2009 Toyota Financial Statement Changes - … Toyota... · 2009 Financial Statement Changes ... You can print a list of the manufacturer’s standard financial statement account assignments

2009 Financial Statement Changes ADP, Inc. Dealer Services 5607 New King Street ● Troy, MI 48098

B20900 © February 2009 ADP, Inc. Printed in U.S.A. 1 of 21

February 06, 2009 *309859*

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Toyota February 2009 Dear Accounting Customer: There have been a few changes requested by Toyota for the 2009 financial reporting year. These changes will affect the standard base files supported by ADP DMS@NET. Please refer to the instructions in your Updating the Financial Statements user manual to complete the changes.

Contents of this Document

• 2009 Financial Statement Changes for Toyota

• Manual Entry Worksheet

• A copy of the 2009 Toyota Chart of Accounts

• A copy of the standard 2009 Financial Statement with column assignments for this franchise

Special Instructions All DMS@NET clients will have the new 2009 Financial Statement Files sent via Electronic Object Distribution (EOD). After the last 2008 financial statement is completed, you can apply the 2009 financial statement files (Select Apply Manufacturer Financial Updates from the Factory Financials Menu). Complete the instructions in the 2009 Financial Statement Changes for Toyota document before producing your January 2009 Financial Statement.

You can print a list of the manufacturer’s standard financial statement account assignments from the Factory Financials Menu (select Update Account Assignments). If you have questions about the information in this packet, please call the ADP Customer Support Center at 1-800-633-6323, weekdays 7 a.m. to 9 p.m., and Saturday 9 a.m. to 9 p.m. (EST). Sincerely,

ADP Customer Support Center

Toyota 2009 Financial Statement Changes

2009 Toyota Financial Statement Changes

The following charts list the procedures you must follow and the accounting changes you must make for your Toyota franchise for 2009 financial statement reporting.

If you have any questions about the financial statement changes, please call the ADP Customer Support Center at 1-800-633-6323.

Perform the Financial Statements Update Procedures in the order they appear below and on the following pages before producing your January financial statement.

Financial Statement Update Procedures

Accounting Changes

Update the Chart of Accounts (from the General Ledger Maintenance Menu GLM06 – option 1)

Add the following accounts.

Account Description 4655/6655 Svc Cntr., F&I - Aftermarket - New - Other

4787/6787 Accessory Counter Wholesale -Toyota/Scion Update the Chart of Accounts (from the General Ledger Maintenance Menu GLM06 – option 1)

Change the following account descriptions.

Account Description 4030/6030 New Car - Toyota - Venza 4045/6045 New Car - Toyota - Solara 4030/6030 New Car - Toyota - R/L – Venza -Retail 4032/6032 New Car - Toyota - R/L – Venza - Lease 4045/6045 New Car - Toyota - R/L – Solara – Retail

4047/6047 New Car - Toyota - R/L – Solara- Lease Update the Table of Scheduled Accounts(from the General Ledger Maintenance Menu GLM06 – option 8)

Do not make accounting changes in this area.

Transfer Accounts Receivable and Accounts Payable Detail


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Accounting Changes

Update Customer Constants Do not make accounting changes in this area. Update Accounts Receivable, and Accounts Payable Constants


Update Payroll Constants Do not make accounting changes in this area. Update Offset Accounts (from the General Ledger Maintenance Menu GLM06 – option 9)



4787/6787 Accessory Counter Wholesale -Toyota/Scion Update Offset Accounts (from the General Ledger Maintenance Menu GLM06 – option 9)



4047/6047 New Car - Toyota - R/L – Solara- Lease

Update Sources Control Do not make accounting changes in this area. Update Expense Distribution Setup Do not make accounting changes in this area. Update Operating Reports Format Control (from the General Ledger Maintenance Menu GLM06 – option 13)



4787/6787 Accessory Counter Wholesale -Toyota/Scion




Accounting Changes

Update Operating Reports Format Control (from the General Ledger Maintenance Menu GLM06 – option 13)



4047/6047 New Car - Toyota - R/L – Solara- Lease Update Daily Operating Report (DOR) Format and Account Assignments (from the Daily Operating Control Menu GLM08 – option 1)




Update Daily Operating Report (DOR) Format and Account Assignments (from the Daily Operating Control Menu GLM08 – option 1)



4047/6047 New Car - Toyota - R/L – Solara- Lease


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Accounting Changes

Update Daily Operating Control (DOC) Format and Account Assignments (from the Daily Operating Control Menu GLM08 – option 6)



4787/6787 Accessory Counter Wholesale -Toyota/Scion Update Daily Operating Control (DOC) Format and Account Assignments (from the Daily Operating Control Menu GLM08 – option 6)



4047/6047 New Car - Toyota - R/L – Solara- Lease Update Service Advisor Account Assignments (from the G.L. Maintenance Menu GLM06 – option 14)


Update Parts Salesman Account Assignments (from the G.L. Maintenance Menu GLM06 – option 15)


Update Inventory Vehicle Customization (from the Salesline Customization Menu GLM12 – option 1)







Accounting Changes

Update Done Deal Customization (from the Salesline Customization Menu GLM12 – option 2)



4787/6787 Accessory Counter Wholesale -Toyota/Scion Update Cash Receipts Customization


Apply Manufacturer Financial Updates (from the Factory Financials Menu GLM10 – option 9)

Apply the 2009 financial statement files.

Work with Print Format (from the Factory Financials Menu GLM10 – option 6)

Update the financial statement constants.

Page 1 Sequence 004 Franchises in addition to Toyota

Sequence 12 Dealer Number Update Account Assignments (from the Factory Financials Menu GLM10 – option 2)

Review the Chart of Accounts and make the necessary changes to your accounting system.

2009 Toyota Financial Statement Manual Entry Worksheet


Use the following worksheet to write the Amount (-/+) and Code (temporary or permanent) for your financial statement memo entries.

DESCRIPTION PAGE LINE COLUMN AMOUNT (-/+) CODE (T/P)

Receivables Past Due Over 30 Days Service & Parts 1 7 1 Retail Vehicle 1 8 1 Wholesale & Dealer Transfer 1 9 1 Customer Notes 1 10 1 Lease & Rental 1 11 1 Service Contracts 1 12 1 Employees 1 13 1 Warranty Claims – Toyota/Scion 1 14 1 Warranty Claims – Other 1 15 1 Pre-Delivery/Transportation Claims 1 16 1 Vehicle Incentives – Toyota/Scion 1 17 1 Vehicle Incentives – Other 1 18 1 Holdback Receivables – Toyota/Scion 1 19 1 Holdback Receivables – Other 1 20 1 Other Distributor Receivables 1 21 1 Inventories Demo Inventory Toyota/Scion Car Units

1 29 5

Demo Inventory Toyota/Scion Truck Units

1 29 7

Demo Inventory Other Car Units 1 30 5 Demo Inventory Other Truck Units 1 30 7 New Vehicle Inventory Toyota/Scion Cars

1 31 5

New Vehicle Inventory Toyota/Scion Trucks

1 31 7

New Vehicle Inventory Other Cars 1 32 5 New Vehicle Inventory Other Trucks 1 32 7

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Inventories continued: Toyota/Scion Used Vehicle Units 1 34 5 Toyota/Scion Used Vehicle Units > 60 days

1 34 7

Other Used Vehicle Units Other Used Vehicle Units > 60 Days

1 35 7

Toyota Certified Used Vehicle Units 1 36 5 Toyota Certified Used Vehicle Units > 60 Days

1 36 7

P&A Toyota/Scion - 12 Month no sale 1 37 7 P&A Other - 12 Month no sale 1 38 7 Other Vehicle Assets Lease Units 1 53 7 Rental Units – Trac 1 54 7 Rental Units - Other 1 55 7 Long Term Debt - Amounts due within 1 year Notes payable-Capital Loans 1 37 9 Mortgages Payable 1 38 9 Other Notes & Contracts 1 39 9 Owners/Officers Notes 1 40 9 Notes Payable Affiliated Co. 1 41 9 Deferred Income Taxes 1 42 9 Net Working Capital Requirement 1 47 9 LIFO Inventory Reserve LIFO Reserve - New 1 49 14 LIFO Reserve - Used 1 50 9 LIFO Reserve - Parts 1 50 14


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Current Earnings Before Taxes New Toyota Sales January 1 61 9 New Other Sales January 1 61 10 Used Retail Sales January 1 61 11 Used Wholesale January 1 61 12 Profit/Loss January 1 61 14 New Toyota Sales February 1 62 9 New Other Sales February 1 62 10 Used Retail Sales February 1 62 11 Used Wholesale February 1 62 12 Profit/Loss February 1 62 14 New Toyota Sales March 1 63 9 New Other Sales March 1 63 10 Used Retail Sales March 1 63 11 Used Wholesale March 1 63 12 Profit/Loss March 1 63 14 New Toyota Sales April 1 64 9 New Other Sales April 1 64 10 Used Retail Sales April 1 64 11 Used Wholesale April 1 64 12 Profit/Loss April 1 64 14 New Toyota Sales May 1 65 9 New Other Sales May 1 65 10 Used Retail Sales May 1 65 11 Used Wholesale May 1 65 12 Profit/Loss May 1 65 14 New Toyota Sales June 1 66 9 New Other Sales June 1 66 10 Used Retail Sales June 1 66 11 Used Wholesale June 1 66 12 Profit/Loss June 1 66 14




Current Earnings Before Taxes (continued); New Toyota Sales July 1 67 9 New Other Sales July 1 67 10 Used Retail Sales July 1 67 11 Used Wholesale July 1 67 12 Profit/Loss July 1 67 14 New Toyota Sales August 1 68 9 New Other Sales August 1 68 10 Used Retail Sales August 1 68 11 Used Wholesale August 1 68 12 Profit/Loss August 1 68 14 New Toyota Sales September 1 69 9 New Other Sales September 1 69 10 Used Retail Sales September 1 69 11 Used Wholesale September 1 69 12 Profit/Loss September 1 69 14 New Toyota Sales October 1 70 9 New Other Sales October 1 70 10 Used Retail Sales October 1 70 11 Used Wholesale October 1 70 12 Profit/Loss October 1 70 14 New Toyota Sales November 1 71 9 New Other Sales November 1 71 10 Used Retail Sales November 1 71 11 Used Wholesale November 1 71 12 Profit/Loss November 1 71 14 New Toyota Sales December 1 72 9 New Other Sales December 1 72 10 Used Retail Sales December 1 72 11 Used Wholesale December 1 72 12 Profit/Loss December 1 72 14


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Analysis of Operations Total Dollar Sales Same Month Prior Year 3 62 7 Prior YTD 3 62 8 New Vehicle Gross Units - Same Month Prior Year 3 63 5 Dollars - Same Month Prior Year 3 63 6 Units - Prior YTD 3 63 7 Dollars - Prior YTD 3 63 8 Used Vehicle Gross Units - Same Month Prior Year 3 64 5 Dollars - Same Month Prior Year 3 64 6 Units - Prior YTD 3 64 7 Units - Prior YTD 3 64 8 Service Gross Same Month Prior Year 3 65 7 Prior YTD 3 65 8 Body Shop Gross Same Month Prior Year 3 66 7 Prior YTD 3 66 8 Parts & Accessories Gross Same Month Prior Year 3 67 7 Prior YTD 3 67 8 Total Expenses Same Month Prior Year 3 69 7 Prior YTD 3 69 8 Net Additions or Deductions Same Month Prior Year 3 71 7 Prior YTD 3 71 8




Total Bonuses Same Month Prior Year 3 72 7 Prior YTD 3 72 8 Personnel Counts Dealers Administrative 3 75 10 Managers/Foremen - New 3 76 1 Managers/Foremen Scion 3 76 2 Managers/Foremen Used 3 76 3 Managers/Foremen Comb 3 76 4 Managers/Foremen Trac 3 76 5 Managers/Foremen F & I 3 76 6 Managers/Foremen Service 3 76 7 Managers/Foremen Service 3 76 8 Managers/Foremen Body Shop 3 76 9 Managers/Foremen Administrative 3 76 10 Salespersons/Assistant Service Manager -New

3 77 1

Salespersons/Assistant Service Manger – Scion

3 77 2

Salespersons/Assistant Service Manger- Used

3 77 3

Salespersons/Assistant Service Manger – Combined

3 77 4

Salespersons/Assistant Service Manger - Trac

3 77 5

Salespersons/Assistant Service Manger – F & I

3 77 6

Salespersons/Assistant Service Manger - Service

3 77 7

Salespersons/Assistant Service Manger – Body Shop

3 77 8

Salespersons/Assistant Service Manger – P & A

3 77 9


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Personnel Counts (continued): Service/Body Shop Tech – New 3 78 1 Service/Body Shop Tech – Scion 3 78 2 Service/Body Shop Tech – Used 3 78 3 Service/Body Shop Tech - Service 3 78 7 Service/Body Shop Tech - BS 3 78 8

Clerical - New 3 79 1 Clerical - Scion 3 79 2 Clerical - Used 3 79 3 Clerical - Trac 3 79 5 Clerical - Service 3 79 7 Clerical - Body Shop 3 79 8 Clerical - P & A 3 79 9 Clerical - Administrative 3 79 10

Other - New 3 80 1 Other - Scion 3 80 2 Other - Used 3 80 3 Other - Trac 3 80 5 Other - Service 3 80 7 Other - Body Shop 3 80 8 Other - P & A 3 80 9 Other - Administrative 3 80 10

Hourly Rates Customer Mechanic Labor Toyota 6 17 7 Customer Mechanic Labor Scion 6 18 7 Warranty Mechanic Labor Toyota/Scion

6 19 7

Internal Mechanic Labor Toyota/Scion 6 20 7 Pre-Delivery Service Toyota/Scion 6 21 7 Customer Mechanic Accessory Labor Toyota

6 23 7

Customer Mechanic Accessory Labor Scion

6 24 7

Warranty Mechanic Accessory Labor Toyota/Scion

6 25 7

Internal Mechanic Accessory Labor Toyota

6 26 7




Hourly Rates (continued): Internal Mechanic Accessory Labor Scion

6 27 7

Total Mechanic Labor Other Manufacturing

6 30 7

Customer Body Shop Labor 6 34 7 Warranty Body Labor 6 35 7 Internal Body Labor 6 36 7 Trade-In Units- Cars/Month 6 69 5 Trade-In Units--Cars/YTD 6 69 6 Trade-In Units- Truck/Month 6 70 5 Trade-In Units- Truck/YTD 6 70 6 Trade-In Units- Used Cars/Month 6 71 5 Trade-In Units- Used Cars/YTD 6 71 6 Trade-In Units--Used Truck/Month 6 72 5 Trade-In Units--Used Truck/Month 6 72 6 Rental Summary - Toyota Utilization Rate (%)/Month 6 68 9 Utilization Rate (%)/YTD 6 68 10 Total Fixed Expenses ($)/Month 6 69 9 Total Fixed Expenses ($)/YTD 6 69 10 Total Variance Expenses ($)/Month 6 70 9 Operating Profit/Loss ($)/YTD 6 70 10 Total Variance Expenses ($)/YTD 6 71 9 Operating Profit/Loss ($)/YTD 6 71 10 TRAC Units Sold to U.C. Department TRAC Cars to Cert Program MTD 6 68 7 TRAC Cars to Cert Program YTD 6 68 8 TRAC Trucks to Cert Program MTD 6 69 7 TRAC Trucks to Cert Program YTD 6 69 8 TRAC Cars to Non-Cert Program MTD 6 70 7 TRAC Cars to Non-Cert Program YTD 6 70 8 TRAC Trucks to Non-Cert Program MTD

6 71 7

TRAC Trucks to Non-Cert Program YTD

6 71 8

TRAC Cars/Trucks Wholesale MTD 6 72 7 TRAC Cars/Trucks Wholesale YTD 6 72 8

Toyota Chart of Accounts

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Toyota 2009 Dealer Financial Statement

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5 7

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6 28

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912

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Toyota Dealer Financial Statement

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5

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10 12

38

7 4

91 1110

73 542 86



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Documents

2009 Toyota Financial Statement Changes - … Toyota... · 2009 Financial Statement Changes ... You can print a list of the manufacturer’s standard financial statement account assignments