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2011 Flotilla / Division Leadership Course
Honor Respect Devotion to Duty
Data Mining(Finding information in Auxinfo and AuxOfficer)
District 13 FLC/DLC Development Team
Data Mining
• Definitiono “data processing using sophisticated data search
capabilities and statistical algorithms to discover patterns and correlations in large preexisting databases; a way to discover new meaning in data”
Data Mining
• OK that was deep• Basically it’s the process of looking at
o Key metricso Analyzing the informationo Looking for more information based on the analysis
• Making decisions based on that to improve performance• Assessing the impact of those decisions
• Bottom line…o Getting the information you need to perform your
Auxiliary duties.
Data Mining
• Snapshots vs Trends• Measurement vs Anecdotal• Objective vs Subjective
What are my resources
• Auxdatao Primary Auxiliary data input application. Has many
canned reports. Access can be difficult.
• Auxinfoo Allows the creation of reports based on Auxdata.
Access is easy.
• Auxofficero Provides member information including qualifications.
What are my resources
• Various other websiteso National Sites (manuals, public information etc)o D13 site
• Links to various sources, canned reports, Unit Officer Reports, Staff officer reports… etc.
AUXINFO
• Today we’ll cover AuxInfo and AuxOfficer
• So what are some common requests for information?
AUXINFO
• What is it?o Business intelligence tool tied to AUXDATAo (COGNOS POWERPLAY)o Refreshed Weekly
• Where is it?o https://www.auxinfo.uscg.gov/
• Why would I use it?o Unit, facility, and Member Activities, Status, etc
• You can’t break it
HOME SCREEN
Data from old AUXMIS system
AUXMIS CUBES
Pre-canned reports
National Reports
AUXDATA Cubes
Cube What’s in it
Awards Member Awards Received
Demographics Member Demographics
Member Activities Individual Data
Tasks Training Task Information
Unit locations Unit Locations
Competencies Qualifications Information
Facilities Facility Data
Officers Offices held (Including Past)
Unit Activities UNIT Data
AUXDATA Cubes
Main Screen
Filters
Filters
Right Click to see options
Filters – What's the difference?
Filters – Nested Rows
You can also do this by dragging and dropping
Filters – Nested Columns
Right Click for options
Right Clicking!
Button Function
Cross tab or Indented Cross Tab
Graph results, Type of Chart and Chart Settings
Display Options
Swap Axis
Hide or Show
Calculation
Rank
Suppress Zero Values
80./20
Exception Highlighting
Custom Subsets
Save and Bookmark
Toolbar
Hide or Show Columns
HideShow
Perform arithmetic on cells
Calculation
Rank by Column or Row
Rank
Flag Ranges (Remember to select the column or row)
Exception Highlighting
Grouping Categories
Custom Subsets
Mouse Tricks
• Drag and Drop fields too Filter
• Add columns or rowso Expand columns or row
It’s a drag
• Exporto CSVo XLSo PDF
• Bookmarko Go back to it later!o Share with otherso Email Considerations…
Saving your work
Honor Respect Devotion to Duty
Lets Try a couple reports
AUXOfficer
AUXOfficer
• What is it?o Replacement for eDirectory
• Where is it?o https://auxofficer.cgaux.org/
• Why would I use it?• Find member contact information (Nationwide)• Look up Officers (Any Unit)• Query for Qualifications• Get mailing lists
Login
Getting a Login
Changing a Password
Home Screen
Things You can Do
• Browse National Bridge and Staff• Get “Staff Lists”• Look at Org Charts• Browse by Unit
Things You can Do
• Search by Last Name/ Member # or email• Search by Unit/Qualification• Search by Unit/Office• Get Unit information• Get Member Information (Contact
Info/Quals/Tests Passed)
Lists
• Directory or “Full” Listo Looks like a directory
• Enhanced Email Listo List of Emails with Names
• Plain Email Listo Just a list of Emails
• Plain Email list with Commao List of Emails separated by a comma
Honor Respect Devotion to Duty
End of Data Mining Session