Embed Size (px)
Citation preview
FYI…2010-2011 audit process has begun and divisions, chapters & members who have been selected will receive audit notifications by 8/15/11.
2011-2012 2011-2012
Pathways to Excellence Pathways to Excellence
Revised Criteria!Revised Criteria!
Chapters and Divisions provide more guidance to members
Chapters and Divisions working more closely together
More Member of Excellence submissions audited
All Division & Chapter of Excellence Submissions audited
Fewer criteria for Divisions and Chapters
Rewording of criteria to encompass new certification program changes
Clarification of criteria Mandatory Requirement #6 waived for new
members Every twenty Member of Excellence
submissions will be audited Audit Documentation will be requested
within three weeks after submitted
As of June 30, 2012 at least 7% of the chapter members (minimum of 2 members) must qualify for Member of Excellence for your Chapter to become a COE.
As of June 30, 2012 at least 20% of the division’s chapters must qualify for Chapter of Excellence and at least 7% of the division members qualify for Member of Excellence for your Division to become a DOE.
1. Hold a current IAAP Certification (i.e. CAP as prescribed by the new curriculum.)
2. Download the Member of Excellence commitment form; sign and date the form
3. Actively participate in the IAAP web community forum discussions or write an article (minimum 200 words), and have it published in an IAAP publication (chapter, division or international level.) Recommending another author’s article does not qualify.
4. Attend at least one professional educational workshop, seminar, or conference (at least 60 minutes in length) and provide a short paragraph on how the training relates to your job or your role in IAAP. It can be an IAAP or non-IAAP workshop, seminar, or conference; however, it cannot be included in your calculations to meet the requirement of criterion # 9.
5. Hold a degree, certificate or equivalent (a minimum of one year in length) from an accredited college or university or hold a Microsoft certification.
6. Pay membership dues on or before anniversary date. This criterion is a mandatory requirement. This mandatory requirement will be waived in the case of new members joining IAAP in the current IAAP fiscal year who want to work towards becoming a Member of Excellence.
7. Serve as a chapter, division, or international officer, committee chair or committee member; or serve as an RTF Trustee; or serve on a student chapter advisory board or the school’s advisory board for the office administration program.
8. Conduct a public presentation, program or training at least 60 minutes in length. (Note the presentation does not need to qualify for recertification points.)
9. Attend a minimum of eight (8) IAAP chapter, division, or international sponsored meetings, programs or events (any combination.) These meetings, programs, or events cannot include an event used to meet the requirement of criterion # 4.
10. Recruit at least one new member.
11. Integrate IAAP membership and involvement into annual performance plan or review.
Reduced number of criteria (8) All 8 criteria are mandatory to earn Chapter
of Excellence Chapter must report earned criteria to the
division Chapter sends documentation to the
division as criteria are met Deadlines have been established for
meeting specific criteria throughout the IAAP fiscal year
Reduced number of criteria (8) All 8 criteria are mandatory to earn
Division of Excellence Division will evaluate information submitted
by chapters Division responsible for submitting chapter
information to HQ for them to qualify for Chapter of Excellence
Deadlines have been established for meeting specific criteria throughout the IAAP fiscal year
All must be met to qualify for CoE
Chapter Criteria#1 Report Programs – Oct 1
to: ID VP Tonda Stewart
#2 Budgets & Audits – Dec 31to: ID Treasurer Lisa Olson
#3 Membership Drive Info – Jun 1to: ID Secretary Dewoun Hayes
#4 New Member Orientation – Jun 25to: ID Secretary Dewoun Hayes
#5 Business Plan – Apr 30to: ID President Diana Hampton
#6 Chapter Delegate to IDAM – May 30 to: ID President Diana Hampton
#7 2011 EFAM chapter proxy or delegate – tracked by HQ
#8 7% MOE & 20% COE – Jun 30tracked by HQ
All must be met to qualify for DoE
Division to HQ by#1 – Oct 15
#2 – Dec 31 & Jan 15
#3 – Jun 15
#4 – Jun 30
#5 – Apr 30 & May 15
#6 – Jun 30
#7 – 2011 EFAM
#8 – Jun 30
Cha
pter
s M
UST
sub
mit
to D
ivis
ion
by
dead
lines
!
Verified by Division Evaluation Form Required
Chapter
Chapter submits annual meeting calendar with education and/or training topics to the members with a copy to the division by October 1, 2011.
Send to Tonda Stewart!
Division
Division submits Chapter Education/Training Evaluation form to IAAP Headquarters Membership Department by October 15, 2011.
2011-2012 Division of Excellence Chapter Education/Training Evaluation Form for Criterion #1
Division Officer or Committee Chairman - complete and sign the form below. The IAAP Headquarters Membership Department must receive the completed and signed form by 11:59 pm Central Time on October 15, 2011. If your division has more than 20 chapters, complete a second form and submit both together.
Division: Choose an item.
Chapter Number
Chapter Name Membership Recruitment Drive Planned
New Member Orientation Planned
Communication Training Planned
Leadership Training Planned
Business Plan Training Planned
Software Training Planned
# of Meetings Planned for Fiscal Year
Date Chapter Calendar Received
__________________________________ Division Officer/Chairman Name Division Officer/Chairman Signature Date
Completed forms can be submitted to the IAAP Membership Department via:
Email – [email protected] Mail – PO Box 20404, Kansas City MO 64195-0404 Fax – (816) 891-9118
Criterion #1- Submit by Criterion #1- Submit by Oct 1Oct 1
To Tonda StewartTo Tonda Stewart
• Membership Recruitment Drive• New Member Orientation• Communication Training• Leadership Training• Business Plan Training• Software Training• # of Meetings Planned for FY12• Date Chapter Calendar Sent to Division
Each chapter must submit dates for the following planned events for FY 12, including your education programs.
Verified by Division Evaluation Form Required
Chapter
Chapter submits budget and annual financial review/audit report to the members with a copy to the division by December 31, 2011.
Send to Lisa Olson!
Division
Division submits division budget and annual division financial review/audit report to the International Treasurer by December 31. Division submits Chapter Financial Evaluation form to IAAP Headquarters Membership Department by January 15, 2012.
2011-2012 Division of Excellence Chapter Financial Evaluation Form for Criterion #2
Division Officer or Committee Chairman - complete and sign the form below. The IAAP Headquarters Membership Department must receive the completed and signed form by 11:59 pm Central Time on January 15, 2012. If your division has more than 20 chapters, complete a second form and submit both together.
Division: Choose an item.
Chapter Number
Chapter Name Date Chapter Financial
Review/Audit Received
Discrepancies in Financial
Review/Audit
Date Chapter Budget Received
Chapter Budget is Balanced
Chapter Budget includes a Training Event
Yes No Yes No Yes No
__________________________________ Division Officer/Chairman Name Division Officer/Chairman Signature Date
Completed forms can be submitted to the IAAP Membership Department via:
Email – [email protected] Mail – PO Box 20404, Kansas City MO 64195-0404 Fax – (816) 891-9118
Criterion #2- Submit by Criterion #2- Submit by Dec 31Dec 31
To Lisa OlsonTo Lisa Olson
• Copy of financial review / audit to Division.• Chapter budget
Each chapter must submit:
Evaluation Form Required Evaluation Form Required
Chapter
Chapter holds at least one Membership Drive between July 1 and May 31. Chapter submits completed Membership Drive Evaluation form to the division by June 1, 2012.
Send to Dewoun Hayes!
Division
Division submits completed Chapter Membership Drive Evaluation form to IAAP Headquarters Membership Department by June 15, 2012.
Criterion #3- Submit by Criterion #3- Submit by June 1June 1
To Dewoun HayesTo Dewoun HayesEach chapter must submit the Membership Drive Evaluation Form
2011-2012 Division of Excellence Chapter Membership Drive Evaluation Form for Criterion #3
Division Officer or Committee Chairman - complete and sign the form below. The IAAP Headquarters Membership Department must receive the completed and signed form by 11:59 pm Central Time on June 15, 2012. If your division has more than 20 chapters, complete a second form and submit both together.
Division: Choose an item.
Chapter Number
Chapter Name Date of Chapter Membership Drive
Number of Prospective Members in Attendance
The “What’s In It For Me? Why IAAP is Perfect for You?” PowerPoint presentation was used
Chapter has a plan for following up with prospective members
Date Chapter Submitted Evaluation Form
Yes No Yes No
__________________________________ Division Officer/Chairman Name Division Officer/Chairman Signature Date
Completed forms can be submitted to the IAAP Membership Department via:
Email – [email protected] Mail – PO Box 20404, Kansas City MO 64195-0404 Fax – (816) 891-9118
Evaluation Form Required Evaluation Form Required
Chapter
Chapter holds at least one New Member Orientation between July 1, 2011 and June 25, 2012. (New members in attendance must have joined IAAP during the current IAAP fiscal year.) Chapter submits New Member Orientation Evaluation form to division by June 25, 2012.
Send to Dewoun Hayes!
Division
Division submits completed Chapter New Member Orientation Evaluation form to IAAP Headquarters Membership Department by June 30, 2012.
Criterion #4- Submit by Criterion #4- Submit by June 25June 25
To Dewoun HayesTo Dewoun HayesEach chapter must submit the Member Orientation Evaluation Form
2011-2012 Division of Excellence Chapter New Member Orientation Evaluation Form for Criterion #4
Division Officer or Committee Chairman - complete and sign the form below. The IAAP Headquarters Membership Department must receive the completed and signed form by 11:59 pm Central Time on June 30, 2012. If your division has more than 20 chapters, complete a second form and submit both together.
Division: Choose an item.
Chapter Number
Chapter Name Date of Chapter New Member Orientation
Number of New Members in Attendance
The “New Member Orientation” PowerPoint presentation was used
Chapter has mentoring plan for new members
Date Chapter Submitted Evaluation Form Yes No Yes No
__________________________________ Division Officer/Chairman Name Division Officer/Chairman Signature Date
Completed forms can be submitted to the IAAP Membership Department via:
Email – [email protected] Mail – PO Box 20404, Kansas City MO 64195-0404 Fax – (816) 891-9118
Verified by Division Evaluation Form Required
Chapter
Chapter develops and/or updates business plan. Chapter submits business plan to members with a copy to the division by April 30, 2012.
Send to Diana Hampton!
Division
Division develops and/or updates the division’s business plan. Division submits business plan to International President-Elect by April 30, 2012. Division submits completed Chapter Business Plan Evaluation form to IAAP Headquarters Membership Department by May 15, 2012.
2011-2012 Division of Excellence Chapter Business Plan Evaluation Form for Criterion #5
Division Officer or Committee Chairman - complete and sign the form below. The IAAP Headquarters Membership Department must receive the completed and signed form by 11:59 pm Central Time on May 15, 2012. If your division has more than 20 chapters, complete a second form and submit both together.
Division: Choose an item.
Chapter Number
Chapter Name Date Chapter Developed/Updated Business Plan
Chapter’s Goals reflect the Mission of IAAP
If Yes, Primary Focus of Business Plan (education, community building, or leadership development)
Date Chapter Submitted Business Plan Yes No
__________________________________ Division Officer/Chairman Name Division Officer/Chairman Signature Date
Completed forms can be submitted to the IAAP Membership Department via:
Email – [email protected] Mail – PO Box 20404, Kansas City MO 64195-0404 Fax – (816) 891-9118
Verified by Division Evaluation Form Required
Chapter
Chapter sends a delegate or submits a proxy (if allowed by division bylaws) to the Division Annual Meeting held in the current IAAP fiscal year.
Send to Diana Hampton by May 30, 2012!
Division
Division submits a completed Division Annual Meeting Credentials Verification form to IAAP Headquarters Membership Department by June 30, 2012.
2011-2012 Division of Excellence Division Annual Meeting Credentials Verification Form for Criterion #6
Division Officer or Committee Chairman - complete and sign the form below. The IAAP Headquarters Membership Department must receive the completed and signed form by 11:59 pm Central Time on June 30, 2012. If your division has more than 20 chapters, complete a second form and submit both together.
Division: Choose an item.
Chapter Number
Chapter Name Chapter sent a delegate or submitted a proxy (if allowed by division bylaws)
Delegate or Proxy Holder Name
Yes No
__________________________________ Division Officer/Chairman Name Division Officer/Chairman Signature Date
Completed forms can be submitted to the IAAP Membership Department via:
Email – [email protected] Mail – PO Box 20404, Kansas City MO 64195-0404 Fax – (816) 891-9118
Verified by Membership Dept Verified by Membership Dept
Chapter
Chapter sends a delegate or submits a proxy to the International Education Forum and Annual Meeting held in the current IAAP fiscal year.
Tracked by HQ!
Division
Division sends a delegate or submits a proxy to the International Education Forum and Annual Meeting held in the current IAAP fiscal year.
Tracked by HQ!
Verified by Membership Dept Verified by Membership Dept
Chapter
As of June 30, 2012 at least 7% of the chapter members (minimum of 2 members) qualify for Member of Excellence.
Tracked by HQ!
Division
As of June 30, 2012 at least 20% of the division’s chapters qualify for Chapter of Excellence and at least 7% of the division members qualify for Member of Excellence.
Tracked by HQ!
Sign up for Pathways eGroup
2011-2012 P2E Subcommittee:Dortha Gray, CPS/CAP, SW Dist. DirectorDoris Goode, CPS/CAP, SE Dist. DirectorLaura Giokas, IAAP HeadquartersAmy House, CPS/CAP, IAAP Headquarters
