8/8/2019 20100912 ECTC BaselPOD Experience Event Camp Twin Cities Mindmap Learning Plain

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Event Camp Twin Cities Basel

Switzerland POD event experience

Tools

Streamingcontent & video feedMediaSiteby SonicFoundry

LivefeedbackbetweenPODs

SkypeVideo & audio

Chat

Phone SMS

Voting Twitter

Geolocationsensation-> who is where?

Created a Foursquare Venue for the event Delegates checkin

POD participant Feedback

A very significant Blog post from Nick Balestra (CEO of Beyounic) probably best describes the feeling weall had at the Basel POD event

Being in a small intimate team connected to a larger global conference setup is aspecial new type experience

Went away from main room after 7 hours of POD interaction

Took time out at 22:00 hours for a group dialogue & reflection

SonicFoundry Stream from Minneapolis was firehose-like

Hard to find time to get to know each other

Experience of the curve of the 8 hours sessionLive speaker from POD was highlight

Interest in insights on how to create a Hybrid event -> solution -> 3 day course in ROI week in London on Meetings technology

Every pod should have speakers

The Main & Sub role should be balanced

PODs still experience interaction as a remedyto sensation of being a spectator

Google Moderator format not clear tonon users. Gmail account mandatoryand output is unclear

Couldn't see the "red thread"

State problem or dilema

Provide time for discussion andrecording solutions

Loop back the output in snippets

Visual Mapper or Mindmapper in realtime with awebbrowser to see results perhaps?

modular setup for next

Idea for Europe Event CampBoom Chicago

Amsterdam

Social Media Disc Jockey

Manage the event's energy Curve overthe day/evening

Pre start discussion around the tablewas good but didn't have enough time

We spent 20 minutes getting to know eachother and covered only 4 pax out or 11

Start was exciting

David Addler's presentation was too general forthose not inducted in subject matter

state clear problem or question to discussin group and project the question

Subtopic

Pecha Kucha was highlight

Business Game was too complicatedand presenter too commercial towardsthe end of his presentation

After 22:00 hours we had the urge tojust shut down the feed and discuss,have desert, just talk as a group / reflect

Ideas for multiday formatsStartup weekend

start Friday evening

20-30 pax

Entrepreneur

Graphic

Journalist

Pitches

Sunday

Prototype

Website

Business Model

Learning points

Content

Have a "pause" button to have onsite discussionand then catchup on main presentation

Have a timer on the screen whenmodule starts and ends

Hardware setupHardware setup produces a lot of heat and thus ventilation is very important in the room

When we brought in ventilation the fuse onone of the groups gave up ...we functionedwithout house lights fro some time

Fortunately the screens gave plenty of working light

For full setup description see the TOPIC HARDWARE

Communications between remote organisers

Organisers must know each other and haveprevious experience in working on onlinesystems like Skype, Webcasting software

Scheduled planning calls and briefing sheets are key

Online collaboration space to sharebriefing sheets, actions and tasks

Remote POD hosts must use their ownpre-configured systems (skype +preferred test OS + connection)

Working with rented / third party systemsis not effective (missing plugins,software, settings, languages,unfamiliarity with setting etc.)

Communications between organiser + participants

All attendees must have the same informationConference notebook printed or digital

Instructions sheet for every attendee 48hours prior to start event

Speed of presenting needs to be slower than usual

Presenter to speak to remote audienceas well as onsite audience

Questions need to be formulated and projected with acountdown timer for when response is due from PODs

Need at least 90 minutes before event starts to getto know onsite participants in POD event

Take the time for breaks and Food moments synchronized around the various geographic locations

Marketing

Membership of Pathable communitydidn't get activated clearly enough forattendees at POD

Pricing and format of attendace to besynchronised across main and POD sites Event Brite was good tool for this

Synchronise post event marketing

Thank you note/video

Video's

Pre-event video

Timelapse

Onsite video

Photo Flickr event Photo feed

Survey ROI survey

Mention how many people online while event is running

Show geographic dispersion ofattendees during the event

ROI measurement

prepare ahead of time based on Level1, 2 and 3 objectives

Level 2 learning objective

Yes, I have now seen how hybrid eventtechnology, social media and new collaborativeformats can transform events. Yes, we could try________ at our event. We may not be able todo it without help but yes we could do it.AND, we could do it 10 times better than thosecrazy people at Event Camp Twin Cities.

POD Equipment & Hardware

Equipment List

Main projection

Large projection for presentations & Stream

With mute function on remote control tobe able to mute when using direct Skypestation with separate (live) speakersystem for dialogue between pods

Toshiba Laptop full HD connection & audioForgot to install Silverlight for SonicFoundry Media Site

bit clumsy when starting the MediaSiteby Sonic Foundry that SMicrosoftSilverlight plugin must be installed first

Remedy = test before going live

Use your on system that has worked beforeusing this setup. This setup was delivered bythird party hardware supplier

Audio

Surround stereo 40m2 +- 15 pax

Mutable sound on mian projection screen

Backup sound for skype station (withoutdelay) with manual Volume control)

Backchannel Screens 3

Twubs backchannel#ECTC

ECTCEntify Official Twitter backchannel

Twitterwall

LCD projector on sidewall

Live Mindmapping screen

Backchannel screen for TwubsConference screen

Used as a backdrop for Pecha Kuchapresentation for speaker.

You cannot use a LCD screen or Monitorbecause of the striping that occurs dueto the frequency distortion between therecording camera and the screen.

Workstations

6x

Attendees to bring their own laptops /iPads / Mobile devices

Network setup

Wired CAT 5 for Main projection and Skype station

WIFi setup with dedicated password(sothat public cannot use same signal)with option to shut down the WIFI whenpresenting from remote POD

Dedicated Skype station + separateSpeakers to manually be able to turn onand off sound for Skype station

This is necessary as the MediaSite streamingcontent has a delay of 20 seconds

Timelapse Camera Nikon D5000 + tripod

Video camera for onsite capture of Quick edit film

Pecha Kucha presentation setup

iMac 27' Skype connection & recording of presenter

MacBook Presentation prompter for speaker

Lenovo Laptop Speaker prompter of next slide

LCD projector on Backwall for keynote projection without interlacing problems

Aim = to use just 1 signal (notseparate video and slide

screens as we would have syncprobemsw/ 20 sec delay fromMediaSitebySonicFoundry

15 Extension cables and plenty of circuit breakerspares as the amount of power consumed

Lighting A spotight for the presenter / moderator while on skype cam

Presenters & Program Notes

David AdlerCEOBizbash

Return on Relationship

What do events look like in 2015?The programming how people gather

Sector CuratorsGroupon effectWhat is cool and what isn't

Guest of a guestGuests say what events cool and which ones aren't

Crowd control

How do you control how many peopleare coming to your event?What if Justin Bieber comes to your event?

Letting go of control

OpportunityMore types of events

Exclusive gatherings

Speaking formats

Difficult to tweet if the info is too general

Speaking in soundbites

Transform how to make a presentation

Social AnxietyWith computers less practice of meeting people

Scavenger hunt example

Game Layer

Green ThinkingTipping point now being reached

Edu COR

Education Decor and making it meaningful

Decoring

Centerpiece (flowers and gifts) thatprovokes discussion

Using symbolism to provoke discussion

Platform consensusWhat fdo you use as a platform for learning

Process more important than technologies

Stunted Egosyou loose power / control over your audience

Ceo becomes a coach and mentor

Mayor Event PlannerMayor of your niche

Your in charge of your event "city"

Your Wishful Thinking

ControllingWhat question

Ideastarter

Return on Investment

Erica St Angel

How canIhelp?

VPMarketing SonicFoundry

@mediasite

Buildadocumenttogether

Unleash2010eventorganisedbyspeaker

37 Dynamite Ideas For

Keeping the Conversation

Going After Your Event

Howto keeptheconversationgoingafter theevent?

Difficult to record the content andstrategy during the event

After the event everyone is fed up with it

Midori Connely

Technology Gadgets

PokenSwiss made

Clickey

Belgium made - connect people + places atconference

"Q" 's event tech-nology session

Slinkey

Clickey

Poken

IMLconnectordeviceFull colour screen presenter

Mic

Speakers

Remote voting

PresentationOLED screen

TurningTechnologiesCard responders

iPad

Presentation toolsConference Pad

One to manyBluetooth

Wifi

Air Sketch

OotowebConference organiser tool

e-projectorOne to one

Blackboard

Adobe Ideas

Air Sketch

AVGirl Gadget Lab.pdf

GeolocationtechnologiesFoursquareWeeplaces

Planning

Event Camp Twin Citiessocial.innovation.collaboration.experimentation.

Conceptprogram

Final Program

PODsPlanningMap

Main Point

How to bring the voice of the audience in the room

2 dialogue partners

The twitter feed

Virtual EMCEE of the eventSonic Foundry

Event castingSlide + Video camera

Video cameraRemote hostessRequesting input from the Pods

Basel POD event

Equipment List

Main projection

Large projection for presentations & Stream

Toshiba Laptop full HD connection & audio

Forgot to install Silverlight for SonicFoundry Media Site

Sound

Surround stereo 40m2 +- 15 pax

MicrophoneUSB

Backchannel Screens3

ECTCEntify Official Twitter backchannel

Twubs backchannelif Twitter goes down

Twiiterwall

LCD projector on sidewallLive Mindmapping screen

Workstations6x

Skype station

Timelapse CameraNikon D5000 + tripod

Video camera for onsite capture of Quick edit film

Pecha Kucha presentation setup

iMac 27'Skype connection & recording of presenter

MacBookPresentation prompter for speaker

Lenovo LaptopSpeaker prompter of next slide

LCD projector

on Backwall for keynote projectionwithout interlacing problems

Aim = to use just 1 signal (notseparate video and slidescreens as we would have syncprobemsw/ 20 sec delay fromMediaSitebySonicFoundry

Marketing the Basel POD

Dedicated Worpress sitewww.eventcamp.ch

Registrations via Event Brite

MPI session 25 Juni 2010

15 Pax

Value = 75 CHFExcluding F&B

Promotion CodeInvitations by sponsors

Action List

Ruud Janssen

Twub backchannel#ECTC

#ECCH

Logo design

Communication plan

Invite MPIEmail message + Feedback 25 Juni + Invitation

Linked in Event

Facebook Event

Xing

WordpressEventcampswitzerland.wordpress.com

Magnus KahlweissSound equipment

Video introConcept & art direction

POD LocationsBasel

Cafe Tacuba BaselThe Event Camp Twin Cities Basel Pod EventSponsors

Event OrganisingTNOC

Hardware

Catering sponsor

Technology Sponsor

Simon InformatikHardware additions

Network support

Kahlweiss DigitalvideoproduktionenVideo support

Venue SponsorCafe TacubaCatering & venue

9 September 15:00 - 21:00 hours2 blocks

15:00 - 18:00

18:00 - 21:00

Dallas

Time zones

+ 7 hours

In our minds, Event Camp will have succeeded if youcan go home and say the following:

Yes, I have now seen how hybrid eventtechnology, social media and new collaborativeformats can transform events. Yes, we could try________ at our event. We may not be able todo it without help but yes we could do it.AND, we could do it 10 times better than thosecrazy people at Event Camp Twin Cities.

Event Camp Twin Cities is about you.

Organise your EventCamp

Basel POD sponsorsSponsors

POD initiator & Event Organiser

TNOC | The New Objective Collective

Hardware

Hosting

Organisation

Host

Catering sponsor

Technology Sponsor

Simon InformatikHardware additions

Network support

Kahlweiss Digital Video ProductionsVideo support

Venue SponsorCafe TacubaCatering & venue

Sponsors Event Camp Twin Cities

Media Sponsor

Community Sponsor

Webcast sponsor

TNOC | Mindmapof ECTC10 Basel PODevent experience

You can read this mindmapcounterclockwise to follow thesteps taken to organise theEvent Camp Twin Cities PODevent in Basel Switzerland onSeptember 9, 2010

STARTHERE

http://itunes.apple.com/ch/app/air-sketch-free/id376796733?mt=8http://web.me.com/ruudwjanssen/%C2%A9TNOC___The_New_Objective_Collective_Site/%C2%A9TNOC___Mindmapping.htmlhttp://www.sonicfoundry.com/http://www.omnipress.com/http://www.bizbash.com/http://mashable.com/http://www.tacuba.ch/http://www.kahlweiss.ch/http://www.simon-informatik.ch/contact.htmlhttp://www.tnoc.ch/http://eventcamptwincities.com/overview/http://www.timeanddate.com/worldclock/meetingtime.html?day=9&month=9&year=2010&p1=268&p2=159&p3=-1&p4=-1http://www.tacuba.ch/http://www.kahlweiss.ch/http://www.simon-informatik.ch/contact.htmlhttp://www.tnoc.ch/http://www.tacuba.ch/http://ectcbaselpod.eventbrite.com/?ref=ecounthttp://www.eventcamp.ch/http://www.eventcamp.ch/program/http://eventcamptwincities.com/http://%20http//weeplaces.com/ruud-janssen/%20http://itunes.apple.com/ch/app/air-sketch-free/id376796733?mt=8http://itunes.apple.com/ch/app/air-sketch-free/id376796733?mt=8http://www.regularrateandrhythm.com/conference-pad/http://www.iml.co.uk/http://www.poken.com/http://www.google.com/moderator/#16/e=2808ahttp://www.twubs.com/ectc10http://www.youtube.com/watch?v=sYo_w1Y6_ho&feature=player_embeddedhttp://www.youtube.com/watch?v=B_WmZKg8-u4&feature=player_embeddedhttp://www.youtube.com/watch?v=N_zwcUSQj9g&feature=player_embeddedhttp://nickbalestra.tumblr.com/post/1110550686/experience-events-through-a-remote-event-podhttp://www.intefy.com/eventcamptchttp://www.eventcamptwincities.com/