2011 User Conference Payroll Features ETA and CDD 2011 User Conference Valerie Ahlers Jerome Sprecher Pat Badger

2011 User Conference

Payroll FeaturesPayroll FeaturesETAETAand and CDD CDD

2011 User Conference2011 User Conference

Valerie AhlersValerie Ahlers

Jerome SprecherJerome Sprecher

Pat BadgerPat Badger


PayrollPayroll• Class objectives

– ETA-Employee Time and Attendance– New Features in PR– Maintenance– EOY Procedures– Q & A– CDD

PR-EnhancementsPR-Enhancements• Tax Checks use GL location from

Constants File (U3CONST)• Hand Checks (reversals) added

Employer portion of FICA & Medicare• Suffix added to Employee Master

(U3EMAST)• Negative deductions calculate in

totals in U3PTIME


EnhancementsEnhancements• Vacation/Sick /PTO Remaining show in

U3PTIME and Standard Time file• Electronic UI• Electronic W-2’s

– Deductions– State Requirements

• E-mail Pay Stubs-V7– Set up for e-mail program-eDocuments


PR- Employee MasterPR- Employee Master• Added Suffix-Used for W-2’s



PR-Standard Time FilePR-Standard Time File• Adjust to Withholding• PTO, Vacation/Sick remaining


PR-Constant File-Tax Check PR-Constant File-Tax Check to GL Locationto GL Location

• Tax checks use Loc from Constants

PR-U3PTIMEPR-U3PTIME• PTO/VAC/SICK-shows remaining hrs.• Multiple Workcodes/Multiple Pay


PR- U3PTIMEPR- U3PTIME• Negative deductions showing


PR-Hand Check Entry-Opt 9PR-Hand Check Entry-Opt 9

• Key in Employer FICA and Medicare


PR-E-MAIL DD PAYSTUBSPR-E-MAIL DD PAYSTUBS


PayrollPayroll

Maintenance



PR-ACH File MaintenancePR-ACH File Maintenance


PR-Deductions FilePR-Deductions File


PR-Federal Tax InformationPR-Federal Tax Information


PR-State Tax InformationPR-State Tax Information


PR-Check Print OptionsPR-Check Print Options


PR-Check Print OptionsPR-Check Print Options


PR-Reg. Entry Time File-PR-Reg. Entry Time File-U3PTIMEU3PTIME


PR-Special PR OptionsPR-Special PR Options


PR-Pay Period ReportsPR-Pay Period Reports• U3PPR0-Wage Distribution• U3PPR1-Payroll Register• U3PPR2-Deduction Register

• READ THESE CAREFULLY!• If you do NOT get the Deduction

Register-then you have a negative check


PR-Printing ChecksPR-Printing Checks


PR-MergePR-Merge


PR-ACHPR-ACH


PR-Tax ChecksPR-Tax Checks


PR-Hand ChecksPR-Hand Checks• Used to Reverse Payroll Check• Use PR reports to fill in information• Check employee information after

merging• WILL NOT GENERATE A CHECK


PR-Reprint Pay StubsPR-Reprint Pay Stubs


PR-Employee LabelsPR-Employee Labels


PR-W-2’sPR-W-2’s


PR-Electronic File-W-2’sPR-Electronic File-W-2’s


State Unemployment FilingState Unemployment Filing• Have added North Dakota, Colorado,

Michigan and Idaho• Looking at adding Iowa and

Washington• Have changed format for WIS• Anyone else?


EOY ProceduresEOY Procedures

•Be sure you are current on your PTF’s–Changes made frequently so check often

–Last minute changes may be made


EOY Unemployment FilingEOY Unemployment Filing• Follow same steps as before

– run other reports needed (labor, deduction, vac/sick, etc)

– create 4th qtr. File– when all through, opt. 6 to clear year– run reports and balance

• -this creates files with U3emaxx, U3pyexx, etc with the year (ex. 11) that is used for W-2’s (be sure info is correct before clearing)

– change tax tables for new year

– can do first PR of 2012


PR EOY ProceduresPR EOY Procedures• Do Not change your Fed., State, Local &

School Tax Tables until AFTER doing Option 6 to clear the year

• The files saved off with the year are:– U3EMAxx, U3EDUxx, U3PDUxx, U3PYExx,

U3PYHxx, U3FDTxx, U3STTxx, and U3VACxx.

• Just making copies of some files so may take longer to run.


Electronic Filing- W-2’s and Electronic Filing- W-2’s and UIUI

• Need Client Access to make transfer to PC• W-2’s- do practice ones on PLAIN PAPER until

you verify all info is correct-keep your correct copy as a file copy

• Run on correct forms– difference in printers for alignment

• Check out Govt. BSO website for preview of W-2’s with Accuwage– New download each year, print off verification– Check file with notepad


State W-2’sState W-2’s• Need to check with your state if they

accept electronic W-2’s– EFW2 format– Some states require additional info

• MN-Preparer’s name and state tax ID• ID- RV record- state info-looking to add• Other states- check and let us know


Electronic FilingElectronic Filing• Both W-2’s and UI are in EFW2

format• Have until the end of month following

the EOQ for UI and March for W-2’s but don’t wait too long due to high volume (W-2’s for state-check your state’s information)


PayrollPayroll• Any questions?• Thanks for your input and sharing of

information