2010 Issues, Budget and Bylaws Bulletin

I s s u e s , B u d g e t a n d B y l a w s B u l l e t i n 2 0 1 0 Please bring this bulletin with you to the business session of the Spring General Meeting on June 7, 2010 at the Capri Center, Red Deer, Alberta. Please review the Rules of Procedure before the meeting.

For more information contact: Alberta School Boards Association Suite 1200, 9925 – 109 Street Edmonton, AB T5K 2J8 Telephone: 780.451.7130 Fax: 780.482.5659 Web: www.asba.ab.ca

T a b l e o f C o n t e n t s

Rules of Procedure 1 Proposed ASBA Budget 2010-2011

Motion 1B/SGM10 – ASBA Budget 2010-2011 7

Proposed Budget 2010-2011 9

Proposed Membership Fees 2010-2011 37 Budget: Frequently Asked Questions 39 Motion 2A/SGM10: Proposed Amendment to Bylaw 4.4(b) – Election of

the Board of Directors 45 Motion 3A/SGM10: Proposed Amendment to Bylaw 4.5(e) – Election of

the Board of Directors 47 Motion 4A/SGM10: Proposed Amendment to Schedule A Bylaw 6 – Zone

Executive 49 Motion 5A/SGM10: Proposed Amendment to Bylaw 9 – Representation

and Voting at General Meetings 51 Proposed Policy Postponed to SGM10

Motion 6P/SGM10: Revise Weighting of Diploma Exams 55 Appendix A: Current Membership Fees and Student Enrollment 57 Appendix B: Membership Fee Formula 59 Appendix C: Audited Financial Statements 61 Appendix D: Disposition of Motions 79 Amendment Forms 80

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R u l e s o f P r o c e d u r e

In order to expedite the resolutions process at general meetings, it is necessary to approve certain rules of procedure. Some of these may be specific parliamentary procedures, as in Robert's Rules of Order, while others are less formal and reside with each individual in the interests of courtesy, cooperation, and respect for all concerned as well as for the business at hand. Procedural Steps

1. The proposed motion shall be read by the chair who will immediately ask for a mover and a seconder.

2. As soon as the proposed motion has been moved and seconded, the chair shall call upon the mover to speak to the motion.

3. The chair shall ask if any delegate wishes to speak against the proposed motion. If no delegate so wishes, the question will be immediately called.

4. If there is evidence of opposition, debate shall subsequently continue until the question is called in the usual manner. The mover will have the right to be the final speaker in the debate.

5. A delegate wishing to speak to a motion shall first obtain recognition by the chair and clearly announce his/her name and school jurisdiction represented.

6. A delegate wishing to speak to a motion shall limit remarks to a maximum of two minutes.

7. Any delegate speaking to a motion shall be allowed to speak as often as the chair, in his or her discretion, will permit.

8. Guests shall be permitted to speak at the discretion of the general meeting delegates, but not be permitted to move or second a motion, or vote.

Amendments

9. A delegate may, at any time during the debate on a motion, move an amendment to the motion, providing it is relevant to, and deals with, the same subject manner as the original motion. A motion to amend must be seconded.

10. An amendment of a substantive nature to a motion shall be submitted in writing on a specific form requiring the number of the resolution it is proposed to amend, the amendment, the motion as it will read when amended, the proposer's and seconder's name, and their respective school jurisdictions.

11. Amendments of a minor editorial nature may be handled by the process of general consent outlined in Robert's Rules of Order.

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Voting

12. Voting shall be conducted according to the Alberta School Boards Association Bylaws. For ease of reference, Bylaw 9, Sections 3 through 12 are set out as follows:

9(3) Each registered delegate shall be entitled to all rights and privileges of the General Meeting other than the right to vote by ballot which right shall be as set out in Sections 6 to 12 herein. It shall be assumed that the board chair of each Full member board shall have the power to cast the vote to which each Full member board is entitled, unless another trustee for that board is designated, in writing, to the Executive Director, prior to any General Meeting or Special General Meeting, or in an emergency situation, by the Full member board at the General Meeting or Special General Meeting.

9(4) The Executive Director shall, subject to such directions as may be given from time to time by the Board of Directors, make all necessary arrangements for registration of delegates and for voting as may be necessary.

9(5) At the general meeting voting shall be by secret ballot for election of the president and the vice-president.

9(6) At any General Meeting of the Association, including a Special General Meeting, all resolutions shall be determined under the double majority voting method, as follows:

(a) Sixty (60) percent or more of Full member boards who are in attendance, who cast a vote, and who vote in the affirmative, based upon one vote per Full member board; and

(b) Full member boards who are in attendance, who cast a vote, and who vote in the affirmative, represent 60 percent or more of the students registered, for the most recently reported period, with the Full member boards who voted in the affirmative.

9(7) The total number of votes cast in favour of any resolution and/or opposed to any resolution shall be calculated in accordance with the double majority rule specified herein.

9(8) For the purposes of Section 6(b) of Bylaw No. 9, the percentage of students enrolled in any Full member board shall be determined utilizing the total student enrollment figures reported to the Association as set out under Bylaw No. 10.

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9(9) At any General or Special meeting, for the purposes of Section 6(b) of Bylaw No. 9, the percentage of students to be allocated to each Full member board in attendance will be determined by dividing the number of students enrolled in each Full member board by the total number of students enrolled in all Full member boards in attendance, resulting in a percentage (rounded to the nearest 0.1 percent).

9(10) When a mail-in ballot is used to amend the Bylaws, as provided for in Bylaw No. 11, Section 1, the vote shall be by ballot following the double majority voting method, as follows:

(a) Sixty (60) percent or more of Full member boards who cast a vote and who vote in the affirmative, based upon one vote per Full member board; and

(b) Full member boards who cast a vote and who vote in the affirmative, represent 60 percent or more of the students registered, for the most recently reported period, with the Full member boards who voted in the affirmative.

The percentage of students will be determined by dividing the number of students enrolled in

each Full member board, by the number of students enrolled in all Full member boards, resulting in a percentage, (rounded to the nearest 0.1 percent).

9(11) The double majority voting method shall apply to votes on all resolutions made at any General Meeting, including a Special General Meeting, with the exception of:

(a) Voting for the President and Vice-President, which vote will be cast as provided for under Bylaw No. 4, Section 1; and

(b) Votes on parliamentary motions and amendments to motions will follow the one vote/Full member board rule and shall be determined by a majority of the votes cast, unless otherwise required by Robert’s Rules of Order.

9(12) A balloting committee shall be appointed at the opening of every general meeting. It shall be the duty of the balloting committee to conduct the ballot voting.

Budget

13. With respect to the budget, the following excerpts from the Alberta School Boards Association Bylaw 10(1)(b) shall apply:

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(i) Voting on the budget, other than amendments to the budget, will follow the double majority voting method.

(ii) Voting on amendments to the budget will follow the one-vote-per-Full-member-board rule, and shall be determined by a majority of the votes cast.

(iii) Notwithstanding any provisions to the contrary in these Bylaws, or in the rules of procedure governing disposal of resolutions, the budget shall be open to amendment until adopted.

Elections

14. With respect to the election of the president and vice-president, the following excerpt from Bylaw 4(1) shall apply:

4(1) …voting shall be by secret ballot on the basis of one vote per Full member board in attendance. The candidate receiving the largest number of votes will be the successful candidate.

Bylaw Amendments

15. With respect to amendment of the Bylaws, the following excerpts from Bylaw No. 11(1) and (2) shall apply:

11(1) Substantial amendments to these Bylaws may only be made and/or approved at a Spring General Meeting, unless otherwise permitted by the

Board of Directors. Amendments of a housekeeping nature to these Bylaws may be made by a mail-in ballot. The vote, in either case, shall be by ballot following the double majority method, as outlined in Bylaw No. 9.

11(2) An amendment to these Bylaws shall take effect on the day following the conclusion of the Spring General Meeting at which such amendment is made, unless an effective date other than the close of the Spring General Meeting is so specified in the resolution.

Extraordinary and Emergent Resolutions

16. Adoption of extraordinary or emergent resolutions shall be governed by the following excerpts from the Alberta School Boards Association Governance Process Policies, GP 12 – ASBA Policy and Directive for Action Development Process:

12(3) Extraordinary Policy and Directives for Action Positions

A position shall be accepted for consideration as an Extraordinary Policy or Directive for Action Position if:

a. the position arises out of the business of the General Meeting,

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b. consideration of the position is supported by a two-thirds majority of voting Full member Boards, and

c. the mover makes available the wording of the position to all delegates.

12(4) Emergent Policy and Directives for Action Positions

a. Emergent positions submitted by the membership for consideration at a General Meeting shall be submitted to a committee of the Board of Directors by 12:00 noon on the fifth day prior to the first business day of a General Meeting.

A committee of the Board of Directors shall assess each emergent position to determine its compliance with the principles for Association policy. A Committee of the Board of Directors shall:

i. reject positions that address issues which have arisen prior to the deadline for submission of positions; and

ii. cause to be announced, immediately after the emergent position has been placed on the floor of the General Meeting, decisions reached regarding compliance of the proposed emergent resolution with the principles for Association policy.

b. If the criteria defining an emergent position is not met, the matter may still be considered as an emergent position by the assembly if:

i. consideration of the position is supported by a two-thirds majority of voting Full member Boards, and

ii. the mover makes available the wording of the policy position to all delegates.

Other Motion Proceedings

17. Other motion proceedings will be governed by Robert's Rules of Order and the Alberta School Boards Association Bylaws and Governance Process Policies.

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Mot ion 1B/SGM10: ASBA Budget 2010-2011

BE IT RESOLVED that the Alberta School Boards Association adopt the budget appended hereto for the period September 1, 2010 to August 31, 2011.

Sponsor: ASBA Board of Directors

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Proposed Budget 2010-2011

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Alber ta School Boards Assoc ia t ion Proposed Budget – 2010/2011

T h e A S B A Board of Directors

Heather Welwood President

Dianne Lavoie Zone 1 Director

Lynda Akers Zone 2/3 Director

Clayton Jespersen Zone 2/3 Director

Jackie Swainson Zone 4 Director

Anne-Marie Boucher Zone 5 Director

Kerry Milder Zone 6 Director

Jacquie Hansen Vice-President

Serafino Scarpino Calgary Catholic Schools

Karen Kryczka Calgary Board of Education

Bev Esslinger Edmonton Public Schools

Marilyn Bergstra Edmonton Catholic Schools

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Budget Considerations

There are a number of factors taken into consideration when preparing the budget for the Association.

The budget must be balanced

Reasonable increases in membership fees

Minimal increase in other fees (registrations, fee for service rates)

Sustaining a level of service previously approved by the membership

Sustaining active involvement in committee and task force work (e.g. 21st

century learners, special needs, student achievement, English as a second

language, early learning, FNMI education, high school completion,

transportation, infrastructure, safe and caring schools, drug awareness and

healthy kids )

Development of new services

Trustee development for the year

Current cost of required expenses: annual lease, insurance, memberships,

telecommunications

Appropriate compensation levels and working conditions for staff

Appropriate compensation levels for trustees serving on the ASBA Board of

Directors, committees and task forces

Appropriate expense reimbursement for trustees and staff working on

Association business (e.g. setting of the annual mileage rate)

Work on Association policy

ASBA mandate and strategic priorities

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Budget Assumptions – 2010/2011 Proposed Budget

The budget will be balanced

There will be small or no increases to membership fees, fee for service rates

and registration fees. As a result, there will be a proposed transfer from the

building or operating reserve to balance the budget and meet projected

expense levels. Options for the building surplus will be a part of the March

budget discussions.

Past experience and the 2009 consumer price index (1.3%) will be used to

project expenses. However, to minimize the increase on fees charged back to

school boards expenses will be reduced where possible.

Election materials will cost approximately $20,000.

The annual lease rate increases to $20/sq ft in April 2010 and parking

increases to market rates of $220/stall/month. The impact of these increases

on the 2010-2011 budget (the first budget incorporating the new lease rate for

a complete 12 month period) is increased costs of $122,777.

Interest revenue continues to be low due to low interest rates.

Staffing levels will remain the same through 2010-2011.

There will be no staff salary increases. Benefit costs are projected to increase

by 3.0%. Pension rates will increase to 9.49% up to the YMPE (Yearly

Maximum Pensionable Earnings – CPP Max) and 13.13% above the YMPE.

The board requested a budget option be presented in March with a staff salary

increase equal to the CPI rate and another with 0%.

The per diem rate will remain at $160/day (rounded to nearest dollar).

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Honorariums will remain at $10,350 for the position of Vice-President and

$20,700 for the position of President

Canada Revenue Agency did not change mileage rates in 2010 therefore the

mileage rate will remain at .49/km (average of CRA rate)

Current memberships (CSBA, NSBA) will be renewed. As an International

Partner with NSBA, ASBA’s membership fee increased to $25,000 US (approx

$26,525 CAN). CSBA membership fees will decline in 2010-2011 by

approximately 50%.

Insurance is adequate and will be renewed at current levels

There will be no direct recovery of travel type expenses from school districts

using fee for service.

Where possible video conferencing will be used to provide services to school

boards.

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Member Input

In November each year, the ASBA Board of Directors asks school boards for input into the strategic plan.

For the 2010-2013 strategic planning session, input was received from 16 school boards. The ASBA Board of Directors considered this input at their strategic planning session in January and items included in the strategic plan are incorporated into the budget using currently available resources. Member boards highlighted a number of areas they believed were important including:

Continued support for key advocacy priorities: high school completion; early intervention; transportation; and infrastructure. Many boards supported adding ESL and FNMI students to the key advocacy priorities. The ASBA Board of Directors added these to the advocacy priorities in the 2010-2013 strategic plan.

There was support for continuing to advocate for the existence of locally elected school boards, increasing the profile of trusteeship, and effectively engaging the community in public education. These continue to be addressed in the 2010-2013 strategic plan under providing leadership support to school boards in their efforts to effectively engage their communities, building leadership and governance capacity of individual boards, and making support and resources available to school boards and trustees to encourage participation in trustee elections.

School Boards identified several groups of students requiring increased focus and effort including special needs students, FNMI students, ESL students and 21st century learners. In the 2010-2013 strategic plan, this input is incorporated into the strategic priority - ASBA provides leadership support to school boards in providing successful learning opportunities for all students and includes special needs students, FNMI students, ESL students and 21st century learners.

Several boards highlighted the importance of following through on the work completed on the special needs initiative in the “Setting the Direction” review. This is included under leadership in the strategic plan.

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Other leadership and advocacy opportunities indentified by school boards included: plant operations and maintenance; student health and wellness; the impact of choice; gst exemption for school boards; obtaining local taxation to address infrastructure needs and continuing advocacy efforts for government to fully fund the arbitrated decision (AAWE index).

Continue building trustee capacity through trustee development. Two boards highlighted the need for more collective bargaining experience and interest based bargaining workshops.

The majority supported accelerating the timeline for preparing for 2012 when the teacher agreement expires. This continues to be included in the strategic plan and timelines have been moved forward.

Building and maintaining partnerships continues to be important to school boards and continues to be a part of the strategic plan.

Proactive identification and communication of emerging trends and issues that require attention of school boards. This is addressed in the 2010-2013 strategic plan under research.

Research the process of gaining natural persons power for school boards.

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Strategic Priorities The strategic priorities from the 2010-2013 Strategic Plan are included below for your information. Leadership:

ASBA provides leadership support to school boards in providing successful learning opportunities for all students.

ASBA provides leadership support to school boards in their efforts to effectively engage their public(s).

Advocacy:

Action is taken to advance the key advocacy priorities of the Board: Early Intervention; English as a Second Language; First Nations, Métis and Inuit; High School Completion; Infrastructure; and Transportation.

Research:

The ASBA provides relevant, well-researched information on current and emerging public education issues to school boards and key stakeholders.

Partnerships:

ASBA initiates, builds and maintains key partnerships to improve public education and/or advance the advocacy efforts of the association.

Services to Boards:

The ASBA builds leadership and governance capacity of individual boards (services to boards and trustee development).

The ASBA addresses the matter of teacher bargaining beyond 2012. For a more detailed look at the ASBA Strategic Plan go to www.asba.ab.ca.

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The Proposed 2010-2011 Budget Budget assumptions are presented to the ASBA Board of Directors in February for their consideration and approval. Based on the final budget assumptions approved by the Board, a draft budget with various options is prepared and presented to the Board in March. The Board reviews the draft budget, makes decisions on the options and approves a draft budget that is presented to the membership at Zones and the Spring General Meeting. The membership votes on this draft budget at the Spring General Meeting in June. The ASBA Board of Directors has approved the attached budget for presentation to the membership. Dollars in the 2010-2011 budget provide the resources necessary to sustain current service levels for legal, labour, educational and communication services and trustee development activities. Resources will also be used to carry out initiatives identified in the 2010-2013 strategic plan. Work will continue on developing and/or implementing the infrastructure, transportation, high school completion and early intervention advocacy plans. Advocacy plans will be developed for new priorities - English as a Second Language and First Nation, Métis and Inuit initiatives. ASBA will continue to provide research and information on current and emerging public education issues to school boards. Resources will be allocated for exploring the issue of teacher bargaining beyond 2012. ASBA will continue to provide leadership support and resources to school boards in their efforts to effectively engage their public(s) and sustaining and building key partnerships continues to be important. Also included in the budget are dollars for election initiatives and new trustee orientation materials and workshops. The 2010-2011 proposed budget is $127,066 (2%) higher than the previous year. $122,777 (97%) of this relates to the increase in rent. Following a thorough review of the available rental and building options and costs, the Board of Directors voted to renew the lease at the current location. In December 2009, the Association entered into a ten year lease at the current location with rates at $20/sq ft for the first five years and $22/sq ft for the last five years. The negotiated rates are at the lower end of market rates for Edmonton and area. Salaries will be increased by the 2009 CPI rate (1.3%). Most costs have been held to 2009-2010 levels or reduced. The mileage rate will remain the same for 2010-2011. There is no change proposed for per diem and

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honorarium rates. The overall budget for per diems has been reduced as strategic planning will be moved to every 2nd year. The strategic plan will be reviewed and updated, if necessary, at a regular board meeting in 2010-2011. Also, the work of the drug awareness committee is evolving into the collecting and sharing of best practices amongst school boards and therefore the budget or costs of this committee have been reduced by half. The conference of choice benefit has been frozen for staff and the Board of Directors. The annual membership survey will not be conducted in the 2010-2011 period. Other costs that have been reduced in this budget include casual labour, contracted services, travel type costs, printing, postage, equipment, meeting supplies/catering, staff functions, insurance, CSBA membership, graphic design, and writing costs. Staff and the Board of Directors have committed to using video conferencing wherever possible to ensure the reduction in the travel budget is achieved. To pay for the increase in this year’s budget, it is proposed that the fee for service rate for legal services increase to $225/hr from $210/hr. Rates continue to be set below market. Market rates are between $300 and $500/hr plus travel costs. Registration fees will increase by $25/person and $37,749 will be transferred from the building reserve. The proposed membership fee increase is 0.0%. The Board decided to access the building reserve on an as needed basis recognizing that future boards may need dollars to explore different options at the end of the current lease. The rate of interest on overdue accounts will be assessed at 2%/mth.

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2010/2011 2009/2010 2008/2009

Budget Budget Actual

Revenue

Membership Fees 2,863,446$ 2,863,446$ 2,753,313$

Service Revenue (FFS, ASEBP) 1,497,565 1,411,960 1,314,043

Other Revenue (Grant, Interest, Misc) 127,872 181,034 313,746

Trustee Development - Reg/Grants 626,100 553,975 489,895 Transfer from Building Reserve 37,749 15,252 -

Total Operating Revenue 5,152,733$ 5,025,667$ 4,870,997$

Expenditures

Member Services 2,086,895$ 2,026,726$ 1,966,721$ Executive, Corporate & Communication Services 1,655,146 1,672,000 1,464,502

Governance 434,407 482,704 583,233

Rental/Office Costs 513,157 390,380 306,222

Trustee Development Costs 363,128 353,858 441,488 Depreciation 100,000 100,000 96,606

Total Operating Expenditures 5,152,733$ 5,025,667$ 4,858,772$

Total Budget Surplus (Deficit) -$ 0$ 12,225$

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2010/2011 2009/2010 2008/2009


Revenue

1 Membership Fees 2,863,446$ 2,863,446$ 2,753,313$

2 Fee for Service Revenue 1,459,470 1,373,865 1,275,948

3 Interest Income 43,872 94,784 106,950

4 ASEBP 38,095 38,095 38,095

5 Trustee Development - Reg/Grants 626,100 553,975 489,895

6 Trustee Development Grant 80,000 78,750 78,000

7 Emergency Planning Grant - - 125,000

8 Miscellaneous Revenue 4,000 7,500 3,796 9 Transfer from Reserves 37,749 15,252 -

Total Revenue 5,152,733$ 5,025,667$ 4,870,997$

Notes:

1 Proposed 0% increase in membership fees

2 Approximately 6,886 hrs (2009-2010 - 6784hrs) @ $225/hr for legal, $200/hr for educational srvs

and $176/hr for labour and communication services. Rates were increased for legal services from

$210/hr to $225/hr.

Total increase in fee for service = $85,605

3 Interest income calculated at 2009 expected rates of return. Decrease = $50,912

4 ASEBP - no change

5 $25 increase in registration fees. Budget includes a trustee orientation workshop and 2

workshops/seminars to be developed for 2010-2011.

6 Increased 2% over the 2009-2010 grant amount

7 No grants projected

8 Miscellaneous revenue - small contingency

9 Transfer from building reserve to subsidy rental increase

Note: Overall budget increase = 2.0% ($127,066)

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2010/2011 2009/2010 2008/2009


Member Services

Total Salaries 1,341,786$ 1,288,821$ 1,246,998$

Benefits 241,239 202,352 200,265

Casual Labour 32,000 38,033 21,584

Insurance 27,224 32,000 25,962

Contracted Services 268,786 275,240 311,342

Travel 51,000 56,267 49,729

Meals & Accommodation 42,000 37,200 40,728

Conferences 6,000 20,000 7,019

Staff Development 1,500 1,500 -

Catering 3,450 3,450 525

Memberships 17,411 17,363 17,439

Library & Subscriptions 30,500 30,500 32,009

Insurance Partnerships 20,000 20,000 11,178

Legal Action Costs 2,500 2,500 1,123 Miscellaneous 1,500 1,500 820

Total Expenditures 2,086,895$ 2,026,726$ 1,966,721$

Notes for Member Services Services to individual boards include:

Legal Services

Labour relations and human resources

Emergency planning and pandemic

Policy development and reviews

Executive searches

Superintendent and board evaluations

Strategic planning

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Alberta School Boards Assoc ia t ion Proposed Budget – 2010/2011

Notes for Member Services continued: Fee for service revenue generated in 2008-2009: $1,275,948 (65% of department costs)

Legal (FFS = $844,952 – 4720 hrs)

Labour (FFS = $89,072 – 597 hrs)

Educational Services (FFS = $321,627 – 1796 hrs) Member Services also provides services to the Association for the benefit of all boards including:

Executing Association policy/directives for action and reporting outcomes

The development and implementation of strategic initiatives (based on strategic priorities set by the ASBA Board of Directors)

Strategic plan reporting (tracking completion of strategic initiatives)

Research on and analysis of educational issues and challenges (e.g. impact of the five-year deal, Bargaining for a Better Future Report, emergency preparedness and pandemic, drug awareness, early literacy/numeracy, high school completion, impact of funding framework, funding shortfalls in Alberta's public education system, Alberta's school building deficit, choice – alternatives to traditional education, anaphylaxis, school fees and fundraising)

The "Board Learning Centre" – online learning modules specifically designed for school trustees

Policy process

Presenting issue forums and seminars

Exploring new member services

Trustee development

Insurance, pension and benefit programs (ASBIE, SiPP, ASEBP, PICA)

ASBIE – an insurance program tailored to meet the needs of school boards.

Registered SiPP – a supplemental pension plan option for senior jurisdictional employees.

ASEBP – an employee benefit program specifically designed to meet the health benefit needs of Alberta's education sector.

PICA – a consortium advancing the interest of our members with regard to energy utility matters.

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Notes for Member Services continued: Overall, the 2010-2011 budget for Member Services is $60,169 higher than 2009-2010.

Salaries and benefits have increased by $91,852 (6%) this year over last year’s budget. A market survey was conducted in 2009-2010 and a few salaries were adjusted to bring them in to line with market rates and therefore the starting salaries were higher than the 2009-2010 budget. The increase projected in the 2010-2011 budget is 1.3%.

No change to staffing levels - positions included in 2010-2011 budget (13.3FTE):

5 lawyers

1 director – Educational Services

3 negotiators/special initiative (i.e.: advocacy priorities, emergency planning and pandemic)/human resource specialists

1 policy and research analyst

2 legal secretaries

1 administrative assistant

~.3fte labour analyst (continued as a part-time, casual position) Contracted services are used by the Association to meet the demand for educational services and are contracted on an as needed basis. Contracted Services:

2007-2008 actual = $378,853

2008-2009 actual = $311,342

2009-2010 budget = $275,240

The costs for providing educational services through contracted services are covered through fee for service revenue. Factors contributing to changes in the Member Services budget include:

1.3% projected cost of living increase in salaries (no merit increases are budgeted)

Increase in benefit costs

Other costs have been reduced by $32,000 or 6%. The conference of choice benefit has been frozen for one year reducing these costs in the budget.

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Notes for Member Services continued: Employer contribution rates for LAPP will be 9.06% (2010) and 9.49% (2011) of salary up to the YMPE and 12.53% (2010) and 13.13% (2011) over the YMPE up to the maximum salary cap. LAPP rates are projected to increase for 2010, 2011 and 2012. Increases in benefit costs are due to paying higher employer pension contributions and ASEBP benefit premiums on higher salaries plus increased contribution rates. The Edmonton law firm of Reynolds Mirth Richards & Farmer LLP continue to be engaged to complement the services offered by our excellent legal team improving turn around on school board requests for legal services. Library and subscription costs have been held to 2009-2010 levels. Actuals for 2008-2009 were $32,000. Subscription and library expenses include legal publications such as Quicklaw, Province of Alberta, Buttersworth, Canadian Law Book, Carswell, CAPSLE, the Arnet Report and various other educational resources. Insurance partnerships are costs incurred by ASBA to participate in the administration and governance of the insurance and pension programs including SiPP, ASBIE, ASEBP and PICA. These costs are forecasted to be $20,000 in the 2010-2011 budget. These are now established programs and costs should remain around this level. There will be some additional costs (still within the budget of $20,000) used to evaluate these programs in 2010-2011. Insurance costs are from the employed lawyer’s liability policy. Insurance costs have been lower than projected so have been reduced to bring in line with actual costs incurred. The policy covers five lawyers. Travel, meals and accommodation are costs related to the provision of labour and educational services across the province. These costs are projected to be lower as the Association makes use of the video conference capabilities to reduce travel costs. The mileage rate is $0.49/km (average of recommended rate published by the Canada Revenue Agency in January 2010). Memberships include the Law Society of Alberta (five lawyers), the Canadian Bar Association, North American Association of Educational Negotiators, Canadian Education Association, AAMD&C, Alberta Chamber of Commerce, American Association of School Administrators and Education Law Association.

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2010/2011 2009/2010 2008/2009


Executive, Corporate and Communication Services

Total Salaries 817,197$ 813,271$ 732,978$

Benefits 190,259 180,169 160,279

Casual Labour 3,000 3,000 14,416


Graphic Design 1,500 1,500 3,563

Writers 1,000 1,000 -

Publications Production 5,262 7,262 2,310

Travel 53,307 60,307 38,688


Conferences 9,300 16,800 11,888

Memberships 9,055 7,057 9,886

Promotional Materials 2,500 2,500 6,170

Bank & Interest Charges 3,600 3,600 2,629

Miscellaneous 8,817 8,817 10,073

Printing 500 1,923 249

Postage 6,000 11,570 4,486

Courier & Delivery 5,600 5,600 2,978

Telephone 48,000 48,000 44,648

Staff Development 3,500 3,500 498

Equipment Costs 21,352 25,954 20,251

Stationery Supplies 38,536 37,516 38,154

Subscriptions 12,121 11,283 9,979

Meeting Supplies/Catering 6,152 6,571 13,974

Election Materials 20,000 - -

Staff Planning/Functions 13,508 16,508 8,330 Insurance 6,956 6,866 6,761

Total Expenditures 1,655,146$ 1,672,000$ 1,464,502$

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Notes for Executive, Corporate and Communication Services Executive, Corporate and Communication Services include:

Executive Director responsibilities (See Strategic Plan, Executive Limitations)

Support for the President, Vice President and Board of Directors

Development and implementation of strategic initiatives (based on strategic priorities set by the Board of Directors)

Executing policies/directives for action and reporting outcomes

Government relations

Advocacy (Priorities include early intervention, high school completion, FNMI, ESL, transportation and infrastructure)

Relationships and partnerships

Identifying, developing and managing cooperative insurance and pension programs to benefit school boards

The communications function

The annual report

ASBA website - see www.asba.ab.ca - has up-to-date research and information

Trustee development (issue forums, workshops, seminars, leadership academy)

General meeting preparation and administration

Policy advisory

Communications now

Issue monitoring and action

Key message development

Media relations

Public relations

Communication services

Member surveys

Hot news

Increasing trustee awareness

Exploring new member services

28


Notes for Executive, Corporate and Communication Services continued:

Development and communication of budget

Human resources, accounting and internal computer services

Administration relating to zone chair and board chair meetings

Administration relating to the strategic planning session

Administration relating to SiPP, ASBIE, PICA and ASEBP

Matters relating to CSBA The 2010-2011 budget for these services has decreased by $16,854 (1%): Changes in the Executive, Corporate and Communication Services budget include:

Salary and benefit costs have increased by $14,015 (1%) this year over last year's budget. The projected salary increase for staff is 1.3% including the Executive Director whose has agreed to follow staff salary increases instead of following the terms specified in the current contract.

Employer contribution rates for LAPP will be 9.06% (2010) and 9.49% (2011) of salary up to the YMPE and 12.53% (2010) and 13.13% (2011) over the YMPE up to the maximum salary cap. LAPP rates are projected to increase for 2010, 2011 and 2012.

Executive Director participation in the Registered SiPP ($6,985), Non Registered SERP current service cost ($8,000) and Non Registered SERP net actuarial loss on accrued benefit obligation ($17,900).

Projected decrease in contracted service costs of $29,800 (8.0%). Decreases are from reduced audit fees and the annual membership survey will not be conducted in 2010-2011.

Election costs of $20,000 have been included in this year’s budget to develop communication and election materials.

All other costs have been reduced by $21,069 (7%). Association staff continue to look for efficiencies to reduce office costs.

29


Notes for Executive, Corporate and Communication Services continued: Positions included in the 2009-2010 budget (8.6 FTE): Executive Director

Executive Director - 2010-2011 Salary = $194,924 (1.3% cost of living increase – same as other staff) The Executive Director has indicated that given the tight budget he will not take the full salary adjustment outlined in the contract but will limit the adjustment to that which staff receive for 2010-2011. The savings to the association is over $8,000 this year.

ASBA Compensation Policy – Executive Director “The ASBA Board believes the ASBA should have the ability to attract and retain an Executive Director with the background and relevant experience necessary to perform the duties associated with the expectations of the membership. Therefore the board believes the Executive Director should be fairly compensated according to the nonprofit sector. Fair compensation will be determined in the following manner:

a) An independent consultant will be retained by the Board of Directors to provide comparators. This will be done at a minimum of every three years.

b) There will be a minimum of 10 comparators to be determined by the board and/or a committee of the board.

c) At market survey time the Executive Director compensation shall fall within the 50th-60th percentile of the comparators total cash compensation depending on relevant experience and performance.

d) Annual compensation increases between market surveys will be a combination of a 3% annual increase based on satisfactory performance and the economic indicator of the Alberta Average Weekly Earning Index.”

The Board recognizes that salary is determined through negotiations but will use this policy as the direction for the negotiations.

30


Notes for Executive, Corporate and Communication Services continued: Executive Director Compensation continued: Other Positions:

~2.6 Directors (Corporate Services (.8FTE), Finance and Administrative Services(.85FTE), Communications)

1 Receptionist and Administrative Assistant 1 Executive Administrative Assistant 2 Administrative Assistants 1 Policy Coordinator/Administrative

Casual labour costs cover key positions (e.g. receptionist) for vacation/sick time and additional administrative help. Casual labour is projected to be the same for 2010-2011 ($3,000). Insurance costs cover the directors and officers liability policy and property and general liability insurance (ASBIE). These are projected to increase slightly for 2010-2011. Travel, meals and accommodations are costs incurred to travel to zone meetings, member board meetings, general meetings, CSBA and NSBA and have been decreased by $500. The mileage rate is $0.49/km (average of recommended rate published by the Canada Revenue Agency in January 2009). Equipment costs are annual costs for in-house photocopiers, fax machines, printers, network repairs. These have been projected using actual costs from previous years and have been reduced by $4,600. Staff function costs relate to the staff planning/staff meetings/other staff related office costs. These costs were reduced by $3,000. Conference of choice benefit for staff officers has been frozen for one year reducing conference costs by $7,500. Miscellaneous expense is a combined allocation from four departments (Communications, Finance, Executive Office and Corporate Services). These costs have been held to 2009-2010 levels. Examples of costs included in miscellaneous expenses are: Capital Health – Staff Flu Shot Program, dish soap, carpet cleaning, replacement of glasses and dishes, small donations, etc.

31


2010/2011 2009/2010 2008/2009


Governance

CPP Costs 8,000$ 8,000$ 7,497$

Per Diem 92,865 104,015 121,543

Honoraria 10,350 10,350 10,000


Insurance 1,390 2,500 1,273

Travel 62,744 70,731 102,234


Conferences (Registration costs) 6,000 6,000 6,164

Conference of Choice (Registration costs) - 6,000 5,903

Equipment Rental 250 250 1,200

CSBA/NSBA Membership 57,259 64,000 67,327

Catering 19,800 19,800 29,339

Meeting Rooms 2,823 2,823 501

Promotional Material - 250 -

Telecommunications - 1,000 136

Office Supplies - - 2,479 Miscellaneous 2,500 2,500 2,193

Total Expenditures 341,372$ 382,935$ 480,081$

President

Per Diem 22,161$ 25,161$ 29,458$

Honoraria 20,700 20,700 20,000

Travel 23,686 25,536 22,381


Telecommunications 750 750 954

Memberships 2,400 3,000 2,367

Miscellaneous 200 250 110 Conferences 3,000 3,000 1,656


Total Expenditures - Governance 434,407$ 482,704$ 583,233$

32


Notes for Governance Governance includes Board of Director's meetings, executive and policy committee meetings, strategic planning, leadership retreat and the Executive Director’s compensation and evaluation. Governance also includes compensation for representation on internal or external committees and attendance at zone and board chair meetings. These costs are included in per diems. Governance activities include:

Strategic planning – leadership in the development and promotion of strategic priorities

Policy process

Advocacy – Priorities include early intervention, high school completion, FNMI, ESL, transportation and infrastructure.

Board roles (budget, policy, executive director compensation and evaluation, fiscal accountability, ASEBP, school board to school board relationships, trustee awareness, FNMI initiatives, teacher qualifications salary board, infrastructure, school board-municipal government relationships, special needs, trends and innovations)

Board chair/zone meetings

Committee representation (e.g. Minister's Advisory Committee on Small School Programming, Funding Framework, High School Completion, Safe and Caring Schools/AISI planning committee, drug awareness, children and poverty, etc.)

Communication (media/public/member) – President

Organizational environment (e.g. governance review)

Relationships

Election and trustee awareness

Member board satisfaction

Budget

CSBA

33


Notes for Governance continued: The ASBA Board of Directors:

The ASBA Board is made up of six Zone Directors (1, 2/3, 2/3, 4, 5, 6) and four Metro Directors (Edmonton Public, Edmonton Catholic, Calgary Public, Calgary Catholic) and a President and Vice President (elected every 18 months by member boards at a general meeting).

Costs in governance are $48,297 lower (10%) in the 2010-2011 budget. Honorariums:

President - $20,700 (no change) – last increase was 2009-2010

Vice President - $10,350 (no change) – last increase was 2009-2010 Per Diems – There is no proposed increase in the per diem rate of $160 (daily rate paid to attend ASBA board meetings, task force meetings, and some committee meetings). Per diems are also paid to trustees participating in committee or task force work for ASBA. This budget has been reduced by $14,150. Strategic planning has been moved to every 2nd year starting in 2010-2011 and the costs of the drug awareness committee have been reduced by half. Travel, meal and accommodation costs have been reduced by $18,396. Strategic planning will be every second year starting in 2010-2011 and the drug awareness costs have been reduced by half. The Board of Directors has also committed to using video conferencing for task force and committee meetings when appropriate which will help meet the reduced budget for travel costs. The conference of choice benefit has also been frozen for one year reducing travel costs related to conference activity. The annual savings from the conference fee is $6,000. Established Rates:

Travel - $0.49/km (follows the average recommended rate published by the Canada Revenue Agency in January 2009)

Meals - $10/meal or by receipt (must be reasonable)

Accommodation - by receipt Insurance – Group Accident and Life Insurance (Board of Directors only) Conferences– this line item includes the cost of registrations for CSBA and NSBA. Travel related costs for conferences are included in travel, meals and accommodation.

34


2010/2011 2009/2010 2008/2009


Rental/Office Costs

Office Rent 584,379$ 450,160$ 341,246$

Rental Recovery (71,222) (59,780) (35,024)


General Meeting and Function Costs

Fall General Meeting 146,620$ 147,412$ 128,067$

Spring General Meeting 111,483 111,483 102,192

Trustee Development 105,025 94,963 211,229


Notes for Rental/Office Costs The building budget is $122,777 higher than 2009-2010. This increase is due to the expected increase in our monthly lease rate to $20/sq ft. Actual operating costs at August 31, 2009 were $12.41/sq ft. Operating costs have been projected to increase by 1.3%. The rental recovery represents space leased to our educational partners at cost allowing us to recover a portion of our annual lease costs. Lease Details:

Square footage leased - 15,805

Per square foot rental rate:

From April 2010 to April 2015 - $20/sq ft

From April 2015 to April 2020 - $22/sq ft

Estimated operating costs/property taxes per square foot - $12.78/sq ft (up 1.3%)

Storage - $156.25/month

35


Notes for Rental/Office Costs continued: The largest individual increase in this year’s budget ($122,777 – 97%) relates to the increase in our annual lease rate. Following a thorough review of the available rental and building options and costs, the Board of Directors voted to renew the lease at the current location. In December 2009, the Association entered a ten year lease at the current location with rates at $20/sq ft for the first five years and $22/sq ft for the last five years. The negotiated rates are at the lower end of market rates for Edmonton and area. Notes for General Meeting and Function Costs Expenses have been reduced or held to 2009-2010 levels. This year’s functions include FGM, SGM, two trustee development workshops and MELRA. The budget for general meeting and function costs includes:

Keynote speakers

Contracted services (brochure development, facilitators, parliamentarian)

Room rental

Equipment rental

Catering costs (meals, coffee breaks, refreshments)

External program costs

External printing costs

Travel, meals and accommodations for speakers and facilitators

Honorariums There are a number of internal costs which are not allocated to self supporting functions in the budget but are contained elsewhere in the budget including internal staff resources. Association staff are responsible for event planning which involves arranging the venue, meals, speakers, facilitators, bands, special events, travel arrangements, materials, trustee packages, brochures, nametags, awards, registrations, surveys, invoicing and payment processing. The cost of photocopying and supplies are also included elsewhere in the budget. Lastly, regularly we rely on the immense skills and talents of our internal staff resources and ask them to prepare and present sessions at conferences and workshops (legal, educational services, communications).

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37

Alber ta School Boards Assoc ia t ion Proposed M e m b e r s h i p F e e s S e p t e m b e r 1 , 2 0 1 0 t o A u g u s t 3 1 , 2 0 1 1

Zone JurisdictionTotal

Students*

Proposed Membership

Fees23 Aspen View Regional Division #19 3,189 $27,6164 Battle River Regional Division #31 6,719 $45,84323 Black Gold Regional Division #18 8,881 $56,18223 Buffalo Trail Regional Division #28 4,474 $35,1165 Calgary RCSSD #1 44,909 $141,8795 Calgary Board of Education 101,776 $227,0755 Canadian Rockies R. D. #12 2,123 $20,7404 Chinook's Edge School Division #73 10,751 $65,1165 Christ the Redeemer Catholic S.R.D. #3 7,559 $49,8584 Clearview School Division #71 2,587 $23,73023 East Central Alberta CSSRD #16 2,754 $24,81323 East Central Francophone Ed. Region #3 661 $11,23923 Edmonton Catholic Separate School District #7 33,227 $116,74823 Edmonton Public Schools 80,437 $196,47323 Elk Island Catholic Separate RD #41 5,566 $40,33623 Elk Island Public Schools R. D. #14 16,323 $80,38823 Evergreen CSRD #2 3,563 $30,0325 Foothills School Division #38 7,233 $48,30223 Fort McMurray RCSSD #32 4,160 $33,61723 Fort McMurray School District #2833 5,016 $37,7041 Fort Vermilion School Division #52 3,421 $29,1155 Golden Hills Regional Division #15 6,593 $45,2401 Grande Prairie RCSSD #28 3,858 $31,9321 Grande Prairie School District #2357 6,480 $44,70223 Grande Yellowhead Public School Division #77 4,887 $37,0886 Grasslands Regional Division #6 3,464 $29,39423 Greater N. Central Francophone Ed. Region #2 2,468 $22,96323 Greater St. Albert Catholic R. D. #29 6,515 $44,8675 Gr. Southern Francophone Public Ed. Region No. 4 1,237 $15,0185 Gr. Southern Franc. Separate Catholic Ed. Region No. 4 868 $12,6381 High Prairie School Division #48 3,353 $28,6771 Holy Family Catholic Regional Division #37 2,238 $21,4786 Holy Spirit RCSRD #4 4,487 $35,181

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Alber ta School Boards Assoc ia t ion Proposed M e m b e r s h i p F e e s S e p t e m b e r 1 , 2 0 1 0 t o A u g u s t 3 1 , 2 0 1 1

Zone JurisdictionTotal

Students*

Proposed Membership

Fees6 Horizon School Division #67 3,630 $30,46323 Lakeland RCSSD #150 1,964 $19,7156 Lethbridge School District #51 8,370 $53,73723 Living Waters CRD #42 1,676 $17,8506 Livingstone Range School Div. #68 3,888 $32,12623 Lloydminster Public S. D. #1753 2,396 $22,49723 Lloydminster RCSSD #89 1,192 $14,7316 Medicine Hat CSRD #20 2,842 $25,3796 Medicine Hat School District #76 6,680 $45,65623 Northern Gateway Regional Division #10 5,266 $38,90223 Northern Lights School Division #69 5,859 $41,7341 Northland School Division #61 2,857 $25,4721 Northwest Francophone Ed. Region #1 329 $8,8596 Palliser Regional Division #26 6,355 $44,10723 Parkland School Division #70 9,417 $58,7421 Peace River School Division #10 3,331 $28,5341 Peace Wapiti School Division #76 5,609 $40,54423 Pembina Hills Regional Division #7 6,383 $44,2445 Prairie Land Regional Division #25 1,560 $17,1056 Prairie Rose Regional Division #8 3,597 $30,2474 Red Deer Catholic Regional Division #39 6,555 $45,0614 Red Deer Public School District #104 9,739 $60,2835 Rocky View School Division #41 16,518 $80,80423 St. Albert PSSD #6 6,596 $45,25523 St. Paul Education Regional Division #1 4,030 $32,99423 St. Thomas Aquinas RCSRD #38 2,526 $23,33523 Sturgeon School Division #24 4,402 $34,7726 Westwind School Division #74 4,249 $34,0404 Wetaskiwin Regional Division #11 4,081 $33,2374 Wild Rose School Division #66 5,270 $38,9234 Wolf Creek School Division #72 7,280 $48,52423 Yellowknife Education District #1 1,818 $18,76823 Yellowknife Catholic Schools 1,343 $15,706

Totals 559,385 $2,863,446

*Note: Student totals were compiled from a report on Student Population for the 2009/2010 school year published by Alberta Education. Student registration information is as of Jan 29, 2010.

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ASBA Budget : Frequent ly Asked Quest ions

Question: What factors are considered when setting the budget? Answer: There are a number of factors taken into consideration when preparing the budget for the Association:

strategic priorities identified in the strategic plan. What can we accomplish with the resources (dollars, people) we have? Is there anything critically important that we need to fund that will add additional dollars to the budget?

work on association policy

the budget is balanced

budget assumptions approved by Board

reasonable increases in membership and other fees

sustaining a level of service previously approved by the membership

sustaining an active involvement in committee and task force work (i.e.: Special Needs, High School Completion, Transportation, Infrastructure, FNMI, ESL, Early Intervention, Safe and Caring Schools, Drug Awareness, Healthy Kids, Funding Framework, Anaphylaxis, School Fees and Fundraising)

trustee development for the year

current expense levels for items like our lease, insurance, memberships, telecommunications, etc.

appropriate compensation levels and working conditions for staff

appropriate compensation levels for trustees serving on the ASBA Board of Directors, committees and task forces

appropriate expense reimbursement for trustees and staff working on association business (i.e.: setting of mileage rate)

How is ASBA governed? Who sets ASBA policy?

School boards set the policies that guide the work of the association and the ASBA Board of Directors in its decision-making. Generally, school boards make decisions about association policy at the Fall General Meeting. Policy may also be discussed at the Spring General Meeting. The association’s Governance Handbook is posted on the ASBA website at www.asba.ab.ca/policy_framework/policies.html

Because general meetings occur only twice a year, school boards have authorized the ASBA Board of Directors to direct the business and affairs of the association with the exception of the following decisions, which rest exclusively with school boards attending a general meeting:

Electing the president and vice-president

Setting the association’s annual budget

Assessing membership fees Amending bylaws and

requesting amendments to the constitution

Setting policies and directives for action

Between general meetings, the ASBA Board of Directors may adopt interim policy positions; however these are subject to ratification by school boards at the next general meeting.

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Question: What is the status of the Association’s reserves? Answer: The association reserves are reported annually in the audited financial statements which are posted on the ASBA website. Interest income earned on association reserves is used to balance the annual budget and reduces fees to members. Last year, association reserves earned $106,950 in interest. Reserves at August 31, 2009 totaled $3,289,306. This is comprised of two reserve funds set up by the Board of Directors:

The Building Reserve Fund ($600,000). This fund is being used on an as-needed basis, to address the increase in rental costs to the association from the increase in rates. The current board does not wish to deplete this fund completely but would like to leave a fund for future boards when the new lease expires so that there are options available at that time.

Capital Asset Replacement Reserve Fund ($505,137). This reserve is replenished each year by the amortization expense (the annual expense from depreciating assets) in an effort to always have the available funds to replace those assets when they are fully amortized (used up). The fund is used to purchase capital assets like computer equipment, computer software, network equipment, projectors, video conferencing equipment, printers, photocopiers, furniture or leasehold improvements.

and the capital fund ($284,165) and operating fund ($1,900,004). The capital fund is not a cash reserve but the net book value of our capital assets. The operating fund currently has approximately 4.5 months of operating expenses. The operating fund is used to sustain cash flow until we receive membership fees in late October, early November, for fee for service costs until we collect receivables; and as a contingency fund in case there is an event which requires a cash outflow like the arbitrated settlement; and as a wind down fund in the event it is necessary.

Who governs the ASBA?

A 12-member Board of Directors governs the Association, made up of:

President – elected by the entire membership (one vote per full member board in attendance)

Vice-president – elected by the entire membership (one vote per full member board in attendance)

Six zone directors – elected by the Zone

Four metro board representatives – elected by each metro board (Calgary Catholic, Calgary Public, Edmonton Catholic, Edmonton Public)

The President, the Vice-President, the Zone directors and the Metro directors are elected for terms of approximately 18 months and are eligible for re-election for one successive term of approximately 18 months

41


Question: Do we make a profit on events? Answer: Association policy is that all events must make a profit. Association events are expected to produce revenue that is in turn used for other association initiatives. However, when we account for the allocation of internal resources (i.e.: staff time) we break even on association events. In the budget, direct expenses are allocated to functions like the cost of catering and contracted services (facilitator and speaker costs). There are a number of internal costs which are not allocated to self supporting functions in the budget but are contained elsewhere in the budget including internal staff resources. Association staff are responsible for event planning which involves arranging a venue, meals, speakers, facilitators, bands, special events, travel arrangements, materials, trustee packages, brochures, nametags, awards, registrations, surveys, invoicing and payment processing. The cost of photocopying and supplies are also included elsewhere in the budget. Lastly, regularly we rely on the immense skills and talents of our internal staff resources and ask them to prepare and present sessions at our conferences and workshops (legal, educational services, communications). _____________________________________________ Question: When does our current lease expire, what is the current lease rate and what are current market rates? Answer: The current lease expires in April 2010. Following a thorough review of the available rental and building options and costs, the Board of Directors voted to renew the lease at the current location. In December 2009, the Association entered a ten year lease at the current location with rates at $20/sq. ft. for the first five years and $22/sq. ft. for the last five years. The negotiated rates are at the lower end of market rates for Edmonton and area. Operating and property costs are an additional $12.41/sq. ft. ______________________________________________

What services are available through the ASBA?

Through the ASBA, school boards may…

1. Hire, on a fee for service basis, ASBA lawyers, labour relations, educational and communication consultants for help with complex local issues.

Current fee for service rates:

Communications $176/hr

Education Services $200/hr

Labour Services $176/hr

Legal Services $210/hr

2. Join employee benefit, insurance and pension plans developed to respond to the unique needs of an educational setting

The Alberta School Employee Benefit Plan

The Alberta School Boards’ Insurance Exchange

The Supplemental integrated Pension Plan

3. Receive specialized research and information to help them do their work locally

4. Learn from and network with school trustees

5. Access various trustee development opportunities

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Question: When calculating membership fees, where do the student enrollment numbers come from? Answer: Alberta Education releases a report each year on Student Population by Grade, School and Authority. In the membership fee calculation, student enrollments are taken from the most current report. _____________________________________________ Question: How does the membership get input into the budget? Answer: Each year in November school boards are asked for their input into the ASBA strategic plan. In January, the Board of Directors has their strategic planning session and this input becomes a part of the strategic planning process for the association. Resources in the budget are then allocated to the initiatives included in the strategic plan. Resources are also directed to carrying out association policy – the work done by the membership at general meetings. At the Spring General Meeting, the membership approves the overall association budget and the membership fee increase for the year. ______________________________________________

How does the membership get input into the budget? Each year in November school boards are asked for their input into the ASBA strategic plan. In January, the Board of Director’s has their strategic planning session and this input becomes a part of the strategic planning process for the Association. Resources in the budget are then allocated to the initiatives included in the strategic plan. Resources are also directed to carrying out Association policy – the work done by the membership at general meetings. At the Spring General Meeting, the membership approves the overall Association budget and the membership fee increase for the year.

What about the financial health of the Association?

On December 11th Douglas Kroetsch and Joseph Man, partners with Collins Barrow Edmonton LLP, presented the ASBA’s 2008-2009 audited financial statements to the ASBA Board of Directors. Collins Barrow gave the association a clean audit report. Kroetsch told the board that the ASBA is in a healthy position – it is carrying no debt and ended the year with an overall surplus of $12,225. This is made up of an operating surplus of $76,000 (operating revenues totaled $4.309 million and operating expenditures totaled $4.233 million); a deficit from self supporting functions of $74,214 because it cost the ASBA that much to organize the March 2009 Education Summit and a surplus from investment income of $10,339. The association’s assets, liabilities and fund balances totaled $4.2 million. The ASBA audited financial statements are available at www.asba.ab.ca.

43


Question: Who approves the draft budget that is presented to the membership at the Spring General Meeting? Answer: The ASBA Board of Directors approves budget assumptions in February. From these, the ASBA administration prepares a draft budget with various options. This is presented to the Board of Directors for their consideration in March. The Board of Directors reviews the draft budget, discusses and approves various scenarios, and lastly approves a draft budget they believe would be acceptable to the membership. _____________________________________________ Question: When is the budget distributed to the members? Answer: The draft budget is sent out 60 days prior to the Spring General Meeting in the Issues, Budget and Bylaw Bulletin. Also, budget presentations are made to each of the zones prior to the Spring General Meeting.

Running to win: Campaign School

The June 9 Running to win: Campaign school in Red Deer will feature political consultant Ken Chapman talking about how to run an effective local campaign; image consultant Joanne Blake talking about making a great first impression and communications consultant Hank Goertzen on how to write and give an effective speech. The day will close with a panel of trustees telling stories from their personal campaign trail. This workshop is open to anyone thinking about running for the office of school trustee.

The $99 registration fee includes lunch, hand-outs and the GST. Register at www.asba.ab.ca. The workshop takes place at the Capri Hotel in Red Deer – on the day after the ASBA’s annual spring meeting. Free candidate information sessions in six communities

The ASBA is offering six free candidate information sessions featuring retiring trustees talking about what it’s like to serve on school board. See the ASBA website for dates, times and registration.

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45

M o t i o n 2 A / S G M 1 0 : P r o p o s e d B y l a w A m e n d m e n t

B y l a w N o . 4 . 4 ( b ) – E l e c t i o n o f t h e B o a r d o f D i r e c t o r s

BE IT RESOLVED that the Alberta School Boards Association amend Bylaw No. 4.4(b) as indicated in the proposed bylaw appended hereto to clarify when a director is eligible for re-election.

Background Bylaw No. 4 sets out the criteria for the election of the Board of Directors, including the length and number of terms that a director can serve. At the ASBA Special General Meeting of September 14, 2007, Bylaw No. 3.1 was amended to allow for the election of two directors from any zone that “is made up of more than 20 school boards”. Since then, two directors have been elected from zone 2/3 as outlined in Bylaw No 4.5(a) and (b), which specifies two patterns of election dates; elections are held approximately six months apart. Both directors serve 18-month terms. Presently, there is no provision in the bylaws to preclude a zone 2/3 director who has concluded his/her term on the Board of Directors from being elected to the other zone 2/3 director’s position six months later. Amendment of Bylaw No. 4, subsection 4(b) is proposed to clarify that a director who has held one zone 2/3 director position would only be eligible for the other zone 2/3 director position when a period of approximately 18 months has elapsed since the conclusion of that director’s previous term.

Sponsored by the ASBA Board of Directors

46


B y l a w N o . 4 . 4 ( b ) – E l e c t i o n o f t h e B o a r d o f D i r e c t o r s

CURRENT PROPOSED

Bylaw No. 4.4 – Election of the Board of Directors 4. (a) Election of the President and

Vice-President shall occur during the month of November immediately following a Local Authorities Election and approximately 18 months thereafter in the month of June.

(b) The President, the Vice-President, the Zone Directors and the Metro Directors shall be elected for terms of approximately 18 months and shall be eligible for re-election for one successive term of approximately 18 months. The President, Vice-President, Zone Directors, and the Metro Directors may be elected for more than two terms, provided they are not successive.

Bylaw No. 4.4 – Election of the Board of Directors 4. (a) No change.

(b) The President, the Vice-President, the Zone Directors and the Metro Directors shall be elected for terms of approximately 18 months and shall be eligible for re-election for one successive term of approximately 18 months. The President, Vice-President, Zone Directors, and the Metro Directors may be elected for more than two terms, provided they are not successive.

to a previously held position for more than two terms provided such re-election occurs approximately 18 months following conclusion of the first two terms.

47


B y l a w N o . 4 . 5 – E l e c t i o n o f t h e B o a r d o f D i r e c t o r s

BE IT RESOLVED that the Alberta School Boards Association amend Bylaw No. 4.5 as indicated in the proposed bylaw appended hereto to clarify eligibility for the position of ASBA President, Vice-President, Zone or Metro Director, or alternate.

Background Bylaw No. 4 sets out the criteria for the election of the Board of Directors. To provide increased clarity of roles and expanded breadth of the Association’s leadership capacity, trustees holding the following positions should not be eligible to concurrently occupy the office of ASBA President, Vice-President, Zone or Metro Director, or alternate:

Zone Chair/Vice Chair

Appointed representatives (observers) of

o the Alberta Catholic School Trustees' Association (Zone 7)

o the Public School Boards Association of Alberta (Zone 8)

o the Fédération des conseils scolaires francophones de l’Alberta (Federation of Francophone School Authorities – Zone 9)

who attend Board of Directors meetings as observers

The president or vice president of




Trustees serving as Zone Chair, Zone Vice Chair, Zone 7, 8, or 9 appointed representatives who attend ASBA Board of Directors meetings as observers, or the president or vice president of Zone 7, 8, or 9 may stand as a candidate for the offices of ASBA President, Vice-President, Zone or Metro Director, or alternate. If elected, resignation from the current position is required.


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M o t i o n 3 A / S G M 1 0 : P r o p o s e d B y l a w A m e n d m e n t B y l a w N o . 4 . 5 – E l e c t i o n o f t h e B o a r d o f D i r e c t o r s

CURRENT PROPOSED

Bylaw No. 4.5 – Election of the Board of Directors 5. Election of the other Directors shall be

for approximately 18-month terms. (a) Elections shall be held

approximately every 18 months following the pattern of November 2005, June 2007, November 2008, June 2010 for: (i) one from the Edmonton

School District No. 7 plus an alternate Director;

(ii) . . . etc. (iii) . . . etc. (iv) . . . etc. (v) . . . etc.

(b) Elections shall be held approximately every 18 months following the pattern of June 2006, November 2007, June 2009, and November 2010 for: (i) one from the Edmonton

RCSSD No. 7 plus an alternate Director;

(ii) . . . etc. (iii) . . . etc. (iv) . . . etc. (v) . . . etc.

(c) Metro school boards shall elect their Director and alternate Director to the Board of Directors at the relevant meeting of the board preceding a General Meeting.

(d) Zones shall elect their Director(s) and alternate Director to the Board of Directors at the relevant Zone Meeting preceding a General Meeting.

Bylaw No. 4.5 – Election of the Board of Directors 5. (a) No change.

(b) No change. (c) No change. (d) No change. (e) An individual occupying any of the

following positions shall not be eligible to concurrently hold the position of President, Vice-President, Zone or Metro Director, or alternate: (i) Zone Chair/Vice-Chair (ii) Appointed representatives of

the Alberta Catholic School Trustees' Association (Zone 7), the Public School Boards Association of Alberta (Zone 8), and the Fédération des conseils scolaires francophones de l’Alberta (Federation of Francophone School Authorities – Zone 9) who attend Board of Directors meetings as observers

(iii) The president or vice president of the Alberta Catholic School Trustees' Association (Zone 7), the Public School Boards Association of Alberta (Zone 8), and the Fédération des conseils scolaires francophones de l’Alberta (Federation of Francophone School Authorities – Zone 9).

49


S c h e d u l e A : B y l a w N o . 6 – Z o n e E x e c u t i v e

BE IT RESOLVED that the Alberta School Boards Association amend Schedule A: Bylaw No. 6 as indicated in the proposed bylaw appended hereto to clarify eligibility for the positions of Zone Chair and Zone Vice-Chair.

Background Schedule A: Bylaw No. 6 sets out the criteria for the composition of the Zone Executive. To provide increased clarity of roles and expanded breadth of the Association’s leadership capacity, trustees holding the following positions should not be eligible to occupy the position of Zone Chair or Zone Vice-Chair:

ASBA President, Vice-President, Zone or Metro Director, or alternate, President or Vice-President of




Amendment of Schedule A, Bylaw No. 6 is proposed to clarify eligibility for the position of Zone Chair and Zone Vice-Chair.


50


S c h e d u l e A : B y l a w N o . 6 – Z o n e E x e c u t i v e

CURRENT PROPOSED

Schedule A: Bylaw No. 6 – Zone Executive 1. A member of the Zone Executive

shall be a trustee of a member board of the zone.

2. The Zone Executive shall consist of:

(a) a Chairman and Vice-Chairman to be elected at large at the annual meeting;

(b) one board representative to Zone to be elected annually by each board in the Zone; and

(c) the Zone Director(s) or alternate(s)representing the Zone;

3. A majority of the members of the

Zone Executive shall constitute a quorum.

4. Any Zone Director ceasing to be a

trustee shall vacate his office, which shall be filled in accordance with provisions hereinafter set out in these Bylaws.

5. If the office of Chairman becomes

vacant, it shall be automatically filled by the Vice-Chairman.

6. If a vacancy occurs among the

directors the board or boards represented may elect a new director to fill the vacancy.

Schedule A: Bylaw No. 6 – Zone Executive 1. No change. 2. No change. 3. The position of Zone Chair or Vice-

Chair shall not be held by: (i) the ASBA President, Vice-

President, Zone or Metro Director, oralternate

(ii) the President or Vice-president of the Alberta Catholic School Trustees' Association (Zone 7), the Public School Boards Association of Alberta (Zone 8), and the Fédération des conseils scolaires francophones de l’Alberta (Federation of Francophone School Authorities – Zone 9).

4. A majority of the members of the

Zone Executive shall constitute a quorum.

5. Any Zone Director ceasing to be a

trustee shall vacate his office, which shall be filled in accordance with provisions hereinafter set out in these Bylaws.

6. If the office of Chairman becomes

vacant, it shall be automatically filled by the Vice-Chairman.

7. If a vacancy occurs among the

directors the board or boards represented may elect a new director to fill the vacancy.

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B y l a w N o . 9 – R e p r e s e n t a t i o n a n d V o t i n g a t G e n e r a l M e e t i n g s

BE IT RESOLVED that the Alberta School Boards Association amend Bylaw No. 9 as indicated in the proposed bylaw appended hereto to set out the criteria for electronic voting.

Background Bylaw 9 sets out the criteria for representation and voting at general meetings, including the rights and privileges of delegates, the double majority voting method and which resolutions this method applies to, and the appointment of a balloting committee. In 2008, ASBA began using electronic voting at its general meetings. Currently, no provision in the bylaws sets out the criteria for electronic voting. The Board of Trustees of Grande Yellowhead Public School Division No. 77 proposes that Bylaw 9 be amended at section 10 to include the following criteria for electronic voting: Electronic voting shall include:

(a) A means of identifying whether the member board voted in favour or against the motion on the electronic display of the vote completion;

(b) A means of changing the electronic vote by the member board, prior to the closing of the vote; and

(c) A means of identifying the electronic vote cast by each member board is provided each member board.

The intent of this language is to return the voting process to a more democratic and transparent system. The electronic voting, while expedient under its current operation, has become a secret ballot, which has not been the method by which the ASBA has traditionally done business. The Board makes no recommendation as to when this amendment is to take effect and, therefore, anticipates it would default to the day following the conclusion of the Spring General Meeting as indicated under Bylaw 11 s.2.

Sponsored by Grande Yellowhead Public School Division No. 77

52


B y l a w N o . 9 – R e p r e s e n t a t i o n a n d V o t i n g a t G e n e r a l M e e t i n g s

CURRENT PROPOSED

Bylaw No. 9 – Representation and Voting at General Meetings 1. 9. No change. 10. When a mail-in ballot is used to amend

the Bylaws, as provided for in Bylaw No. 11, Section 1, the vote shall be by ballot following the double majority voting method, as follows: (a) Sixty (60) percent or more of Full

member boards who cast a vote and who vote in the affirmative, based upon one vote per Full member board; and

(b) Full member boards who cast a vote and who vote in the affirmative, represent 60 percent or more of the students registered, for the most recently reported period, with the Fullmember boards who voted in the affirmative.

The percentage of students will be determined by dividing the number of students enrolled in each Full member board, by the number of students enrolledin all Full member boards, resulting in a percentage, (rounded to the nearest 0.1 percent).

11. The double majority voting method shall

apply to votes on all resolutions made at any General Meeting, including a Special General Meeting, with the exception of:

Bylaw No. 9 – Representation and Voting at General Meetings 1. 9. No change. 10. Electronic voting shall include:

(a) A means of identifying whether the member board voted in favour or against the motion on the electronic display of the vote completion;

(b) A means of changing the electronic vote by the member board, prior to the closing of the vote; and

(c) A means of identifying the electronic vote cast by each member board is provided each member board.

11. When a mail-in ballot is used to amend

the Bylaws, as provided for in Bylaw No. 11, Section 1, the vote shall be by ballot following the double majority voting method, as follows: (a) Sixty (60) percent or more of Full

member boards who cast a vote and who vote in the affirmative, based upon one vote per Full member board; and

(b) Full member boards who cast a vote and who vote in the affirmative, represent 60 percent or more of the students registered, for the most recently reported period, with the Full member boards who voted in the affirmative.

53

(a) Voting for the President and Vice-President, which vote will be cast as provided for under Bylaw No. 4, Section 1; and

(b) Votes on parliamentary motions and amendments to motions will follow the one vote/Full member board rule and shall be determined by a majority of the votes cast, unless otherwise required by Robert’s Rules of Order.

12. A balloting committee shall be appointed

at the opening of every general meeting. It shall be the duty of the balloting committee to conduct the ballot voting.

The percentage of students will be determined by dividing the number of students enrolled in each Full member board, by the number of students enrolled in all Full member boards, resulting in a percentage, (rounded to the nearest 0.1 percent).

12. The double majority voting method shall

apply to votes on all resolutions made at any General Meeting, including a Special General Meeting, with the exception of: (a) Voting for the President and Vice-

President, which vote will be cast as provided for under Bylaw No. 4, Section 1; and

(b) Votes on parliamentary motions and amendments to motions will follow the one vote/Full member board ruleand shall be determined by a majorityof the votes cast, unless otherwise required by Robert’s Rules of Order.

13. A balloting committee shall be appointed

at the opening of every general meeting. It shall be the duty of the balloting committee to conduct the ballot voting.

54

55

P r o p o s e d P o l i c y P o s i t i o n P o s t p o n e d t o S G M

6 P / S G M 1 0 : R e v i s e W e i g h t i n g o f D i p l o m a E x a m s

Beginning in the 2010/2011 school year, in calculating students’ final marks for all subjects with diploma exams, the weighting for all such exams should be 30% of the final mark, with the remaining 70% to be determined by the school awarded mark.

Background Prior to 1973 the weighting of diploma exams (known at the time as Departmental exams) towards a student’s grade 12 final mark was 100%. For the period of 1973 – 1983 the Departmental exams were eliminated and a student’s grade 12 mark was based solely on the school awarded mark. When diploma exams were introduced in 1984, a decision was made that the school awarded mark and the diploma exam mark would each be weighted at 50% of a student’s final blended mark. In the past 30 years significant changes have occurred in assessment practices in education. Development of quality assessment standards has taken place both through teacher education programs, and in collaboration with Alberta Education. Professional learning opportunities for teachers have resulted in more consistent assessment in all subject areas. It is noted that in Ontario, Manitoba, Saskatchewan and British Columbia, if a

standardized provincial exam is written for grade 12 courses, the weighting of the exam never exceeds 40% of a student’s final blended mark. The most common weighting for grade 12 exams is 30%. Feedback from university and college personnel is that final exams for undergraduate courses are typically weighted at 20 – 40% of a student’s final grade. It is believed that the assessment by a teacher, conducted over the course of a semester and using a wider range of assessment practices than can be provided for in a diploma exam, is a truer indicator of the level of achievement of a student than a one-time diploma exam and, as such, the school awarded mark should account for 70% of a student’s final blended mark. This proposed policy position was postponed to SGM10 by the membership at the ASBA 2009 FGM. Submitted by: Lethbridge School District No. 51

56

57

A p p e n d i x A : C u r r e n t M e m b e r s h i p F e e s a n d S t u d e n t E n r o l l m e n t S e p t e m b e r 1 , 2 0 0 9 t o A u g u s t 3 1 , 2 0 1 0

Zone Jurisdiction Total

Students* Membership

Fees 2/3 Aspen View Regional Division No. 19 3,189 $27,616 4 Battle River Regional Division No. 31 6,719 $45,843 2/3 Black Gold Regional Division No. 18 8,881 $56,182 2/3 Buffalo Trail Regional Division No. 28 4,474 $35,116 5 Calgary RCSSD No. 1 44,909 $141,879 5 Calgary Board of Education 101,776 $227,075 5 Canadian Rockies R. D. No. 12 2,123 $20,740 4 Chinook's Edge School Division No. 73 10,751 $65,116 5 Christ the Redeemer Catholic SRD No. 3 7,559 $49,858 4 Clearview School Division No. 71 2,587 $23,730 2/3 East Central Alberta CSSRD No. 16 2,754 $24,813 2/3 East Central Francophone Ed. Region No. 3 661 $11,239 2/3 Edmonton Catholic Separate School District No. 7 33,227 $116,748 2/3 Edmonton Public Schools 80,437 $196,473 2/3 Elk Island Catholic Separate RD No. 41 5,566 $40,336 2/3 Elk Island Public Schools RD No. 14 16,323 $80,388 2/3 Evergreen CSRD No. 2 3,563 $30,032 5 Foothills School Division No. 38 7,233 $48,302 2/3 Fort McMurray RCSSD No. 32 4,160 $33,617 2/3 Fort McMurray School District No. 2833 5,016 $37,704 1 Fort Vermilion School Division No. 52 3,421 $29,115 5 Golden Hills Regional Division No. 15 6,593 $45,240 1 Grande Prairie RCSSD No. 28 3,858 $31,932 1 Grande Prairie School District No. 2357 6,480 $44,702 2/3 Grande Yellowhead Regional Division No. 35 4,887 $37,088 6 Grasslands Regional Division No. 6 3,464 $29,394 2/3 Greater N. Central Francophone Ed. Region No. 2 2,468 $22,963 2/3 Greater St. Albert Catholic R. D. No. 29 6,515 $44,867 5 Gr. Southern Francophone Public Ed. Region No. 4 1,237 $15,018 5 Gr. Southern Franc. Separate Catholic Ed. Region No. 4 868 $12,638 1 High Prairie School Division No. 48 3,353 $28,677 1 Holy Family Catholic Regional Division No. 37 2,238 $21,478 6 Holy Spirit RCSRD No. 4 4,487 $35,181

58

A p p e n d i x A : C u r r e n t M e m b e r s h i p F e e s a n d S t u d e n t E n r o l l m e n t S e p t e m b e r 1 , 2 0 0 9 t o A u g u s t 3 1 , 2 0 1 0 Zone Jurisdiction Total

Students* Membership

Fees 6 Horizon School Division No. 67 3,630 $30,463 2/3 Lakeland RCSSD No. 150 1,964 $19,715 6 Lethbridge School District No. 51 8,370 $53,737 2/3 Living Waters CRD No. 42 1,676 $17,850 6 Livingstone Range School Division No. 68 3,888 $32,126 2/3 Lloydminster Public School Division 2,396 $22,497 2/3 Lloydminster RCSSD No. 89 1,192 $14,731 6 Medicine Hat CSRD No. 20 2,842 $25,379 6 Medicine Hat School District No. 76 6,680 $45,656 2/3 Northern Gateway Regional Division No. 10 5,266 $38,902 2/3 Northern Lights School Division No. 69 5,859 $41,734 1 Northland School Division No. 61 2,857 $25,472 1 Northwest Francophone Ed. Region No. 1 329 $8,859 6 Palliser Regional Division No. 26 6,355 $44,107 2/3 Parkland School Division No. 70 9,417 $58,742 1 Peace River School Division No. 10 3,331 $28,534 1 Peace Wapiti School Division No. 76 5,609 $40,544 2/3 Pembina Hills Regional Division No. 7 6,383 $44,244 5 Prairie Land Regional Division No. 25 1,560 $17,105 6 Prairie Rose Regional Division No. 8 3,597 $30,247 4 Red Deer Catholic Regional Division No. 39 6,555 $45,061 4 Red Deer Public School District No. 104 9,739 $60,283 5 Rocky View School Division No. 41 16,518 $80,804 2/3 St. Albert PSSD No. 6 6,596 $45,255 2/3 St. Paul Education Regional Division No. 1 4,030 $32,994 2/3 St. Thomas Aquinas RCSRD No. 38 2,526 $23,335 2/3 Sturgeon School Division No. 24 4,402 $34,772 6 Westwind School Division No. 74 4,249 $34,040 4 Wetaskiwin Regional Division No. 11 4,081 $33,237 4 Wild Rose School Division No. 66 5,270 $38,923 4 Wolf Creek School Division No. 72 7,280 $48,524 2/3 Yellowknife Education District No. 1 1,818 $18,768 2/3 Yellowknife Catholic Schools 1,343 $15,706 Totals 559,385 $2,863,446

*Note: Student totals were compiled from a report on Student Population for the 2009/2010 school year published by Alberta Education. Student registration information is as of January 29, 2010.

59

A p p e n d i x B : M e m b e r s h i p F e e F o r m u l a

Each member board shall pay a basic fee (BF) in the amount of $6,500 plus a fee on a per student basis (PSF) to the Association. The fee shall be calculated as follows:

Member Board Fee = Fee on a Per Student Basis + Basic Fee The fee on a per student basis (PSF) is calculated by using the aggregate total of weighted enrollments (WE) of all member boards as the denominator in the formula. Once the PSF has been calculated, it is applied to the weighted enrollment figures on a board by board basis to arrive at the per student component of the annual membership fee. The basic fee is added in to arrive at the total Member Board Fee (MBF). The calculations are made as follows: 1. Calculate weighted enrollment (WE) for each member board.

WE = [(ClxSl) + (C2xS2) + (C3xS3) + (C4xS4) + (C5xS5)] 2. Add together the WEs of each member board to arrive at the aggregate weighted

enrollment (AGWE).

AGWE= WE1 + WE2 + WE3 ... WEn 3. Use the AGWE as the denominator in the following formula to arrive at the Per

Student Fee (PSF).

PSF = MAF – (MBXBF) AGWE

4. The PSF is then applied to the following formula to determine the Member Board Fee

on an individual basis.

MBF = (PSF x WE) + BF

(continued)

60

A p p e n d i x B : M e m b e r s h i p F e e F o r m u l a A b b r e v i a t i o n s

BF Basic Fee ($6,500) PSF Per Student Fee MB Number of Member Boards MAF Total Membership Annual Fees (Budget line item) MBF Individual Member Board Fee WE Weighted Enrolment AGWE Aggregate Total of Weighted Enrolments (all member boards) Cl Per student weight (1.0000) for the first 750 students C2 Per student weight (.9000) for 751 to 4,000 students C3 Per student weight (.6666) for 4,001 to 12,000 students C4 Per student weight (.3000) for 12,001 to 50,000 students C5 Per student weight (.2000) for any students in excess of 50,000 S1 Number of students in first category (to 750) S2 Number of students in second category (751 - 4,000) S3 Number of students in third category (4,001 - 12,000) S4 Number of students in fourth category (12,001 - 50,000) S5 Number of students in fifth category (in excess of 50,000)

61

A p p e n d i x C : A u d i t e d F i n a n c i a l S t a t e m e n t s

Financial Statements of ALBERTA SCHOOL BOARDS ASSOCIATION Year ended August 31, 2009

62

Collins Barrow Edmonton LLP 2380 Commerce Place 10155 - 102 Street NW Edmonton, Alberta T5J 4G8 T. 780.428.1522 F. 780.425.8189 email: [email protected]

AUDITORS' REPORT

To the Members of

Alberta School Boards Association

We have audited the balance sheet of Alberta School Boards Association as at August 31, 2009 and the

statements of revenues, expenditures and fund balances and cash flows for the year then ended. These

financial statements are the responsibility of the Association's management. Our responsibility is to

express an opinion on these financial statements based on our audit.

We conducted our audit in accordance with Canadian generally accepted auditing standards. Those

standards require that we plan and perform an audit to obtain reasonable assurance whether the financial

statements are free of material misstatement. An audit includes examining, on a test basis, evidence

supporting the amounts and disclosures in the financial statements. An audit also includes assessing the

accounting principles used and significant estimates made by management, as well as evaluating the

overall financial statement presentation.

In our opinion, these financial statements present fairly, in all material respects, the financial position of the

Association as at August 31, 2009 and the results of its operations and its cash flows for the year then ended

in accordance with Canadian generally accepted accounting principles.

Edmonton, Canada November 6, 2009

This office is independently owned and operated by Collins Barrow Edmonton LLP. The Collins Barrow trademarks are used under license.

63

ALBERTA SCHOOL BOARDS ASSOCIATION Financial Statements

Year ended August 31, 2009

Financial Statements

Balance Sheet 64

Statement of Revenues, Expenditures and Fund Balances 65

Statement of Cash Flows 66

Notes to Financial Statements 67

Schedules

Schedule A - Operating Fund Revenue 77

Schedule B - Operating Fund Expenditures 77

64

ALBERTA SCHOOL BOARDS ASSOCIATION Balance Sheet August 31, 2009 Operating Capital Reserve 2009 2008 Fund Fund Fund Total Total

ASSETS Current assets: Cash (Note 2):

Unrestricted $ 1,645,606 Restricted 100,000

$ --- ---

$ 505,137 ---

$ 2,150,743 100,000

$ 2,016,450 165,129

1,745,606

Accounts receivable 452,549 Prepaid expenses 102,142

---

--- ---

505,137

--- ---

2,250,743

452,549 102,142

2,181,579

479,137 83,379

2,300,297

Investments (Note 2) 363,800 Advances to PICA Electrical

Aggregation Program (Note 5) 180,258 Membership 250 Capital assets (Note 6) ---

---

---

--- ---

$ 295,979

505,137

600,000

--- --- ---

2,805,434

963,800

180,258 250 295,979

2,744,095

920,028 170,907 250 359,560

$ 2,844,605 $ 295,979 $ 1,105,137 $ 4,245,721 $ 4,194,840

LIABILITIES AND FUND BALANCES

$ --- $ --- $ 541,558 $ 621,791

Current liabilities: Accounts payable and accrued

liabilities

$ 541,558

Due to Board Learning Centre (Note 2)

--- 45,129--- --- ---

Due to AADAC Steering Committee (Note 2)

--- --- --- --- 20,000

Due to Legal Trust Account (Note 2)

100,000 --- --- 100,000 100,000

641,558 --- --- 641,558 786,920

Deferred contribution (Note 4) 180,000 --- --- 180,000 ---Deferred rental income 343 --- --- 343 ---Deferred tenant allowance --- 11,814 --- 11,814 35,439Pension obligation (Note 7) 122,700 --- --- 122,700 95,400Fund balances 1,900,004 284,165 1,105,137 3,289,306 3,277,081

$ 2,844,605 $ 295,979 $ 1,105,137 $ 4,245,721 $ 4,194,840

Commitments (Note 11) Approved on behalf of the Board:

Director Director See accompanying notes to the financial statements.

65

ALBERTA SCHOOL BOARDS ASSOCIATION Statement of Revenues, Expenditures and Fund Balances August 31, 2009

Operating Fund

Capital Fund

Reserve Fund

2009 Total

2008Total

Operating Revenue

(Schedule A)

Expenditures

$ 4,309,176 $ --- $ --- $ 4,309,176 $ 4,247,077

Operating (Schedule B) 3,755,580 --- --- 3,755,580 3,710,725

Governance and task force 477,496 --- --- 477,496 470,488

4,233,076 --- --- 4,233,076 4,181,213

Self-Supporting Functions General meetings and Seminars:

76,100 --- --- 76,100 65,864

Revenue 489,895 --- --- 489,895 686,143Direct expense Salary & benefit

(441,487) --- --- (441,487) (497,860)

allocation (Note 9) (122,622) --- --- (122,622) (123,689)

Other revenue (Expense)

(74,214) --- --- (74,214) 64,594

Investment income (Note 2) 106,950 --- --- 106,950 145,542Amortization of capital assets Amortization of deferred

--- (120,236) --- (120,236) (116,157)

tenant allowance --- 23,625 --- 23,625 23,625

106,950 (96,611) --- 10,339 53,010

Excess of revenues over expenditures (expenditures

over revenues)

Fund balances, beginning

108,836 (96,611) --- 12,225 183,468

of year

Fund transfers to (from):

1,921,240 324,121 1,031,720 3,277,081 3,093,613

Operating Fund (9,836) --- 9,836 --- ---Capital Fund --- 56,655 (56,655) --- ---Reserve Fund (120,236) --- 120,236 --- ---

(130,072) 56,655 73,417 --- ---

Fund balances, end of year $ 1,900,004 $ 284,165 $ 1,105,137 $ 3,289,306 $ 3,277,081

See accompanying notes to the financial statements.

66

ALBERTA SCHOOL BOARDS ASSOCIATION Statement of Cash Flows August 31, 2009

2009 2008

Cash provided by (Used in):

Operations Excess of revenues over expenditures $ 12,225 $ 183,468Items not involving cash: Amortization of capital assets 120,236 116,157

Amortization of deferred tenant allowance (23,625) (23,625)Increase in fair market value of investments (12,558) 16,304

Change in non-cash operating working capital: Decrease (increase) in restricted cash 65,129 (80,927)

Decrease in accounts receivable 26,588 14,512Decrease (increase) in prepaid expenses (18,763) 4,860Increase (decrease) in accounts payable and accrued liabilities (80,233) 90,243Increase in pension obligation 27,300 25,900Decrease in due to Board Learning Centre (45,129) 927Decrease in due to AADAC Steering Committee (20,000) (20,000)Increase in due to legal trust account --- 100,000Increase in deferred revenue 180,343 ---

Decrease (increase) in advance to PICA Electrical Aggregation program (9,351) 44,040

222,162 471,859

Investments: Increase in investments (31,214) (63,359)Purchase of capital assets (56,655) (106,437)

(87,869) (169,796)

Increase in unrestricted cash 134,293 302,063

Unrestricted cash, beginning of year 2,016,450 1,714,387

Unrestricted cash, end of year $ 2,150,473 $ 2,016,450

See accompanying notes to the financial statements.

67

ALBERTA SCHOOL BOARDS ASSOCIATION

Notes to the Financial Statements August 31, 2009

Alberta School Boards Association (the "Association") is incorporated under the Alberta School Boards Association Act. Its principal activity is to further the interest of public education within the Province of Alberta. The Association is a non-taxable organization. 1. Significant accounting policies:

Basis of Accounting The Alberta School Boards Association follows the restricted fund method of accounting for contributions and maintains an Operating Fund, a Capital Fund and a Reserve Fund. The Operating Fund is used to finance the daily operations of the Association. This fund reports unrestricted resources and restricted operating revenue. The Capital Fund reports the assets, liabilities, revenues and expenses related to the Association's capital assets. The Reserve Fund is used to maintain reserves for contingencies, repairs, maintenance and replacement of equipment and rental expenses as designated by the Board of Directors and consists of the capital asset reserve and the rental offset reserve. The Alberta School Employee Benefit Plan (the "Plan") is sponsored through a Deed of Trust jointly by the Alberta School Boards Association and the Alberta Teachers' Association. Separate financial statements are prepared for the Plan. Change in Accounting Policy Effective September 1, 2008, the Association adopted CICA Handbook Section 1535. Section 1535, "Capital Disclosures", establishes standards for disclosing information about an entity's capital and how it is managed. It describes the disclosure of the entity's objectives, policies and processes for managing capital, the quantitative data about what the entity regards as capital, whether the entity has complied with any capital requirements, and, if it has not complied, the consequences of such non-compliance. Disclosure requirements pertaining to the adoption of this section is presented in Note 12. Financial Assets and Financial Liabilities On September 1, 2007, the Association adopted the Canadian Institute of Chartered Accountants (CICA) Handbook Section 3855 "Financial Instruments - Recognition and Measurement" and Section 3861 "Financial Instruments - Disclosure and Presentation" recommendations. Under these standards, all financial instruments are required to be measured at fair value on initial recognition. Measurement in subsequent periods is dependent upon the classification of the financial instrument as held-for-trading, held-to-maturity, available-for-sale, loans and receivables, or other financial liabilities. The held-for-trading classification is applied when an entity is "trading" in an instrument or alternatively the standard permits that any financial instrument be irrevocably designated as held-for-trading. The held-for-trading classification is applied only if the asset has specified characteristics and the entity has the ability and intent to hold the asset until maturity. An asset can be classified as available-for-sale when it has not been classified as held-for-trading or held-to-maturity. Transaction costs are expensed as incurred for financial instruments classified or designated as held-for-trading. For other financial instruments, transaction costs are capitalized on initial recognition.

68

ALBERTA SCHOOL BOARDS ASSOCIATION Notes to the Financial Statements August 31, 2009

1. Significant Accounting Policies (Continued)

Financial Assets and Financial Liabilities (Continued)

Financial assets and financial liabilities classified as held-for-trading are measured at fair value with changes in those fair values recognized in the Statement of Revenues, Expenditures and Fund Balances. Financial assets classified as held-to-maturity, loans and receivables, or other financial liabilities are measured at amortized cost using the effective interest method of amortization.

The Association has classified its significant financial assets and financial liabilities as follows:

Cash, consolidated cash investment trust fund, bonds and guaranteed investment

certificates are classified as held-for-trading; Accounts receivable and advances to PICA Electrical Aggregation Program are

classified as loans and receivables; and Accounts payable and accrued liabilities and due to other organizations are classified

as other financial liabilities.

The Association has a comprehensive risk management framework to monitor, evaluate and manage the principal risks assumed with financial instruments. The risks that arise from transacting financial instruments include credit risk, liquidity risk and price risk. Price risk arises from changes in interest rates, foreign currency exchange rates and market prices. The Association does not use derivative financial instruments to alter the effects of these risks. The Association invests surplus funds in guaranteed investments certificates and other similar investments.

The Association's accounts receivable are substantially comprised of amounts due from members of the Association. Funds on deposit are maintained with Schedule 1 financial institutions. Accordingly, the Association is not exposed to significant credit risk. The Association has no long-term debt which eliminates liquidity and price risk.

Capital Assets

Capital assets are recorded at cost. Capital assets are amortized on the straight-line basis over their estimated useful lives as follows:

Furniture 10 years Office equipment 5 years Leasehold improvements over lease term

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1. Significant Accounting Policies (Continued) Deferred Tenant Allowance Deferred tenant allowance is recorded when received and amortized to revenue over the term of the lease. Revenue Recognition Restricted contributions related to general operations are recognized as revenue of the Operating Fund in the year in which the related expenses are incurred. All other restricted contributions are recognized as revenue of the appropriate restricted fund. Unrestricted contributions are recognized as revenue of the Operating Fund in the year received or receivable if the amount to be received can be reasonably estimated and collection is reasonably assured. Investment income is recognized as revenue of the Operating Fund when earned. Employee Future Benefits The Association participates in three pension plans. The Association participates in the Local Authorities Pension Plan ("LAPP") and a registered Supplemental Integrated Pension Plan ("SiPP"). These plans are multi-employer defined benefit pension plans that provide pensions for the Association's participating employees, based on years of service, final average earnings and age. LAPP and registered SiPP contributions are accounted for using defined contribution accounting, wherein contributions for current and past service pension benefits are recorded as expenditures in the year in which they become due. LAPP and registered SiPP costs included in these financial statements consist of the amount of employer contributions required for its employees during the year, based on rates which are expected to provide for benefits payable under the pension plan. The Association's portion of the pension plans' deficit or surplus is not recorded by the Association. The Association also has a non-registered Supplementary Executive Retirement Plan ("SERP"), which is a defined benefit pension plan, (effective September 1, 2004). It is designed to provide designated employees with benefits that supplement the Local Authorities Pension Plan. The actual determination of the accrued benefit obligation for pension benefits uses the projected accrued benefit cost method with proration on service and incorporates management's best estimate of salary escalation, retirement ages of employees and other actuarial factors. For the purposes of calculating the expected return on plan assets, those assets are valued at fair value. There are currently no plan assets.

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ALBERTA SCHOOL BOARDS ASSOCIATION Notes to the Financial Statements August 31, 2009 1. Significant Accounting Policies (Continued)

Employee Future Benefits (Continued)

Actuarial gains (losses) arise from the difference between actual long-term rate of return on plan assets for a period and the expected long-term rate of return on plan assets for that period or from changes in actuarial assumptions used to determine the accrued benefit obligation. The average remaining service period of the active employees covered by the pension plan is two years.

Past service costs arising from plan initiation are deferred and amortized on a straight-line basis over the remaining service period of employees active at the date of initiation.

Use of Estimates

The preparation of financial statements in conformity with Canadian generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the year. Actual results could differ from those estimates. The significant estimates used by management include valuation of accounts receivable, useful lives for the amortization of equipment and fair value of financial instruments.

2. Cash and Investments

2009 2008 Unrestricted cash:

Consolidated Cash Investment Trust Fund $ 2,150,743 $ 2,016,450

The Consolidated Cash Investment Trust Fund of the Province of Alberta is a demand account managed by Alberta Treasury with the objective of providing competitive interest income to depositors while maintaining security and liquidity of depositors' capital. The portfolio is comprised of high quality short-term fixed income securities with a maximum term of maturity of five years. Interest is earned on the daily cash balance and the average rate of earnings of the Fund varies depending on prevailing market interest rates. Cash includes restricted amounts designated for use in projects of the following organizations and accordingly, are not available for operating purposes. 2009 2008

Restricted cash:

Board Learning Centre

$ --- $ 45,129

AADAC Steering Committee --- 20,000Funds held in trust 100,000 100,000

$ 100,000 $ 165,129

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2. Cash and Investments (Continued)

2009 2008 Investments:

Guaranteed investment certificates, bearing interest at 2.40%, maturing September 2009

$ 98,384

$ 95,780

Cashable Guaranteed Investment Certificates bearing Interest at 4.00%, maturing May and June 2010

125,048

53,556

Bonds: Provincial government and provincial government

backed bonds, bearing yield rates of 3.70% to 4.75%, due September 2010 to June 2013

740,368

770,692

$ 963,800 $ 920,028 Investment income is comprised of the following: 2009 2008 Increase of fair market value of investments $ 12,558 $ 16,304 Interest 94,392 129,238 $ 106,950 $ 145,542

The Association does not use derivative instruments to alter the effects of interest or market risks.

3. Available Credit Facilities

The Association has a demand operating loan available for use, up to a maximum of $150,000, bearing interest at prime rate and is unsecured. As at August 31, 2009 $nil (2008 - $nil) was drawn against the available operating loan.

4. Deferred Contribution

Deferred contribution is comprised of $80,000 (2008 -$nil) Education Support Grant from Alberta Education and $100,000 (2008 - $nil) Pandemic influenza and other Emergency Response Planning Support Grant from Alberta Education. Both grants are received in the fiscal year but related expenses have not been incurred.

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5. Advances to PICA Electrical Aggregation Program

The Association has entered into a consortium (the Public Institutional Consumers Association - "PICA") with the Provincial Healthcare Association and the Public Colleges and Technical Institutes of Alberta to advance the interest of their members with regard to energy utility matters. PICA makes representations at hearings of the Energy Utilities Board ("EUB"). Typically, these representations incur costs and the EUB has the discretion to order the applicant to reimburse the consortium for these costs if the intervention is in the public interest. Since its inception, PICA has had all costs of its interventions reimbursed. As this item is a fund from which PICA interventions are "front-ended", management does not believe the amount will be repaid in the next fiscal year and accordingly, the amount has been recorded as a long-term receivable.

6. Capital Assets

2009 2008

CostAccumulated Amortization Net Net

Furniture $ 300,713 $ 194,314 $ 106,399 $ 108,875Office equipment 478,996 332,760 146,236 170,827Leasehold improvements 365,138 321,794 43,344 79,858

$ 1,144,847 $ 848,868 $ 295,979 $ 359,560 7. Employee Future Benefits

(i) The Association participates in the Local Authorities Pension Plan ("LAPP") which is a multi-employer defined benefit plan. The pension expense recorded in these financial statements is equal to the annual contributions of $180,907 for the year ended August 31, 2009 (2008 - $149,681). At December 31, 2008, LAPP reported a deficit of $4,413,971 (2007 - $1,183,334).

The Association participates in a registered Supplementary Integrated Pension Plan ("SiPP") which is also a multi-employer defined benefit plan. The pension expense recorded in these financial statements is equal to the annual contributions of $6,019 for the year ended August 31, 2009 (2008 - $5,741).

(ii) The Association also has a non-registered Supplementary Executive Retirement Plan ("SERF"),

which is a defined benefit plan for designated employees. The benefits are based on years of service and the employee's final average earnings. The cost of this program is not currently being funded.

The Association accrues its obligations under employee defined benefit plans as the employees render the services necessary to earn the pension.

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7. Employee Future Benefits (Continued)

The Association measures its accrued benefit obligations and fair value of plan assets, if any, for accounting purposes as at August 31 each year. The actuarial valuation of the plan was done at December 31, 2008.

Defined benefit plan obligations are as follows: 2009 2008

Accrued benefit obligation: Balance, beginning of year $ 95,400 $ 69,500Current service cost 5,400 2,800Interest cost 7,900 5,700Amortization of past service cost obligation --- 16,900Net actuarial loss on accrued benefit obligation 14,000 500

$ 122,700 $ 95,400

There are no defined benefit plan assets. Reconciliation of the funded status of the benefit plans to the amounts recorded in the financial statements:

2009 2008 Pension obligation

$ 199,200

$ 121,600

Plan deficit

(199,200) (121,600)

Unamortized past service cost obligation Experience losses

--- 76,500

---26,200

Accrued benefit obligation

$ 122,700 $ 95,400

The significant actuarial assumptions adopted in measuring the Association's accrued benefit obligations are as follows: 2009 2008

Accrued benefit obligation as of August 31: Discount rate 6.75% 6.25%Rate of compensation increase 4.00% 4.00%

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8. Alberta School Boards Insurance Exchange

The Association exercises control over Alberta School Boards Insurance Exchange ("ASBIE") by virtue of its ability to appoint the members of ASBIE's Board of Directors. ASBIE was formed under the Reciprocal Insurance Exchange Agreement for Municipalities in the Province of Alberta by way of various municipalities subscribing to the agreement. ASBIE commenced operations on January 1, 2003. There were no related party transactions between the Association and ASBIE during the year. The net assets and results from operations of ASBIE are not included in the statements of the Association. A financial summary of ASBIE for the periods ended August 31 is as follows:

2009 2008 (Unaudited) (Unaudited)

Assets $ 4,902,909 $ 4,075,290 Liabilities (3,369,817) (2,981,536)

Net assets $ 1,533,092 $ 1,093,754

Revenue $ 2,040,031 $ 1,808,220 Expenditures (1,618,569) (1,605,866)

Net income $ 421,462 $ 202,354

9. Salary and Benefit Internal Allocation

Direct salary and benefit costs have been allocated from the various departments to self-supporting functions expense based on an estimate of time incurred by the departments' areas, at the following proportion of the total salary and benefits costs of each department:

Corporate Services 23.0%Finance 6.0%Communications 20.0%Executive Office 3.0%Association Affairs 4.0%Member Services 1.3%

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ALBERTA SCHOOL BOARDS ASSOCIATION Notes to the Financial Statements August 31, 2009 10. Supplementary Integrated Pension Plan

The Association exercises control over the Registered Supplementary Integrated Pension Plan ("SiPP") by virtue of its ability to appoint the members of SiPP's Governance Board. SiPP is a registered pension plan subject to pension legislation and is registered with Alberta Finance and the Canada Revenue Agency. SiPP commenced operations on January 1, 2004. The fiscal year for SiPP is January 1 to December 31.

The Association pays expenses on behalf of SiPP and invoices the plan to recover these expenses.

The net assets and results from operations of SiPP are not included in the statements of the Association. A financial summary of SiPP for the periods ended August 31 is as follows: 2009 2008

(Unaudited) (Unaudited)

Assets $ 2,099,114 $ 1,767,882Liabilities (1,903,418) (1,685,900)

Net assets $ 195,696 $ 81,982

Revenue $ 92,462 $ 73,727Expenditures (92,462) (73,727)

Net income $ --- $ ---

11. Commitments

The Association leases its office premises under a long-term operating lease. The minimum annual lease commitments are as follows:

2010 $ 73,098

Under the terms of the premises lease that expires April 2010, the Association is also responsible for its proportionate share of operating costs.

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12. Capital Disclosures

Capital Disclosures establishes standards for the disclosure of information related to an entity's objectives, policies and processes for managing capital. The organization's capital is comprised of its operating fund, capital fund and reserve fund. As at August 31, 2009 the organization's net assets totaled $3,289,306 (2008 - $3,277,081) as presented on the balance sheet. The organization is not subject to externally imposed requirements on its capital. The organization's objectives when managing its capital are to maintain flexibility between:

- enabling it to operate efficiently; - providing liquidity for growth opportunities; - generating predictable cash flows for continuing operations; - having funds available to internally finance major capital expenditures and replacements

thereby not requiring financing from outside parties; - having funds available for cyclical expenditures (i.e. expenditures not recurring annually);

having funds available for unexpected increases in expenditures or decreases in revenues; and

- providing a constant and predictable membership fee structure

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ALBERTA SCHOOL BOARDS ASSOCIATION Schedule A - Operating Fund Revenues


2009 2008

Memberships $ 2,753,313 $ 2,712,624Fee for service 1,275,948 1,376,232Emergency planning 125,000 ---Trustee development grant 78,000 75,000Alberta School Employee Benefit Plan service fee 38,095 37,975Rental income 35,024 29,108Miscellaneous 3,796 16,138

$ 4,309,176 $ 4,247,077

Schedule B - Operating Fund Expenditures


2009 2008

Member services $ 1,840,137 $ 1,897,458Association affairs 444,350 478,751Executive Director 564,509 475,613Finance and administration 419,269 431,840Communications 191,374 267,746Corporate services 190,204 159,317President 105,737 ---

$ 3,755,580 $ 3,710,725

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A p p e n d i x D : D i s p o s i t i o n o f M o t i o n s

ALBERTA SCHOOL BOARDS ASSOCIATION 2010 SPRING GENERAL MEETING

DISPOSITION OF MOTIONS

Motion (#)

MOTION TITLE Page Carried

() Defeated

()

Other: Amended, Postponed Referred,

Withdrawn, etc.

PROPOSED BUDGET AND BYLAW AMENDMENTS

1B/SGM10 ASBA Budget 2010-2011 7

2A/SGM10 Bylaw No. 4.4(b) – Election of

the Board of Directors 45

3A/SGM10 Bylaw No. 4.5 – Election of the

Board of Directors 47

4A/SGM10 Schedule A: Bylaw No. 6 –

Zone Executive 49

5A/SGM10 Bylaw No. 9 – Representation

and Voting at General Meetings

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POLICY POSTPONED TO SGM 2010

6P/SGM10 Revise Weighting of Diploma

Exams 55

2010 PROPOSED EMERGENT ISSUES

3EM/SGM10 4EM/SGM10 5EM/SGM10

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A m e n d m e n t F o r m

Amendment to Issue No. ____________ Moved by: School Jurisdiction: Seconded by: School Jurisdiction:

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A m e n d m e n t F o r m

Amendment to Issue No. ____________ Moved by: School Jurisdiction: Seconded by: School Jurisdiction:

Documents

2010 Issues, Budget and Bylaws Bulletin