Local records in thecorporate retentionschedule- are they in or out?Business Archives Council10 November 2011

AgendaIntroductionsMore about the A.P. Moller - Maersk GroupThe Historical PerspectiveThe State of AffairsCompliance ActivitesSteps 1 and 2Conclusions

A conglomerate of very different businessesThe A.P. Moller - Maersk Group was founded in 1904 by Mr A.P. Mller108,000 employees and operations in about 130 countries with own offices and employees Headquarters in Copenhagen, Denmark

Company ownership & What we do

The Historical

Perspective

A.P. Moller - Maersk Group milestones1994:Maersk Oil commenced oil production in Qatar 1928:The first tanker vessel was added to the Maersk fleet1977:Mercantile now Maersk Logistics established2005:Oil and gas interests of Kerr-McGee UK acquired1999:Safmarine Container Lines (SCL) acquired2005:P&O Nedlloyd acquired1904:Company established with a general cargo ship1928:First liner service between US and Asia1962:Oil exploration and production activities initiated1964:Dansk Supermarked (retail business) established1999:Sea-Land acquired1972:Maersk Oil first oil in the North Sea1975:First containerised vessels 1972:Maersk Contractors established1959:Opening of the new shipyard at Lind1967:Maersk Supply Service established

International expansionNumber of countries with own offices

1905: 1 1930: 21960: 71975: 111990: 402000: 1002010: 130Maersk Line

Maersk Oil

APM Terminals

The State of Affairs

Current statusThere is little standardization of best practices and basic records and information management skills.Archives management focus on physical storage and disposition of records.Email management is world class.Electronic records management requires investigation and development

The 5 year trend

The regulatory environment will increase in size and complexity.Information and Records Management will be formalised.The need for efficient records management is widely recognised in the international business environment.Skilled and specialised staff.

Future mode of operations

We will promote the concept of information and records management shifting the focus from archival provision to management of all records created, in all mediums, throughout the record continuum, to ensure compliance with the regulatory environment and to support effective sharing of knowledge.

Compliance Activities

Group Records and Information Management PolicyThe objective is to establish the A.P. Moller - Maersk GroupRecords and Information Management Policy.

The purpose of the project is to secure future records management and archiving processes will be carried out in asecure and efficient environment supported by consistentprocedures and processes.

Deliverables includeRIM Policy StatementRoles and ResponsibilitiesRelationship with Existing PoliciesGuides and Tools for ImplementationRetention Policy

The Programme OrganisationSteering Committee (Group Legal, Group Internal Audit, Group IT Security)Retention Officers in each business unitRetention Policy Execution TeamDiscovery TeamExecution: Training, Communication, Retention Schedules, Support

First Steps:

Limit the Damages

The Geographical ScopeA Risk Management Exercise

Where are we and what are we doing?Where are we planning to dowhat?Which countries are most important?Regulatory Environment culture, schools

The Records Management Scope

Inventory of business processes and recordsEstablish importance of the record typesBuild the Information Retention Policy

Second step:

Stop right here!

Group Retention SchedulePolicy Statement (1)A.P. Moller - Maersk recognizes that the efficient management of its information is necessary to support its core functions, to comply with its legal and regulatory obligations and to contribute to the effective management of business.

Group Retention SchedulePolicy Statement (2)Therefore, business units and group functions are required to implement relevant records and information policies and procedures, including a retention policy in compliance with the local regulatory environment. To ensure the implementation of coherent policies, the template for local policies issued by Group Legal must be utilized.

Conclusions

Actions

The Group is too complex for a general retention schedule

Group Legal will establish a retention schedule for certain record types

Business units will establish detailed retention schedules as needed

Group Internal Audit will do that

Thank you

for your attention

****1. Just to give you a quick overview of our company structure. 2. A.P. Moller - Maersk A/S is owned by a number of private investors or shareholders, about 50,000, and by 3 foundations that are related to the Mller family, the largest of which is the A.P. Mller and Wife Chastine Mc-Kinney Mllers Foundation. 3. All together, the three foundations own almost 55% of the share capital, but some 70% of the votes. 4. The remaining 45% of the share capital is owned by national and international investors private individuals and companies. 5. A.P. Moller - Maersk A/S is listed on the Copenhagen Stock Exchange

***Maersk Contractors operates a modern and highly efficient fleet that includes: Seven harsh-environment jack-up rigs One semi-submersible rig- Ten drilling barges Three Floating Production Storage and Offloading (FPSO) vessels- A newbuilding programme of three deepwater semi-submersibles, five high efficiency jack-ups and one FPSO for delivery between 2007 and 2010

2. Maersk Contractors has expertise in harsh environment and high-efficiency drilling and production services, and has its own in-house engineering department. 3. A new innovative design including double work stations makes Maersk Contractors new harsh environment jack-up rigs MRSK INNOVATOR and MRSK INSPIRER - the largest and most advanced of their kind. The rigs have proven to be 25% more efficient than comparable drilling rigs. 4. The company has a worldwide staff of 3,400 employees and offices in 12 countries.

5. Maersk Contractors owns 50% of EDC a joint venture with the Egyptian state - which owns and operates 32 land rigs, 5 jack-up rigs and 19 workover rigs.

******Maersk Supply Services provides a vital service to the offshore oil and gas industry world wide. The Maersk Supply Service fleet comprises highly advanced vessels, built to comply with the Clean Design-standard. The company offers global coverage from the headquarters and technical operations centre in Copenhagen, Denmark, ably supported from regional offices in UK, Singapore, Canada, Nigeria, Brazil and Egypt.*Mrsk Container Industri is headquartered in Denmark and has production facilities in Qingdao and Dongguan, China. The company is known for its advanced manufacturing facilities which comply with stringent international standards. Mrsk Container Industri employs more than 4,000 people and is known as a leader in energy-saving technologies. Their product range includes advanced reefer containers, reefer units and dry containers. In fact, Mrsk Container Industi produces 40 % of all containers sold worldwide.

**At the A.P. Moller - Maersk Group, the health and safety of all our employees and the protection of the environment are top priorities. Our reputation and success depend on the way we live up to these five points while conducting our business. 2. That is why we have developed a Group HSE manual to outline key HSE principles that each business unit within the A.P. Moller - Maersk Group shall incorporate in conducting their business. 3. The principles of HSE management shall be incorporated into all functional processes.

4. Additionally, the individual business units have their own HSE initiatives and targets within their specific areas of operation.****Safmarine is an international shipping line. 2. The companys roots lie in Africa, and this has given Safmarine considerable expertise in North-South routes. 3. Today, Safmarine is a fast-growing company, with: 1,500 dedicated employees Customers in 130 countries 40 state-of-the-art vesselsTransport of 1,200,000 TEUs annually 4. The company has special expertise in: Temperature-controlled commodities Out-of-gauge shipments Serving countries with infrastructure limitations 5. Known for its considerable community and humanitarian work, Safmarine is often referred to in the media as the shipping company with a conscience.

*Turning to the companies that comprise the A.P. Moller - Maersk Group, our operations are divided into five business segments: Container and related activities Tankers, offshore and other shipping activities Oil and gas activities Retail activities Shipyards and other companies

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