524,178$ 8.89% 4,576,295$ 8.71% (1,942,996)$

October 7,967,071$ 16.05% 3,810,449$ 7.91% 3,311,909$ 9,005,819$ 17.50% 4,160,806$ 8.24% 3,390,171$ 9,428,430$ 18.54% 4,416,299$ 8.40% 3,069,135$

November 5,721,126$ 11.52% 4,797,470$ 9.96% 4,235,564$ 4,648,878$ 9.03% 3,920,738$ 7.76% 4,118,311$ 0.00% 0.00% 3,069,135$

December 3,612,488$ 7.28% 4,250,992$ 8.82% 3,597,060$ 3,448,978$ 6.70% 4,562,813$ 9.03% 3,004,477$ 0.00% 0.00% 3,069,135$

January 3,997,814$ 8.05% 3,922,567$ 8.14% 3,672,307$ 4,203,784$ 8.17% 4,287,872$ 8.49% 2,920,390$ 0.00% 0.00% 3,069,135$

February 3,569,070$ 7.19% 4,083,944$ 8.47% 3,157,432$ 3,448,108$ 6.70% 4,445,445$ 8.80% 1,923,053$ 0.00% 0.00% 3,069,135$

March 3,601,441$ 7.25% 3,446,601$ 7.15% 3,312,273$ 3,373,191$ 6.56% 4,104,829$ 8.13% 1,191,415$ 0.00% 0.00% 3,069,135$

April 8,768,976$ 17.66% 5,207,529$ 10.81% 6,873,719$ 9,382,999$ 18.24% 4,315,947$ 8.54% 6,258,467$ 0.00% 0.00% 3,069,135$

May 4,164,045$ 8.39% 3,401,524$ 7.06% 7,636,240$ 4,085,423$ 7.94% 3,987,856$ 7.89% 6,356,034$ 0.00% 0.00% 3,069,135$

June 3,488,423$ 7.03% 9,665,380$ 20.06% 1,459,283$ 4,372,687$ 8.50% 9,790,442$ 19.38% 938,279$ 0.00% 0.00% 3,069,135$

49,648,185$ 48,188,903$ 51,455,057$ 50,516,778$ 14,142,651$ 11,073,515$

Estimate

FY13

Actual

FY12

Actual

FY11

R:\Monthly Brd Reports\Monthy History of Expenditures to budget .xls Revenue-Exp Comparison<<69>>

BOARD GOAL:

COMMUNICATION

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Muscatine Community School District

204 MEETINGS OF THE BOARD

Meetings of the Board are conducted for the purpose of carrying on the business of the schools. The meetings are usually held in public with a few exceptions or exemptions. Only Board members have the authority to make and second motions and vote on issues before the Board. The Board may establish procedures that will be followed during Board meetings. Meetings may be closed to the public to allow the Board to discuss a specific topic from a narrow list of reasons and following the process defined by law.

Regular meetings of the Board of Directors shall be held on the second Monday of each month at City Hall. The Board may choose to hold a second regular meeting each month on the fourth Monday at the Administration Center or at a different location designated by the Board. Planning sessions will generally be held on the first Monday of each month during the school year at the Administration Building.

All meetings shall be held at a place and time designated by the Board at their annual reorganizational meeting in September.

Notice of Board meetings, including the time, date, place, and a tentative agenda shall be given to the media at least 24 hours before the meeting.

Unless there is an emergency that requires immediate action on some topic not included in the tentative agenda, the Board will not consider such items, but will refer them to the administration for review and recommendation at the subsequent meeting.

LEGAL REF: Iowa Code Section 21.5; 21.7, 279.8 Approved: 11/13/89 Reviewed: 4/26/99 Revised: 11/12/07

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206.1 NEW BOARD MEMBER ORIENTATION

Board members and the superintendent will assist each newly elected or appointed Board member to understand the Board's function, policies and procedures.

A new Board member will be provided with copies of all appropriate publications and documents including the Board's policy manual, selected sections of the School Laws of Iowa and other selected publications from regional and state sources.

New members will be encouraged to attend meetings or workshops conducted by outside organizations designed specifically for the orientation of new members. Expenses will be reimbursed in accordance with established policy.

LEGAL REF: Iowa Code Section 279.32 Approved: 11/13/89 Reviewed: 11/12/07 Revised: __________

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401.4 FUNCTIONS OF PERSONNEL

Personnel shall serve in the position for which they were hired and shall implement policies as may be established by the Board. Personnel shall implement all administrative procedures that may be required to operate the district in an orderly manner.

Approved: 4/27/92 Reviewed: 11-12-07 Revised: ________ <<73>>


401.6 EVALUATION

Evaluation of personnel on their skills, abilities, and competence shall be an ongoing process. The goal of the formal evaluation of personnel shall be to improve the educational program, to maintain personnel who meet or exceed the Board's standards of performance, to clarify each employee's role, to ascertain areas in need of improvement, to clarify the immediate priorities of the Board, and to develop a working relationship between the administrators and other school district personnel.

The formal evaluation criteria shall be in writing and approved by the Board. The formal evaluation shall provide an opportunity for the evaluator and the employee to discuss the past year's performance and the future areas of growth. The formal evaluation shall be placed in the employee's file after it is signed by the employee and evaluator.

This policy supports and does not preclude the ongoing informal evaluation of the employee's skills, abilities, and competence.

It shall be the responsibility of the superintendent to ensure personnel are evaluated annually. New and probationary personnel shall be evaluated twice a year.

Approved: 4/24/89 Reviewed: 11/12/07 Revised: ________

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402.3 ANTI-BULLYING/HARASSMENT

Harassment and bullying of students and employees are against federal, state and local policy, and are not tolerated by the board. The board is committed to providing all students with a safe and civil school environment in which all members of the school community are treated with dignity and respect. To that end, the board has in place policies, procedures, and practices that are designed to reduce and eliminate bullying and harassment as well as processes and procedures to deal with incidents of bullying and harassment. Bullying and harassment of students by other students, by school employees, and by volunteers who have direct contact with students will not be tolerated in the school or school district. The board prohibits harassment, bullying, hazing, or any other victimization, of students, based on any of the following actual or perceived traits or characteristics, including but not limited to, age, color, creed, national origin, race, religion, marital status, sex, sexual orientation, gender identity, physical attributes, physical or mental ability or disability, ancestry, political party preference, political belief, socioeconomic status, or familial status. Harassment against employees based upon the employee’s race, color, creed, sex, sexual orientation, gender identity, national origin, religion, age or disability is also prohibited. This policy is in effect while students or employees are on property within the jurisdiction of the board; while on school-owned or school-operated vehicles; while attending or engaged in school-sponsored activities; and while away from school grounds if the misconduct directly affects the good order, efficient management and welfare of the school or school district. If, after an investigation, a student is found to be in violation of this policy, the student shall be disciplined by appropriate measures which may include suspension or expulsion. If after an investigation a school employee is found to be in violation of this policy, the employee shall be disciplined by appropriate measures which may include termination. If after an investigation a school volunteer is found to be in violation of this policy, the volunteer shall be subject to appropriate measures which may include, exclusion from school grounds. “Volunteer” means an individual who has regular, significant contact with students. Approved: 8-13-07 Reviewed: Revised: 10-08-07

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402.3(2)

When looking at the totality of the circumstances, harassment and bullying mean any electronic, written, verbal, or physical act or conduct toward a student which is based on any actual or perceived trait or characteristic of the student and which creates an objectively hostile school environment that meets one or more of the following conditions:

Places the student in reasonable fear of harm to the student’s person or property; Has a substantially detrimental effect on the student’s physical or mental health; Has the effect of substantially interfering with the student’s academic performance; or Has the effect of substantially interfering with the student’s ability to participate in or benefit from the services, activities, or privileges provided by a school.

“Electronic” means any communication involving the transmission of information by wire, radio, optical cable, electromagnetic, or other similar means. “Electronic” includes but is not limited to communication via electronic mail, internet-based communications, pager service, cell phones, electronic text messaging or similar technologies. Harassment and bullying may include, but are not limited to, the following behaviors and circumstances:

Repeated remarks of a demeaning nature Implied or explicit threats concerning one's grades, achievements, property, etc. Demeaning jokes, stories, or activities directed at the student that and/or Unreasonable interference with a student's performance

Approved: 8-13-07 Reviewed: Revised: 10-08-07

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Muscatine Community School District 402.3(3)

Sexual harassment of a student by an employee means unwelcome sexual advances, requests for sexual favors, or other verbal or physical conduct of a sexual nature when:

Submission to the conduct is made either implicitly or explicitly a term or condition of the student’s education or benefits; Submission to or rejection of the conduct is used as the basis for academic decisions affecting that student; or The conduct has the purpose or effect of substantially interfering with the student’s academic performance by creating an intimidating, hostile, or offensive education environment.

In situations between students and school officials, faculty, staff, or volunteers who have direct contact with students, bullying and harassment may also include the following behaviors:

Requiring that a student submit to bullying or harassment by another student, either explicitly or implicitly, as a term or condition of the targeted student’s education or participation in school programs or activities; and/or Requiring submission to or rejection of such conduct as a basis for decisions affecting the student.

Any person who promptly, reasonably, and in good faith reports an incident of bullying or harassment under this policy to a school official, shall be immune from civil or criminal liability relating to such report and to the person’s participation in any administrative, judicial, or other proceeding relating to the report. Individuals who knowingly file a false complaint may be subject to appropriate disciplinary action.

Retaliation against any person, because the person has filed a bullying or harassment complaint or assisted or participated in a harassment investigation or proceeding, is also prohibited. Individuals who knowingly file false harassment complaints and any person who gives false statements in an investigation shall be subject to discipline by appropriate measures, as shall any person who is found to have retaliated against another in violation of this policy. Any student found to have retaliated in violation of this policy shall be subject to measures up to, and including, suspension and expulsion. Any school employee found to have retaliated in violation of this policy shall be subject to Approved: 8-13-07 Reviewed: Revised: 10-08-07

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measures up to, and including, termination of employment. Any school volunteer found to have retaliated in violation of this policy shall be subject to measures up to, and including, exclusion from school grounds. The school or school district will promptly and reasonably investigate allegations of bullying or harassment. The Director of Human Resources or designee will be responsible for handling all complaints by students alleging bullying or harassment. The Director of Human Resources or designee will be responsible for handling all complaints by employees alleging harassment.

It also is the responsibility of the superintendent, in conjunction with the investigator and principals, to develop procedures regarding this policy. The superintendent also is responsible for organizing training programs for students, school officials, faculty, staff, and volunteers who have direct contact with students. The training will include how to recognize harassment and what to do in case a student is harassed. It will also include proven effective harassment prevention strategies. The superintendent, or designee, will also develop a process for evaluating the effectiveness of the policy in reducing bullying and harassment in the board. The board will annually publish this policy. The policy may be publicized by the following means:

• Inclusion in the student handbook, • Inclusion in the employee handbook • Inclusion in the registration materials • Inclusion on the school or school district’s web site,

and a copy shall be made to any person at the central administrative office at 2900 Mulberry Avenue, Muscatine, Iowa.

Legal References: 20 U.S.C. §§ 1221-1234i (2004). 29 U.S.C. § 794 (1994). 42 U.S.C. §§ 2000d-2000d-7 (2004). 42 U.S.C. §§ 12001 et. seq. (2004).

Senate File 61, 1st Regular Session, 82nd General Assembly, (2007).

Iowa Code §§ 216.9; 280.3 (2007). 281 I.A.C. 12.3(6). Morse v. Frederick, 127 S.Ct. 2618 (2007) Cross References: 502 Student Rights and Responsibilities 503 Student Discipline 506 Student Records Approved: 8-13-07 Reviewed: Revised: 10-08-07

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Muscatine Community School DistrictAnti-Bullying/Harassment Complaint Form

Name of Complainant:__________________________________________ Position of Complainant:________________________________________ Date of Complaint: _____________________________________________ Name of Aggressor:____________________________________________ Date and Place of Incident or Incidents:______________________________________ _______________________________________________________________________ Briefly describe what occurred:_____________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ Name of Witnesses (if any):________________________________________________ ________________________________________________________________________ Evidence of Harassment or Bullying, ie., letters, photos, etc. (attach evidence if possible): ______________________________________________________________________________________________________________________________________________ Additional Information:_________________________________________________________I agree that all the information on this form is accurate and true to the best of my knowledge. Signature:________________________________________Date: _____/____/____ 11-1-12

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Muscatine Community School DistrictDisposition of Anti-Bullying/Harassment

Date of Initial Complaint:____/____/____Method: _____Electronic _____Written _____Verbal ______Physical Summary of Investigation:______________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________Nature of Discrimination/Harassment Alleged (Check all that apply): Disability Race/Color Sex___Physical Attribute ____National Origin ___Sexual Orientation___Physical/Mental Ability ____Ethnic Background ___Gender Identity___Age ____Race, Color,Creed ____Marital Status___SES Status ____Religion ____Family Status___Other:__________________ Action Taken:

Conference with Student Date:

Parent Contacted Date:

Conference with Parent Date:

Mediation Date:

Other: Date:

_______Founded _____UnfoundedSignature: ________________________________Date Investiagation was completed: ____/____/___**Disposition should be filed in both students folder.

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Policy 402.3 Administrative Regulations

Anti-Harassment/Bullying Investigation Individuals who feel that they have been harassed should: • Communicate to the harasser that the individual expects the behavior to stop, if the

individual is comfortable doing so. If the individual wants assistance communicating with the harasser, the individual should ask a teacher, counselor or principal to help.

• If the harassment does not stop, or the individual does not feel comfortable confronting the harasser, the individual should:

-- tell a teacher, counselor or principal; and -- write down exactly what happened, keep a copy and give another copy to the

teacher, counselor or principal including; o what, when and where it happened; o who was involved; o exactly what was said or what the harasser did; o witnesses to the harassment; o what the student said or did, either at the time or later; o how the student felt; and o how the harasser responded.

Complaint Procedure An individual who believes that the individual has been harassed or bullied will notify a teacher, supervisor or building principal. The superintendent or designee may appoint an investigator. The designated investigator. The investigator may request that the individual complete the Harassment/Bullying Complaint form and turn over evidence of the harassment, including, but not limited to, letters, tapes, or pictures. The complainant shall be given a copy of the completed complaint form. Information received during the investigation is kept confidential to the extent possible. The investigator, with the approval of the principal, or the principal has the authority to initiate an investigation in the absence of a written complaint. Investigation Procedure The investigator will reasonably and promptly commence the investigation upon receipt of the complaint. The investigator will interview the complainant and the alleged harasser. The alleged harasser may file a written statement in response to the complaint. The investigator may also interview witnesses as deemed appropriate. Upon completion of the investigation, the investigator will make written findings and conclusions as to each allegation of harassment and report the findings and conclusions to the principal. The investigator will provide a copy of the findings of the investigation to the principal. Approved: 08-13-07 Reviewed: Revised:____________

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Muscatine Community School District Policy 402.3(2)

Resolution of the Complaint Following receipt of the investigator's report, the principal may investigate further, if deemed necessary, and make a determination of any appropriate additional steps which may include discipline. Prior to the determination of the appropriate remedial action, the principal may, at the principal's discretion, interview the complainant and the alleged harasser. The principal will file a written report closing the case and documenting any disciplinary action taken or any other action taken in response to the complaint. The complainant, the alleged harasser and the investigator will receive notice as to the conclusion of the investigation. The principal will maintain a log of information necessary to comply with Iowa Department of Education reporting procedures. Points to Remember in the Investigation • Evidence uncovered in the investigation is confidential. • Complaints must be taken seriously and investigated. • No retaliation will be taken against individuals involved in the investigation process. • Retaliators will be disciplined up to and including suspension and expulsion. Conflicts If the investigator is a witness to the incident, the alternate investigator shall investigate.

Approved: 08-13-07 Reviewed: Revised:____________

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403.5 FACILITIES – REGULATORY ISSUES

The district shall create a safe environment for learning through the careful allocation of available resources.

The district shall, through the administration of it’s bargaining agreements and within available resources, maintain building environments that meet all Board, federal, state, and program requirements. The Board will employ personnel who are adequately skilled and trained to meet the needs of the district.

Approved: 12/9/91 Reviewed: 11/12/07 Revised: 3/15/99________

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403.7 OTHER EMPLOYMENT

All personnel may engage in other employment unless such activity directly impinges upon the employee's services to the school district. Impingement upon the services to the school district would be such things as not being able to attend meetings for a reasonable length of time after school because of other commitments. Personnel who engage in other employment should realize that the school district does have a certain number of required meetings in which an employee may be expected to participate.

Approved: 2/81 Reviewed: 11/12/07 Revised: 2/13/95________

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403.12 REIMBURSEMENT FOR LOSS OF PERSONAL PROPERTY

RESULTING FROM A PHYSICAL ASSAULT

The Muscatine Community School District will reimburse employees for any loss, damage, or destruction of clothing or personal property resulting from a personal assault while the employee is on duty in the school, on the school premises, during a school sponsored activity, or immediately preceding or following such.

Approved: 7/10/95 Reviewed: 1/14/08 Revised: _______________

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403.16 IDENTIFICATION BADGES

For the safety and security of all students and staff, all district employees, full and part-time, are required to wear a district provided photo identification badge during their contracted work day.

All grant employees, school board members and school resource officers and service providers who are in the buildings are also required to wear identification that at a minimum includes name and place of employment.

Guidelines include: • The badge must be worn unaltered at all times while on duty • The badge must be worn clearly visible above the waist • In the event that your badge is lost or stolen, it must be

reported immediately to the Human Resources Office • There will be a $2.00 replacement fee for lost or stolen

badges.

Other examples of when employees are encouraged to wear the identification badge:

• On field trips • While supervising school events • Taking tickets at events • Timekeepers, score keepers • At speaking engagements where you represent the school

district.

Guests and other visitors to school district attendance centers shall report to the school office and will be provided a visitor’s identification badge that shall be worn while they are in the building.

This policy will become effective on July 1, 1999.

Approved: 2/8/99 Reviewed: 1/14/08 Revised: _______________

<<86>>


503.2 ANTI-BULLYING/HARASSMENT

Harassment and bullying of students and employees are against federal, state and local policy, and are not tolerated by the board. The board is committed to providing all students with a safe and civil school environment in which all members of the school community are treated with dignity and respect. To that end, the board has in place policies, procedures, and practices that are designed to reduce and eliminate bullying and harassment as well as processes and procedures to deal with incidents of bullying and harassment. Bullying and harassment of students by other students, by school employees, and by volunteers who have direct contact with students will not be tolerated in the school or school district. The board prohibits harassment, bullying, hazing, or any other victimization, of students, based on any of the following actual or perceived traits or characteristics, including but not limited to, age, color, creed, national origin, race, religion, marital status, sex, sexual orientation, gender identity, physical attributes, physical or mental ability or disability, ancestry, political party preference, political belief, socioeconomic status, or familial status. Harassment against employees based upon the employee’s race, color, creed, sex, sexual orientation, gender identity, national origin, religion, age or disability is also prohibited. This policy is in effect while students or employees are on property within the jurisdiction of the board; while on school-owned or school-operated vehicles; while attending or engaged in school-sponsored activities; and while away from school grounds if the misconduct directly affects the good order, efficient management and welfare of the school or school district. If, after an investigation, a student is found to be in violation of this policy, the student shall be disciplined by appropriate measures which may include suspension or expulsion. If after an investigation a school employee is found to be in violation of this policy, the employee shall be disciplined by appropriate measures which may include termination. If after an investigation a school volunteer is found to be in violation of this policy, the volunteer shall be subject to appropriate measures which may include, exclusion from school grounds. “Volunteer” means an individual who has regular, significant contact with students.

Approved: 8-13-07 Reviewed: Revised: 10-08-07 <<87>>


503.2(2)

When looking at the totality of the circumstances, harassment and bullying mean any electronic, written, verbal, or physical act or conduct toward a student which is based on any actual or perceived trait or characteristic of the student and which creates an objectively hostile school environment that meets one or more of the following conditions:

Places the student in reasonable fear of harm to the student’s person or property; Has a substantially detrimental effect on the student’s physical or mental health; Has the effect of substantially interfering with the student’s academic performance; or Has the effect of substantially interfering with the student’s ability to participate in or benefit from the services, activities, or privileges provided by a school.

“Electronic” means any communication involving the transmission of information by wire, radio, optical cable, electromagnetic, or other similar means. “Electronic” includes but is not limited to communication via electronic mail, internet-based communications, pager service, cell phones, electronic text messaging or similar technologies. Harassment and bullying may include, but are not limited to, the following behaviors and circumstances:

Repeated remarks of a demeaning nature Implied or explicit threats concerning one's grades, achievements, property, etc. Demeaning jokes, stories, or activities directed at the student that and/or Unreasonable interference with a student's performance

Approved: 8-13-07 Reviewed: Revised: 10-08-07

<<88>>


Sexual harassment of a student by an employee means unwelcome sexual advances, requests for sexual favors, or other verbal or physical conduct of a sexual nature when:

Submission to the conduct is made either implicitly or explicitly a term or condition of the student’s education or benefits; Submission to or rejection of the conduct is used as the basis for academic decisions affecting that student; or The conduct has the purpose or effect of substantially interfering with the student’s academic performance by creating an intimidating, hostile, or offensive education environment.

In situations between students and school officials, faculty, staff, or volunteers who have direct contact with students, bullying and harassment may also include the following behaviors:

Requiring that a student submit to bullying or harassment by another student, either explicitly or implicitly, as a term or condition of the targeted student’s education or participation in school programs or activities; and/or Requiring submission to or rejection of such conduct as a basis for decisions affecting the student.

Any person who promptly, reasonably, and in good faith reports an incident of bullying or harassment under this policy to a school official, shall be immune from civil or criminal liability relating to such report and to the person’s participation in any administrative, judicial, or other proceeding relating to the report. Individuals who knowingly file a false complaint may be subject to appropriate disciplinary action.

Retaliation against any person, because the person has filed a bullying or harassment complaint or assisted or participated in a harassment investigation or proceeding, is also prohibited. Individuals who knowingly file false harassment complaints and any person who gives false statements in an investigation shall be subject to discipline by appropriate measures, as shall any person who is found to have retaliated against another in violation of this policy. Any student found to have retaliated in violation of this policy shall be subject to measures up to, and including, suspension and expulsion. Any school employee found to have retaliated in violation of this policy shall be subject to Approved: 8-13-07 Reviewed: Revised: 10-08-07

<<89>>


measures up to, and including, termination of employment. Any school volunteer found to have retaliated in violation of this policy shall be subject to measures up to, and including, exclusion from school grounds. The school or school district will promptly and reasonably investigate allegations of bullying or harassment. The Director of Human Resources or designee will be responsible for handling all complaints by students alleging bullying or harassment. The Director of Human Resources or designee will be responsible for handling all complaints by employees alleging harassment.

It also is the responsibility of the superintendent, in conjunction with the investigator and principals, to develop procedures regarding this policy. The superintendent also is responsible for organizing training programs for students, school officials, faculty, staff, and volunteers who have direct contact with students. The training will include how to recognize harassment and what to do in case a student is harassed. It will also include proven effective harassment prevention strategies. The superintendent, or designee, will also develop a process for evaluating the effectiveness of the policy in reducing bullying and harassment in the board. The board will annually publish this policy. The policy may be publicized by the following means:

• Inclusion in the student handbook, • Inclusion in the employee handbook • Inclusion in the registration materials • Inclusion on the school or school district’s web site,

and a copy shall be made to any person at the central administrative office at 2900 Mulberry Avenue, Muscatine, Iowa.

Legal References: 20 U.S.C. §§ 1221-1234i (2004). 29 U.S.C. § 794 (1994). 42 U.S.C. §§ 2000d-2000d-7 (2004). 42 U.S.C. §§ 12001 et. seq. (2004).

Senate File 61, 1st Regular Session, 82nd General Assembly, (2007).

Iowa Code §§ 216.9; 280.3 (2007). 281 I.A.C. 12.3(6). Morse v. Frederick, 127 S.Ct. 2618 (2007) Cross References: 502 Student Rights and Responsibilities 503 Student Discipline 506 Student Records Approved: 8-13-07 Reviewed: Revised: 10-08-07

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Muscatine Community School DistrictAnti-Bullying/Harassment Complaint Form

Name of Complainant:__________________________________________ Position of Complainant:________________________________________ Date of Complaint: _____________________________________________ Name of Aggressor:____________________________________________ Date and Place of Incident or Incidents:______________________________________ _______________________________________________________________________ Briefly describe what occurred:_____________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ Name of Witnesses (if any):________________________________________________ ________________________________________________________________________ Evidence of Harassment or Bullying, ie., letters, photos, etc. (attach evidence if possible): ______________________________________________________________________________________________________________________________________________ Additional Information:_________________________________________________________I agree that all the information on this form is accurate and true to the best of my knowledge. Signature:________________________________________Date: _____/____/____ 11-1-12

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Muscatine Community School DistrictDisposition of Anti-Bullying/Harassment

Date of Initial Complaint:____/____/____Method: _____Electronic _____Written _____Verbal ______Physical Summary of Investigation:______________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________Nature of Discrimination/Harassment Alleged (Check all that apply): Disability Race/Color Sex___Physical Attribute ____National Origin ___Sexual Orientation___Physical/Mental Ability ____Ethnic Background ___Gender Identity___Age ____Race, Color,Creed ____Marital Status___SES Status ____Religion ____Family Status___Other:__________________ Action Taken:

Conference with Student Date:

Parent Contacted Date:

Conference with Parent Date:

Mediation Date:

Other: Date:

_______Founded _____UnfoundedSignature: ________________________________Date Investiagation was completed: ____/____/___**Disposition should be filed in both students folder.

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Policy 503.2 Administrative Regulations

Anti-Harassment/Bullying Investigation Individuals who feel that they have been harassed should: • Communicate to the harasser that the individual expects the behavior to stop, if the

individual is comfortable doing so. If the individual wants assistance communicating with the harasser, the individual should ask a teacher, counselor or principal to help.

• If the harassment does not stop, or the individual does not feel comfortable confronting the harasser, the individual should:

-- tell a teacher, counselor or principal; and -- write down exactly what happened, keep a copy and give another copy to the

teacher, counselor or principal including; o what, when and where it happened; o who was involved; o exactly what was said or what the harasser did; o witnesses to the harassment; o what the student said or did, either at the time or later; o how the student felt; and o how the harasser responded.

Complaint Procedure An individual who believes that the individual has been harassed or bullied will notify a teacher, supervisor or building principal. The superintendent or designee may appoint an investigator. the designated investigator. The investigator may request that the individual complete the Harassment/Bullying Complaint form and turn over evidence of the harassment, including, but not limited to, letters, tapes, or pictures. The complainant shall be given a copy of the completed complaint form. Information received during the investigation is kept confidential to the extent possible. The investigator, with the approval of the principal, or the principal has the authority to initiate an investigation in the absence of a written complaint. Investigation Procedure The investigator will reasonably and promptly commence the investigation upon receipt of the complaint. The investigator will interview the complainant and the alleged harasser. The alleged harasser may file a written statement in response to the complaint. The investigator may also interview witnesses as deemed appropriate. Upon completion of the investigation, the investigator will make written findings and conclusions as to each allegation of harassment and report the findings and conclusions to the principal. The investigator will provide a copy of the findings of the investigation to the principal. Approved: 08-13-07 Reviewed: Revised:____________

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Muscatine Community School District Policy 503.2(2)

Resolution of the Complaint Following receipt of the investigator's report, the principal may investigate further, if deemed necessary, and make a determination of any appropriate additional steps which may include discipline. Prior to the determination of the appropriate remedial action, the principal may, at the principal's discretion, interview the complainant and the alleged harasser. The principal will file a written report closing the case and documenting any disciplinary action taken or any other action taken in response to the complaint. The complainant, the alleged harasser and the investigator will receive notice as to the conclusion of the investigation. The principal will maintain a log of information necessary to comply with Iowa Department of Education reporting procedures. Points to Remember in the Investigation • Evidence uncovered in the investigation is confidential. • Complaints must be taken seriously and investigated. • No retaliation will be taken against individuals involved in the investigation process. • Retaliators will be disciplined up to and including suspension and expulsion. Conflicts If the investigator is a witness to the incident, the alternate investigator shall investigate.

Approved: 08-13-07 Reviewed: Revised:____________

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506.3 TRANSCRIPT OF CREDITS

An official transcript of grades will be supplied to pupils who transfer to another school or who seek admission to college or a position of employment. The transcript of records will be sent directly to the school or firm. There shall be no cost to the student.

Approved: 2/12/90 Reviewed: 10-08-07 Revised: _______

<<95>>


506.15 STUDENT USE OF CELL PHONES AND OTHER ELECTRONIC

DEVICES

The use of cell phones, pagers, radios (including walkmans), beepers, etc. by students at school are prohibited during normal school hours, generally 8:00 a.m. to 3:30 p.m. Cell phones, pagers and other electronic devices will be confiscated if they are being used or if they go off during the school day. Electronic devices that are confiscated will be returned to the student or parent at the end of the school day.

Approved: 10/14/02 Reviewed: 10-08-07 Revised: ___

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Quarterly Report to the MCSD Board of Directors 2012-‐2013

Board Goal: Improving the use of data to achieve greater student learning. Elementary Goal: 85% of students will advance a level (intensive to strategic or strategic to benchmark) or maintain benchmark on DIBELS from fall to spring. Colorado Grant Madison Mulberry Benchmark 60% Benchmark 68% Benchmark 61% Benchmark 75% Strategic 25% Strategic 19% Strategic 20% Strategic 16% Intensive 16% Intensive 13% Intensive 19% Intensive 9% Franklin Jefferson McKinley Washington Benchmark 53% Benchmark 63% Benchmark 66% Benchmark 51% Strategic 26% Strategic 21% Strategic 19% Strategic 22% Intensive 21% Intensive 16% Intensive 15% Intensive 27% Elementary Goal: Increase student achievement in Literacy on the Iowa Assessments. 2011-‐2012 (AYP

Data) 2011-‐2012 (All Students)

2012-‐2013 Goal

Colorado 82% 80% 85% Franklin 70% 71% 78% Grant 86% 85% 90% Jefferson 68% 66% 78% Madison 82% 78% 85% McKinley 89% 87% 90% Mulberry 93% 90% 93% Washington 69% 67% 79%

<<97>>

Board Goal: Improving the use of data to achieve greater student learning. Secondary Building Goal:

• Raise academic success for all students • Through reliable alternative assessment tools, MHS staff will initiate the

process of PLC collaboration (data driven conversations) to obtain baseline data to measure student achievement.

Central Middle

2011-‐12 2012-‐13 83.75% earning passing grades 81% earning passing grades (A+ to C-‐) Iowa Assessments – Grades 6-‐8 All Students Low SES IEP ELL Hispanic Reading 60.97 44.49 15.25 15.56 41.73 Math 67.4 54.69 23.73 51.11 53.24 West Middle

2011-‐2012 2012-‐2013 85.4% earning passing grades 71.45% earning passing grades (A+ to

C-‐) Iowa Assessments – Grades 6-‐8 All Students Low SES IEP ELL Hispanic Reading 58.16 43.43 22.77 23.08 42.19 Math 66.02 53.09 27.45 28.21 50.78

<<98>>

Muscatine High School

Indicator

9th Grade

10th Grade

11th Grade

12th Grade

MAP Reading 2012/13 NDA NDA NDA NDA MAP Math 2012/13 NDA NDA NDA NDA On Track to Graduate 2011/12 87%/85% 81%/81% 78%/76% 84%/83%

On Track to Graduate 2012/13 NA 89.10% 78% 79.10% (6.5/13/19.5)

Success Rate by Quarter 2011/12

57/62/62/62

58/60/66/68

55/60/57/60

70/62/68/61 (A,B,C Gr.)

Success Rate by Quarter 2012/13 57% 66% 70% 78% Advanced Placement #'s 2011/12 0 48 59 63 170 Total Advanced Placement #'s 2012/13 1 28 90 66 185 Total

World Language #'s 2011/12 288 250 171 135 844-‐53.6%

World Language #'s 2012/13 264 325 260 136 985-‐63.1%

<<99>>

Board Goal: Increase the use of technology as a learning tool by students and staff. Elementary Goal: Increase the use of technology among students and staff. Last year mobile cart sign outs were tracked for usage. This year walk through data will be collected to gauge student use of technology in the classroom. Secondary Building Goal:

• Increase among students and staff the use of “google” accounts for communication and collaboration.

• Technology will increase in the classroom

Central Middle School – 1st Qtr. 100% of teachers completed Edmodo training 100% of students completed 1:1 Tutorials 10 Teachers participating in Muscatine Middle Schools AEA Tech Class Monthly Staff Technology PD Training

West Middle School 1st Qtr. Departments identified websites Staff Technology PD Training 100% of teachers will complete Edmodo by 11/21 100% of students will use Edmodo by 11/21

Muscatine High School 89% of department using collaboration on google 74% of instructional use of google in the classroom

<<100>>

Board Goal: Improve both the graduation rate and post-‐secondary success of our students. Elementary Goal: Increase student attendance. 2011-‐2012 2012-‐2013 Goal 2012-‐2013 Current Colorado 95.6% 96% 97.2% Franklin 95% 95.5% 95.9% Grant 95.6% 98% 97.2% Jefferson 94.7% 95% 96.1% Madison 95.4% 96.5% 97.1% McKinley 95% 96% 97.6% Mulberry 95.8% 96.5% 96.9% Washington 94.7% 95.8% 96.3% Secondary Building goal:

• Increase the interventions to address graduation rate and post-‐secondary success for students.

• Increase the amount of post-‐secondary planning with specific steps students take during their academic experience.

Central Middle School 68 students/parents received letter for 6 days absent. Out of these 68, 62 didn’t receive a second letter

6 students/parents received letter for 14 days. Out of these 6, 5 received letter for 18 days absent 2 students/parents received a letter for 22 days absent 1st Qtr Average Daily Attendance:

• 6th Grade = 96.4% • 7th Grade = 96% • 8th Grade = 94.9%

West Middle School 53 students/parents received letter for 6 days absent. Out of these 53, 31 didn’t receive a second letter 22 students/parents received letter for 8 days. Out of these 22, 20 never received the third letter 2 students received letter for 12 days. One student moved and the other has not received the 4th letter 0 students received letter for 16 days absent

• 1st Qtr. Perfect Attendance = 30%

<<101>>

Muscatine High School Indicator 2010/2011 2011/2012 2012/2013

Increase Graduation Rate by 2% 83% 83% proj. TBD Decrease Dropout Rate to 3.5 6% 4.90% TBD Increase Att. Rate to 96% 90% 91% TBD Increase ACT Participation Rate 207 219 38/

Increase ACT Prep Course #'s 359 358 120/ John Baylor PLAN

Increase PSEO Enrollment #'s 114 137 71/ Increase % of Students taking 1AP 166-‐10.5% 170-‐10.8% 185-‐11.9% Concurrent Enrollment #'s 615-‐39% 729-‐46% 622-‐39%

<<102>>

Board Goal: Increased innovation of Methods and strategies to better meet student needs. Elementary Goal: Increase personal responsibility and leadership capacity of both students and staff. Walk through data will be collected to measure the extent of The Leader In Me language used in classrooms. Building Leadership Teams met and planned what goals and indicators will continue pushing their buildings forward. Secondary Building Goals:

• Increase support systems for underserved students. • Research and develop support of standards-‐based grading practices.

Central Middle School

1st Quarter = We defined the need for student interventions by looking at late/incomplete/missing assignments and Ds and Fs. We determined through our School Leadership Team process that students were slipping between the cracks with little accountability. Data: 6th Grade 64/193 students were receiving a D or F – 33% (10/11/12) 7th Grade 49/191 students were receiving a D or F – 27% (10/11/12) 8th Grade 65/190 students were receiving a D or F – 34% (10/11/12) Each grade level, working with exploratory and special education staff developed a process to identify low performing students and designed an 8th period intervention process to support these students. Due to interventions applied during the time frame of 10/11/12 to 11/2/12 grades improved to… 6th Grade 51/193 students were receiving a D or F – 26% 7th Grade 43/191 students were receiving a D or F – 22% 8th Grade 44/190 students were receiving a D or F – 23% 2nd Quarter = Implementation of 1st Quarter design work. All students will have their work reviewed and students missing work or failing will be required to participate in our 8th Period Intervention Program. We also implemented a weekly mentoring/HW support Program for the month of November to support academically struggling students.

<<103>>

West Middle School

1st Quarter = We divided our students that were receiving at least one “F” on their report card, in any class, at the end of the quarter into two groups.

Group One is comprised of students that can do the work but are not completing assignments. This group totals 49 students. They were assigned to a study hall 8th period and are being supervised by 4 adults – teachers and paraeducators. To date, 11 students have raised their grades to passing.

Group Two is comprised of students identified as needing help with work completion in the core subjects. They may lack general or specific skills needed to complete work. This group totals 90 students. If they are failing a core class, they are assigned to a specific core teacher or to their special education responsibility teacher. We have two teachers available in each core subject.

Muscatine High School

Indicator Math Science Lang. Arts Soc. St. Electives

2012/13 2012/13 2012/13 2012/13 2012/13 The number of teachers using Standards-‐Based Grading will 3 of 11 2 of 11 2 of 13 1 of 8 0 of 26 increase by 10% (12% of Staff now piloting SBG)

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Parent-‐Teacher Conferences Fall 2012-‐13

Central Middle West Middle MHS # of conferences requested by teachers

198 (85 attended) N/A N/A

# of conferences requested by parents

29 N/A N/A

# of unscheduled conferences / walk-‐ins

1198 392 1136 walk in conferences

Phone calls 916 conference calls 82% teacher feedback was

positive

Colorado Franklin Grant Jefferson Madison McKinley Mulberry Washington # of Conferences

290 290 270 367 291 286 270 355

% of student population

95% 100% 98.5% 97% 97% 98% 98.5% 92%

Number of conferences held by both parents

104 78 141 103 100 120 114 99

<<105>>

The Olweus Bullying Prevention Program (OBPP) is the most researched program for anti-bullying efforts. OBPP is a whole-school program that has been proven to prevent or reduce bullying throughout a school setting. OBPP is used at the school, classroom, and individual levels and includes methods to reach out to parents and the community for involvement and support. Core Components of Olweus 1. School-Level Components

• Establish a Bullying Prevention Coordinating Committee. • Administer the Olweus Bullying Questionnaire

schoolwide. • Hold staff discussion group meetings. • Introduce the school rules against bullying. • Review and refine the school’s supervisory system. • Hold a school kick-off event to launch the program. • Involve parents.

2. Classroom-Level Components

• Post and enforce schoolwide rules against bullying. • Hold regular class meetings. • Hold meetings with students’ parents.

3. Individual-Level Components

• Supervise students’ activities. • Ensure that all staff intervene on the spot • Hold meetings with students involved in bullying. • Hold meetings with parents of involved students. • Develop individual intervention plans for involved students.

4. Community-Level Components

• Involve community members on the Bullying Prevention Coordinating Committee. • Develop partnerships with community member to support your school’s program

The goal of OBPP is to change the norms around bullying behavior and to restructure the school setting itself so that bullying is less likely to occur or be rewarded. The implementation of OBPP needs to be seen as a long-term effort, not something that is “completed” in a year. The comprehensive approach is implemented across all grade levels in a school building. Although OBPP takes a concerted and coordinated effort to implement it has been proven in a number of scientific evaluations to reduce the occurrence of bullying problems and improve the school environment. The goals of OBPP are

• To reduce existing bullying problems among students • To prevent the development of new bullying problems • To achieve better peer relations at school

OBPP is not a classroom curriculum. It is a whole-‐school, systems-‐change program at four different levels. It requires communication, collaboration and school staff that support the process.

<<106>>

1/4© 2007 by Hazelden Foundation. All rights reserved. Duplicating this material for personal or group use is permissible.

SCHOOLWIDE GUIDE DOCUMENT 34

Use this checklist to evaluate your program’s status after the first year of implementa-

tion. Use this tool once a semester and share your findings with your BPCC.

OBPP Implementation Checklist for Continued Program Implementation

1. Do you have the continued commitment andactive support of district and school leadership?

Description of Task Completed Making GoodProgress

Progress Needed

2. Are you periodically consulting with your certified Olweus trainer?

3. Is your BPCC continuing to meet on a monthly basis?

4. Are you rotating membership on your BPCC and assigning a new person to be your on-siteOBPP coordinator (optional) every two years?

5. Do new members of the BPCC receive trainingand copies of the Schoolwide Guide andTeacher Guide?

6. Are you offering booster trainings for all of yourstaff, perhaps at the beginning of each schoolyear?

Bullying Prevention Coordinating Committee (BPCC)

Staff Training

7. Are you training and mentoring all new staff?

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Progress Needed

9. Are you continuing to administer the OlweusBullying Questionnaire on an annual basis?

10. Are you continuing to review your OlweusBullying Questionnaire data to assess new“hot spots” or issues, and are you addressingthem as they come up?

11. Do you hold a student kick-off event at thebeginning of each school year?

12. Are you holding schoolwide parent meetingsat least once a year?

13. Are all staff still participating regularly (fivetimes per year) in staff discussion groups?

8. Have you required that all new staff read theirguides (and that all returning staff reviewthem)?

Olweus Bullying Questionnaire

Schoolwide Events

Classroom-Level Activities

14. Are teachers still holding class meetings atleast once a week?

15. Are teachers still using role-plays and relatedfollow-up discussions periodically to reviewbullying concepts?


<<108>>




Progress Needed

16. Are teachers still holding classroom-levelparent meetings at least two to three times a year?

17. Have teachers continued to incorporate anti-bullying themes into their regular curriculum?

18. Are the four anti-bullying rules still posted inall classrooms and throughout the schoolbuilding?

19. Are the four anti-bullying rules and conse-quences against bullying thoroughly explainedand discussed with all new students and theirparents, and reviewed with returning studentsand parents?

20. Are all school staff still consistently enforcingnegative consequences for students who donot follow rule 1 and bully other students?

21. Are all school staff still consistently giving positive consequences for students who follow rules 2–4 and who help to stop or preventbullying?

22. Are all staff members continuing to interveneon the spot (where appropriate) every timethey observe bullying inside or outside of theclassroom?

School Rules and Individual Interventions

23. Are all staff members still investigating all incidents of bullying that are reported to themor that they suspect are happening?


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Progress Needed

24. Are all staff members still reporting (whereappropriate) all incidents of bullying that theyobserve or suspect to appropriate schooladministrators/staff?

25. Are staff continuing to conduct follow-upmeetings with involved students and/or parents(where appropriate)?

26. Are you continuing to celebrate your successes and promote your accomplishmentsin the local media?

27. Are you still looking for ways to enhance yourprogram?

Celebrating and Enhancing Your Program


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BOARD GOAL:

IMPROVE GRADUATION RATE

AND POST-‐SECONDARY

SUCCESS

<<111>>

United Way of Muscatine

Community Investment Request Form for Small Grants Purpose: To provide support for small grants to fill identified needs in the community.

The grants will be available on a quarterly basis for amounts not to exceed $3000.

Agency _Muscatine Community School District ______________________________________________________________________ Program Name __Juntos______________________________________________________________ Mailing Address ___2900 Mulberry Ave. _____________________________________________________________ City, State, Zip ____Muscatine IA 52761 _____________________________________________________________ Contact Name: ___Diane Campbell ______________________________________________________________ Contact E-Mail: [email protected] _____________________________________________________________ Contact Telephone: _563-263-7223 _____________________________________________________________ Agency Website URL: http: //www.muscatine.k12.ia.us ________________________________________________ This request and budget was considered and approved for submission at the Board of Directors meeting on _____________________________________________________________________ (Date) ____________________________________ _______________________________________ Agency Director Signature President of the Agency Board Signature ____________________________________ _______________________________________ Date Date

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United Way of Muscatine office only: Receiver’s Name __________________________________________________________ Receipt Date __________________________________________________________

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PROGRAM INFORMATION

1. Program mission

The mission of “Juntos” is to bring parents, youth, schools staff and community partners together to promote high school graduation and provides parents and youth the knowledge and skills to work together to gain access to post-secondary education. The goals of the program are 1) to reduce the dropout rates of minority students, 2) to improve student academic success and heighten family awareness of graduation requirements and post-secondary opportunities, 3) to improve knowledge and skills necessary for youth and parents to bridge the gap from high school to college, and 4) to improve levels of positive communication between parents, youth, and school staff.

2. Program objectives

a) Improve knowledge and skills necessary four youth to bridge the gap from high school to college

b) Improve academic success and promote higher education

c) Reduce the levels of minority youth dropping out of school

3. Describe the population to be served (demographics, eligibility, etc.) based on client need.

Knowing that education decisions and values are based in families and cultures, and knowing that research shows Hispanic (and other minority) youth have lower graduation rates than Caucasians, “Juntos” was developed specifically as a family-based program that addresses the needs and concerns of Hispanics (and other minorities). It has been implemented in other states with very positive results.

4. List other communities that you serve

Muscatine Community School District serves students in the Muscatine School District.

5. Using quantitative data when possible, explain the scope of the need for this program and why your

program is essential in addressing the need.

Students who fail to complete high school present a significant cost to the state of Iowa and to our community through the loss of tax revenue and a qualified workforce, as well as an increase in welfare costs and crime rates. There is a need for effective programming that will help families and students understand the considerable economic benefits of remaining in school.

• Graduation rate for 2012 was 83%

6. Describe the potential for the proposed program having a significant positive impact on the

community.

Our community and local businesses will benefit by having a better prepared workforce in the future generations. Our Muscatine youth and families will benefit, especially those youth who do not see a hopeful future, through the knowledge, skills, and empowerment that this program provides. Our school district benefits through improved youth and parent engagement in the educational process. Muscatine Community College benefits through greater student interest and enrollment.

7. How will you measure the success of your program?

Success of the program will be monitored through the graduation rate of students who completed the six sessions of Junots. Follow-up will be conducted with students who completed Juntos to monitor

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their post-secondary success rate. Pre/Post surveys will be used to gage student engagement with post-secondary plans. The goals of Juntos include:

• to increase youth’s abilities to succeed in high school, to discover the benefits of higher education, and to become aware of how to attain a college education, through program implementation and the dissemination of a starter kit;

• to expand family-school-college partnerships and capacity in North Carolina to address Latino dropout prevention and access to higher education; and

• to help Latino families and community members to come together as a support group to help each other realize their desires to get a higher education.

8. List other agencies/programs in your service area that address this program need and explain your

role in coordinating activities and collaborations with these programs or agencies to ensure efficient

delivery of services or a continuum of care?

The Juntos program is a joint community effort with a other agencies that promote student success.

• Muscatine Community College

• Muscatine Connected

• New Iowans Organization

• Iowa State Extension Office

Junto provides Latino parents and youth with knowledge and resources to prevent 8-12th grade students from dropping out and to encourage families to work together to gain access to college. This hands-on program is taught in either English or Spanish and meets for 2½ hours once a week for six weeks in the evenings. Juntos also uses success coaches and college age-mentors to provide weekly afterschool clubs and activities with the target students before and after the 6-week program. The program brings together partners from Cooperative Extension, high schools and local community colleges, youth and their families, and college-age mentors to learn how to succeed in school.

9. How do you market the services of this program to other agencies and the population you plan to

serve?

Marketing will be done through brochures, public announcements, individual connections with

students and families. The team identified key stakeholders in the community that could assist with

student/family identification.

10. If you have sought funds from other sources for this program during the past two years, please

identify the source and amount requested and received.

Source FY ’12-13

$ Requested $ Received

Community

Foundation

$4500. pending

MCC Foundation $500. $500.

Muscatine

County

$1300. $1300.

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Extension

11. List the people involved in the proposed program and describe their experience and qualifications. NAME ROLE YRS OF EXPERIENCE

Becky Each - ISU Extension Committee Member 30 years in education

Diane Campbell – MCSD Committee Member 25 years in education

Molly Elizalde – Muscatine Connected Committee Member over 10 years in education

Anabelia Calderon-Flores – MCC Committee Member

12. Please submit a copy of the following:

a. Board Roster

b. 2010 or 2011 IRS Form 990

c. Most recent financial statements certified by the Board President or audit if applicable

d. Current balance sheet with completed budget form


Board Roster

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2012-2013

Penny Jones – Board President

Mary Wildermuth – Vice President

Tim Bower

Tammy Drawbaugh

Dennis Fox

Brenda Garcia-VanAucken

Nathan Mather

Projected Budget

Sources of Income for Project Project Expenses

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Comm. Foundation Grant Submitted $4,500 Light Meals for Families = $1,750 Facilitator training for 10= $1250 Facilitator pay = $1500

Other Grants MCC Foundation $500 Light Meals for Families $500

In-Kind: Musc. Comm. Schools $1200 Muscatine Co. Extension $1300

In-Kind Childcare = $350 Muscatine High School Counselor = $550 Use of School rooms = $300 Training Facility = $200 Handouts and Curriculum = $350 Program Coordination = $750

Total Sources of Income = $7500 Total Project Expense = $7500

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Documents

2012 11 12 - Muscatine Community School District · 2012-11-09 · MANAGEMENT FUND: Total ----- $ 0.00 . Presented to and approved by the Board of Directors of the Muscatine Community