2010 WAP State Managers’ Meeting Federal Perspectives and Hot Topics Weatherization and Intergovernmental Program Office of Energy Efficiency and Renewable

2010 WAP State Managers’ Meeting

Federal Perspectives and Hot Topics

Weatherization and Intergovernmental ProgramOffice of Energy Efficiency and Renewable Energy

Wednesday, September 22, 2010

Program Year 2010 Weatherization Grant Guidance

PURPOSE: To issue grant guidance and management information for the Low-Income

Weatherization Assistance Program (Weatherization) for Program Year (PY) 2010.

Questions?

WEATHERIZATION PROGRAM NOTICE 10-01EFFECTIVE DATE: December 18, 2009

Jean DiggsGrant Guidance

Program Year 2010 Grant Allocations

PURPOSE: To provide final Grantee allocations for preparation and submission of

applications for funding of the Low-Income Weatherization Assistance Program for Program

Year (PY) 2010.

GUIDANCE: Provided funding to the Weatherization Assistance Program for Fiscal Year

2010 in the amount of $210,000,000. This $210,000,000 in funding includes $180 million for

the traditional Weatherization, of which $3.3 million was allocated for Headquarters Training

and Technical Assistance, and $30 million for an innovative leveraging project.

Jean Diggs

WEATHERIZATION PROGRAM NOTICE 10-02EFFECTIVE DATE: December 8, 2009

Grant Guidance

Adjustment to Program Year 2010 Grant Allocations

PURPOSE: To correct the allocations to add the Inter-Tribal Council of Arizona’s allocation

to the final Grantee funding for the Low-Income Weatherization Assistance Program for

Program Year (PY) 2010.

GUIDANCE: At the time the PY 2010 allocations were issued, the Inter-Tribal Council of

Arizona did not qualify for funding. The purpose of this notice is to add the funding to Inter

Tribal Council of Arizona. The funding for the Inter-Tribal Council of Arizona does not result in

a reduction of any other Grantees funding; however, the funding for the Inter-Tribal Council

of Arizona does reduce the State of Arizona’s funding by $69,412.

Jean Diggs

WEATHERIZATION PROGRAM NOTICE 10-02AEFFECTIVE DATE: August 24, 2010

Grant Guidance

Procurement Toolkit CD

PURPOSE: To issue the Procurement Toolkit CD to all Grantees, to share with their local

agencies, for use in the Weatherization Assistance Program.

GUIDANCE: To aid in this endeavor, DOE has commissioned “The Weatherization

Procurement Toolkit” to explain the steps to be followed in the procuring of materials and

contractors. The toolkit provides examples for illustrative purposes to assist in developing

your own solicitation documents as you work toward meeting the goals of the Recovery Act

and the DOE Weatherization Program.

Jean Diggs

WEATHERIZATION PROGRAM NOTICE 10-03EFFECTIVE DATE: October 20, 2009

Grant Guidance

Davis-Bacon/Commercial Labor Rates

Weatherization Program Notice 10-04Effective Date: November 10, 2009

PURPOSE: Provides guidance to grantees and local agencies and/or their contractors under the Weatherization Assistance Program on the determination of the cost-effectiveness of weatherization materials installed in multi-family buildings.

GUIDANCE: To address the potential difference in wage rates between high-rise buildings and low-rise buildings when determining cost-effectiveness, DOE is defining installation costs so that local agencies and/or their contractors may use the existing weatherization worker wage categories to calculate the cost of installing each measure, for installation in low-rise as well as high-rise buildings.

The actual wage paid for installation in a high-rise building must still be the commercial prevailing wage for each of the disciplines used on the project.

This guidance effects only the calculation of cost-effectiveness for the purpose of weatherization materials installed under the Weatherization Assistance Program.

Greg ReamyGrant Guidance

7

Release of Hold on Remaining 50% of Obligated Funds

Weatherization Program Notice10-05Effective Date: December 3, 2009

PURPOSE: Provides guidance to Grantees under the Weatherization Assistance Program describing required performance to access remaining 50% of obligated funds.

GUIDANCE: Department of Energy will provide Grantees access to the remaining 50% of obligated funds based on the following:

30% of all units estimated to be weatherized in plans are completed

Each grantee has fulfilled monitoring and inspection protocols in state plan

Grantee is monitoring local agencies at least once a year to determine compliance with administrative, fiscal, and State field policies and guidelines

Michael PetersonGrant Guidance

Release of Hold on Remaining 50% of Obligated Funds (cont)

GUIDANCE (cont):

Local quality control efforts are in place

At least 5% of the completed units are inspected by Grantee staff during the course of the year

Grantees’ progress reports are acceptable, submitted in accordance with grant requirements, including being on time and accurate

Monitoring reviews confirm acceptable performance


Release of Hold on Remaining 50% of Obligated Funds (cont)

Alabama Maine OhioArizona Maryland Oregon

Colorado Michigan South DakotaHawaii Minnesota TennesseeIdaho Mississippi Texas

Illinois Montana VermontIndiana Nevada Washington

Iowa New Hampshire WisconsinKansas New Mexico Wyoming

Kentucky North Dakota

Hold Released on Remaining 50% of Obligated Funds


Health and Safety

WEATHERIZATION PROGRAM NOTICE 10-6

Reserved for Health and Safety

Will be discussed further in Health and Safety session on Friday, September 24th .


Davis-Bacon/Wage Determinations

WEATHERIZATION PROGRAM NOTICE 10-7Effective Date: December 14, 2009

PURPOSE: To issue guidance on implementation of revised Wage Determinations (WD) issued by the Department of Labor (DOL) for Recovery Act funded grants under the Weatherization Assistance Program.

GUIDANCE: DOE will amend the WAP Recovery Act grants with States to incorporate the revised WDs. The amendment language in the WAP Recovery Act grants will specify a prospective date when the revised WDs must be incorporated into all subawards and contracts for use by local agencies and contractors.

Revised WDs will become applicable when a new task or job order for weatherization construction is issued by the local agency or contractor and, at the beginning of a local agency’s or contractor’s certified payroll period.

This approach should provide States, local agencies and their contractors a reasonable amount of time to modify subawards and contracts at each level. Revised WDs should have a minimal impact on States, local agencies and their contractors regarding Recovery Act funded WAP grants.


12

Privacy of Recipients of Services

WEATHERIZATION PROGRAM NOTICE 10-08 EFFECTIVE DATE: FEBRUARY 1, 2010

PURPOSE: To issue guidance for the Low-Income Weatherization Assistance Program (WAP) on maintaining the privacy of recipients.

GUIDANCE: This guidance is provided to States or other entities named in the Notification of Grant Award as the recipients of financial assistance under the WAP, including the recently added Territories.

States receiving funds under WAP have been receiving numerous requests for information regarding the implementation of programs funded through the ARRA.

The information requests range from informal inquiries by local elected officials and other community leaders to requests for specific information about recipients from local and regional press outlets.

Bob AdamsGrant Guidance

Privacy of Recipients of Services (cont)

GUIDANCE (cont):

DOE will work diligently with any state WAP or local service provider to gather the required information and provide it to the requestor.

DOE must comply with all requirements of the Government to protect the privacy interests of individuals who participate in these financial assistance programs.

DOE would be legally required, pursuant to 5 U.S.C. 552(b)(6), of the Freedom of Information Act, to keep confidential any specifically identifying information related to an individual’s eligibility application for WAP, or the individual’s participation in WAP, such as name, address, or income information.

States and local service providers should extend that same protection to their client records for WAP.

States may release information about recipients in the aggregate and which does not identify specific individuals, i.e. the number of recipients in a county, city or a zip code does not compromise the privacy of the recipients.


Clarifying Monitoring Requirements (Amendment to WPN 09-1B)

WEATHERIZATION PROGRAM NOTICE 10-9Effective Date: January 15, 2010

PURPOSE: To clarify the monitoring requirements contained in Section 4.0 GRANTEE PROGRAM OVERSIGHT (Program Monitoring) of Weatherization Program Notice (WPN) 09-1B, Grant Guidance to Administer the American Recovery and Reinvestment Act of 2009 Funding, dated March 12, 2009.

The provisions of this guidance apply to States or other entities named in the Notification of Grant Award as the recipients of financial assistance under the Department of Energy (DOE) Weatherization Assistance Program, including the recently added Territories.

Katherine FooteGrant Guidance

Clarifying Monitoring Requirements (cont)

PREVIOUS LANGUAGE

4.0 GRANTEE PROGRAM OVERSIGHT (Program Monitoring)

The comprehensive monitoring must include review of client files and subgrantees records, as well as inspection of at least 5 percent of the completed units or units in the process of being weatherized.

AMENDED LANGUAGE

4.0 GRANTEE PROGRAM OVERSIGHT (Program Monitoring)

The comprehensive monitoring must include review of client files and subgrantees’ records, as well as inspection of at least 5 percent of each subgrantee’s DOE-funded completed units. Grantees are encouraged to review units in the process of being weatherized when monitoring, as well.

If inspection reveals quality control or other problems, Grantee shall increase the number of

units monitored and frequency of inspection until all issues are resolved.

Katherine FooteGrant Guidance

Reprogramming Training and Technical Assistance Funds to Program Operations

PURPOSE: To provide guidance to Grantees when requesting to reprogram Training and

Technical Assistance (T&TA) funds to the Program Operations line item.

GUIDANCE: Before any Grantee decides to reprogram T&TA funds to Program Operations

the following considerations should be made:

1. Based on the statewide average cost per home at which the Grantee is currently operating, the Grantee has enough labor trained to meet the production indicated;

2. The Grantee has reviewed and made certain that the capacity to expand current production levels of homes weatherized can be attained;

3. In adjusting production schedules, Grantees are reminded that all ARRA funds are expected to be expended by March 2012;

Carole Gates

WEATHERIZATION PROGRAM NOTICE 10-10EFFECTIVE DATE: May 25, 2010

Grant Guidance

Reprogramming Training and Technical Assistance Funds to Program Operations (cont)

GUIDANCE (cont):

4. That the Grantee has given consideration to using a portion of their T&TA funds for necessary national evaluation support as Grantees will likely need to hire a local person to conduct activities to help gather information data needed to support the national evaluation effort;

5. That the Grantee has sufficient T&TA funds to assist subgrantees in responding to the regular and ARRA program evaluations; and

6. There are sufficient funds to conduct monitoring visits if a Grantee uses T&TA funds to accomplish monitoring requirements.

If after these considerations, a Grantee would like to re-program more than ten percent of their T&TA funds to Program

Operations, they will need to do an amendment to their ARRA State plan. This amendment should address the issues outlined

above and would require a new production schedule. Additionally, Grantees should be aware that once T&TA funds are

re-programmed into the Program Operations budget category they cannot be re-programmed back into T&TA funds at

a later date.

Carole GatesGrant Guidance

Last evaluation done two decades ago

In 2004, OMB recommended to DOE that this evaluation be done (see http://www.gao.gov/htext/d0667.html)

Process to design this evaluation began in 2005

A national Weatherization Network Committee provided guidance for this evaluation

DOE tasked ORNL with conducting evaluation for PY’s 07 & 08 in Spring 2009

PY 07 was chosen to provide DOE and OMB timely energy savings estimates

Some components of this evaluation now overlap with the ARRA period

This evaluation is now fully funded with ARRA money

This evaluation provides important baseline information

National Evaluation

WEATHERIZATION PROGRAM NOTICE 10-11Effective Date: November 10, 2009

Joel EisenbergGrant Guidance

Retrospective Evaluation Project Team

Oak Ridge National Laboratory– Bruce Tonn, Project Manager– Joel Eisenberg, Program Manager

Apprise – Principle Subcontractor– David Carroll, President– Jacqueline Berger, Director of Program Evaluation

Other Members of Subcontractor team include:– Energy Center of Wisconsin – Michael Blasnik & Associates– Dalhoff Associates, LLC

Joel EisenbergStatus of National WAP Evaluations

Evaluation Components


Inputs Outputs Outcomes

Process Evaluation

Impact Evaluation

-Funding-Staffing-Training-Client Ed-QA-Regulations

-Weatherization Jobs Completed-Staff Trained-Clients Educated

-Energy Savings-Non-Energy Benefits

Process Evaluation Questions

What happened in PY 2008 and what happened under ARRA?

How did the national weatherization network operate?

What were its strengths and weaknesses?

How were DOE’s grants to states leveraged with other sources of funding?

How were weatherization staff trained?

Grantees and subgrantees are being asked to complete comprehensive surveys


Expected Timelines for Energy Savings Estimates


PY(s)WX

Period(s)

Contact Sub-sampled

Subgrantees

Contact Utilities

Data Cleaning

and Analysis

National Energy Savings Estimate

I

II

III

IV

07

08

09

10

11

04/07-06/08

04/08-06/09

04/09-06/10

04/10-06/11

04/11-06/12

8/10

7/11

7/12

7/13

Retro

ARRA

ARRA

ARRA9/11

9/12

9/13

10/10

4/14

3/13

2/12

5/11

Data Collection Stages

Retrospective Evaluation Status

This project is on-going

OMB approved an emergency ICR in April 2010, which allows six months of data collection

ORNL’s team is actively collecting data

The 60-day Federal Register Notice, a first step to having the ICR extended another three years, was published June 9, 2010 to extend data collection period

ORNL is trying to finalize OMB approval


Additional Analyses

Cost effectiveness

Non-energy benefits– Utility, household, societal levels

Explanatory factors – Measures – Unit characteristics: type, age, size, location– Audit and inspection methods/processes– Climate– ……….


Indoor Air Quality Study

~500 weatherized homes, ~ 250 control homes (originally 309 weatherized homes, 59 controls)

Nationwide sample of agencies, homes selected randomly from those available

Performed during winter (closed homes), perhaps summer in deep south

High radon areas will be over-sampled

Comparative pre- and post-weatherization sampling periods

This study is getting a good deal of attention: CIAQ, EPA, etc.


WAP ARRA Period Evaluation: Additional Tasks

Sustainable Energy Resources for Consumers

Weatherization Innovation Pilot Program

Weatherization energy savings persistence

Social network study

Deferral (walk away) study

Public housing; territories

GHG emissions/voluntary carbon markets at agency-level


Retrospective Evaluation – A Few Preliminary Results for PY 2008

DOE Units/Total Units Weatherized = 49% (n=570)

Subgrantee sources of leveraged funding (n=424)– LIHEAP 82%; Utilities 51%; Other state programs 21%, etc.

Subgrantee funding (n=438)– DOE $124M; Leveraged funding $242M

Subgrantee use: priority lists vs. calculation procedures (n=806)– Priority lists 46%; Calculation 31%; Both 16%; Other 7%

Most popular client education approaches (n=804)– In-person instruction at time of inspection 76%– In-person instruction at time of audit 75%


28

Historic Preservation

WEATHERIZATION PROGRAM NOTICE 10-12Effective Date: FEBRUARY 11, 2010

PURPOSE: To provide guidance regarding the National Historic Preservation Act (NHPA or “the Act”), 16 U.S.C. 470 et seq. This guidance relates to DOE Grantees of the Weatherization Assistance Program for Low-Income Persons (WAP), the State Energy Program (SEP), and the Energy Efficiency and Conservation Block Grant (EECBG)

GUIDANCE: DOE coordinates with the Advisory Council on Historic Preservation (ACHP) and the National Conference of State Historic Preservation Officers (NCSHPO). NCSHPO has developed a Prototype Programmatic Agreement to address historic preservation requirements for WAP, SEP and EECBG.

Holly RaveslootGrant Guidance

Historic Preservation (cont)

GUIDANCE (cont):

A manageable framework for streamlining compliance with the requirements of the Act while ensuring the protection of the Nation's historic properties

On February 5, 2010, ACHP released the Prototype Programmatic Agreement (Prototype PA) for use by DOE, State Energy Office Grantees and individual SHPOs to address historic preservation requirements

The Prototype PA allows flexibility between States while recognizing that many States have already instituted effective consultation protocols that can be applied to DOE's programs

Through this Prototype PA, a categorical approach to streamline reviews and reduce the heavy burden placed on SHPOs should expedite the obligation of Recovery Act funds


Historic Preservation Programmatic Agreements Fully Executed PAs In Process PAs Forthcoming PAs

Alabama Delaware AlaskaArizona Arkansas

California ColoradoDistrict of Columbia Connecticut

Florida KentuckyGeorgia MaineHawaii New JerseyIllinois New YorkIowa North Dakota

Kansas PennsylvaniaLouisiana TennesseeMaryland Vermont

Massachusetts Virgin IslandsMichigan West Virginia

MinnesotaMissouriMontanaNebraskaNevada

New HampshireNew Mexico

North CarolinaOhio

OklahomaPuerto Rico

South CarolinaSouth Dakota

TexasUtah

VirginiaWashingtonWisconsinWyoming


ARRA Reporting Requirements: OMB Quarterly and DOE Monthly Reporting Requirements

WEATHERIZATION PROGRAM NOTICE 10-13Effective Date: March 1, 2010

Christine AskewGrant Guidance

ARRA Reporting Requirements (cont)Quarterly Reporting to OMB via FederalReporting.gov

Who is Required to Report? Prime recipients of ARRA funds under the WAP Program. A prime recipient is

defined as a non-federal organization receiving Recovery Act funding (grants, loans, or cooperative agreements) directly from the Federal Government and is equivalent to a Grantee for the purposes of this guidance.

Reporting Timeframe and Registration The report to FederalReporting.gov is due no later than ten calendar days after

the calendar quarter in which the recipient received this grant and subsequent quarters until full expenditure of funds.

Quarterly and Monthly Reporting to DOE

Quarterly Reporting The deadline for reporting these quarterly metrics will be the on the 30th of the

month following the close of the quarter for which data is being reported.

Monthly Reporting Monthly reports will be due on the 30th of the month following the month for

which data is being reported.


ARRA Reporting Requirements (cont)


WAP Reporting: Jobs

Christine AskewReporting to DOE:

Guidance and Process

Job metricsDepartment of Energy

•Hours worked (Recovery Act funds)

Office of Management and Budget (FR.gov)•Full Time Equivalents (Recovery Act funds)

DOE: 260 Hours

OMB: 0.5 FTE(assume 520 hours in quarterly full-time schedule)

What jobs do I report?

Report only direct jobs worked in the reporting quarter. Direct jobs are those jobs where wages are paid through Recovery Act funds.

How far down do I count jobs?

From OMB Memorandum 10-08: “To the maximum extent practicable, information should be collected from all sub-recipients and vendors in order to generate the most comprehensive and complete job impact numbers available.”

Forthcoming WAP Recovery reporting guidance (WPN 10-13A) removes the requirement to report hours worked through non-federal funds

WAP Reporting: Programmatic metrics

Christine Askew

Reported at the WAP grantee level•Outlays (Recovery Act funds)•Total units weatherized (excluding re-weatherized)•Total re-weatherized units

Reported monthly for expenditures during the months and units completed in the month

Reported at the sub-grantee level (by the Grantee)

•Total units weatherized

Reported monthly units completed in the month

•Outlays (Recovery Act funds)

Reported quarterly for expenditures by the CAA during the quarter

Reporting to DOE:


WAP Reporting: Financials & Units



Reported for units completed during the quarter

Units by type (e.g. single family, multi-family)

-Should be equal to the sum of the 3 monthly reports of total units (excluding re-weatherized)

Re-weatherized units

-Should be equal to the sum of the 3 monthly reports of re-weatherized units

Leveraged units

Units by Primary Heating Fuel

-Should be equal to the sum of the 3 monthly reports of total units (excluding re-weatherized)

Units by Occupancy

Total People Assisted with Grant Funds

Total Outlays by function

Questions?



Calculation of Job Creation through DOE Recovery Act Funding

PURPOSE: Provides additional guidance to grantees on the methodology for

calculating jobs created and retained through expenditure of grant funds received

under the American Recovery and Reinvestment Act of 2009 (Recovery Act), and

reporting that information to the Department of Energy (DOE).

WEATHERIZATION PROGRAM NOTICE 10-14EFFECTIVE DATE: March 11, 2010

GUIDANCE: In accordance with Section 1512 of the Recovery Act, The Office of Management And Budget requires the recipients of Recovery Act grants to report quarterly on direct jobs created or retained (in FTEs) through Recovery Act funds via the website FederalReporting.gov.

OMB guidance for reporting under Section 1512 requires that recipients report only those jobs directly generated wholly or in part by Recovery Act funds, excluding those jobs generated from nonfederal funds.


Final Rule on Amending Eligibility Provisionsto Multi-family Buildings

WEATHERIZATION PROGRAM NOTICE 10-15

EFFECTIVE DATE: March 2, 2010

PURPOSE: To issue guidance on implementing recent changes to theWeatherization Assistance Program (WAP) requirements for determining eligibility.This applies to certain multi-family buildings identified by the Department of Housing andUrban Development (HUD) and the Department of Agriculture (USDA).

GUIDANCE: WHAT DOES THE FINAL RULE DO?

DOE has posted three lists of properties supplied by HUD and USDA

Properties identified on these lists have been determined to meet certain eligibility criteria under WAP

The lists will reduce the review and verification necessary to weatherize the buildings identified through WAP


Final Rule on Amending Eligibility Provisionsto Multi-family Buildings (cont)

Requirements of the final rule:

A minimum of 66% of the dwelling units in the building are occupied by a family unit that meets the income requirement (as required under 10 CFR 440.22(b)(2)

For a reasonable period of time after weatherization work has been completed, the eligible dwelling unit will not be subject to rent increases as a result of weatherization (as required under 10 CFR 440.22(b)(3)(i))

No undue or excessive enhancement has occurred to the value of the dwelling unit (as required under 10 CFR 440.22(b)(3)(i)


Guidance Regarding Accrual of Benefits to Low-Income Tenants in Multi-Family Buildings

PURPOSE: To issue guidance for Grantees on establishing procedures to ensure that the

benefits of weatherization assistance in connection with multi-family buildings comprised of

rental units will accrue primarily to the low-income tenants residing in such units.

GUIDANCE: Under the WAP regulations, a Grantee must ensure that for multi-unit buildings

the benefits of weatherizing a building that consists of rental units, including rental units

where the tenant pays for energy through rent, accrue primarily to the low-income tenants.

(42 U.S.C. 6863(b)(5)(A); 10 CFR 440.22(b)(3)(i)).

Greg Reamy

WEATHERIZATION PROGRAM NOTICE 10-15AEFFECTIVE DATE: April 8, 2010

Grant Guidance

Guidance Regarding Accrual of Benefits to Low-Income Tenants in Multi-Family Buildings (cont)

GUIDANCE (cont): Benefits that could be combined, include, but are not limited to:

longer term preservation of the property as affordable housing;

continuation of protection against rent increases beyond that required under the WAP regulations (10 CFR 440.22(b)(3)(ii));

Investment of the energy savings in facilities or services that offer measurable direct benefits to tenants;

Investment of the energy savings from the weatherization work in specific health and safety improvements with measurable benefits to tenants;

Improvements to heat and hot water distribution, and ventilation, to improve the comfort of residents; and

Establishment of a shared savings programs.


Clarification on Selection of Types of Insulation Materials Allowable for Use in WAP

PURPOSE: To provide clarification on the types of insulation allowable for use in the

Weatherization Assistance Program (WAP).

GUIDANCE: DOE reminds State and local agencies, training centers, and all recipients of DOE

funds that all types of insulation materials listed in Appendix A are permissible under the program regulations.

All current and future written materials, training materials, websites, etc., should reflect the generic reference to insulation materials.

All recipients of DOE funds should refrain from making singular reference to any product type when describing an insulation material.

Rob DeSoto

WEATHERIZATION PROGRAM NOTICE 10-16EFFECTIVE DATE: May 26, 2010

Grant Guidance

Clarification on Selection of Types of Insulation Materials Allowable for Use in WAP (cont)

GUIDANCE (cont):

If a reference is used, then every type of insulation material must be included in the example so that no preference is displayed for one product type over another.

Grantees are reminded of the rules governing the procurement of building insulation products and materials containing recovered materials. Specifically, the Comprehensive Procurement Guideline (CPG) program is authorized by Congress under Section 6002 of the Resource Conservation and Recovery Act (RCRA) and Executive Order 13423.

The Environmental Protection Agency (EPA) is required to designate products that are or can be made with recovered materials, and to recommend practices for buying these products.

Once a product is designated, procuring agencies are required to purchase it with the highest recovered material content level practicable.

Rob DeSotoGrant Guidance

Guidance on Using Non-Federal Resources as a Buydown for Meeting the Saving-To-Investment

Ratio for Materials Used in WAP

PURPOSE: To issue guidance for State and local agencies to assist them in determining

how to compute savings to investment ratios in accordance with 10 CFR 440.21 when

determining weatherization measures to be installed on eligible dwelling units where federal

and non-federal resources are available for the Weatherization Assistance Program (WAP).

GUIDANCE: This guidance is specifically designed to address the DOE investment in

eligible dwelling units weatherized by the Program. All associated health and safety costs

incurred on a dwelling unit are generally treated outside the SIR when determining cost

effectiveness.

Bob Adams

WEATHERIZATION PROGRAM NOTICE 10-17EFFECTIVE DATE: July 26, 2010

Grant Guidance


Ratio for Materials Used in WAP(cont)

GUIDANCE (cont):

When performing the energy audit on an eligible dwelling unit, the total costs associated with the installation of eligible measures – as listed in Appendix A - can be discounted by the amount of non-Federal resources leveraged for that particular measure in determining the SIR.

The types of non-Federal resources that could be used would include, but are not limited to: landlord contributions, utility funds, donations from private sources, and/or state resources that supplement other similar funds.

It is DOE’s intent to allow subgrantees some flexibility in calculating the SIR for a specific measure when other funds can be used to offset some of the costs, thereby reducing the federal investment and raising the SIR to 1.0 or greater on the remaining investment.



Ratio for Materials Used in WAP (cont)

GUIDANCE (cont):

The cost-effectiveness of the WAP will still be calculated on the total DOE investments used to weatherize the property.

It is not DOE’s intent to create projects that are not cost effective in design and installation.

DOE expects that all subgrantees will use this SIR calculation allowance only when the cost effectiveness for the entire investment in the property can still be substantiated.

Further, it is not DOE’s intent to “leapfrog” measures that are already cost-effective in order to accommodate a measure that is included in the package of measures as a result of utilizing the provisions of this guidance.



Ratio for Materials Used in WAP (cont)GUIDANCE (cont):

All measures that were cost-effective after the initial energy audit is conducted would remain a part of the list of measures to be completed on the unit.

Those agencies that have non-Federal resources for use in the building will need to run the energy audit a second time with the necessary resources for any specified measure(s) to ensure the total package of measures remain at least with an SIR of 1.0 or greater.

A second energy audit run can be eliminated by indicating what measures will need to utilize this flexibility and the amount of funds necessary to accomplish the buy-down.

Subgrantees will also be required to complete a summary of all costs associated with the weatherization of the building, including any or all non-Federal resources to be used. This summary will become part of the building’s customer file along with the inputs and results of both energy audits.


Program Year 2010 Poverty Income Guidelines and Definition of Income

Will be released by September 30, 2010.

Christine Platt Patrick

WEATHERIZATION PROGRAM NOTICE 10-18EFFECTIVE DATE: TBD

Grant Guidance

Guidance on the Buy American Provisions

PURPOSE: Provides guidance to financial assistance recipients regarding Buy American

Recovery Act provisions under projects funded by the American Recovery and

Reinvestment Act of 2009 and administered by the Office of Energy Efficiency and

Renewable Energy (EERE).

GUIDANCE: The Buy American provision in the American Recovery and Reinvestment

Act of 2009 (section 1605 of Title XVI), provides that, subject to three listed

exceptions, none of the funds appropriated or otherwise made available by the Act may

be used for a project for the construction, alteration, or repair of a public building or public

work unless all the iron, steel, and manufactured goods used are produced in the

United States. The law also requires that this prohibition be applied in a manner

consistent with U.S. obligations under international agreements.

EFFECTIVE DATE: March 11, 2010

Grant Guidance

Benjamin GoldsteinGrant Guidance

LPROMCONFA22716

pull out into separate presentation

Guidance on the Buy American Provisions (cont)

RECOVERY ACT EXCEPTIONS TO SECTION 1605:

1. The first exception is that applying the Buy American Recovery Act provisions would

be inconsistent with the public interest.

2. The second exception is that the iron, steel and relevant manufactured goods are not

produced in the United States in sufficient and reasonably available quantities and of a

satisfactory quality (“Nonavailability”).

3. The third exception is that the inclusion of iron, steel, and manufactured goods

produced in the United States will increase the cost of the overall project by more than 25

percent (“Unreasonable Cost”).

Benjamin GoldsteinGrant Guidance

Buy American Website

Buy American Benjamin Goldstein

Interim Guidance on Use of Recovery Act Logos

PURPOSE: Clarifies the U.S. Department of Energy (“DOE”) policy regarding use of

the Recovery Act logo by Recovery Act recipients and subgrantees.

GUIDANCE:

Signage: DOE permits the use of Recovery Act logos and/or the text, “U.S. Department of

Energy” or “Department of Energy,” on any Recovery Act recipient physical or structural signage identifying the location of a Recovery Act project or indicating that a project has been financed with Recovery Act funds.

DOE does not allow the use of Recovery Act logos on a Recovery Act recipient’s physical or structural signage that has no connection to the Recovery Act, or in any other manner that could be construed as endorsement of a company, organization or product by the federal government or the Department of Energy.

EFFECTIVE DATE: May 12, 2010

Adam GuzzoGrant Guidance

Interim Guidance on Use of Recovery Act Logos (cont)

GUIDANCE (cont):

Websites: DOE permits the use of Recovery Act logos and/or the text, “U.S. Department of

Energy” or “Department of Energy,” on a Recovery Act recipient’s website if the specific webpage containing the Recovery Act logo(s) provides information about the recipient’s Recovery Act project.

DOE does not allow the use of Recovery Act logos on a recipient’s website if the specific webpage containing the Recovery Act logo(s) has no connection to the Recovery Act as it could be construed as a direct advertisement or endorsement of a company, organization or product by the Department of Energy.

For questions regarding the size specifications of the Recovery Act logo:

http://www.energy.gov/recovery/documents/Recovery_Emblem_Guide.pdf

Adam GuzzoGrant Guidance

Recovery Act Audit Engagements

IG/GAO

IG GAOManagement Controls Over the Department of Energy’s Use of the

WAP’s Formula for Allocating Funds Under the ARRA DAVIS BACON

VIRGINIA ROUND 6 Bi-MONTHLY

ILLINOISROUND 7 Bi-MONTHLY: INVOLVES ACTIVELY REVIEWING

SEP/EECBG & REPORTING PROGRESS OF WAP

NORTH CAROLINATRANSPARENCY OF PROJECTS AUDIT – “Increasing the Public’s

Understanding of What Funds Are Being Spent On and What Outcomes Are Expected”

PENNSYLVANIA WEATHERIZATION ARRA VIRGINIA (Local Level)

ARIZONAFLORIDA

WEST VIRGINIA WISCONSIN

INDIANA MISSOURITENESSEEE

EERE Performance and Accountability for Grants PAGE Special Report on Progress in Implementing the Department of

Energy’s Weatherization Assistance Program under ARRA Management Controls Over the Department’s WinSaga System for

Energy Grant’s Management Under the Recovery Act Audit of the Department’s Plan for Obligating Recovery Act Funding

Recovery Act Audit Engagements

Christine Platt Patrick

WAP Dashboard

What is the WAP Dashboard?

How is it used at DOE Headquarters?

Who looks at the Dashboard?

Christine AskewWAP Dashboards

WAP Dashboard State WAP: All States(12, September, 2010)

NOTE : THE BAR HAS BEEN RAISED AGAIN for red vs. green on expenditures-- green used to be 30% spent, and it is now 35% spent. THE BAR HAS BEEN RAISED AGAIN for red vs. green on production -- green used to be 25%, and it is now 30%.

Yellow Top 10 States by Awards Green 35% or more dollars costed 30% units weatherizedGold 2nd 10 States by Awards Red 25% or less of dollars costed 20% units weatherized

Spending (iPortal) Units Production Analysis: Production vs Plans

States/ Territories

Total AwardSpend

September 02

% Total Award Spent

Spend September 12

% Total Award Spent

Final 50% of

Remaining Funds

Released to States/

Territories

Planned Units Total

Units Completed

(through Dec 2009

Q1 Total Units

Completed

Units Completed (Apr 2010)

Units Completed (May 2010)

Units Completed (June 2010)

Q2 Total Units

Completed

Share of 30k/Month

Units Target --

"Peak Run Rate"

June 2010 Actual / Planned

Units

Cumulative-to-Date Actual

Cumulative-to-date through

June Actual / Planned

Units

Actual through June / Total ARRA

Planned Units

Date of Most

Recent PO Onsite Visit

Score of Onsite

Checklist

ID $30,341,929 20,784,717 68.5% 20,784,717 68.5% Yes 3,113 551 815 317 295 323 935 158 190% 2,301 147% 74% 2-Apr-10 95%

ME $41,935,015 21,176,934 50.5% 21,176,934 50.5% Yes 4,427 560 746 277 268 256 801 224 121% 2,107 109% 48% 16-Jul-10 92%

WI $141,502,133 71,182,476 50.3% 71,260,550 50.4% Yes 16,891 772 1,870 857 1,052 1,303 3,212 1,046 87% 5,854 93% 35% 1-Jul-10 96%

DC $8,089,022 3,896,766 48.2% 3,896,766 48.2% 785 0 110 27 35 27 89 40 39% 199 72% 25% 29-Apr-10 90%

HI $4,041,461 1,941,639 48.0% 1,941,639 48.0% 672 0 75 75 43 26 144 34 33% 219 49% 33% 18-Jun-10

OH $266,781,409 125,165,684 46.9% 125,165,684 46.9% Yes 32,180 6474 3,654 1,220 1,521 1,722 4,463 1,628 131% 14,591 104% 45% 9-Jun-10 94%

NV $37,281,937 17,023,455 45.7% 17,417,891 46.7% Yes 5,539 84 1,485 748 534 902 2,184 280 626% 3,753 172% 68% 14-May-10 89%

MN $131,937,411 57,331,495 43.5% 57,340,726 43.5% Yes 16,858 1423 2,008 918 919 875 2,712 853 103% 6,143 94% 36% 28-May-10 94%

GA $124,756,312 53,464,127 42.9% 53,464,127 42.9% 13,871 632 1,581 431 501 525 1,457 702 103% 3,670 108% 26% 25-Jun-10 95%

TN $99,112,101 41,688,618 42.1% 41,688,618 42.1% Yes 10,524 1430 2,701 674 896 1,518 3,088 533 69% 7,219 93% 69% 11-Jun-10

Onsite Visit & Analysis

WAP Dashboards Christine Askew

Events Dashboard

What is the Events Dashboard?

Spreadsheet of OWIP events distributed weekly to DOE Senior Leadership

What is the purpose of the Events Dashboard?

Provide opportunity for DOE Senior Leaders to highlight success of the WAP program

What are types of events for the Events Dashboard?

2010 NASCSP Annual Conference and WAP State Managers’ Meeting Opportunity Council event in Bellingham, WA Weatherization Day events

Adam GuzzoWAP Dashboards

Events Dashboard

Send events to:

Adam Guzzo

[email protected]

and

Bob Scott

[email protected]

Adam GuzzoWAP Dashboards

Close Ups Project

Purpose of Close Ups is to:

Highlight the positive impacts the state or territory has experienced as a result of both the Recovery Act (ARRA) and regular appropriation.

Many Grantees have used the Close Up to share their successes with:

• Governor’s Office, Congressional members, State Officials, etc.

• Media

• Other state offices

• Public

Tawanna HollowayClose Ups Project

Close Up Project

Each Close Up will focus on:

What kind of impact is the Weatherization Assistance Program making on the local and state level.

• Economy, local job creation, increase in clients served, expansion of services.

• New Initiatives• What is the increase in funding helping to improve/expand for the Grantee

and local agencies?– New Projects, Training Centers, Multi-family, neighborhood

revitalization, etc.

• Key Measurements• # of jobs created or retained• # of homes weatherized• # of people trained

Close Ups Project Tawanna Holloway

Close Up Project

The goal is to develop a Close Up for each Weatherization Grantee by the end of the year.

To date, 13 ARRA Close Ups are complete and a few others are in process.

• Ohio

• Puerto Rico

• South Carolina

• Vermont

• Washington

• West Virginia

• Colorado

• Georgia

• Idaho

• Indiana

• Massachusetts

• Montana

• New Mexico


Close Up Project – Next Steps

Need Grantees to continue to provide information to create and or to maintain the Close Ups.

• Grantees will be contacted after the conference to obtain new or updated information.

Final Close Ups will be provided back to the Grantee to use in their local public information campaign efforts, as well as:

• Posted on WAPTAC site.

• DOE will use Close Ups within internal and external communications activities.


2011 National Training Conference

2011 National Training Conference Tawanna Holloway

Funding:$90 Million

ARRA

27 Grantees (See map)

101 Local Agencies

Project Officer Monitoring & Oversight of

Grantee

Grantee Financial &

Monitoring of Local Agency

projects

Local agencies coordinate SERC

projects and provide quality assurance

Funding Overview

Monitoring & Oversight

Project Officer Approves Reports in

PAGE

Grantee reports in PAGE based on local agency

progress

Local agencies track installations and keep in customer

file

Reporting

EvaluationDOE will be conducting an evaluation through

Oak Ridge National Lab to learn which

measures are cost-effective

Technical Assistance

DOE has contracted with National

Renewable Energy Lab to provide TA to these

projects.

Policy & GuidanceFAQs are being developed and

maintained by HQ; Guidance will be

issued as needed.

CommunicationsWebsite to be developed with

additional information including contact

information

Sustainable Energy Resources for Consumers Grants (SERC)Sustainable Energy Resources for Consumers Grants (SERC) Tyler Huebner

Renewable Energy

• Solar photovoltaics• Solar shingles• Small-scale wind energy• Solar hot water heaters• Solar thermal heating• Wood pellet stoves (case-by-case basis only)• Geothermal heat pumps

$42 million of SERC is for renewable energy

Energy Efficiency

• Hot water heaters: tankless, heat pump, GeoSpring, and others• Air conditioning heat pumps• Ductless heat pumps• In-home energy monitor devices• Efficiency clothes washers & driers• Cool roof technologies• R-5 windows

….among many others

$48 million of SERC is for energy-efficient technologies

Tyler Huebner

Sample of Materials and Technologies under SERC

Sustainable Energy Resources for Consumers Grants (SERC)

•Funds need to be spent my March 31, 2012 (consistent with ARRA grant)

•ARRA funds, so Davis-Bacon applies

•Administrative funds are allowed, maximum of 10% total, with max of 5% at the State

•T&TA Funding: SERC funds may be spent for:a) training of workforce to install SERC technologies for which Grantee/local agency has

been approved and funded, and b) training of clients for proper operation and maintenance of the SERC technologies

installed.

Any other T&TA services may be paid for with the already distributed WAP ARRA T&TA funds. This includes monitoring activities for SERC projects.

•Health and Safety costs: Energy-related H&S and incidental repairs needed to ensure proper operation or preservation of the SERC measure are allowed. Up to 10% statewide.

• Contact: Any SERC-related questions can be sent to:

[email protected]

Tyler Huebner ♦ [email protected] ♦ 202-287-1378

Tyler HuebnerSustainable Energy Resources for Consumers Grants (SERC)

Important Notes on SERC

* Can be completed sooner than 60 days, and following steps would be triggered earlier. Project Officer and DOE HQ will engage with states to ensure compliance with SERC regulations.

Aug 19Public

Announcement of SERC

Aug 25DOE Selection

Letters to Grantees

Sept 1DOE Obligated SERC Funds to

Grantees

Notable Recent Dates

Sept 1 – Nov 1States submit

revised budget and plans. Undertake public hearing.*

~ Nov 1 – Nov 15PO Does technical review of budget,

plan, and approves

~ Nov 15 – Dec 1NETL approves

revised SERC grant amendment

Next Steps

~ Dec 1SERC

Implementation Begins

Tyler Huebner

DOE SERC Implementation Overview

Sustainable Energy Resources for Consumers Grants (SERC)

DC$8.1DC$8.1

OR $7.0OR

$7.0 ID$7.0ID

$7.0

NV$7.0NV$7.0

MT$0.9MT$0.9

ND$0.5ND$0.5

SDSD

NENE

WYWY

UTUT

NMNMAR

$2.3AR

$2.3

VT$4.9VT

$4.9

MSMS

HIHI

AZ$3.1AZ

$3.1SCSC

OK$2.5OK$2.5

KSKS

ME$7.0 ME$7.0

DE

DE

WA$7.0WA$7.0

CACACO

$0.95CO

$0.95

TXTX

MO$0.55MO

$0.55

IL$7.0IL

$7.0

IAIA

MN$6.2MN$6.2

WIWI MI$7.0MI

$7.0

OHOH

KYKY

TNTN

GAGAAL$0.3AL

$0.3

VA$4.5VA

$4.5

NY$1.3NY

$1.3

PA$1.4PA

$1.4

LALA

MD$2.5MD$2.5

AKAK

NCNC

IN$1.4IN

$1.4

NH$2.6NH$2.6

AS

AS

PR

PR

GU

GU

VI

VI

MP

MP

>=$5 million; 8 Grantees

< $5 million; 19 Grantees

SERC Funds Distribution

No SERC Funding

CT

CT

RI

RI

NJ$0.3NJ

$0.3

MA$3.0MA$3.0

* Dollar values represent State SERC allocations in millions

DC

DC

FL$1.5FL

$1.5

WV$0.5WV$0.5

SERC Obligations to 27 States and 101 Local Agencies

Tyler HuebnerSustainable Energy Resources for Consumers Grants (SERC)

Funding:$30 MillionFY 2010

16 Grantees (See map)

Funding Overview

Weatherization Innovation Pilot Program (WIPP)Weatherization Innovation Pilot Program (WIPP)

Three Major

Objectives

GOAL SELECTIONS(based on proposals)

1. New partnerships and new providers

10 grantees are new to weatherization; All grantees display unique partners

2. Leverage 3 non-federal dollars for each DOE dollar

3.15 non-federal dollars per DOE dollar (over $90 million leveraged)

3. Aim to improve key metrics, such as reduced federal cost per home, increased energy savings, increased job creation.

Estimated federal cost is $1,500 per unit. Energy savings and job creation to be determined throughout grant period.

Major Categories of Projects

Financing Approaches:

7 Grantees

Green & Health Homes

Approaches: 2 Grantees

New Technologies &

Techniques: 4 Grantees

Workforce Development /

Volunteers3 Grantees

Tyler Huebner

Map of FY 2010 WIPP GranteesMap of FY 2010 WIPP Grantees

For any questions on WIPP, please contact:Tyler Huebner, DOE Weatherization Assistance [email protected]

Tyler HuebnerWeatherization Innovation Pilot Program (WIPP)

Documents

2010 WAP State Managers’ Meeting Federal Perspectives and Hot Topics Weatherization and Intergovernmental Program Office of Energy Efficiency and Renewable