2010 CDBG Recipients’ Workshop

SURVIVING A MONITORING VISIT

•AIDS

•PITFALLS

Page 22010 CDBG Recipients’ Workshop

SURVIVING A MONITORING VISIT

▪ AIDS

• RECIPIENTS’ MANUAL

• PROPER GRANT FILES

• KNOWLEDGEABLE GRANT ADMINISTRATOR

Page 32010 CDBG Recipients’ Workshop

PITFALLS

▪ FAILURE TO FOLLOW MANUAL▪ INADEQUATE FILES▪ LOCATION OF FILES

▪ CITIZEN PARTICIPATION PUBLIC HEARINGS• FAIL TO CONDUCT• NOT ON TIME• NO ORIGINAL TEAR SHEETS IN FILE• INCORRECT NUMBER OF DAYS

Page 42010 CDBG Recipients’ Workshop

PITFALLS (CON’T)

• PROCUREMENT (ADMIN/ENG)▪ NO TEAR SHEET IN FILE▪ NOT ALL ELEMENTS IN ADMIN CONTRACT

• FAIR HOUSING▪ POSTER NOT DISPLAYED▪ FH NOT ON HEARING AGENDA

Page 52010 CDBG Recipients’ Workshop

PITFALLS (CON’T)

• ENVIRONMENTAL

▪ FONSI TEAR SHEET NOT IN FILE▪ FOE NOT IN FILE▪ ASSESSMENT DOCUMENTATION WEAK

Page 62010 CDBG Recipients’ Workshop

PITFALLS (CON’T)

• LABOR MANAGEMENT▪ NO WAGE RATE VERIFICATION PRIOR TO

BID OPENING▪ NO CONTRACTOR CLEARANCE▪ NO FEDERAL CLAUSES IN CONTRACT▪ WEEKLY PAYROLLS

• IMPROPER CERTIFICATION• NO WORKER INTERVIEWS• NO OTHER DEDUCTIONS FORMS

Page 72010 CDBG Recipients’ Workshop

PITFALLS (CON’T)

• FINANCIAL MANAGEMENT

▪ TIMELY DISBURSEMENT OF FUNDS▪ BANK INTEREST/FEES▪ LATE QUARTERLY REPORTS▪ BENEFITS NOT UPDATED QUARTERLY