2009/10 Draft 1

AGANANG MUNICIPALITY

2009– 2010

ORGANISATIONAL STRUCTURE

2009/10 Draft 2

Council

Council

Office of the SpeakerOffice of the Mayor

Office of Chief Whip

Municipal Manager

2009/10 Draft 3

Management

Municipal Manager’s Office

Municipal Manager:Filled

Department:Manager

Economic Dev. & Planning

Filled

Department:Manager:

Technical servicesFilled

Department:Manager

Corporate Services (Vacant

Replacement)

Department Budget and Treasury

OfficeChief financial

Officer: Filled

Department Manager:

Community Services

(Vacant 9/10)

2009/10 Draft 4

Municipal Manager’s OfficeMunicipal Manager

Filled

Manager: Municipal Manager’s Office

(Filled)

Secretary Filled

Snr: IDP OfficerFilled

IDP Officer (Vacant)09/10 –

Snr Communications Officer Filled

Media Liaison Officer (Filled)

Customer Care Officer(Vacant)09/10

Marketing Officer(Vacant) 09/10

Snr Risk & Security(Vacant) 08/09

Snr Public Partp Officer

Vacant (10/11)

Manager: Mayor ‘s office

Public Participation Officerx2

1x (Filled),1x Vac 09/10

Committee OfficerFilled

Youth Desk: Coordinator (vac 08/09)

Gender & PWD Desk

Coordinator (Filled)

Chief Internal AuditorFilled

Snr Internal Auditor Risk Base Audit

Vac 09/10

Secretary: Mayor Vacant Replacement

Driver MayorFilled

Internal AuditorVac 10/11

Snr Internal Auditor:Performance Based

Vac 11/12.

Internal AuditorVac 10/11

InternVac 09/10

InternVac 09/10

Committee ClerkX2 Filled

Coordinator Chief Whip’s Office

filled

2009/10 Draft 5

Office of the Mayor Mayor

SecretaryVacant

DriverFilled

Manager: Mayor’s OfficeFilled

Co-ordinator: Women and PWD Desk

Filled

Co-coordinator: Youth Desk(Vacant)

07/08

2009/10 Draft 6

Office of the Speaker

Speaker

SecretaryFilled

Snr Public Participation Officer

Vacant 2010/11

Public Participation Officer x2

x1 Filled, x1 Vac 09/10

Committee OfficerFilled

Committee ClerkX2 Filled

X18 Learners

2009/10 Draft 7

Chief Whip’s Office

Chief Whip

Coordinator: Chief Whip’s Office

(Filled)

2009/10 Draft 8

Economic Development and PlanningManager: Economic

Dev

& Planning Filled

Snr LED OfficerFilled

Secretary: Filled

LED Officer:Cooperatives

& SMMEsReplacement

Snr Land-Use Officer(Vacant) 09/10

Town PlannerFilled

Planner: Environmental

Filled

Buildingsinspector(Vacant)

09/10

Planner: Site Demarcations

(Vacant) 09/10

LED: Agriculture(Vacant)

09/10

Site AdministrationClerk

(Vacant)09/10

2009/10 Draft 9

TECHNICAL SERVICESManager: Technical Services

Filled

Snr Technician: R & S Filled

Snr Technician: W & S Filled

SecretaryFilled

Manager PMU Vacant (Vacant 9/10)

Data Capturer Vacant

Technician: R &S Filled

Maintenance& Operations Officer (Vacant) 08/09

Technician: W & S Vacant09/10

Jnr Technician Vacant 09/10

Water: Maintenance & Operations Unit

Mechanic(Vacant) 08/09

Plant Operators X 4x1 appointed

x1 Filling (08/9)

FBS OfficerFilled

FBS Clerk: W & E(Filled)

Works X 4

2009/10 Draft 10

Corporate ServicesManager:

Corporate ServicesVacant replacement

Snr Admin Officer(Vacant) 08/09

Snr Legal Officer(Vacant) 08/09

SecretaryVacant Replace

Deputy Manager:Corporate Services

Filled

Work StudyOfficer

Vacant (09/10)

Snr HR Officer(Filled)

Snr PMS Officer(Vacant) 09/10

Personnel OfficerFilled

Training OfficerVacant 09/10

Register OfficerFilled

IT TechnicianFilled

Receptionist Filled

Registry ClerkFilled

Registry ClerkFilled

Auxiliary Officer(Vacant)09/10

Library AssistantFilled

Messenger/DriverFilled

1x (Vacant) X08/09

Handy ManFilled

General Ass X148x Filled

6x Vacant (09/10)

Snr L R Officer

2009/10 Draft 11

Community Services DepartmentManager:

Community Services(Vacant)09/10

Snr ISD OfficerFilled

Secretary(Vacant) 09/10

ISD Officer Filled

ISD OfficerFilled

Clerk: Indigent (Vacant) 09/10

Chief Traffic OfficerVacant (09/10)

Snr Licensing OfficerX 1 (Vacant)(09/10)

Management RepX 1 (Vacant)(09/10)

Snr Sup TrafficX 1 (Vacant)(09/10)

Licensing Admin OfficerFilled

Examiners for Driving License X 5

(2x filled)3x Vacant

Sup Traffic & LicensingOfficer (Filled)

Examiner: Motor vehicleX1 (Vacant)(9/10)

Pitman (GA) X1(Vacant)

E-Natic Clerk X3X 2 (Filled)(2008/09)X 1 (Vacant)(09/10

Traffic Officers X 4Vacant (09/10)

FBS OfficerFilled

FBS Clerk: W & EFilled

2009/10 Draft 12

Budget & Treasury Office Chief Finance Officer

Filled

Manager: Budget and Treasury

Filled

Secretary Filled

Snr Accountant:Expenditure

Filled

Snr Accountant: Income Filled

Snr Procurement OfficerFilled

Procurement Officer: Demand & Acquisition

Filled

Accountant: IncomeFilled

Clerks: Collection x2Filled

Clerks: Cashier(Vacant)

Clerk: Billing& Debtors (Vacant replace)

Accountant: ExpenditureFilled 08/09

Payroll OfficerFilled

Clerk: Creditors(Vacant replace)

Clerk: ProcurementFilled

Snr Accountant:Budget & Report

(Vacant) 09/10

Procurement Officer: Disposal & Logistics

(Vacant) 08/09

Accountant Assets(Filled) 08/09

Clerk: Stores Filled

Clerk: Procurement

Vacant 2009/10

2009/10 Draft 13

Portfolio Inputs

• 1. Merge LED Officer Coorperatives and LED SMMEs• 2. Leave Committee support unit under MM’s Office• 3. Merge Snr Legal Officer & Snr Labour Relations

Officer• 4. Check if Snr PMS Officer position ‘s KPAs if will really

keep the position functioning through out the year or on quarterly.

• 5. PMU Manager is long overdue should be a priority• 6. Check Segregation of duties under Traffic Unit if

nothing consider filling one Snr officer (management rep) in the coming yr.09/10

2009/10 Draft 14

EXCO Inputs

• To fill to Public Participation Officer post first and fill Snr Public Participation officer in 2010/11

• Move Free Basic Services unit from Tech Services department to Community Services.

• Merge LED officer: SMME and LED Coorporatives• Add - Fund raising/ outsourcing of funds as a Key

Performance Area for Snr LED Officer ( to support Projects which need funding for growth)

• Make provision of Technician: Buildings (who will check the quality of building material and quality standard of buildings.

2009/10 Draft 15

• Make provision for Staff (Waste Management Officer and Waste Collecting Assistants x4)

• Additional Clerk: Procurement