Staff Meeting2011-2012

Welcome Back!!

New Staff Adam Conner: rehired Dana Caulfield: Anita Deferred Adrienne Spicer- Job Share with Brenda Karen Corbin – Job Share with Heidi Andrew Rowe – Job Share with Krista Janet Trites – Job Share with Kimberly Gerald MacPherson (from CK) Jason Keddy (from CK) Gail Demmings (from Central Office) Sandy Coldwell (from WS) replaced by Dylan Irvine Theresa Pelley (from HS) Mike King (from HS) Ryan Bond: replacing Dave Lang in first semester Charmaine Salter Wanda Calder: back from WS

Reed Anderson- John Gabrielle Hatfield- George Turner Ashley Hinther- Jason Pleasant Alisha Whynot- Jim Katelyn Woodworth- Renatta

WelcomeStudent Teachers (16 month program)

3 year plan.On schedule.I do not plan to leave!!!!

Year #3

Classroom Adaptations & IPP’s

A focus again this year.Established deadlines for IPP

information.Assessment adaptations are a must.Sending a student to Resource to

write a test is not the only adaptation you make.

Exam adaptations are the expectation.Kimberly and Gerald will be meeting

with teachers to help with IPP goals.

PD Plan

See copy in your folders.Flexibility is gone for the next 4

years.Focus on PLC work and student data

with accreditation.Will have Student Concerns Sessions

again this year.

ISS & Check and Connect Programs

ISS (In –School Suspension) will b e in room 2611. Teachers should supply work for the students on ISS. Contact the teachers assigned to that program. Three computers and a teacher computer there for usage.

Check and Connect when students are not on ISS. You will have at least one student attached to you for Check and Connect.

ISS each day of the cycle.

Administration will look after detentions, no detention roster.

Administration assigns detentions.If you want to give your own detentions go

ahead, but you have to stay with them. Please email admin if you wish to have this logged in the student’s discipline record.

Detentions

Monitoring Attendance and Lates

InSchool/Parent Portal will help.Parent will be able to view their child’s

attendance.Use email as a way to contact the VP’s

about those skipping your classes.Office will also monitor attendance.Attendance letters after ‘X’ number of

unexcused absences.Sean will track lates from Sheila.It is crucial that attendance be accurate.

Two week drop date deadline.Class rosters may change in the first

two weeks Please do not try to scare students

out of your classes the first few days!!

Dropping Courses

Please notice the signs we have up in the office.

We want the guidance offices to be a private place for students.

Please respect the privacy of those students.

Student Confidentiality in Guidance

Colors of the wings are painted on the access road at the back.

Fire routes (primary and secondary have changed).

Please post evacuation and fire drill routes in your classrooms before students arrive on September 6th.

Wing Commanders should meet with the staff in their hallways today.

Jodye

Fire Drills

During Regular Class time Each class will exit the building with their subject teacher. Each teacher should keep an updated class list ready for

attendance purposes. Attendance should be taken (and submitted!) at start of class.

Teachers should continuously review fire exit plans on a regular basis with their classes.

It is a nice idea to leave a fire exit plan folder for any substitute teacher.

Each member of the class should follow the posted fire exit plans to exit the classroom in a timely but organized fashion.

Teacher will leave the classroom last, ensuring all windows are closed, doors are closed BUT unlocked and lights are off.

Classes are to line up orderly in the proper line location.

Fire Dills Continued

Once outside, teachers are to quickly take attendance for this class.

Please report any missing students (who were present for that class) to school administration ASAP via the Wing Commander.

Ensure that students who are out of the classroom (at the washroom, etc.) when a fire alarm sounds know where to go.

EA’s who are with students remain with students. The subject teacher includes the EA(s) on the attendance for the Wing Commander.

Teachers on prep period please report to your area and ensure that the Wing Commander is aware that you are present.

Support staff, cafeteria workers, etc. assemble with office staff for attendance purposes.

Students on free: Line up with Virginie L-W in BLUE WING spaces. Sheila will provide Virginie with a list of students who have a free that period.

During recess/noontime - Traditional Horton Fire Drill method to be used:

Students exit the building from closest exit and assemble by homeroom, according to their wing color

This plan will need to be reviewed during homeroom time. Home room teachers should accompany their classes to the designated

space during home room time on the first or second day with students. Remind home room students which colour wing their home room is in.

This will help them to locate their class in the event of an unexpected fire alarm.

Home room teachers: Please have another staff member (preferably one without home room responsibilities) in place in the event of a fire alarm taking place when you are out of the building. They should be given a class list and the location of where your home room lines up. 

Note: During the school year each type of fire drill will be practiced. A “home room” drill will likely take place at the end of recess or noon hour. Some (but not all) fire drills will be announced to staff in advance.

Fire Safety Video.

Board PolicyInstructions in your folders.

Money Collection

Student demographic data is crucial for InSchool.

Please check to see the data sheets are filled out completely.

Emergency contacts need special attention.We really need the email addresses of all

students.

Homeroom Teachers

PhotocopyingTeachers get 20,000 copies per year with

a code.We made gains last year.If you run out come and see me.Conserve where you can.Encourage students to write things down,

you can still reach the outcomes .All staff will have a code.

The protocol is to talk to me about it, then we will inform Jean of the order.

Please submit small receipts once a month regardless, not just the debit though.

All receipts have to be forwarded to Jean before March 31st (Board policy).

Groceries, small items still need to go through me as I am responsible for all monies going through the building.

Expense claim forms need to be submitted once a month as well.

All fundraising activities need to go through me for approval, this includes uniforms, clothing for sports teams.

Ordering things/Expenses/Fundraising

Ran a deficit again last year in our instructional account. Can’t do it three years in a row.

I meet with Jean once a month for an update.Try to get by with what you have this

semester.

School Budget

Student Information System (SIS)/InSchool

Year 2 of implementation (Phase 1 School)

Should be better than last year.

Year Plans, Communication Plans & Course Outlines

Course outlines and Communication Plans are due September 15th. Email if you wish.

Year Plans are due September 30th.Can post on webpage. Please make

me aware if you choose the webpage option.

We have templates if you need them.Learning Portal under teacher.

Discipline Policy and Student AgendasContained in the student agendas.Students should refer to their

agendas for reference.Admin judgment calls on internal

and external suspensions . Communicate with the attending administrator.

A few of our ‘high maintenance’ students have moved on. There will be others to follow.

No hats in the classroom.Referral process: If a student in

your classroom is dressed inappropriately you need to fill out a referral form and hand it to Virginie.

Virginie and I will meet with the student.

Student Dress Code

Cell phonesIpodsCamerasOtherRefer to agendas

Electronics Policy

Phrase for parents: Cumulative marks follow a system where category percentages are attached to a variety of assessments. Cumulative marks provide a ‘snapshot’ of a student’s progress at any time in the course. Using this grading system will compliment the new InSchool program as parents and students can get an accurate account of the marks after assessments are graded.

Everyone will set up their grade books the same for consistency, ie everything goes in F1, if you have an NSE put it in E1. Once you get your grade book set up(ASAP), ask a colleague to check it.

Teachers will have time to update and post marks.

Please be careful with calculations, if you are unsure we have staff members that have strengths in that area.

Cumulative Marks

Sandy Coldwell (Dylan Irvine) is 50% with assigned periods.

It will be a combination of scheduled periods and pull-out model.

Flexibility is key for success in this program.

We have a few red zone students.

BIRT

PD focus for this year, we started it last year, it will be the basis of accreditation.

I have a list of teams to start with, the leaders will be the PAC members.

More to follow as we begin all over again!!

I may need two PAC members to attend training with me in September, you won’t be co-chairs though.

PLC’s

Pre IB year, site visit later in the Fall (first week in October), the team will interview staff members.

The Coordinator’s role is to recruit the students and sustain the numbers. Jay’s Coordinator position will be 50% next year, we will get a full FTE as well.

Staff buy in is critical to the sustainability of the program.

Had student transfers as a result of IB.Expecting International Student population to

increase as a result.

International Baccalaureate

Look for the sign up sheet.I appreciate the help with

extracurricular activities and so do our students.

Committees

Tech Refresh Committee focus on PD, 10% of the budget will go to staff PD.

Bill Doucet is available to us if we want to use him. Adam Conner, Dave Bentley can be available as well.

Many of you have a smart board now.

Smart boards and Technology PD

Emails are a great way to communicate.

There are disadvantages.Faculty All and Teachers All should

be limited to information purposes and requests.

We did a great job with this last year.

Emails as Communication

$25 again this year.Used for consumables.No class fees (there are exceptions).Trying to eliminate travel fees.Avoid saying the fee is for paper!!Home room teachers will collect

fees, see envelope and explanation in your packages (go over now).

Student Fees

Done before first class begins and at the end of the day.

Scrolling announcements will continue.

We will avoid classroom interruptions.

Daily Announcements

All students receive agendas and locks on the first day.

In your package.Students will always be called for

assemblies, please wait for the PA announcement.

Take attendance with all classes on PowerTeacher.

First Day Routine

When the bell rings, some students are already out of the parking lot…

Avoid the line up at the door syndrome.

Dismissals from Classes

Permanent Contract Teachers (everyone on the cycle now)

Term and Probationary Teachers appraised each year.

EA appraisals conducted each year.See appraisal schedule

Professional Growth Plans and Appraisals

First Monday of each month.Check the online school calendar.3:25 pm start.

Staff Meetings

Continue with the traditional format of teacher-led, they should include a higher number than 6!

‘Student Concerns’ session after each reporting period for each grade level. Scheduled for an early dismissal (4 of them).

Check PD Plan.

Grade Level Meetings

Adaptations on the assessments for the Resource teacher ahead of time to provide more time for the student to achieve desired outcomes.

Staff need to get things in by the deadlines, ie Adaptation checklists, IPP outcomes and notes. Please check online calendar for those deadlines.

I will circulate after the deadline for the outcomes.

Monthly meeting between Administration and Resource Staff as an update.

Resource teachers will be doing other things other than homework.

Superintendent wants to see consistency in Resource Models across the AVRSB.

Supporting Resource Department: Role of the Teacher

See Lesley MacDonald’s power point.

Responsibilities of The EA

Students with illnesses: Please make contact with home regarding homework. Two options are the envelopes in Student Services or through email and your webpage; however do not assume the child has access to the Internet. We need to begin placing notes in the envelopes saying there is no homework assigned for communication purposes.

Please remember we are Educators, not Physicians. Suspensions: The same as above. This example is more

complicated, parents enjoy calling me to say there was no homework in the envelope while their child was suspended. VP’s and I will circulate for homework if necessary.

Have a system in place and let students know the expectations while they are away and how to access the homework.

As educators we are obligated to provide work; we cannot stop giving it because it has not been turned in; we still have to do our part.

Supporting Students who are away

I will emailInside cover of NSTU Member Diary

NSTU Code of Ethics/Duties of Teachers

Rotational basis.More detailsI am out on Sept. 12, Alcoe is in!

Teacher In Charge

Human Resources Learning Portal (still under construction)

HR forms Very important link for all staff.PD Committee wants forms electronically

after September 30th.New Teacher Support Portal

AVRSB Website

20 minutes before instructional time begins.After buses leave in the afternoon (contract says

15 minutes).If you are going to be late to school or if you

need to leave before the buses, I need to know.One period in the afternoon! If you have a prep

during that time you are expected to remain in the building. The same is true for prep the first class in the morning. If you have an appointment and need to leave at any time of the day please let me know. Last year was great in this regard.

Work Day Expectations

Formative and summative.Conversations, Observations, ProductsHave a variety of assessments.Measure the outcomes.Flexibility.Be consistent in Grade book.Cumulative Learner Profile Data

Assessment and Evaluation

There is nothing wrong with taking late assignments.

There should be some sort of due date though.Presentation by Renata and Joanne from AVRSB

focus group scheduled on the PD Plan.Teachers have different methods of motivating

students to hand things in.Inviting students in to finish assignments.Having a ‘terminal deadline’ that you established like for

example two weeks after due date or at the end of each term.

Complete while on ISS (this will take communication with one of the supervising teachers).

Initiating ISS to ‘get the work done’.

Late Assignments and Zeros

It is a requirement of teaching and is prescribed by the DOE and AVRSB policies.

Parent Portal should help.Don’t assume everyone is checking the Parent Portal.Major assignments are not handed in, contact home before

the ‘terminal deadline’.Missed tests, contact home.Emails, calls.Remember that not all students have advocates living at

home and school may be the best thing in their lives. Kids can’t choose their parents.

Please let me know if parents are abusive or harassing you. I will take over the communication between you and the parent.

Reporting to Parents

You may want to complete ‘Emergency Plans’ for those days you cannot get plans together.

Please let Kevin know where the plans are.Do not assume you know your timetable or

the day and get the plans in after school begins that day.

Lesson Plans when you are away

Kevin and AESOP.If you log into AESOP and submit your own

absence please contact Kevin so he knows to check the system when he arrives (it is policy to inform an administrator of your absence).

Double check with Kevin before leaving on an inservice day to ensure he booked it for you or…

You can check to see who your substitute is by logging on AESOP.

We have a number of part-time staff (Andrew Rowe, Karen Corbin, Adrienne Spicer, Dana Caulfield). Please include them in your favorite five.

Substitutes

Peanut butter.Session last year on anaphylaxis training.Avoid strong scents. We have staff and students that are affected.Diabetes Training

Allergies/Medical Conditions

Thanks to Pam Dugas for this. It is a time for some well deserved fun!!

Watch for emails about “end of week staff meetings with Brad R”.

Golf tournament this fallPam (Staff fees).

Staff Events

Sean will be responsible for Grade 9 and Grade 10 plus tracking lates from Sheila.

Jodye will continue with the administration of InSchool and Scheduling.

Other duties remain the same.Each administrator will do classroom

walkthroughs.100% of staff now on appraisal cycle which

adds more responsibilities for administrators.Kevin emailed.

Administrator Responsibilities

Career AccessAPIBO2Check and ConnectBIRTISSDiversity as you can see.

Unique Programs

These are important for a positive school climate, but we will limit the number we have.

The PC is fully booked with classes this year. Each time we schedule an event in the PC we are displacing a class.

Talent shows as fund raisers will be limited. This is a difficult one, as they should be educational in nature in order to use instructional time, especially when we charge money (a social justice issue in itself).

Pep Rallies and PC Events

Permission forms and co-curricular logs are a necessity for legal purposes.

Leave a copy with Gail M and keep a copy for your records.

Can’t go if paperwork is not completed as this is an example of negligence on the part of the supervisor.

School Trips versus Sports Trips.In –Province versus Out of Province.

School Trips, Extracurricular Trips (paperwork)

Please be familiar with this policy.Pay attention to Social Justice issues in the

classrooms and hallways.Racial language .Homophobic language still exists, it has improved

though.We have an RCH Committee that will meet once

per month.Bathroom graffiti disappeared after cameras were

installed.Cameras in the red and blue wing were purchased.

RCH Policy

As Board employees , it is our professional responsibility to follow these policies.

If you are not sure about a policy please ask.Link on the AVRSB website.If we do something that goes against Board

policy we don’t have a leg to stand on, that includes student marks.

Board Policies

Daily.Respect.Routine.Board Policy.Please check your projector prior to the day

beginning.If you have problems please let me know.

National Anthem

Professional attire.Not ‘Barbeque casual’.

Dress Code (staff)

Go over the matrix with your classes.Frequent reminders.Incentives in the classroom.Admin uses cafeteria cash as rewards.Positive reinforcement.PEBS Committee this year.

PEBS

Staff parking Student parking (pays $5 for the year).Visitor parking (Free), but it is for visitors!!!

Parking Permits

I would like to meet with new staff in the Conference Room right away.

September 2nd is a full day inservice. Kevin emailed the agenda.

Students come on September 6

Enjoy the year.

Additions

Questions?