2009 Subgrantee Procedure Manual

Kansas Weatherization Assistance Program 2009 Subgrantee Procedure Manual

1000 Administrative Procedures

1010: Grant Awards

All subgrantee agencies receiving a grant award for providing weatherization services are bound by the grant award documents, payments, and financial reporting requirements. Specific procedures must be followed to initiate grant activities, receive payments or reimbursements for expenditures, and to report financial and program activities.

Three major sections include:

§ Procedures and standards for initiation and approval of grant awards to subgrantees

§ Procedures for payment of weatherization grant funds

§ Procedures for financial and program reporting requirements for weatherization subgrantees.

The issuance of all grant awards for the weatherization program shall be governed by:

§ DOE 10 CFR 440 - Weatherization Assistance for Low Income Persons/Final Rule

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§ DOE 10 CFR 600 - Financial Assistance Rules

Upon the subgrantees signing of the grant, the terms and conditions of the grant become the agreement between the subgrantee and the K-WAP, which sets forth the manner that the subgrantee shall operate the program.

Should a subgrantee decline an award or fail to acknowledge acceptance of an award, K-WAP shall release the funds obligated for the award. K-WAP shall provide the subgrantee with written notice of the intent to release funds. "Release of Funds" is defined as de-obligating the funds from the encumbrance system in KHRC. After a subgrantee has been notified and the grant is still not accepted, procedures to select a new subgrantee for that area may be implemented.

1020: Grant Award Changes and Amendments

Starting in 2009 K-WAP will allow the LIEAP average per home to be $1500.00 over the DOE average. K-WAP will also allow homes to be dual-funded using DOE and LIEAP funds. When homes are dual-funded, they will be reported in the Weatherization Management system in each of the grants identifing the measures and the amount funded for that particular grant.

The budget, budget narrative, and production schedule shall be used as the financial plan to operate the weatherization program. Grant expenditures shall be in accordance with the approved budget and detailed budget narrative.

A. The subgrantee shall obtain prior written approval for budget line item changes. EXCEPTION: If the total changes do not exceed five percent (5%) ** of the total grant award, prior approval is not required. Budget changes must be submitted no later than 60 days prior to the termination of the grant award.

§ Ten Percent (10%) of the total grant award for subgrantees under the Uniform Administrative Requirements for Grants and Cooperative Agreements to States and Local Governments.

Compliance Measure: Costs incurred, which exceeds the approved budget by more than (5%) ** percent of the total grant award.

The administrative budget line item cannot be exceeded. Administrative costs which exceed the approved percentage of expenditures for administration shall be considered “Unauthorized Costs”.

Training and Technical Assistance (T&TA) costs in the LIEAP grant may not be exceeded. LIEAP considers T&TA to be an administration expenditure; Subgrantees’ T&TA is awarded from unbudgeted state administration funding. K-WAP may recoup “Unauthorized Costs”.

B. The subgrantee shall obtain prior approval for any changes to the scope or objectives of the approved project. If subgrantees cannot complete minimum production in accordance with the approved production schedule, written communication shall be sent to the K-WAP stating the reason(s) why production cannot be met.

Compliance Measure: Failure to comply may result in withholding of cash payments until the subgrantee is in compliance with the approved production schedule. The subgrantee must complete the minimum total number of homes required on or before the ending date of the project period. All costs incurred for weatherizing units that do not have final inspections prior to the

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project ending date shall be completed with carryover funds and charged to the next program year when they are reported as complete.

1030: Grant Award Payments

Subgrantees will be funded in a timely manner to facilitate the purchase of approved materials and the recruiting or maintenance of qualified labor to weatherize homes.

K-WAP shall use the advance / reimbursement method of payment for costs incurred in providing weatherization services. A cash request for funds must be limited to the immediate cash needs of the recipient. Electronic transfer payment may be made, upon subgrantee request.

1040: Advance Payments

After all required signatures are obtained on grant documents, and upon receipt of a request from the subgrantee, advance payments may be remitted to the subgrantee. The basis for determining the amount follows:

At the beginning of a grant, subgrantees may be provided a cash advance determined by:

§ The cash requested by the subgrantee less the cash carryover on hand§ The date the first monthly production is to be scheduled.

The cash advance is predicated on the first two months of production shown on subgrantees monthly production schedule. In general, a maximum advance of twenty-five percent (25%) of the grant award may be made to a subgrantee. A larger advance may be approved, with adequate justification regarding production requirements.

Payment is contingent on the date federal funds are received and deposited by the State of Kansas, Department of Administration. If federal funds are delayed, subgrantees shall be notified by K-WAP.

1200: Reimbursements

Monthly reimbursements may be made for actual expenditures in accordance with the subgrantee production schedule except when a recipient indicates anticipated major expenditures for the following month on the monthly financial report. All anticipated major expenditures must be justified in the Special Grants Data Section of the monthly report or in a separate cover letter with the monthly report.

Criteria for determining reimbursements include, but are not limited to, the following considerations:

§ Agency expenses § Cash balance at agency and at state level § Homes in progress§ Inventory balance§ Agency request negotiation with agency§ Combination of some or all of the above.

A delay in issuing a payment could result from:

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§ Inaccurate reports

§ Untimely reports

§ Unsigned reports

§ Information submitted on the wrong report form

§ Federal funds not available for drawdown or delay in receiving quarterly allocations

Subgrantees shall be notified by K-WAP program staff if payments will be delayed or if they will be different from the amounts requested.

Balance of the grant shall be forwarded only if:

§ Subgrantees have completed planned production or there is substantial evidence that the required units will be completed prior to the ending date of the project year, or the subgrantee has complied with all requirements of the grant award document.

1300: Reporting Requirements

Weatherization subgrantees shall report monthly financial and program data to the K-WAP. Complete and accurate reports must be postmarked by the tenth day of each month or the first working day thereafter if the tenth day falls on a weekend or holiday.

Statewide implementation of the Weatherization Management System (WMS) enables the state to obtain all the information needed online. On a monthly basis, subgrantees must submit the following to the K-WAP:

§ Electronic fiscal report§ Original printed, signed fiscal report§ Electronic Building Weatherization Report (BWR) for completed homes§ Fuel release forms

Electronic forms may be submitted at http://kdoch.state.ks.us/WXApp/entry.jsp

On an annual basis, within 45 days of the end of the grant year, subgrantees must submit the following to the K-WAP:

§ Electronic final fiscal report§ Original printed, signed fiscal report§ Yearly equipment inventory (vehicles, equipment)§ Physical inventory report

Reports will account for all funds, property and other assets. Reports must be originals and contain signatures of all appropriate persons. Information reported must be consistent and relevant throughout all reports submitted.

Reports submitted which contain substantial errors or insufficient information shall be returned to the agency for corrections. K-WAP will make only minor handwritten corrections on reports.

The time period for which grant funds are authorized to spend is known as the Project Year. As noted above, all funds that a subgrantee carried forward from the previous year will be deducted from the

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http://kdoch.state.ks.us/WXApp/entry.jsp


succeeding advance payment. Reports of unobligated cash, inventory and/or homes in progress cost must be reported with-in 45 days after close of project year.

All accounts payable must be liquidated prior to the submission of the final report. While new expenditures may not be incurred after the grant award expiration date, grant files will not be considered closed officially until the final resolution of the CPA or KHRC audit. KHRC will provide a closeout reconciliation report within 150 days after the grant ending date.

Note: If a subgrantee has completed or exceeded planned production and is within $2,500 of expending all grant funds, KHRC will allow agency to use all its budgeted administration funds. If an agency does not complete planned production, and/or under expends its grant by more than $2,500, KHRC will allow only the portion of budgeted administration consistent with the percentage of the total non-administration funds expended.

1400: Audits

All weatherization subgrantees which expend in excess of $500,000 from combined federal sources on an annual basis are required to undergo an independent audit annually by a licensed, Certified Public Accountant. This requirement may be fulfilled by ensuring that the weatherization grants are included in the agency-wide audit. The audit must comply with the OMB Circular A-128 or A-133, as applicable, for the cost to be charged to the Weatherization Assistance Program. The subgrantee must submit one copy to:

Kansas Weatherization Assistance ProgramKansas Housing Resources Corporation611 S. Kansas Avenue, Suite 300Topeka, Kansas 66603-3803

Program and fiscal staff of K-WAP will review and resolve any audit findings noted in subgrantees’ annual independent audit in accordance with the time lines established by that office. DOE will review the audit when its staff monitors the state program.

1410: Audit Reports

An audit report must be prepared at the completion of the audit and within six months after the end of the subgrantees’ fiscal year.

The audit report shall contain:

Statement that the audit was made in accordance with 10 CFR 600.120 and/or OMB Circular A-110, Subpart C, section 26, as applicable.

A report on financial conditions and schedules for federal assistance which show the total expenditures for each federal assistance program as identified in the Catalog of Federal Domestic Assistance. (CFDA) [NOTE: The CFDA for DOE is 81.042 and for LIEAP is 13.818.]

A report on the study and evaluation of internal control systems, including:

§ Identification of the organization's significant internal accounting controls

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§ Identification of those controls designed to provide reasonable assurance that federal programs are managed in compliance with applicable laws and regulations

§ Identification of the internal controls that were evaluated, the controls that were not evaluated and the material weaknesses identified as a result of the evaluation.

A report on compliance, including:

§ A statement of positive assurance with respect to those items tested for compliance, including compliance with law and regulations pertaining to financial reports and claims for advance and reimbursement

§ Negative assurance on those items not tested

§ Summary of all instances of non-compliance

§ Identification of total amounts questioned if, any, for each federal assistance award as a result of non-compliance

Fraud, abuse, illegal acts, indications of such acts, including all questioned costs found as the result of these acts of which auditors become aware should be covered in a separate written report. The subgrantee shall provide comments on the findings and recommendations in the report, which shall include a plan for corrective action taken or planned and comments on the status of corrective action on prior findings. NOTE: If corrective action is not necessary, a statement describing the reason it is not should accompany the audit report.

The audit report shall be made available within thirty (30) days after the completion of the report. All audit reports shall be retained on file by the subgrantee for three years from their issuance. K-WAP staff will review all audits for grant compliance. When program or fiscal findings are identified, staff will initiate a demand for a corrective action plan within 30 days and staff will monitor the corrective action in future on-site visits. When fiscal findings require recoupment (e.g., ineligible home), K-WAP will initiate a demand for recoupment within 30 days and will track it through resolution. If a fiscal finding leads to a questioned cost, which requires specialized audit review, K-WAP will contract an audit review within seven days and will follow the issue to resolution.

1420: Audit Report Sanctions

In cases of continued inability or unwillingness to provide an appropriate audit, K-WAP shall consider the following sanctions:

§ Identification of total amounts questioned, if any, for each federal assistance award as a result of non-compliance

§ Withholding an appropriate amount of federal assistance payments in accordance with prior year actual audit cost until the audit is completed satisfactorily, or

§ Withholding or disallowing overhead costs, and/or

§ Suspending current grant award in operation until the audit is made.

1500: Leveraged Non-Federal Funds

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Funds from non-federal sources which are used in weatherizing eligible homes are considered leveraged funds and should be reported as expended on individual Building Weatherization Reports (BWR) and subsequent monthly reports to the state. Leveraged funds may include landlord or owner donations, volunteer labor, or contributions by other non-federal sources.

Community Development Block Grant, HOME grants, and directs HUD rehabilitation funds are not leveraged funds, as they derive from federal sources. Insurance payments for covered damage are not leveraged funds, but are considered program income.

1600: Program Income

Pursuant to 10 CFR 600.113 and revised OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals and Other Non-profit Organizations (notice dated 11/29/93), program income is defined as gross income earned by the recipient that is generated directly by a supported activity or earned as a result of the award, including, but not limited to, income from fees for services performed, the use or rental of real or personal property acquired under federally funded projects, and the sale of commodities or items fabricated under an award.

Program income shall be:

§ Retained by the subgrantee

§ Added to funds committed to the grant

§ Used to further eligible program activities.

Program income shall be reported to the appropriate grant as it is earned and as it is expended on monthly fiscal reports. Any unexpended program income shall be considered grant carryover at the end of the program year.

1610: Interest Income

Consistent with revisions in OMB Circular A-110, grant recipients shall maintain advances of federal funds in interest bearing accounts unless:

§ The recipient receives less than $120,000 in federal awards per year,

§ The best reasonably available interest bearing account would not be expected to earn interest in excess of $150 per year on federal cash balances,

§ The depository would require an average or minimum balance so high that it would not be feasible within the expected federal and non-federal cash resources.

Amounts in excess of $250 per year of interest earned on federal advances deposited in interest bearing accounts shall be remitted annually to the U.S. Department of Health and Human Services. Interest amounts up to $250 per year may be retained by the recipient for administrative expense.

For agencies governed by 10 CFR 600.421(2) (i), amounts in excess of $100 per year should be returned to the appropriate federal agency at least quarterly.

1700: Subgrantee Budget Information

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The Kansas Weatherization Assistance Program subgrantee agencies shall expend and report DOE and LIEAP funds for the following allowable cost categories:

1710: Administration

K-WAP shall authorize payments for only those items listed below and in accordance with the approved budget and detailed narratives submitted by the subgrantee agency.

1720: Indirect Costs

§ Payments based on an indirect cost rate approved by a cognizant federal agency.

§ The approved allocation plan shall be available to the state, on request.

1730: Direct Costs

§ Salaries and Wages: Payments of a fixed compensation for agency administrative, financial, and accounting personnel and any other employees performing administrative duties of the agency, regardless of title. (See the salaries and wages section under program support for exceptions.)

§ Space, Utility and Telephone: Payments made in accordance with approved budget and details narratives for positions are listed in direct salaries and wages.

§ Travel: Payments for mileage, per diem, and subsistence for positions listed in direct salaries and wages. All travel and subsistence payments shall be made in accordance with the State of Kansas, Department of Administration, Division of Accounts and Records Handbook for Reimbursable Travel Expenses.

§ Copier, Postage and Computer Costs: Payments shall be made in accordance with appropriate cost allocation plan or approved indirect cost for positions listed above. Computer costs may include, but are not limited to, on-line services, computer supplies and maintenance agreements.

§ Other Costs: Payments made for other costs of positions in direct salaries and wages which benefit the weatherization program. Other costs are those not included in the material or program support budget line items that are direct program costs.

§ Bonding: As a condition for the receipt of weatherization funds, a subgrantee must secure fidelity bond coverage for appropriate subgrantee officials. Coverage must be secured in a minimum amount of $25,000 for each person authorized to sign or countersign checks or to transport, maintain custody of, or disburse amounts of cash over $100. Blanket bonds which provide for the maximum are allowed. Persons who handle only petty cash need not be bonded. The K-WAP must be notified by the subgrantee within thirty-days of any changes in bonding coverage.

§ Audit Costs: The cost of audits which are made in accordance with the provisions of 10 CFR 600, Sub-part D and OMB Circular A-110, Subpart C, section 26, as applicable, are allowable charges to DOE and other federal assistance programs. These charges may be considered a direct cost or an allocated indirect cost. Audit procurement must be in compliance with applicable OMB Circulars. The percentage of costs charged to federal assistance programs for a single audit shall not exceed the percentage represented by federal funds expended to total

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funds expended by the subgrantee during the fiscal year. Exception: The percentage for a program may be exceeded if appropriate documentation demonstrates higher actual costs to meet program specific audit requirements. Note: Audit costs are allowable as a separate, non-administration line in the DOE grant.

1740: Program Support K-WAP shall authorize payments for only those items listed below and in accordance with the approved budget and detailed narratives submitted by the subgrantee agency. Program support category costs exclude the labor category.

Direct Costs include:

§ Transportation: All costs incurred for transporting materials, tools, equipment and work crews to a storage site and to the site of weatherization work shall be supported by a vehicle mileage log. Payment for all other travel and subsistence costs shall be made in accordance with the Kansas Department of Administration, Division of Accounts and Records, Handbook for Reimbursable Travel Expenses.

NOTE: The cost of transporting materials to a storage site and to the site of weatherization work is also allowable under the weatherization materials category.

§ Maintenance of Tools and Vehicles: (used in the weatherization program.)

§ Purchase or Lease of Tools: Equipment is defined as any article of tangible, non-expendable personal property having a useful life of more than one year and an acquisition cost of $25,000 or more per unit. Subgrantees must receive prior approval from K-WAP for equipment purchases with a unit acquisition cost of $25,000 or more. All requests for prior approval of equipment shall be submitted in writing to KHRC and shall include:

Brief narrative and description of item

Cost and cost savings analysis

List of similar equipment currently on hand at the agency and condition of each item

Purpose and benefits for weatherization program

Copies of invitations for bids and responses.

§ Purchase or Lease of Vehicles: All purchases or leases of vehicles require prior approval from K-WAP (and the Department of Energy if DOE funds are used). All requests for prior approval must be submitted in writing to K-WAP and shall include:

Brief narrative and detailed description of vehicle

Cost and cost analysis

Copies of invitations for bids and responses

Justification for purchase

List of all vehicles used in the weatherization program by title, year, model, ownership and general condition

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Authorization for vehicle disposal, if applicable

§ Vehicle Insurance and Title Requirements: Any vehicle purchased or leased with weatherization funds shall carry at least the minimum amount of liability insurance as required by state statute and complete physical damage coverage to protect the investment of the vehicles aged five years or newer. Note: In the case a vehicle is leased, the leaser may have insurance requirements which exceed those required by state statute. Older vehicles may carry complete physical damage coverage at the discretion of the subgrantee. All weatherization vehicles purchased with weatherization funds shall be titled to the weatherization subgrantee agency. The State of Kansas, Kansas Weatherization Assistance Program is to be shown as the first lien holder on all titles. Copies of the titles shall be sent to K-WAP as soon as new titles are returned from the Motor Vehicle Department.

§ Salaries and Wages: This item, including fringe benefits for program support staff, may be charged for the portion of time related to program support activities, except when the position is included in an indirect cost rate or cost allocation plan which identifies the position as administrative. If the position's duties are less than 100 percent weatherization program support related, time study records must be maintained to support the charges.

**Note: Inspectors, on-site supervisors, and clerical support related to program support activities are generally positions which perform program support functions. If any agency position is classified as an administrative position and is not a part of an indirect cost pool and performs program support activities, the time performing those activities may be charged as a direct cost to program support. Detailed time records shall be maintained and will be reviewed by monitors and auditors of the weatherization program.

§ Space, Utilities, and Telephone Supplies: Payments shall be made for the costs associated with approved program support positions. Costs are to be allocated in accordance with a cost allocation basis as identified in the appropriate OMB Circular A-87, A-122, or A-21.

1750: Labor

K-WAP shall authorize payments for only those items below and as approved in the subgrantees’ budget and detailed budget narrative.

§ Payments to supplement wages paid to training participants

§ Crew worker expenditures for installing materials

§ Employment of on-site supervisory personnel installing materials

§ Subcontract labor costs to install weatherization materials when contracts are issued in accordance with all appropriate federal and state procurement and contracting rules and regulations. Under K.S.A. 79-3603 (p) [as amended by SB 493; Notice 98-02, Effective Date: 07/01/98], subcontract labor is not taxable.

**NOTE: Labor costs associated with the Weatherization Assistance Program are not subject to Davis-Bacon prevailing wage requirements.

1760: Audit Costs

See description under the administration section.

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§ Audit costs are allowable as a separate, non-administration expense in the DOE grant.

1770: Liability Insurance

K-WAP shall authorize payments for costs incurred by subgrantees for liability insurance for weatherization projects for personal injury and for property damage. K-WAP requires subgrantees to carry completed operations coverage. K-WAP recommends a minimum of $300,000 for property and $500,000 for personal injury. Subgrantees are required to purchase appropriate amounts of liability insurance to cover general agency liability requirements for the Weatherization Assistance Program. Liability insurance procurement must be in compliance with applicable OMB Circulars. Subcontractors must provide their own coverage.

1780: Pollution Occurrence Insurance

K-WAP shall authorize payments for cost incurred by subgrantees for Pollution Occurrence Insurance for Weatherization projects for personal injury and for property damage. K-WAP requires minimum coverage of Pollution Liability, each Pollution Conditions $1,000,000.00, General Aggregate Limit $1,000,000.00.

1800: Weatherization Materials

All weatherization materials must meet the latest standards for weatherization as published in 10 CFR 440, revised Appendix A or subsequent ASTM, ANSI, or FS approved standards which supersede an individual standard. Materials listed in 10 CFR 440, revised Appendix A, and identified as cost effective by the accepted program energy audit procedure are allowable material costs. Weatherization agencies must obtain and keep current Material Safety Data Sheets (MSDS) for each inventoried material item purchased. Under Kansas Statute [KSA 79-3606 (OO)] weatherization materials purchased directly by a weatherization subgrantee agency is tax exempt, and state sales taxes may not be included in the purchase price of such materials.

1810: Allowable material costs include

§ The cost of purchase and delivery of materials. The cost of freight to deliver weatherization materials is an allowable materials cost

§ The cost of transportation to a storage site and to the site of the weatherization work

§ The cost of storage of weatherization materials

§ The cost of incidental repair materials; that is, repair materials needed to protect or aid in the installation of weatherization materials

§ The State of Kansas has obtained approval for a waiver of the requirement that a minimum of 40 percent of the total statewide expenditures for program support, labor and materials shall be spent for materials placed on completed dwelling units. That waiver is based on subgrantees’ use of the approved REM/Design Audit, as described in the Inspection Guidelines section of this manual on each unit. Because Kansas weatherizes such a low percentage of multi-family units, the 40 percent waiver has been extended to cover all Kansas units.

§ Subgrantees shall give preference in their purchases to products containing the highest level of recovered or recycled materials practicable.

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1820: Incidental Repairs

Incidental repair costs may be included, not to exceed a maximum of $500 per dwelling unit for labor and materials. This $ 500 l imit is not an average , but the maximum which can be expended on each home for this category.

§ The $500.00 limit may be exceeded with an approved waiver from KHRC. DOE homes must maintain an overall Savings-to-Investment Ratio of one point zero (SIR 1.0) or higher.

§ Repair materials are to protect or aid in the installation of weatherization materials and are part of the total allowable expenditure.

§ All incidental repair costs shall be documented as such in the client files.

§ The BWR for each home which receives incidental repair measures must include a brief description of the measures performed as incidental repairs.

Some approved measures include:

§ Site drainage problems which cause moisture to enter the structure and may compromise the integrity of the foundation can be addressed as incidental repairs to protect the structure against moisture damage and related health and safety problems.

§ Problems with guttering systems that may result in moisture damage to the house may be

addressed as incidental repairs to protect the sidewall insulation. Gutters may be cleaned, repaired, replaced or installed as protective measures to prevent or repair water damage that could affect the performance of weatherization measures.

§ Roof leaks may be sealed to protect the integrity of the structure.

§ Repair or replacement of leaking plumbing lines or water heater tanks is an authorized incidental repair in mobile homes.

1830: Health and Safety Abatement The cost of materials and labor to abate health and safety hazards before, or because of, installation of weatherization materials or to comply with OSHA requirements are allowable charges as follows:

§ Repair of combustible gas leaks inside a dwelling unit, including the installation of the appropriate type of gas line piping

§ Repair of combustion appliance vent systems to ensure adequate draft, provide required clearances to combustible materials, and comply with applicable building codes

§ Mitigation of indoor air quality problems that may be made worse by air sealing, especially those problems related to excessive humidity. This includes installing/providing additional combustion air and/or ventilation fans

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§ Removal or encapsulation of hazardous materials to the extent required for the installation of weatherization materials

§ Removal of an unvented space heater and installation of a replacement heat source, if necessary, by extending a heating duct from a forced air system or installing a vented space heater

§ Repair or modification of a forced air ducting system to correct any pressure imbalances that could cause a hazardous compound, such as combustion by-products; carbon monoxide, radon, etc., to be introduced into the air distribution system

§ Installation of one smoke detector per dwelling which does not have an operable, existing smoke detector

§ Installation of one carbon manoxide alarm per dwelling which does not have an operable, existing detector

§ Health & Safety cost is limited to an average of $200 per home. Health and safety abatement measures are not required to be cost-justified. Furnace replacement and Lead-Safe Work Practices are not included in the $200.00 average.

1840: Training and Technical Assistance (T&TA) Costs

T&TA costs are planned for three types of activities:

§ State staff monitoring/T&TA, including salaries, travel, and other operating expenses of budgeted staff;

§ Subgrantee costs to attend approved T&TA activities; and

§ Other contracted T&TA costs.

1900: Monitoring by State

The purpose of monitoring will be to assure weatherization programs are being managed within federal and state guidelines and that eligible low-income families are receiving high-quality and appropriate weatherization of their homes.

Subgrantee CPA reports will be reviewed annually by K-WAP staff, as they are received, K-WAP staff will contact subgrantees whose CPA reports note program findings and will require responses and, if appropriate, correction. Depending on the severity of any problems reported, a subgrantee may receive a follow-up monitoring review concentrating on prior deficiencies and required corrective actions.

1910: General Procedure

At predetermined schedules, a K-WAP representative will conduct monitoring visits to subgrantees for the purpose of determining that all materials and services reported on the BWR have been installed or completed.

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The effectiveness, safety, workmanship, overall appearance, and compliance with the WAP Field Standards will be evaluated during the monitoring visit.

§ Dwelling units inspected will be selected from a list of clients that will allow a comprehensive of a sample

§ Inspection visits may focus on problem areas identified in previous inspection reports to ensure that problems have been corrected.

§ Recommended actions may be issued to subgrantee based on observations during these visits and such guidance will be noted on a report provided to the subgrantee.

§ If a measure or repair installed under K-WAP is not in compliance with K-WAP standards and a Field Standards waiver has not been issued, the expenditures for that measure might not be allowed.

§ K-WAP staff will provide on-site T&TA in audit-related pre-inspection procedures as a T&TA component of regularly scheduled home inspection monitoring visits.

§ K-WAP staff will provide additional on-site T&TA visits as needed, at the request if individual agencies or as need is identified by K-WAP staff.

§ K-WAP staff will monitor subgrantees as determined in the tentative monitoring schedule outlined for the program year as stated in the State Plan.

§ Depending on the severity of any problems reported in the monitoring visit, a subgrantee may receive a follow-up monitoring review (as outlined in the State Plan) concentrating on prior deficiencies and required corrective actions.

1920: K-WAP Evaluation System – Findings

Any of the following criteria generally constitutes a Finding. Findings may result in the requirement of additional training for the subgrantee personnel.

§ The health and safety of clients, subgrantee staff, and subgrantee subcontractors, or the integrity of the building structure is threatened by work completed with K-WAP funds.

§ A health or safety problem is created by, exacerbated by, or not corrected by the delivery of K-WAP services

§ The omission of a required measure or technique with major energy savings potential, as determined by REM Design Improvement Analysis or a required procedure that addresses health and safety concerns.

§ Poor quality of work that significantly affects the performance of measure or repairs.

§ Expenditure of K-WAP funds on measure that are not approved under K-WAP or required for health or safety reasons.

§ Major expenditure of funds on measures that do not yield an acceptable savings-to-investments ratio as determined by REM Design.

§ Expenditure of K-WAP funds on measures that were not actually completed.

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§ Numerous Change Orders

2000: High Risk Status

(a) A Subgrantee may be considered “high-risk” if the Kansas Housing Resources Corporation (KHRC) determines that a subgrantee:

(1) Has a history of unsatisfactory performance;(2) Has ongoing performance issues;(3) Is not financially stable;(4) Has a management system which does not meet program guidelines;(5) Has not conformed to terms or conditions of previous awards;(6) Has not demonstrated responsible behavior; or(7) Has otherwise caused KHRC reasonable concern.

If KHRC awards a subgrantee identified as “high risk”, special conditions and/or restrictions may be a condition of the award.

(b) Special conditions or restrictions may include:

(1) Paying the subgrantee strictly on a reimbursement basis;(2) Withholding authority to proceed to the next phase until receipt of evidence of acceptable

performance within a given funding period;(3) Requiring additional and/or more detailed financial reports;(4) Initiating additional project monitoring;(5) Requiring the subgrantee to obtain technical or management assistance; or(6) Establishing additional prior approvals.

(c) If KHRC decides to impose such conditions, KHRC program staff will notify the subgrantee as early as possible, in writing, of the:

(1) Nature of the special conditions/restrictions;(2) Reasons for imposing the special conditions/restrictions;(3) Corrective actions which must be taken before the conditions/restrictions will be removed and the

time allowed for completing the corrective actions; and(4) Procedure for requesting reconsideration of the conditions/restrictions imposed.

Additional penalties that could occur if KHRC decides to impose conditions identified in the preceding sections:

(1) Delayed payments until concerns/issues are resolved(2) Partial payments until concerns/issues are resolved(3) Termination of the grant or contract

Written, prior notification will be provided by KHRC to the agency if section (d) is exercised.

2100 PROGRAM REQUIREMENTS

2110: Disallowed Expenditures

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No weatherization grant funds shall be used for the following:

A. To weatherize a dwelling unit which is designated for acquisition or clearance by a Federal, State or local program within twelve months from the date weatherization of the dwelling unit would be scheduled to be completed.

Subgrantees must check with city or county authorities or the City Health Department for condemnation proceedings. The Kansas Department of Transportation may also be a source of information regarding possible condemnation through right-of-way condemnation procedures.

B. To install or otherwise provide weatherization materials for a dwelling unit weatherized previously with grant funds under paragraph 440.18(a) of this section, except:

1. Unless such dwelling unit has been damaged by fire, flood or act of God and repair of the damage to weatherization materials is not paid for by insurance; or

2. That dwelling units partially weatherized under this part or under other Federal programs during the period September 30, 1975 through September 30, 1993 may receive further financial assistance for weatherization under this part (re-weatherization).

The Weatherization Assistance Program staff will monitor for compliance through on-site monitoring and review of CPA audit reports.

2115: Income Verification

A dwelling unit shall be eligible for weatherization assistance under this part if the occupant’s income:

A. * Is at or below 150 percent of the poverty level or 60 percent of the state median income, as determined in accordance with criteria established by the Director of the Office of Management and Budget.

*"Income" refers to total annual cash receipts before taxes from all sources. Income includes money, wages, and salaries before any deductions; net receipts from non-farm or farm self-employment (receipts from a person’s own business or from an owned or rented farm after deductions for business or farm expenses). Income includes regular payments from social security, railroad retirement, unemployment compensation strike benefits from union funds, workers’ compensation, veteran’s payments, training stipends alimony, and military family allotments; private pensions, government employee pensions (including military retirement pay) and regular insurance or annuity payments; dividends, interest, net rental income, net royalties, periodic receipts from estates or trusts, and net gambling or lottery winnings.

As defined here, income does not include the following types of money received: capital gains; any assets drawn down as withdrawals from a bank, the sale of property, a house or a car; one-time payments from a welfare agency to a family or person who is in temporary financial difficulty; tax refunds, gifts, loans, lump-sum inheritances, one-time insurance payments, or compensation for injury; Also excluded are non-cash benefits, such as the employer-paid or union-paid portion of health insurance or other employee fringe benefits, food or housing received in lieu of wages, the value of food and fuel produced and consumed on farms, the imputed value of rent from owner-occupied non-farm or farm housing, and such federal non-cash benefit programs as Medicare,

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Medicaid, Food Stamps, school lunches and housing assistance and combat zone pay to the military. Note : Child Support Payments and College Scholarships are excluded .

B. Which contains an occupant who has received cash assistance payments under Title IV or XVI of the Social Security Act or applicable state or local law during the twelve-month period preceding the determination of eligibility for weatherization assistance. Applicants receiving Supplemental Security Income (SSI) or Temporary Assistance to Families (TAF) funds will automatically qualify for weatherization services. “During the 12 month period” is defined as having received within the twelve-month period, but not restricted to the entire period.

The applicant must provide evidence or income documentation satisfactory to the outreach worker that the household meets the eligibility requirements. The documentation must be maintained in the client file and made available for inspection by the agency employee and state staff. Income data for a part of a year may be annualized in order to determine eligibility—for example, by multiplying by four the amount of income received during the most recent three months. The method of calculation is to be determined by the Grantee. Subgrantees should have a consistent policy covering re-certification of applicants whose eligibility may have changed due to the length of time that may have expired awaiting weatherization services.

Client income must be verified for the one-year period prior to the certification month. Tax forms may be used to verify income only if the certification period is from January through December. Applications on file for one year or more must be re-certified for the year prior to pre-inspection.

Client eligibility verification shall be documented in the client file and shall include, as a minimum:

§ Which 12-month period was considered

§ A list of all sources of client income for each household member who received income during the year prior to the certification month

§ Documentation of income from each source for the period(s) being considered

§ The date and initials of agency employee verifying income.

2120: Priority Group

Among eligible dwelling units there are program priorities which the Kansas WeatherizationAssistance Program and the weatherization subgrantees observe. Priority is given to:

§ Low-income elderly clients

§ Low-income clients with disabilities

§ Handicapped clients

§ Low-income families with children 18 years of age or under

The weatherization subgrantees seek actively and aggressively to identify elderly persons, persons with disabilities, and families with children and have developed procedures for serving clients by priority. Priorities (including the federally mandated priorities) may include:

§ Elderly persons (age 60 or over)

§ Person with disabilities (see definition below)

§ Families with children 18 years old or under

§ Percent of poverty

§ High fuel usage

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§ Applications who have waited the longest for weatherization assistance

Emergencies may take precedence over all other priorities. Emergencies are defined as life-threatening housing conditions and shall be well documented in client files.

Person with a disability is defined as:

§ Any individual who has a physical or mental disability which constitutes or results in a substantial handicap to the individual’s employment; or

§ A person who has a record of having, or is regarded has having, a physical or mental impairment which substantially limits one or more of the individual’s major life activities; or

§ Someone who has a disability which would make the individual eligible to receive disability insurance benefits or supplemental security income from the Social Security Administration or developmentally disabled assistance from the Department of Health and Human Services.

2125: Delays in Providing Services

If an agency has a backlog in weatherization applications, clients shall be contacted by letter to advise them of the possible delay in receiving weatherization services. A copy of this letter will be placed in the client's folder. If waiting lists exist, pre-inspections by subgrantee agencies which exceed the total number of units to be weatherized in the current program year are conducted at the risk of the subgrantee agency.

2130: Health and Safety Considerations

K-WAP staff and subgrantees will comply with 40 CFR Part 61, National Emission Standards for Hazardous Air Pollutants; Asbestos NESHAP Revision; Final Rule, and the Kansas Asbestos Control Statute (KSA 65-5301 through 5316). K-WAP subgrantees will also comply with the Occupational Safety and Health Administration (OSHA) Lead Safe Work Practices; Department of Energy (DOE) along with the Environmental Protection Agency's (EPA) Lead-Based Paint Pre-Renovation Education Rule, also known as the Toxic Substances Control Act (TSCA) §406(b) rule. There must be someone who has completed HUD or DOE’s Lead Safe Work Practices on the job-site at all times.

Lead Safe 2009:

All inspectors, agency crew members, contractors and their crew members must attend and successfully complete a Kansas Department of Health and Environment (KDHE) approved, Lead Safe Work Practice Training course and fulfill the KDHE requirements to become Certified Renovators by July 1, 2009 (or as soon as the certification is available through KDHE. All contractors and crew members will be responsible for complying with the EPA’s Renovation Repair and Painting (RRP) regulations as enforced by KDHE in Kansas.

Agencies with crews and weatherization contractors must apply to KDHE by July 1, 2009 (or as soon as the licensing is available from KDHE) to become a Licensed Renovation firm.

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KDHE and Kansas weatherization requires all licensed firms to employ only certified Renovators to perform weatherization work.

Subgrantee agencies are required to monitor crews and contractors a minimum of once per month. Documentation of the visits including pictures, must be on file for state monitors to review upon request.

State monitors will also review in-progress weatherization work to ensure all agencies and workers are in compliance.

Subgrantee agencies and contractors found to be out of compliance may be subject to penalties and fines up to $5000 per occurrence.

Agencies are required to develop policies to ensure workers/contractors stay in compliance and have penalties in force if found to be out of compliance.

Unless home was constructed post 1978, or there is existing evidence that the home has been certified as being lead-free or below the lead threshold limit, Lead Safe Work best practices must be adhered to.

Category I Friable Asbestos Containing Material (ACM) and any Regulated Asbestos Containing Material (RACM) will be reported to Kansas Department of Health and Environment officials responsible for dealing with asbestos abatement and will not be manipulated or in any way dealt with by K-WAP staff or subgrantees. (See Technical Tips, Asbestos, in Appendix C for more details.) The EPA Classified Asbestos/Cement siding as a class two non-friable materials and safe for removal for insulation purposes.

2135: Contracts, Contracting and Purchasing Procedures

Subgrantees shall submit their written procedures and forms for contracting and procurement to the state for approval prior to implementing them. Standards must reference federal regulations. Subgrantees shall request written authorization from the state to use a “sole source” bid and maintain file documentation. The state shall review and approve or deny use of a sole bidder to the subgrantee. Sole source bids for DOE weatherization require DOE’s prior approval when they exceed $25,000.

Subgrantees are required to include the specifications which must be met or exceeded in bid packages and contracts for weatherization materials. To the maximum extent practicable, subgrantees are required to procure goods and services at competitive prices. Acceptance of cost plus pricing shall result in disallowed costs and be recouped.

Grantor’s prior approval for purchasing equipment shall be required in accordance with applicable unit cost thresholds for nonprofit organizations, institutions of higher education, and units of local government. Title shall remain with the subgrantee; however, K-WAP and the federal agency reserve the right for title transfer of items with a unit acquisition cost of $1,000 or more for nonprofit organizations and institutions of higher education, and $5,000 fair market value for units of local government. At a minimum, procurement procedures shall comply with U.S. DOE Financial Assistance Rules, 10 CFR 600.236, 600.143, and 600.144, and applicable federal circulars (Uniform Administrative Requirements for Grants and Cooperative Agreements to States and Local Governments, and A-110, Attachment O) referenced therein.

2140: Inventory Control

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Subgrantees shall report the value of materials issued for projects during the reporting month. Any balances of inventories funded by the grant shall be considered an asset and treated as carryover at the close of the grant.

2145: Final Inspections

No dwelling unit may be reported to the K-WAP as completed until the subgrantee or its authorized representative has performed a final inspection and certified that applicable work has been completed in a professional manner and in accordance with the priority determined by the audit procedures. Final inspections also include performing post-weatherization blower door, water heater, and furnace tests. All final inspections must be performed by a Kansas certified weatherization inspector.

2150: Completed Homes Records

Subgrantees are required to maintain records of all weatherized homes, to prevent the possibility of inadvertently re-weatherizing a house. These records should contain street addresses in incorporated areas and geographic coordinates in rural areas. Geographic survey maps may be available for this purpose. Cross-indexing would be appropriate by name, address (street or rural) and by county. A final inspection date and total cost must also be a part of the record. The State WMS reporting system maintains information on all completed homes to assure homes weatherized after September 30, 1993 are not re-weatherized.

2155: Postponement of Weatherization

The state recognizes that situations may occur which prevents effective weatherization under existing conditions. In those situations, weatherization staff is authorized to postpone or deny services to units, which are eligible, by income, provided the following considerations are taken into account.

Health and Safety:

Weatherization staff must be able to perform weatherization measures without undue threats or conditions which jeopardize the client’s or their own health and safety. Conditions which may constitute such undue threats may include, but are not limited to, the following:

§ If interior and exterior conditions are unsanitary to the point where the health of staff or contractor(s) would be placed in jeopardy

§ If the threat of violence or personal safety to staff or contractors is in question

§ If the household contains a member who has a fragile health condition which would be expected to be aggravated by weatherizing the home

§ If source pollutants would be aggravated by weatherization (e.g., moisture problems, mold elevated levels of friable asbestos or radon)

Effectiveness:

Weatherization work must be cost effective and performed in order of priority according to DOE-approved REM/Design weatherization audit. The expected lifetime of measures and the longevity of their benefit must be taken into consideration and not placed at risk for a reasonable amount of time. Conditions which constitute such limitations may include, but are not limited to, the following:

§ If remodeling or rehabilitation of the property (either planned or in progress) is substantial enough to degrade the effectiveness of weatherization

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§ If the condition of structural or mechanical systems of the home are such that it is not safe and possible to install or complete core measures; i.e., furnace safety and efficiency inspections and repair, blower door guided envelope air sealing, attic insulation, and sidewall insulation

§ If the home is planned for relocation or resale

§ If the property is condemned and/or scheduled for demolition

§ If the client does not cooperate with the weatherization program (e.g., refuses to provide information required for eligibility determination, refuses to allow complete inspection, refuses prioritized weatherization measures)

§ If it is not possible to improve the condition of the structure sufficiently to allow the installation of the core measures with the maximum $500 for incidental repair, or with coordinated rehabilitation funding

§ If, at a minimum, health and safety items cannot be addressed and envelope air sealing measures cannot be performed, according to the calculated Building Tightness Limit (BTL).

§ Weatherization Assistance Program funds will not be spent to complete structural rehabilitation beyond the maximum $500 for incidental repairs.

§ Low-income rehabilitation funding or owner funding may be applied to the structure to bring it to a standard that will accommodate weatherization.

§ If conditions exist which preclude the weatherization of the structure, a brief written description of the conditions should be supplied to the client. This notification should be coupled with the notification that weatherization assistance is postponed or denied; until such time that the problem conditions have been resolved. The agency should inform the client of a “reasonable” amount of time for the resolution of the problem conditions.

§ (See “Appeal Procedures,” next page.)

2160: Owner Permission

Signed permission from the owner of each eligible dwelling unit must be obtained and documented in the client file prior to performing any inspections, tests, or weatherization measures on a dwelling.

2165: Appeal Procedures

Any applicant or client of the Weatherization Assistance Program may appeal an agency decision to deny or delay services. Subgrantee agencies must assure each client or applicant is aware of that right and of time restrictions in filing an appeal. To certify that a client or applicant understands his/her rights, his/her signature should be obtained on the statement which explains the right to appeal. The client or applicant may withdraw a request for appeal if the agency review results in a negotiated settlement.

Each subgrantee must develop and/or maintain appeal procedures which include the method of informing applicants and clients of their right to appeal, a methodology for negotiation of the dispute prior to appeal, including timely negotiation which does not preclude the right to appeal. The subgrantee agency is encouraged to include a review of the decision by the weatherization director (if the weatherization director did not make the initial determination which is appealed) and at least the executive director of the agency.

A request for appeal to the state must be submitted, in writing, to the Kansas Weatherization Assistance

21


Program within thirty days of notice of action; an additional three days will be allowed if the notice of action is mailed. Upon receipt of the request for appeal, state staff will copy the request for the agency whose decision has been appealed. The subgrantee will be requested to supply any documents relevant to the decision within seven days of receipt of the appeal by K-WAP.

K-WAP staff will review the request for appeal and any supporting documents and will respond in writing to the applicant or client within thirty days of receipt of the appeal.

If the appellant is dissatisfied with the decision of K-WAP, he/she may appeal to the Executive Director of Kansas Housing Resources Corporation, and may include additional documentation appropriate for review. The Executive Director will respond in writing to the appellant within thirty days of receipt of the appeal.

If the appellant is dissatisfied with the decision of the Executive Director, he/she may appeal to the President of the Kansas Housing Resources Corporation, within thirty days of receipt of the decision of the Executive Director, and may include additional documentation appropriate for review. The President of the Kansas Housing Resources Corporation will respond in writing to the appellant within thirty days of receipt of the appeal.

The decision of the President of the Kansas Housing Resources Corporation is the final administrative remedy in the appeal process. If the appellant is dissatisfied with the final decision, he/she may seek remedy through the court system.

2170: Grantee Reporting Requirements In accordance with 10 CFR 440.24, 10 CFR 600 and any further requirements, the state will keep such records as the federal funding source requires, including records which fully disclose the amount and disposition by the state and each subgrantee of the funds received, the total cost of a weatherization project or the total expenditure to implement the state plan for which assistance was given or used, the source and amount of funds for such project or program supplied by other sources, and such other records as the federal funding source deems necessary for an effective audit and performance evaluation.

2175: Publicizing Federal Support

In accordance with Section 623 of P.L. 102-393, Treasury-Postal-Executive Office Appropriations, any written statement that describes programs or projects funded wholly, or in part, with federal funds which have an aggregate value of $500,000 or above must publicize the extent of federal financial support; that is, must acknowledge that it is 100 percent federally funded. This would include press releases, bid solicitations and other related documents.

2200: Training, Technical Assistance

The purpose of all training and technical assistance (T&TA) is to increase energy conservation, improve program and operational efficiencies, improve crew-contractor work quality, and increase client satisfaction.

K-WAP uses the following methods to provide T&TA:

§ Staff will provide specific T&TA on automated audit inspection procedures as a regular component of the on-site home inspection monitoring visits.

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§ K-WAP staff or contractor(s) will provide on-site T&TA as needed. Need may be identified by the subgrantee staff or by K-WAP staff as the result of observation or of resolution of problems.

§ K-WAP staff will also provide T&TA through on-site, written, and telephone communication with subgrantee staff.

§ Weatherization Director/Inspector Retreats will be used to address areas of common concern and to focus on needed State Plan revisions and programmatic issues.

3000: Mechanical Systems Repair and Replacement

§ Combustion space and water heating system repair work will be completed as a priority one measure.

§ No K-WAP funds will be used for the purchase or installation of a used heating source.

§ Costs for repairs to venting systems are approved as health and safety measures whether or not a heating unit is being replaced.

§ Repair and sealing of distribution systems is approved as an air sealing measure and in some cases as a safety measure whether or not a heating unit is being replaced.

§ Only costs associated with adapting a replacement-heating unit to existing venting or distribution systems will be considered part of the furnace replacement costs for the purpose of determining the total cost of a furnace replacement (reference bullet 15).

§ Homes heated by unvented space heaters are considered unsafe and shall not be weatherized unless the heaters are removed from the premises, vented to the outside, or replaced with an appropriate heating unit.

§ If the heating system is found to be unsafe or inoperable at the time of the pre-inspection, it must be made operable and any safety problems corrected before the home can be weatherized. This also includes during cooling months. If a heating or cooling system is being replaced, the old unit must be removed from the premises by the HVAC contractor being paid with weatherization funds.

§ If the estimated cost of repairs for a heating unit exceeds $1200.00 the heating unit shall be replaced.

§ The replacement unit shall be competitively bid.

§ Installed cost for forced air and mobile home units shall not exceed $2400.00 (per home) unless prior permission is obtained from KHRC.

§ Installed cost for wall, and console heaters shall not exceed $1700.00 if installation of a 92% forced air is not applicable.

§ Forced air furnaces shall not be installed in homes without existing ducting systems. The owner or a non-weatherization funding source is expected to pay the cost of installing a duct system.

§ Forced air furnaces shall not be installed in mobile homes without existing ducting systems

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unless the owner or a non-weatherization funding source pays the cost of the duct system installation.

§ Duct work may be installed using LIEAP funds (after all other funding possibilties have been elimanated) when replacing a wall, or console heater deamed unsafe.

§ Water heating systems cannot be replaced using weatherization funding, unless the system’s condition prohibits the installation of other cost-effective weatherization materials.

§ Approval must be obtained from the State before Weatherization funding is used to replace water-heating systems.

To obtain a wavier approval the following will need to be submitted to KHRC:

§ Original unit Manufacturer

§ Original unit Size

§ Original unit EF Factor

§ Description of Problem

§ Replacement Unit Manufacturer

§ Replacement Unit Size

§ Replacement Unit EF Factor

§ Cost of Replacement

Minimum Replacement Guidelines:

Electric: A replacement electric water heater must have an energy factor of at least 0.91 and have at least 3” of internal foam insulation

Gas: A replacement gas water heater must have an energy factor of at least 0.61 or have 2” of internal foam insulation. Replacement water heaters shall be wrapped with an external blanket unless the manufacturer recommends against an external blanket or if the blanket measure is not REM Design audit approved.

The minimum efficiency requirements for replacement heating units shall be as set forth in the National Appliance Energy Conservation Act of 1987: Wall and console heaters must be replaced using 92% forced air furnace which includes the installation of ductwork unless conditions prohibit the installation.

Furnaces, forced air: all capacities 92% AFUE

Boilers, hot water: all capacities 90% AFUE

Boilers, steam: all capacities 90% AFUE

Wall, fan type: up to 42,000 Btu/hour 80% AFUE

80% AFUE

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[Type a quote from the ocument or the summary


over 42,000 Btu/hour

Wall, gravity type: up to 10,000 Btu/hour

10,000 to 12,000 Btu/hour

12,000 to 15,000 Btu/hour

15,000 to 19,000 Btu/hour

19,000 to 27,000 Btu/hour

27,000 to 46,000 Btu/hour


80% AFUE

80% AFUE

80% AFUE

80% AFUE

80% AFUE

80% AFUE

80% AFUE

Room/Console: up to 18,000 Btu/hour

18,000 to 20,000 Btu/hour

20,000 to 27,000 Btu/hour

27,000 to 46,000 Btu/hour


80% AFUE

80% AFUE

80% AFUE

80% AFUE

80% AFUE

Rental Properties:

§ Repairs, modifications, or replacements to heating units in rental units shall not exceed $250.

§ Costs in excess of $250 shall be paid by either the owner or a non-weatherization funding source, or the heating unit shall be replaced by the owner before additional weatherization work is completed.

§ Contributions by the owner or other non-federal funding source toward the repair or replacement of the heating unit may be counted as leveraged funds.

§ In order to be eligible for the $250 K-WAP portion of furnace replacement costs, units purchased by landlords or non-weatherization funding sources must be a new unit and installed in compliance with local codes and must meet or exceed the minimum efficiency and safety standards set forth above

4000: PRE-INSPECTION GUIDELINES and WORK STANDARDS

This section establishes guidelines and procedures to be used by pre-inspection auditors to determine the specific weatherization measures that will be performed. Prioritization of weatherization measures to be performed on a dwelling unit will be established according to REM Design Improvement Analysis Savings to Investment Ratio (SIR). Inspector / Auditors: Be aware while working in REM that the data collected is correct and entered properly. When running the Improvement Analysis be sure and enter the correct cost and life of the measure.

4100: Single-Family Site-Built Dwellings & Mobile Homes

The following pre-inspection procedures have been established as a guideline to the process of

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performing a pre-inspection of a K-WAP dwelling unit. Subgrantees may use their own forms in performing their pre-inspections. Each of the components of this procedure must be addressed on the subgrantee’s pre-inspection form.

4110: Client Interview

The initial phase of any pre-inspection is the process of communication and information sharing with the occupants of the dwelling. No one knows the comfort characteristics of a dwelling better than those who occupy the dwelling on a regular basis. Valuable relevant information can be obtained through communication with the occupants.

Explain the inspection process, blower door testing and the instrumented furnace inspection to the client. These processes are technical procedures about which most clients will know very little. An explanation of the procedure – how it is done, what it tells us – can calm apprehensions that a client might have about the process and promote a spirit of cooperative effort which can make the pre-inspector’s job much easier.

4120: Instrumented Space and Water Heating System(s) Inspection

The home can’t be weatherized unless the inspection is completed and all space and water heating systems are determined to be safe.

The appropriate, documented inspection procedure must be followed for each combustion appliance.

Refer to appendix A… for appropriate forms with instructions

K-WAP LIEAP funds may be used for purchase of temporary electric space heater for emergency “no heats”.

4130: Exterior Measurement, Observation and Preparation

Information about the actual dimensions of the dwelling are required for several reasons.

§ Blower door test data is based on the volume and surface area of the structure.

§ Computerized audits, including REM Design, require plan and elevation dimensions. Including data for above grade walls, foundations, slabs, and rough opening sizes for doors and windows.

§ Crews and contractors need graphic illustrations of particular problem areas that they will address in a given structure.

§ Detailed measurement information may be required for ordering specific materials.

Exterior observation and measurement shall include:

Plan view, illustrating the outline and dimensions of the structure. Many inspectors find it helpful to begin consistently at a given point (say, the northwest corner of a structure) and measure in a

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particular direction (say, clockwise). Thus, all sides are viewed in a given order, reducing potential for confusion and duplication. The plan page should indicate which way is North for easy reference.

Elevation views, showing the overall shape and the location of doors, windows, and other features of each side or face of a structure. Effort should be made to produce an illustration that is neat and provides a reasonably accurate representation of dwelling. Printed pictures may be included as elevation views. Pictures must show all four sides of the house and also clearly show any relevant items to be addressed in work specification forms.

Door and window measurements are written with the width first, then the height.

§ Observation should be made during the measurement phase to determine whether additional weatherization work will be applied to doors and windows.

§ If no additional work will be applied on a given door or window, only rough opening measurements are required.

§ If replacement or repair work requiring more detailed measurements is determined to be necessary, detailed measurements should be taken

Missing or broken glass that must be replaced or temporarily sealed should be noted at this time.

Note: Research on mobile homes indicates window and door replacements should be used only when the repair exceeds replacement cost. Even for jalousie and awning windows, money is better spent on interior storm panels than on window replacement.

Side wall construction and insulation factors:

§ Check to determine the feasibility of installing additional sidewall insulation.

§ Document the type of siding, insulation, approx. R-value, and type of construction. Siding condition should also be noted.

§ Siding removal should be included as an option in insulation bid packages.

§ The existence of various types of replacement siding (i.e. steel, aluminum, vinyl, and asbestos-cement) will not necessarily constitute a justification to omit sidewall insulation unless extenuating circumstances exist and are documented. All types of installation should be considered including an interior installation using crown mold and chair rail to cover holes.

§ The presence of sidewall insulation will not necessarily constitute a justification to omit sidewall insulation unless extenuating circumstances exist and are documented.

§ Agency pre-inspectors should complete their own sidewall tests such as test holes, drilled to determine whether sidewalls are insulated.

§ It is important when conducting blower door tests to know whether or not sidewalls are insulated. Sidewall testing should not be conducted by insulation contractors.

§ Test holes should be drilled in the same siding run used to add insulation. In some situations, it is possible to observe wall insulation by removing outlet and switch plates, or by drilling through interior walls in closets or behind cabinets.

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§ Uninsulated wall cavities on exterior walls shall receive blown cellulose insulation if REM Design audit approved, unless circumstances make it impossible to install insulation. The presence of pre-existing insulation is not necessarily a reason to not insulate depending on the insulation and the wall cavity structure

§ Dense-packed, tube-filled insulating technique is the preferred method and should be included as an option in all insulation bid packages.

§ The dense-packed method must be employed unless the wall condition prohibits its use.

§ It is the inspector’s responsibility to determine whether or not the walls are in a condition that allows for the dense-packed insulation method.

§ If the dense-packed method is not used, the inspection report must document the reason.

§ The K-WAP will pay for insulation of only sidewall areas that actually receive sidewall insulation.

§ All sidewall insulation bids will specify insulation of “net” wall area. Any payment to contractors for insulation of “gross” wall areas (doors, windows, etc., that cannot be insulated) is not allowed.

Mobile Homes (MH) NOTE: K-WAP provided training to inspectors/auditors, local agency crew members, and weatherization contractors in the installation of mobile home attic, underbelly and sidewall cavity insulation in 2006. K-WAP has implemented the installation of mobile home sidewall, underbelly and attic insulation in 2007. The measure must be approved by the REM/Design Audit with an SIR of 1.0 or higher. Mobile home skirting is not an approved measure within the K-WAP program

Identify bypasses and penetrations:

§ Document air sealing that can be done at utility bypasses, vents, and other penetrations that allow air leakage that is inaccessible from the interior

§ Examples might include the sill plate, band joist area in homes with very low crawl spaces, cracks or holes in foundations, and crawl spaces or foundation entry hatches.

§ Pre-blower door air sealing measures which can be accomplished only from the exterior of the dwelling should be noted during this phase.

MH NOTE: Common air leakage sites on mobile homes include infiltration by-passes between the water heater compartment and the interior of the structure, holes and penetrations in the siding panels and, perhaps most important, penetrations and voids in underbelly sheathing and holes or penetrations in furnace and air conditioner ducting.

Exterior observation of the condition of the roof:

§ Determine if, and where, roof leakage problems may exist.

§ Roof leaks may be sealed to protect the integrity of the structure.

§ Roof leaks may be sealed to protect attic insulation.

MH NOTE: Stains on the interior ceilings of mobile homes often do not necessarily indicate water leakage. In many cases, the watermarks are caused by water from warm, moist interior air condensing on

28


the cold metal skin of the mobile home roof and then dripping onto the ceiling material. The addition of attic cavity insulation can eliminate condensation by isolating the cold roof skin from warm moist, interior air.

Water shedding functions of the dwelling.

§ Site drainage problems which cause moisture to enter the structure and may compromise the integrity of the structure and/or foundation can be addressed as incidental repairs to protect the structure against moisture damage and related health and safety problems.

§ A drainage swale could be cut to cause water to drain around the structure, or fill dirt could be added to cause water to drain from the structure.

§ Other water shedding or site drainage problems that are specific to the structure should be noted during this observation phase.

§ A failing guttering system may result in moisture damage to the dwelling and may be addressed as incidental repairs to protect the sidewall insulation.

§ Gutters may be cleaned, repaired, replaced or installed as protective measures to prevent or repair water damage that could affect the performance of weatherization measures.

4140: Interior Measurement, Observation, and Preparation

Prior to blower door testing, a walk-through observation of the interior of the dwelling is recommended to determine what pre-blower door air sealing measures might be necessary and to accomplish other blower door preparatory measures.

4145: Single Family Dwellings

Attic:

Un-insulated or partially insulated attics shall be insulated to R-30 or R-38 according to the cost effectiveness determined by REM Design Improvement Analysis SIR 1.0 or higher.

If no attic access exists and it is not possible to obtain access through an exterior vent, then an attic hatch or access vent shall be installed. Blower door guided air sealing work cannot be conducted properly without investigation of air leakage in the attic.

● Access hatches can be pre-fabricated using 1 x 10 lumber for the sidewalls (to act as an insulation dam), 1 x 4 lumber for ceiling trim, and a piece of ¾" inch plywood for the door. The pre-fabricated units can be sized to fit standard rafter widths of 16 inch and 24 inch on center. Inspectors should carry a pre-fabricated unit and be prepared to install it, if necessary.

If there is no hatch cover in place, then a temporary hatch cover shall be installed to complete blower door testing.

Attic and crawl space hatches in conditioned areas shall be:

§ weather-stripped to prevent air leakage

§ insulated to at least R-19

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§ shall remain operable after the weatherization job is completed.

Access hatches to kneewall areas are subject to the same requirements. If no access to the kneewall area(s) exists, one shall be installed.

Ducts:

If furnace ducting runs through unconditioned space in the attic, an unconditioned crawl space or basement, the ducting must be sealed and insulated.

§ Fiberglass mesh tape shall be installed under mastic where needed for reinforcement.

§ Approved caulks and mastics shall be used for duct sealing.

§ Duct insulation shall have a minimum R-value of 4

Wiring and Heat Sources in the attic:

§ If knob-and-tube wiring (KTW) is present and attic insulation will be installed, pre-inspectors should test the wiring with a voltage detection device to determine weather or not it is active.

§ KTW is not inherently dangerous, but is an older type of wiring that was not designed or installed with modern appliance loads in mind. Often, the KTW is a lighter gauge wire than is recommended for modern applications. Thus, KTW is potentially dangerous in situations where it can be overloaded, which may cause it to overheat and cause a fire.

§ If the KTW is active, insulation must be valleyed under and around the KTW.

§ KTW must be protected by circuit breakers or S type fuses with an appropriate amperage limit for the gauge of wire used (15 amp for #14 wire, and 20 amp for #12 wire). S type fuses are designed to prevent both the installation of higher amperage fuses and the insertion of coins into the fuse holder for the purpose of circumventing fused amperage limitations.

§ Wall insulation can not be installed if the above precautions are not taken. Permission must be obtained from the owner to modify fuse box.

The National Electrical Code requires that insulation material should not cover KTW. It is suggested, therefore, that insulation be:

§ Valleyed under and around KTW or that insulation dams be installed to prevent contact with KTW.

§ Special care should be taken to ensure that KTW splices remain visible and are not covered by insulation.

Insulation dams must be placed around any potential heat-producing sources, including recessed lights, chimneys, flues and open electrical boxes.

§ Unfaced fiberglass batting may be used as an insulation damming material, but a three-inch air space must be maintained between any damming material and the heat source. Unfaced fiberglass batting, or any other damming material, must not touch the heat source.

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§ Damming material must be sufficiently high to contain the specified depth of the insulation material to be installed. Damming material also must be sufficiently strong to ensure that the weight of the insulation product will not cause the damming material to move or collapse against the heat source.

Ventilation:

§ Attic ventilation shall be installed in the ratio of one square foot of net free vent area to every 300 square feet of attic floor area, with approximately half of the vent area, located near the roof ridge and remaining vent area located near the eaves. However, the pre-inspector must take into account the leakiness of the attic and its particular moisture and heat retention characteristics when determining the amount and location of additional venting to install.

§ Older houses constructed originally with spaced boards and wood shakes or shingles have a much higher natural ventilation rate than newer houses with plywood sheathing. Therefore, such structure may require less or no additional ventilation.

Ceilings:

§ The stack effect in winter is perhaps the most constant and often the strongest driving force moving conditioned air and moisture vapor from a dwelling. Holes or penetrations in the upper plane of the interior envelope are, therefore, the most important air leaks to seal in a structure. Large, obvious penetrations should be repaired or temporarily sealed prior to the blower door test.

Walls:

§ Holes or penetrations in interior walls, especially in balloon-framed structures, can allow conditioned air to move from the structure through interconnected framing conduits. Large obvious penetrations should be repaired or temporarily sealed prior to the blower door test. Holes or penetrations which would allow insulation to blow into the living space must be sealed prior to the installation of the insulation.

Floors:

§ Floors between stories in many houses contain open floor joist areas that can act as air passage conduits. Cantilevered areas where an upper story juts over a lower story or where a bay window extends beyond the wall plane can allow major air leakage. Many leaks through and between floors will be revealed by blower door tests. Dense-packed insulation can be used as an effective air sealant at the ends of floor joist cavities. Large, obvious penetrations should be repaired or temporarily sealed prior to the blower door test.

Basement and crawlspace:

§ The sill plate band joist area in many homes is a major source of air infiltration. Stone foundations often contain numerous holes and cracks, which are major sources of infiltration. Cracks may be caulked, stuffed with backer rod or other packing material and caulked, sealed with an expanding foam product, or sealed in other ways that provide an effective and durable seal. Expanding foam products should be used only in areas that do not receive direct

31


sunlight, or should be coated to protect them from such light. Ultra-violet rays from sunlight deteriorate the product and its effectiveness.

§ Batt or rigid-board insulation may be cut and placed neatly in the band joist area if the REM Design Improvement Analysis determines that the addition of batt insulation to the perimeter would result in significant reduction of conductive heat loss. Band joist insulation may also be installed using spray applied cellulose material.

§ Basement grade entries, foundation entry doors, and crawl space entry hatches should be inspected to ensure that they provide an effective barrier to the penetration of water and a durable air seal. Wood construction in contact with soil or near the grade line should be of a treated nature. Foundation entry doors can be constructed of treated, braced plywood or can be standard exterior entry doors.

§ A six-mil poly vapor barrier should be installed over all dirt crawl space floors if possible. The poly barrier can also help to make crawl space inspection and repair work more pleasant as well as contain the evaporation of moisture from the soil into the space above.

§ Crawl space ventilation should be installed only if the site-specific situation precludes the installation of an effective vapor barrier and if there is reason to believe that ventilation is necessary to protect structural components from moisture damage.

§ Recent tests indicate that installation of a vapor barrier alone reduces the emission of moisture from dirt crawl space floors sufficiently to protect the structure without opening additional infiltration pathways.

§ In 2006 K-WAP providers should evaluate the procurement of Compact Florissant lighting and in 2007 be implemented as an approved K-WAP measure for REM approval on all weatherization homes.

4150: Mobile Home Dwellings

It is suggested that the interior observation process in mobile homes start with a visual inspection of the furnace ducting system, then move to the upper plane of the interior envelope (i.e., the ceiling), then work through the main body of the house to the floor and possible penetrations into or through the underbelly.

§ Furnace ducting systems. Several types of air leakage sites are common to the furnace ducting systems of mobile homes. The boot that connects the duct to the floor of the trailer is often the site of major air leakage. In many mobile homes it is possible to lift a floor register and see into the underbelly, or see the ground under the structure through holes in the duct boot and the underbelly.

§ In some older homes, the ends of units of ducting have been compressed to connect them to other units to form longer ducting runs. As a result, there are often air leaks at the top and bottom of the duct where the two units of ducting join. Often the ends of ducting runs are either poorly sealed or not sealed at all. In double-wide units, the duct that joins the two sides is often loose or misaligned.

§ Leaks in the supply ducting of mobile homes blow conditioned air into the underbelly, or outside the house, when the furnace blower is functioning. Thus, the efficiency of warm air delivery within the structure is significantly reduced. When the furnace blower is not functioning, the same leaks allow outside air to blow back into the structure. There should be no air movement within or through the ducting system when the blower fan is not operating.

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§ In the assembly process of most mobile homes, the roof structure is installed as a complete unit after the frame, floor, and walls has been constructed. The completed roof section is lifted into place with a crane and set upon the wall structure. Therefore, there is some potential for air leakage at the roof/wall joint. Appropriate sealing material may be applied on both sides of the trim piece at the roof/wall joint.

§ Due to the construction techniques used in the manufacture of most mobile homes, it should rarely be necessary to seal the joint between interior partition walls and the ceiling. Holes, cracks, and penetrations in the ceiling may constitute important air leaks. Large, obvious penetrations that should be either repaired or temporarily sealed prior to a blower door test could be addressed at this time.

§ Walls and windows. Holes or penetrations on the inside of exterior walls can allow air to move from the structure through the corrugated exterior siding. Large, obvious penetrations that should be either repaired or temporarily sealed prior to a blower door test should be addressed at this time.

In almost every case, some type of interior storm window will provide the most effective, and the most cost effective, reduction of air infiltration through mobile home windows. Recent research on mobile homes has indicated that window replacements should be used only when repair would be more expensive than replacement. Even for jalousie and awning windows, money is better spent on interior storm panels than on window replacement.

It is often possible (with client approval) to seal some primary windows shut if they are not normally used for ventilation.

§ Floors. Floors in mobile homes are often constructed of particle or wafer board. Moisture generally causes this type of material to deteriorate rapidly. In mobile homes, plumbing leaks and other types of moisture concentration are a common occurrence.

Exterior doors that are misaligned due to settling of the unit may allow water leakage. It is not uncommon to find floors around exterior doors deteriorated due to moisture damage. Condensation on windows, especially replacement type windows without interior storms, can cause deterioration of the walls and floors below the window. Plumbing leaks under kitchen and bathroom cabinets, bathtubs, water heaters, washing machines, and refrigerators may also cause floor deterioration.

Floor repairs may be completed using treated lumber to provide some protection against future deterioration. Caution should be used in the handling of treated material due to the toxic nature of the chemicals used in the material.

Repair or replacement of leaking plumbing lines or water heater tanks is an authorized incidental repair in mobile homes.

4200: Compact Fluorescent Bulbs

K-WAP adopted a policy for replacement of incandescent bulbs with Compact Fluorescent Bulbs in all permanent light fixtures in weatherization homes. This measure will not require REM Design audit approval. K-WAP requests each agency stock inventory and have their inspectors do the installation at the final inspection to assure cost effectiveness. WMS is being revised to show number of bulbs installed and cost of material and labor.

Refrigerator Replacement:

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Implementation is to start in program year 2009. Each subgrantee is required to complete a procurement process for their service area for supplying, delivery, and set-up of the new refrigerator (18, 21, 24 cubic feet, top mount freezer only, whichever is closest in size to existing appliance) and disposal of the old refrigerator. Refrigerator replacement requires REM/Design approval with a minimum SIR of one.

Subgrantees, should use the refrigerator guide on WAPTAC to determine usage of the exsisting unit for use in the audit. If the unit is not listed in the guide, the unit will need to be metered for usage.

Water Savers:

Impamentation is to start in program year 2009 of audit approved low flow shower heads and faucet aireators.

K-WAP will provide training in early 2009 on type of meters and how to use them for refridgerators and water savers.

4400: Lead Safe Work Practices applied with De minimus

Best practices for Lead Safe Work Practices are to be used at all times. This is the case even when the De Minimus Levels are not exceeded. The De minimus levels are:

20 square feet on exterior surfaces

6 square feet in any one interior room or space

10 percent of the total surface area on an interior or exterior type of component with a small surface area.

Example application:

Exterior Drilling for Insulation:

One two inch (2”) hole - .021805 sq. ft.

To exceed 20 square feet of total surface area, approx. 917 holes would need to be drilled.

Attic Access:

Cutting a (16” x 16”) attic access = 256 sq. inches.

256/144 =.138 sq. ft.

This would Not exceed the de minimus.

4400: REM Design Software

Energy Audit Software Procedures:

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For full documented text refer to: Master Plan Part II – pg 85

§ REM Design is the approved software for auditing Single Family Dwellings and Mobile Homes. Data is collected on-site with regard to the structure and is then input into REM Design to represent the building and its’ energy consumption analysis.

§ To get audit approval for any measure to be completed on the house it is necessary to use the Improvement Analysis portion of the software.

§ In the improvement analysis it is necessary to select all items identified to have work completed on them. It may be necessary to select them from the pull down menu if they do not readily appear at the start of the Analysis reporting.

§ Ensure all measure costs for material & labor is accurate before running the report.

§ Data collected and input into the REM Design audit needs to be accurate for each building.

§ Refer to the Help menu and the software training manual for detailed information on how to build libraries to accurately represent each component and structural piece of the dwelling and improvement measures.

§ All work to be completed must be approved by the Improvement Analysis in REM Design.

§ Any item to be completed on a weatherization house is to have an Improvement Analysis SIR of 1.0 or greater.

§ Items are to be done according to the priority ranking of SIR. Measures with the highest SIR should be completed first. It should be noted that some measures approved by REM Design may not be able to be completed if weatherization funds are expended.

4600: Change Orders

No change order shall be implemented or approved without prior justification of measure cost effectiveness using the REM Design Improvement Analysis. All change order items must receive an SIR 1.0 or greater for the work to be completed. The change order must be signed by an authorized representative of the agency before the work is done and filed in the client file along with the audit approval justification (Improvement analysis showing SIR 1.0 or greater for items to be complete).

4700: Final Inspections

A final inspection is to be completed on each weatherized dwelling [per: Master File Part II – pg 85].

Final inspections include:

§ A walk-through of the dwelling to review the pre-inspection findings and the contractor work that has been completed.

§ Safety testing of each combustion appliance in the dwelling. A complete combustion analysis is to be done on each unit, completing the necessary forms as required.

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§ A check of priority measures that were completed. Ensuring that the measures performed on the house were done as the priority list determined by the SIR ranking.

§ Post weatherization Blower Door test.

§ Comparison of the final CFM50 reading with the Building Tightness Limit.

§ Only state certified housing inspectors may conduct final inspections.

§ It is highly recommended that the final inspection be completed by an on-staff certified inspector. The final inspection is the agency’s last opportunity to ensure that all necessary work has been completed, performed acceptably, and all measures were addressed according to priority and done in accordance with SIR rankings. If an agency does not have a state certified inspector on staff, they may contract for the inspection. If the agency uses contracting inspectors for pre-inspections, the final inspection is not to be completed by the same inspector, or any other representative of the inspection company that did the pre-inspection.

§ Infrared Camera verification of insulation, and other weatherization measures that have been completed. A minimum of four (4) representative pictures from the infrared testing shall be placed in each dwelling file.

4800: Infrared Camera

In 2006 K-WAP purchased FLIR BCAMTM Infrared Cameras to implement into the weatherization program. Each agency is to use the camera to verify conditions at the time of final inspection for each dwelling. Refer to training and camera documents for camera operation and use.

§ Each final inspection is to have Infrared pictures (minimum of four pictures) included as a representative sample of the major work that has been performed on the dwelling. The pictures are to be included with every dwelling file that has had a completed final inspection

Date of the Picture:

Time of Day:

Location:_______________________________________________

(example: SE corner living room, ceiling)

Ambient (outside) wind speed

Blower door running? Yes or No CFM __________________

Outside temperature: _________ oF

Inside temperature: ___________ oF

Description / Explanation: _________________________________

§ No more than 50 pictures can be stored on the camera. Any attempt to do so will damage the camera (software) and will require the camera to be sent for service

§ The Infrared Camera will be used as a monitoring tool by KHRC.

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Include the following information when recording infrared images at final inspection. Each file is to contain a minimum of four (4) pictures. Each picture is to have, at minimum, the following information attached:

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APPENDIX “A”

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APPENDIX A—STANDARDS FOR WEATHERIZATION

MATERIALSIf the standards listed in this appendix conflict with thoserequired by current local codes, the local code shall haveprecedence and a copy of the applicable section will beretained with procurement records.The following Government standards are produced by theConsumer Product Safety Commission and are published intitle 16, Code of Federal Regulations:Thermal Insulating Materials for Building ElementsIncluding Walls, Floors, Ceilings, Attics, and RoofsInsulation—organic fiber—conformance to Interim SafetyStandard in 16 CFR part 1209;Fire Safety Requirements for Thermal InsulatingMaterials According to Insulation Use—AtticFloor—insulation materials intended for exposed use in atticfloors shall be capable of meeting the same flammabilityrequirements given for cellulose insulation in 16 CFR part1209;Enclosed spaces—insulation materials intended for usewithin enclosed stud or joist spaces shall be capable ofmeeting smoldering combustion requirements in 16 CFR part1209.The following standards which are not otherwise set forthin part 440 are incorporated by reference and made part ofpart 440. The following standards have been approved forincorporation by reference by the Director of the FederalRegister in accordance with 5 U.S.C. 552(a) and 1 CFR part51. These materials are incorporated as they exist on January3, 2002 and a notice of any change in these materials will bepublished in the FEDERAL REGISTER. The standardsincorporated by reference are available for inspection at theOffice of the Federal Register Information Center, 800 NorthCapitol Street, Suite 700, Washington, DC 20001.The standards incorporated by reference in part 440 canbe obtained from the following sources:Air Conditioning and Refrigeration Institute, 4301 N. FairfaxDrive, Suite 425, Arlington, VA 22203; (703) 524-8800.American Architectural Manufacturers Association, 1827Walden Office Square, Suite 104, Schaumburg, Illinois60173-4268; (847) 303-5664.American Gas Association, 400 N. Capitol Street, NW,Washington, DC 20001; (202) 824-7000.American National Standards Institute, Inc., 11 West 42ndStreet, New York, NY 10036; (212) 642-4900.American Society of Mechanical Engineers, Three ParkAvenue, New York, NY 10016-5990; (212) 591-7722.American Society for Testing and Materials, 100 Barr HarborDrive, West Conshohocken, PA 19428-2959; (610) 832-9585.Association of Home Appliance Manufacturers, 1111 19thStreet, NW, Suite 402, Washington DC, 20036; (202)872-5955.Federal Specifications, General Services Administration,General Services Administration, Federal Supply Service,Office of the CIO and Marketing Division, Room 800,1941 Jefferson Davis Hwy., Arlington, VA 22202; (703)305-6288.Gas Appliance Manufacturers Association, 2107 WilsonBoulevard, Suite 600, Arlington, Virginia 22201; (703)525-7060.

National Electrical Manufacturers Association, 1300 North17th Street, Suite 1847, Rosslyn, VA 22209; (703) 841-3200.National Fire Protection Association, 1 Batterymarch Park,P.O. Box 9101, Quincy, MA 02269-9101; (617) 770-3000.Sheet Metal and Air Conditioning Contractors Association,4201 Lafayette Center Drive, Chantilly, Virginia 20151-1209; (703) 803-2980.Solar Rating and Certification Corporation, c/o FSEC, 1679Clearlake Road, Cocoa, FL 32922-5703; (321) 638-1537.Steel Door Institute, 30200 Detroit Road, Cleveland, OH44145-1967; (440) 899-0010.Steel Window Institute, 1300 Sumner Avenue, Cleveland,OH 44115-2851; (216) 241-7333.Tubular Exchanger Manufacturers Association, 25 NorthBroadway, Tarrytown, NY 10591; (914) 322-0040.Underwriters Laboratories, Inc., 333 Pfingsten Road,Northbrook, IL 60062-2096; (847) 272-8800.Window & Door Manufacturers Association, 1400 EastTouhy Avenue, Suite 470, Des Plaines, IL 60018; (800)223-2301.More information regarding the standards in thisreference can be obtained from the following sources:Environmental Pr otection Agency, 401 M Street, NW,Washington, DC 20006; (202) 554-1080.National Institute of Standards and Technology, U.S.Department of Commerce, Gaithersburg, MD 20899;(301) 975-2000.Weatherization Assistance Program, Office of BuildingTechnology Assistance, Energy Efficiency andRenewable Energy, 1000 Independence Avenue, SW,EE-42, Washington, DC 20585-0121; (202) 586-4074.

2THERMAL INSULATING MATERIALS FOR

BUILDING ELEMENTS INCLUDING WALLS,FLOORS, CEILINGS, ATTICS, AND ROOFS[Standards for conformance]Insulation--mineral fiber:Blanket insulation . . . . . . .Roof insulation board . . . .Loose-fill insulation . . . . . .Insulation--mineral cellular:Vermiculite loose-fillinsulationPerlite loose-fill insulation .Cellular glass insulationblockPerlite insulation board . . .Insulation–organic fiber:Cellulosic fiber insulatingboardCellulose loose-fillinsulationCellulose wet-sprayinsulationInsulation–organic cellular:Preformed block-typepolystyrene insulationRigid preformed polyurethane

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insulationboardPolyurethane or polyisocyanurateinsulationboard face withaluminum foil on bothsidesPolyurethane or polyisocyanurateinsulationboard face with felt onboth sidesInsulation–composite boards:Mineral fiber insulationboardPerlite boardGypsum board and polyurethaneor polisocyanuratecompositeboardASTM1 C665-98.ASTM C726-00a.ASTM C764-99.ASTM C516-80(1996)e1.ASTM C549-81(1995)e1.ASTM C552-00.ASTM C728-97.ASTM C208-95.ASTM C739-00.ASTM C1149-97.ASTM C578-95.ASTM C591-00.FS2 HH-I-1972/1(1981).FS HH-I-1972/2(1981) andAmendment1, October 3,1985).ASTM C726-00a.ASTM C728-97.FS HH-I-1972/4(1981).1 ASTM indicates American Society for Testing andMaterials.2 FS indicates Federal Specifications.THERMAL INSULATING MATERIALS FOR

BUILDING ELEMENTS INCLUDING WALLS,FLOORS, CEILINGS, ATTICS, AND

ROOFS–Continued[Standards for conformance]Materials used as a patch toreduce infiltration throughthe building envelopeCommerciallyavailable.THERMAL INSULATING MATERIALS FOR PIPES,DUCTS, AND EQUIPMENT SUCH AS BOILERS

AND FURNACES[Standards for conformance]Insulation–mineral fiber:Preformed pipe insulation .Blanket and felt insulation(industrial type)Blanket insulation andblanket type pipe

insulation (metal-meshcovered, industrial type)Block and board insulationSpray applied mineral fiberthermal and soundabsorbing insulationHigh-temperature fiberblanket insulationDuct work insulation . . . . .Insulation–mineral cellular:Calcium silicate block andpipe insulationCellular glass insulation . .Expanded perlite block andpipe insulationInsulation–organic cellular:Preformed flexibleelastomeric cellularinsulation in sheet andtubular formUnfaced preformed rigidcellular polyurethaneinsulationInsulation skirting . . . . . . . . . .ASTM1 C547-00.ASTM C553-00.ASTM C592-00.ASTM C612-00.ASTM C1014-99ae1.ASTM C892-00.ASTM C1290-00.ASTM C533-95.ASTM C552-00.ASTM C610-99.ASTM C534-99.ASTM C591-00.Commerciallyavailable.1 ASTM indicates American Society for Testing andMaterials.

3FIRE SAFETY REQUIREMENTS FOR INSULATING

MATERIALS ACCORDING TO INSULATION USE[Standards for conformance]Attic floor . . . .EnclosedspaceExposedinteriorwalls andceilingsExteriorenvelopewalls androofsPipes, ducts,and equipmentInsulation materials intended forexposed use in attic floors shallbe capable of meeting the samesmoldering combustionrequirements given for celluloseinsulation in ASTM1 C739-00.Insulation materials intended foruse within enclosed stud or joistspaces shall be capable of

40


meeting the same smolderingcombustion requirements givenfor cellulose insulation in ASTMC739-00.Insulation materials, includingthose with combustible facings,which remain exposed andserve as wall or ceiling interiorfinish, shall have a flamespread classification not toexceed 150 (per ASTM E84-00a).Exterior envelope walls and roofscontaining thermal insulationshall meet applicable localgovernment building coderequirements for the completewall or roof assembly.Insulation materials intended foruse on pipes, ducts, andequipment shall be capable ofmeeting a flame spreadclassification not to exceed 150(per ASTM E84-00a).1 ASTM indicates American Society for Testing andMaterials.STORM WINDOWS[Standards for conformance]Storm windows:All storm windows . .Aluminum framestorm windowsRigid vinyl framestorm windowsFrameless plasticglazing stormMovable insulationsystems for windowsAAMA/NWWDA1 101/I.S.2-97.AAMA2 1002.10-93.ASTM3 D4726-00.Required minimumthickness forwindows is 6 mil(0.006 inches).Commercially available.1 AAMA/NWWDA indicates American ArchitecturalManufacturers Association/National Wood Window & DoorAssociation (now the Window & Door ManufacturersAssociation).2 AAMA indicates American Architect ural ManufacturersAssociation.3 ASTM indicates American Society for Testing andMaterials.REPLACEMENT WINDOWS[Standards for conformance]Replacement windows:All windows . . . . . . .Steel frame windowsRigid vinyl framewindowsAAMA/NWWDA1

101/I.S. 2-97.Steel Window Instituterecommendedspecifications forsteel windows, 1990.ASTM2 D4726-00.

1 AAMA/NWWDA indicates American ArchitecturalManufacturers Association/National Wood Window & DoorAssociation (now the Window & Door ManufacturersAssociation).2 ASTM indicates American Society for Testing andMaterials.

4STORM DOORS[Standards for conformance]Storm doors:All storm (glass)doorsAluminum framestorm doorsSliding glass stormdoorsRigid vinyl storm doors .Vestibules:Materials to constructvestibulesAAMA/NWWDA1

101/I.S. 2-97.AAMA2 1102.7-89.AAMA 1002.10-93.ASTM3 D3678-97 andD4726-00..Commercially available.1 AAMA/NWWDA indicates American ArchitecturalManufacturers Association/National Wood Window & DoorAssociation (now the Window & Door ManufacturersAssociation).2 AAMA indicates American Architect ural ManufacturersAssociation.3 ASTM indicates American Society for Testing andMaterials.REPLACEMENT DOORS[Standards for conformance]Replacement doors:All replacementdoorsSteel doors . . . . . . .Wood doors:Flush doors . . . .Stile and raildoorsAAMA/NWWDA1

101/I.S. 2-97.ANSI2 A250.8-98.ANSI/NWWDA3 I.S. 1-97 (Amendment,exterior doorprovisions).NWWDA4 I.S. 6-97.1 AAMA/NWWDA indicates American ArchitecturalManufacturers Association/National Wood Window & DoorAssociation (now the Window & Door ManufacturersAssociation).2 ANSI indicates American National Standards Institute.3 ANSI/NWWDA indicates American National StandardsInstitute/National Wood Window & Door Association (now theWindow & Door Manufacturers Association).4 NWWDA indicates National Wood Window & DoorAssociation (now the Window & Door ManufacturersAssociation).CAULKS AND SEALANTS[Standards for conformance]Caulks and sealants:Glazing compounds formetal sashOil and resin base

41


caulksAcrylic (solvent types)sealantsButyl rubber sealantsChlorosulfonated polyethylenesealantsLatex sealing compoundsElastomeric jointsealants (normallyconsidered to includepolysulfide,polyurethane, andsilicone)Preformed gasketsand sealingmaterialsDuct sealing masticASTM1 C669-00.ASTM C570-00.ASTM C920-98e1.FS2 Commercial ItemDescription A-A-272 (6/7/95).ASTM C920-98e1.ASTM C834-00e1.ASTM C920-98e1.ASTM C509-00.UL3 181A-M, SecondEdition, 1994 andUL 181B-M, FirstEdition, 1995.1 ASTM indicates American Society for Testing andMaterials.2 FS indicates Federal Specifications.3 UL indicates Underwriters Laboratories.

5WEATHERSTRIPPING[Standards for conformance]Weatherstripping . . . . .Vapor retarders . . . . . . .Items to improve atticventilationCommercially available.Selected according tothe provisions citedin ASTM1C755-97.Permeance notgreater than 1 permwhen determinedaccording to thedesiccant methoddescribed in ASTME96-00.Commercially available.1 ASTM indicates American Society for Testing andMaterials.HEAT EXCHANGERS[Standards for conformance]Heat exchangers, waterto-water and steam-towaterHeat exchangers withgas-fired appliances2

ASME1 Boiler andPressure VesselCode, 1998, SectionsII, V, VIII, IX,and X, as applicableto pressure vessels.

Standards of TubularExchanger ManufacturersAssociation,Eighth Edition,1999.ANSI/UL3 462, NinthEdition, approved byANSI February 28,1997.1 ASME indicates American Society for MechanicalEngineers.2 The heat reclaimer is for installation in a section of thevent connector from appliances equipped with draft hoods orappliances equipped with powered burners or induced draftand not equipped with a draft hood.3 ANSI/UL indicates American National StandardsInstitute/Underwriters Laboratories.BOILER/FURNACE CONTROL SYSTEMS[Standards for conformance]Automatic set backthermostatsLine voltage or lowvoltage roomthermostatsClock thermostats . . . . .Automatic gas ignitionsystemsEnergy managementsystemsHydronic boiler controlsOther burner controls . .Listed by UL1. Conformanceto NEMA2

DC3-1989 (R1996).Listed by UL. Conformanceto NEMADC3-1989 (R1996).Listed by UL. Conformanceto NEMADC3-1989 (R1996).ANSI3 Z21.21-2000.AGA4 LaboratoriesCertification Seal.Listed by UL.Listed by UL.Listed by UL.1 UL indicates Underwriters Laboratories.2 NEMA indicates National Electrical ManufacturersAssociation.3 ANSI indicates American National Standards Institute.4 AGA indicates American Gas Association.

6WATER HEATER MODIFICATIONS[Standards for conformance]Insulate tank anddistribution pipingInstall heat traps on inletand outlet pipingInstall/replace waterheater heatingelementsElectric, freezepreventiontape forpipesInstall stack damper,gas-fueledInstall stack damper, oilfueledInstall water flowmodifiers

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(See insulation sectionof this appendix)Applicable localplumbing code.Listed by UL1.Listed by UL.ANSI2 Z21.66-1996,including Exhibits A& B, and ANSIZ223.1-1999 (sameas NFPA3 54-1999).UL 17, Third Edition,1994, NFPA 31-2001, NFPA 211-2000 (same as ANSIA52.1), and ANSI/NFPA 70-1999(same as IEEE4

National ElectricalCode).Commercially available.1 UL indicates Underwriters Laboratories.2 ANSI indicates American National Standards Institute.3 NFPA indicates National Fire Prevention Association.4 IEEE indicates Institute of Electrical and ElectronicsEngineers.REPLACEMENT WATER HEATERS[Standards for conformance]Electric (resistance)water heatersHeat pump waterheatersGas water heaters:Rated #75 kBtu/hr . .Rated $75 kBtu/hr . .Oil water heaters . . . . .10 CFR1 430 and UL3

174.UL 1995, Second Edition,1995. Electricalcomponents to belisted by UL.10 CFR 430 and ANSI4

Z21.10.1-1998.ANSI Z21.10.3-1998.UL 732, Fifth Edition,1995.1 CFR indicates Code of Federal Regulations.2 UL indicates Underwriters Laboratories.3 ANSI indicates American National Standards Institute.SOLAR WATER HEATING SYSTEMS[Standards for conformance]Solar water heatingsystems includingforced circulation,integral collectorstorage, thermosyphon,and selfpumpingsystemsSystem must be certifiedper SRCC1 OG 300,July 16, 1998.1 SRCC indicates Solar Rating and CertificationCorporation.WASTE HEAT RECOVERY DEVICES[Standards for conformance]Desuperheater/waterheatersCondensing heat

exchangersHeat pump waterheating heatrecovery systemsEnergy recoveryequipmentARI1 470-1995 and UL1995, Second Edition,1995.Commercially availablecomponents installedper manufacturers’specifications. NFPA2

211-2000 (same asANSI A52.1) mayapply in certaininstances. See alsothe Heat Exchangerssection of thisappendix.UL 1995, Second Edition,1995. Electricalcomponents to belisted by UL.Energy Systems Analysisand Management,1997 (SMACNA3).1 ARI indicates Air Conditioning and Refrigeration Institute.2 NFPA indicates National Fire Prevention Association.3 SMACNA denotes Sheet Metal and Air ConditioningContractors’ National Association.BOILER REPAIR AND

7Install gas conversationburnersReplace oil burner . . . .Install burners (oil/gas)Re-adjust boiler watertemperature or installautomatic boilertemperature resetcontrolReplace/modify boilersClean heat exchanger,adjust burner airshutter(s), checksmoke no. on oilfueledequipment.Check operation ofpump(s) andreplacement filters.Replace combustionchambersANSI1 Z21.8-1994 (forgas- or oil-firedsystems), ANSIZ21.17-1998, andANSI Z223.1-1999(same as NFPA 54-1999). AGA2

LaboratoriesCertification Seal.UL3 296, Ninth Edition,1994 and NFPA 31-2001.ANSI Z223.1-1999 forgas equipment andNFPA4 31-2001 for

43


oil equipment.ASME5 CSD-1-1998,ANSI Z223.1-1999,and NFPA 31-2001.ASME Boiler andPressure VesselCode, 1998, SectionII, IV, V, VI, VIII, IX,and X. Boilers mustbe HydronicsInstitute Division ofGAMA equipment.Per manufacturers’instructions.Refractory linings maybe required forconversions.BOILER REPAIR AND

MODIFICATIONS/EFFICIENCY

IMPROVEMENTS—Continued[Standards for conformance]Replace heat exchangers,tubesInstall/replace thermostaticradiator valvesInstall boiler duty cyclecontrol systemProtection from flamecontact withconversion burnersby refractory shield.Commercially available.One-pipe steamsystems require airvents on eachradiator; seemanufacturers’requirements.Commercially available.ANSI/NFPA 70-1999(same as IEEENational ElectricalCode) and localelectrical codeprovisions for wiring.1 ANSI indicates American National Standards Institute.2 AGA indicates American Gas Association.3 UL indicates Underwriters Laboratories.4 NFPA indicates National Fire Prevention Association.5 ASME indicates American Society for MechanicalEngineers.

8HEATING AND COOLING SYSTEM REPAIRS AND

TUNE-UPS/EFFICIENCY IMPROVEMENTS[Standards for conformance]Install duct insulation . .Reduce Input of burner;derate gas-fueledequipmentRepair/replace oil-firedequipmentReplace combustionchamber in oil-firedfurnaces or boilersClean heat exchangerand adjust burner;adjust air shutter andcheck CO2 and stack

temperature. Cleanor replace air filter onforced air furnaceInstall vent dampers forgas-fueled heatingsystemsInstall vent dampers foroil-fueled heatingsystemsASTM1 C612-00 (seeinsulation sections ofthis appendix).Local utility companyand procedures ifapplicable for gasfueledfurnaces andANSI2 Z223.1-1999(same as NFPA3 54-1999) includingAppendix H.NFPA 31-2001.NFPA 31-2001.ANSI Z223.1-1999(same as NFPA 54-1999) includingAppendix H.Applicable sections ofANSI Z223.1-1999(same as NFPA 54-1999) includingAppendix H, I, J, andK. ANSI Z21.66-1996 and ExhibitsA&B for electricallyoperated dampers.Applicable sections ofNFPA 31-2001 forinstallation and inconformance withUL4 17, ThirdEdition, 1994.HEATING AND COOLING SYSTEM REPAIRS AND

TUNE-UPS/EFFICIENCY

IMPROVEMENTS—Continued[Standards for conformance]Reduce excesscombustion air:A: Reduce ventconnector size ofgas-fueledappliancesB: Adjust barometricdraft regulator foroil fuelsReplace constantburning pilot withelectric ignitiondevice on gas-fueledfurnaces or boilersReadjust fan switch onforced air gas-or oilfueledfurnacesReplace burners . . . . . .Install/replace ductfurnaces (gas)Install/replace heatpumps

44


Replace air diffusers,intakes, registers,and grillesInstall/replace warm airheating metal ductsFilter alarm units . . . . . .ANSI Z223.1-1999(same as NFPA 54-1999) part 9 andAppendices G & H.NFPA 31-2001 and perfurnace and boilermanufacturers’instructions.ANSI Z21.71-1993.Applicable sections andAppendix H of ANSIZ223.1-1999 (sameas NFPA 54-1999)for gas furnaces andNFPA 31-2001 for oilfurnaces.See install burners(oil/gas).ANSI Z223.1-1999(same as NFPA 54-1999).ARI5 210/240-1994. UL1995, SecondEdition, 1995.Commercially available.UL 181, Ninth Edition1996, including UL181A, SecondEdition 1994 and181B, First Edition,1995.Commercially available.1 ASTM indicates American Society for Testing andMaterials.2 ANSI indicates American National Standards Institute.3 NFPA indicates National Fire Prevention Association.4 UL indicates Underwriters Laboratories.5 ARI indicates Air Conditioning and RefrigerationInstitute.

9REPLACEMENT FURNACES, BOILERS, AND

WOOD STOVES[Standards for conformance]Chimneys, fireplaces,vents and solid fuelburning appliancesGas-fired furnaces . . . .Oil-fired furnaces . . . . .Liquefied petroleum gasstorageVentilation fans:Including electricattic, ceiling, andwhole-housefansNFPA1 211-2000 (sameas ANSI2 A52.1).ANSI Z21.47-1998 andANSI Z223.1-1999(same as NFPA 54-1999).UL3 727, Eighth Edition,

1994 and NFPA 31-2001.NFPA 58-2001.UL 507, Ninth Edition,1999.1 NFPA indicates National Fire Prevention Association.2 ANSI indicates American National Standards Institute.3 UL indicates Underwriters Laboratories.AIR CONDITIONERS AND COOLING EQUIPMENT[Standards for conformance]Air conditioners:Central air conditionersRoom size units . . . . .Other cooling equipment:Including evaporativecoolers, heatpumps, and otherequipmentARI1 210/240-1994.ANSI/AHAM2 RAC 1-1992.UL3 1995, SecondEdition, 1995.1 ARI indicates Air Conditioning and RefrigerationInstitute.2 ANSI/AHAM indicates American National StandardsInstitute/Association of Home Appliance Manufacturers.3 UL indicates Underwriters Laboratories.SCREENS, WINDOW FILMS, AND REFLECTIVE

MATERIALS[Standards for conformance]Insect screens . . . . . . .Window films . . . . . . . .Shade screens:Fiberglass shadescreensPolyester shadescreensRigid awnings:Wood rigid awningsMetal rigid awnings .Louver systems:Wood louver awningsMetal louver awningsIndustrial-grade whitepaint used as a heatreflectivemeasure onroofs, awnings,window louvers,doors, and exteriorduct work (exposed)Commercially available.Commercially available.Commercially available.Commercially available.Commercially available.Commercially available.Commercially available.Commercially available.Commercially available.REFRIGERATORS[Standards for conformance]Refrigerator/freezers(does not includefreezer-only units)UL1 250. Replacedunits must bedisposed of properly

45


per Clean Air Act1990, Section 608,as amended by 40CFR2 82, May 14,1993.1 UL indicates Underwriters Laboratories.2 CFR indicates Code of Federal Regulations.FLUORESCENT LAMPS AND FIXTURES[Standards for conformance]Compact fluorescent

lampsFluorescent lightingfixturesANSI/UL1 542, SeventhEdition, February 6,1997 and UL 1993,First Edition, 1993.UL 1570, Fourth Edition,1995.1 ANSI/UL indicates American National Standards

Institute/Underwriters Laboratories.

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WEATHERIZATION PROGRAMCOMPLIANCE MONITORING INSTRUMENT

GENERAL INFORMATION:

Agency:

Dates of Visit:

Period Covered:

Monitor(s):

Present at Entrance Conference (List Names and Titles):

Present at Exit Conference (List Names and Titles):

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CURRENT WEATHERIZATION CONTRACTS AND BUDGETS:

Does the current contract(s) contain special conditions which are specific to this organization? Yes No

If yes, are they being adhered to? Yes No

Were current budgets submitted to grantee for approval? Yes No

If yes, when:

Does the subgrantee have copies of all contracts and grant agreements available including special conditions for subgrantee and amendments to the contracts? Yes No

Does the subgrantee employ certified weatherization inspectors? Yes No

If "Yes", how many? Are all certifications current? Yes No

Have subgrantee explain and show process used to change from one grant to another.

WEATHERIZATION FACILITIES AND WAREHOUSE SPACE:

Is the location reasonably accessible for the Weatherization Program staff? Yes No

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Is it adequately secured? Yes No

Is it maintained in a reasonably clear and organized manner? Yes No

INVENTORY AND PROPERTY CONTROL:

Does the subgrantee maintain an equipment inventory? Yes No

If yes, what is the date of the last inventory check?

Does the subgrantee maintain a weatherization material inventory? Yes No (If "No", skip the rest of this section.)

Does the subgrantee have an inventory control system that makes it possible to track materials used on an individual home back to the point of purchase? Yes No

Are the results of the physical inventory compared to inventory records? Yes No

How often is inventory checked?

What items are reconciled? (list):

Are records adjusted if variance exists? Yes No

Choose four (4) items and conduct physical counts. Compare with agency inventory records. What was the percentage of variance between actual sample counts and written inventory records? (use table format below to illustrate)

# Item Actual vs. Record (+) or (-) % Variance1234

VEHICLES:

Did the subgrantee purchase or lease an new vehicles in the program year? Yes No

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If yes, was purchase in compliance with state and federal regulations? Yes No

Comments:

Examine vehicle mileage and maintenance logs for accuracy and completeness. Acceptable Not Acceptable

AUDIT PROCEDURES:

Date of last Independent Audit:

Period covered by last Independent Audit:

Audit covered (Weatherization or total agency):

Were there any questioned costs on the last Independent audit? Yes No

If yes, list type and amount of questioned cost:

Type Amount

List major management issues raised in the last audit:

Issues Resolved Unresolved

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Review records to determine if current program is paying for previous audit findings.(Check agency journal to see how they were paid.)

Comments:

__________________________________________________________________

CLIENT FILE REVIEW:

How are clients/applications prioritized?______________________________________________________________________________

______________________________________________________________________________

CLIENT FILES (Eligible)

Job Numbers:

CLIENT FILES (Ineligible)

Job Numbers:

General comments on the sample:

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PRIOR MONITORING REPORTS:

Did the most recent grantee monitoring report require any corrective actions on the part of the subgrantee? Yes No

Comments:

Have all corrective actions required by the grantee been accomplished? Yes No

If no, explain:

__________________________________________________________________________

TRAINING AND TECHNICAL ASSISTANCE/FEEDBACK:

Were training and technical assistance funds passed through to the subgrantee? Yes No

If yes, how are subgrantee funds spent? Formal Classroom Conference Sending Employee to State Training Center Other: (explain/identify)

In what area does the monitor feel that additional training and technical assistance is needed?

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53


54


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FUEL INFORMATION RELEASE FORM

(FOR AGENCY USE ONLY)

Applicant’s Name: WX Job #:

Address: WX Completion:

City, State, Zip: County:

Telephone Number:

(TO BE COMPLETED BY APPLICANT)

Applicant must fill out the rest of this page for application to be processed:

HEATING FUEL SUPPLIER: ELECTRIC SUPPLIER:

Name: Name:

Address: Address:

Bill to: Bill to:

Account #: Account #:

Do you use the same supplier for both heating and electric? Yes No

I hereby authorize the above energy providers to release information on my fuel bills to the following agencies: Kansas Building Science Institute, Kansas Weatherization Assistance Program, and

I understand that this information will be used only to provide data for the above named agencies,

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and no information obtained through this release shall be made public in such a manner that the dwelling or occupants can be identified.

Client Signature Date

Media Release Weatherization Services

This Release is sought so that consumer information can be used in promotional materials produced for the benefit of [insert agency name] and the services that the Agency provides. It does not impact photos taken during the course of weatherization services that are used for quality assurance purposes.

I, the undersigned, consent to:the publication of my photograph, and/or □ Yes □ No ___________ Applicant’s Initialsthe publication of photographs of my property or domicilebefore, during, and after weatherization improvements, and/or □ Yes □ No ___________ Applicant’s Initialsthe granting of newspaper, magazine, radio, or televisioninterviews about my participation in the weatherization program. □ Yes □ No ___________ Applicant’s Initials

I hereby release [insert agency name], its associates and assignees and successors from any and all claims or damages for libel, slander, invasion of privacy, or any other claim based on the use of said information in its publications or otherwise. I understand that photos may be taken during the course of weatherization services for quality assurance purposes.

Client Signature ____________________________________ Date __________________________

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60


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Alien Certification

(All Applicants MUST initial appropriate selection)

______________”I certify that no member of this household is an alien whose status has been adjusted to lawful temporary or permanent resident under section 245A (Amnesty Aliens) or 210A (Replenishment Agricultural Workers) of the Immigration and Nationality Act, as amended by the Immigration Reform and Control Act of 1986”.

______________”I certify that the following member(s) of this household are alien(s) whose status has been adjusted to lawful temporary or permanent resident under section 245A (Amnesty Aliens) or 210A (Replenishment Agricultural Workers) of the Immigration and Nationality Act, as amended by the Immigration Reform and Control Act of 1986”.

________________________________________________________________________List name if Applicable List name if Applicable

________________________________________________________________________List name if Applicable List name if Applicable

_________________________________________ ______________________Client Signature Date

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Notification of Client Appeals Procedures

[Insert Agency name] has formulated appeal procedures for clients denied benefits under [Insert Agency name] programs. This applies to those programs providing specific tangible services.

If you are denied services and disagree with the reason(s) for denial, you may provide additional information hat you believe will make you eligible for assistance. With or without additional information, you have the opportunity to appeal the denial of assistance within two weeks of denial.

You may request a copy of the appeal procedures and forms by contacting [Insert Agency Name] at [Insert agency contact information].

[Insert Agency name] is an equal opportunity, affirmative action organization and forbids discrimination on the basis of race, creed, color, national origin, sex, political affiliation, beliefs, age, or handicaps in all aspects of it’s policies, procedures, and operations. Persons who believe they have been denied services due to discrimatory actions of this agency may file an appeal within two weeks of the denial.

I, the undersigned, have reviewed [Insert agency name] Appeal Procedures and understand the rights afforded to me with the Appeal procedures.

_________________________________________ ______________________Client Signature Date

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64


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Housing Occupant Agreement Weatherization ServicesThis AGREEMENT is between [Insert Agency name] and ________________________ of Name of applicant

_______________, Kansas, hereinafter referred to as “Applicant”. City

WHEREAS, [insert agency name] is providing services under the weatherization contract on the Applicant’s domicile or property at _______________________________, therefore, it is Address of home to be weatherized

agreed that in consideration for [Agency name] provision of service that the Applicant:1. Will allow and assist with access to the Applicant’s property or domicile as may be necessary in

order to provide the service or services. Such access will be provided continually, as needed, during the workday without interruption while the contractor is on site.

2. Will provide utility service, including water and electricity, as needed to support the contractor’s work.

FURTHER, the Applicant, assignees or successors shall forever save and hold [Agency Name], its agents, servants, and employees harmless from all claims, dividends, costs, and liabilities arising from damage or injury, actual or claimed, of whatever kind or character, to persons or property, occurring or claimed, in on or about the premises arising out of the service provided and shall defend [insert Agency Name] in any action or proceeding brought about.

FURTHER, the Applicant declares that [Agency name] is entitled to all salvageable materials that are replaced with new weatherization materials.

FURTHER, it is understood by the Applicant that any and all dogs, whether considered vicious or not, must be restrained by the Applicant while any inspector, contractor, or crew is on the property. Failure to abide by this clause may result in the termination of weatherization services.

Signature of Applicant ______________________________________ Date ________________________ Signature ofAgency Associate ____________________________________________ Date __________________________

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Rental Property Agreement(To be completed by dwelling owner)

I, ___________________________ do hereby declare that I am the legal owner of the dwelling located at _____________________________________in ______________, Kansas, and that this dwelling is occupied by _________________________________. I understand that my ownership of this property will be verified through a review of public records within the county Register of Deeds office.

I declare that I grant [Agency name] permission to weatherize the dwelling at the aforementioned address and to do whatever reasonable repairs are deemed necessary within guidelines set forth by the U.S. Department of Energy. I further declare that I shall forever save and hold [Agency name], its agents, servants and employees harmless from all claims, dividends, costs, and liabilities arising from damage or injury, actual or claimed, of whatever kind or character, to persons or property, occurring or claimed in, on or about the premises arising out of the service provided and shall defend [Agency name] in any action or proceeding brought about.

Additionally, I declare that [Agency name] is entitled to all salvageable materials that are replaced with new weatherization materials.

In return for weatherization of the aforementioned residence, I, as owner, agree to and understand the following:

1. I agree to contribute any cost of materials and labor for heating appliance repairs (if needed) in excess of $250.00 (the Weatherization Program will pay the first $250.00)

2. I will not raise the rent on this property because of any improvements made by [agency name] for a period of one (1) year following completion of the weatherization work. I have the right to increase the rent an appropriate sum if I do additional repairs at my own expense. The Legal Aid Society is responsible for arbitrating landlord—tenant disagreements arising from weatherization activities. Contact your nearest Legal Aid Office: [include listing of local Legal Aid offices]

3. I will be required to allow the weatherization work to be continued if the client moves from the dwelling before the work scope has been completed. Access to the unit will be made available as needed to all weatherization staff, inspectors, contractors and crews to allow for completion of the work.

4. [Agency name] may notify the appropriate utility company and the local housing authority in addition to the tenant and myself it discovers any physical condition which [Agency name] believes poses a threat to the safety of the tenant.

5. I hereby GRANT A WAIVER OF LIABILITY to [Agency name], Kansas, from any and all claims against the Weatherization Program arising from its presence on said property.

Check and initial one of the following:□ I give permission for holes, approximately 2” wide, to be drilled in any or all walls, floors or ceilings for

the installation of insulation materials, and understand that it will be my responsibility to apply the desired finish to the plugs used to seal the holes.

□ I do not give permission for holes, approximately 2” wide, to be drilled in any walls, floors or ceilings for the installation of insulation materials, and understand that, as a result, insulation will not be provided.

_____________________________ ______________________________Owner Signature Date Tenant Signature Date_____________________________ ______________________________Address Address_____________________________ ______________________________City State Zip City State Zip

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68


69


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Certification of Lead-Safe Work Practices

I, ___________________________ contractor/crew supervisor, have been on-site for all Weatherization work as required by the KHRC Weatherization Assistance Program.

On-Site/Job location: __________________________________________

I have attended and satisfactorily completed Department of Energy (DOE) Weatherization Lead Safe Work Practices training and/or Department of Housing and Urban Development (HUD) Lead Safe Practices training.

I declare that all Weatherization work performed on the property located at __________________________________ was completed in full accordance with the Weatherization lead Safe Work Practices.

I declare that all weatherization work has not exceeded de minimis levels as specified by the pre-inspector.

Lead Safe work practices were performed at this job location. Yes No (circle one)

_____________________________________ _________________________Contractor / Crew Supervisor signature Date

_____________________________________ _________________________Weatherization Inspector signature Date

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COMBUSTION AIR AND CONFINED SPACESMany times, the question is raised if an enclosed space has sufficient volume to provide combustion air. The Uniform Mechanical Code and the National Fuel Gas Code states that a space is confined if there is less than 50 cubic feet of space per 1000 Btu/h input of all the equipment in the space. The following illustrates how to determine quickly if a space is confined. If it is a confined space, the size of combustion grills and/or ducts can be determined by the following steps:

1. Total the input Btu of all fuel gas fired equipment in the space. This includes water heaters, gas clothes dryers, and heating equipment. (See table C-1.)

2. Measure the space and compute the volume. Adjacent spaces can be included in the volume if there are no doors to block free passage to the room where the equipment is located.

3. Divide the total input Btu of the space by 20 to determine the required volume in ft3.

(Input Btu) 20 = required volume. Actual volume must be greater than the required volume calculated for 20 the space to be considered unconfined.

4. If the actual volume is less than the required volume, the following guidelines can be followed to calculate the required combustion air duct and grill sizes.

A. Combustion air from an adjacent interior space: two openings, each having 1 in2 of free area per 1000 Btu input, but no less than 100 in2 each, one mounted within 12" of the ceiling, one mounted within 12" of the floor.

B. Combustion air from the attic: two openings, each having 1 in2 of free area per 4000 Btu input, one mounted within 12" of the ceiling, one mounted within 12" of the floor.

C. Combustion air from exterior, horizontal ducts: two openings, each having 1 in2 of free area per 2000 Btu input, one mounted within 12" of the ceiling, one mounted within 12" of the floor.

D. Combustion air from exterior, room adjacent to exterior: two openings, each having 1 in2 of free area per 4000 Btu input, one mounted within 12" of the ceiling, one mounted within 12" of the floor.

To illustrate, use the following example: 10' x 10' x 8' utility room; 100,000 Btu input gas furnace, 40 gal storage water heater, and a gas clothes dryer.

1. Using table C- 1 from the Fuel Gas Code to estimate the input Btu rating of the water heater and gas dryer, and totaling the Btus: 100,000 Btu furnace + 45,000 Btu water heater + 35,000 Btu dryer = 180,000 Btu.

2. Room volume: 10' x 10' x 8' = 800 ft3.

3. Room volume required: (180,000 Btu)20=9,000ft3>800ft3 actual. Additional combustion air is required for the space. The following examples determine the required size of combustion air openings under the four conditions:

Example A: (180,000) 1,000 Btu = 180 in2, or two grills 180 in2, one installed 12" from the floor and one installed 12" from the ceiling. Unless the free area of the grill is known, metal louvers and grills have 60-75% free area, wood louvers 20-25% free area. Using a 32" x 10" grill, the free area is 217.5 in2 (29" x 10" x .75 = 217.5 in2). Note that the length of the grill has been reduced by the

75


width of the studs in the wall two @ ¾" on each side of the space, and 1½" for the center stud, (32" - ¾" - ¾"- 1½" = 29").

Example B: (180,000) 4,000 Btu = 45 in2, or two ducts 45 in2, one installed 12" from the floor and one installed 12" from the ceiling. An 8" diameter duct has an area of 50.3 in2.

Example C: (180,000) 2,000 Btu = 90 in2, or two ducts 90 in2, one installed 12" from the floor and one installed 12" from the ceiling. Using a 12" x 12" opening with an exterior grill, the free area would be 12" x 12" x .75 = 108 in2.

Additional notes on combustion air ducts:

Unless a combustion air duct opens into an attic, the exterior opening must have a corrosion-resistant screen with ¼" openings. A combustion air duct must be at least 3" in its cross dimension. The combustion air duct cannot have dampers installed in the duct and any louvers or grills which have manual operators must be fixed in the open position. Power operated louvers can be used only if interlocked with the main burner fuel supply to prevent fuel delivery unless the louvers are fully open.

Combustion air ducts from the attic cannot be screened. Additionally, they must extend 6" above the surrounding ceiling joists and insulation.

Table 1

Cross sectional area of round duct

3" diameter 7.1 in2

4" diameter 12.5 in2






12" diameter 1 13.0 in2

Table C-1

Approximate Gas Input for Typical Appliances

Appliance Input Btu/hr. (approx.)

Range, Free Standing 65,000

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Built-in Oven or Broiler 25,000

Built-in Top Unit 40,000

Water Heater, Automatic Storage

30 to 40 Gal Tank

50 Gal Tank

45,000

55,000

Clothes Dryer 35,000

KANSAS WEATHERIZATION ASSISTANCE PROGRAMINSTRUMENTED HEATING SYSTEM INSPECTION

FORM “F” Forced Air UnitsAgency: Date: Job Number: Reinspection Date: Inspector: This test is on the original unit.

This test is on the replacement unit.

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Furnace Information: Mfg. Model Number

Input Btu Fuse Size/Type

Type of Heating Units: Upflow Downflow Horizontal Fuel Type: Nat. gas LP A/C coil present Fuel Oil Elec. # of

elements:

Precleaning Required? Yes No

*Turn Thermostat UpIs furnace in operating condition? Yes No; If “no”, describe action on page 3.Number of Registers: Supply ReturnAdequate Delivery at supply and return registers? Yes No

*Turn Thermostat DownLocation of Heating Unit: 1Enclosed Space? Yes No

If unit is located in “enclosed space”, how does it get air for combustion? If there is inadequate combustion air, how/where will it be installed? Gas Valve Control System: 24 Volt Mill volt Other:

Anticipator: Set Point Amps: Measured Amps: Reset to: Manufacturer Spec. Amps:

* Conduct Heat Exchanger Test* Turn gas valve to “off” position* Plug heat exchanger openings* Turn on furnace fanNumber of Heat Exchangers:Smoke Pattern: Hole in Exchanger: Yes No Comments: Heat Exchanger Clean Yes No Cleaned? Yes No

*Turn off furnace fan*Remove Heat Exchanger PlugsGas Leaks: Yes No Comments: Wiring Problems: Yes No Comments: Scorch/Burn Marks: Yes No Comments: Draft Hood Clean: Yes No N/A Cleaned? Yes NoVent Type O.K.: Yes No Comments: Vent Pitched: Yes No Comments: Vent/Chimney: Condition O.K. Yes No Comments:

Pilot Assembly Clean: Yes No Cleaned? Yes No Replaced? Yes NoBurner(s) Clean: Yes No Cleaned? Yes No*Drill holes in vent, supply and return duct* Insert thermometer in supply and return duck*Turn gas valve to pilot and relight pilot*Turn gas valve on*Turn thermostat up

Start 5-MINUTE Furnace TestInitial Retest

Fan “ON” Set Point Supply Temperature: ºF ºFFan “ON” Set Time: Seconds SecondsMeasured Fan ON Temperature: ºF ºFLocation Temperature was taken:

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Heat Rise at 5 minutes: Supply – Return Supply – Return – = – =

Manufacturer Heat Rise Specifications: = ºF = ºF

Carbon Monoxide in the vent: PPM PPMDraft In. w.g. > 800 .005” w.g.

=O.A. Temperature ºF 300-800 .01” w.g.Induced Draft Yes No <300 .02” w.g.

Spillage at Draft Hood: Yes No N/A *Turn Thermostat DownFan “OFF” Set Point Supply Temperature: ºF ºFFan “OFF” Set Time: Seconds SecondsMeasured Fan OFF Temperature: ºF ºF

*Turn circuit breaker “off” or remove fuseDuck Work Condition: O.K. Leaky Disconnected Sealed ReconnectedFilter Clean Yes NoReplaced Filter Yes NoFilter Size Width X Height

Installed Filter Rack and Filter Yes NoBlower Clean Yes No Cleaned? Yes NoBelt: Yes N/A

Tension O.K. Yes NoCondition O.K. Yes NoSize Inches

Motor Information RPM HP Amp-nameplate Amp-measured Amp-measured

Motor Wiring to to (Record connections to to before disconnection) to to

A/C Coil Clean Yes No Cleaned? Yes No*Turn circuit breaker “on”*START LIGHT LIMIT TESTHigh Limit Set Point ºF ºF

Supply Temperature Gas Valve- “OFF” ºF ºF

* Turn circuit breaker “off”* Reassemble and connect blower* Adjust motor speed (or time)/motor belt drive, if heat rise is over 80 º or does not comply with/manufacture specifications* Adjust fan “off” temperature to 90º* Turn circuit breaker “on”* Redo test to get desired fan “on”/”off” and heat rise and record new readings* Tape and plug holes in return, supply, and vent* Cycle the furnace

Form “F” – Page 2

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OWNER/CONTRACTOR REPAIR ITEMS

Owner Contractor Description of Repairs Verified Complete

POST WEATHERIZATION SAFETY TEST

* Close exterior windows and doors* Turn Thermostat up* START FINAL DRAFT AND CARBON MONOXIDE TEST

Draft at Startup in. w.g.

Draft at 5 minutes in. w.g.

Carbon Monoxide in Vent PPM

* Turn Thermostat down* Install blower door and zero gauges at 20 pa* Turn all exhaust fans (including driers and range hoods) “on”

Gauge Reading Pa ÷ 248 =(A) In. w.g.

If “A” is less than the draft reading at 5 minutes, the O.K.If “A” is more than the draft reading at 5 minutes, then additional combustion air is required

* Return House to Original Condition

COMMENTS:

1. Divide the total input Btu of all appliances in the space divide by 20 to determine the required volume.

[ Input Btu ÷ 20 = (Required volume in feet3)]

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Form “F” ─ Page 3

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FORM “G” Gravity UnitsAgency: Date: Job Number: Re-inspection Date: Inspector: This test is on the original unit.

This test is on the replacement unit.Furnace Information: Mfg. Model Number


Fuel Type: Natural gas LP Fuel OilPrecleaning Required? Yes No*Turn Thermostat UpIs furnace in operating condition? Yes No; If “no”, describe action on page 3.Number of Registers: Supply Return

*Turn Thermostat DownLocation of Heating Unit: 1Enclosed Space? Yes NoIf the unit is located in “enclosed space”, how does it get air for combustion? If there is inadequate combustion air, how/where will it be installed?

Gas Valve Control System: 24 Volt Mill volt Other:


*Conduct Heat Exchanger TestHole in Exchanger: Yes No Comments: Heat Exchanger Clean Yes No Cleaned? Yes NoGas Leaks: Yes No Comments: Wiring Problems: Yes No Comments: Scorch/Burn Marks: Yes No Comments: Draft Hood Clean: Yes No N/A Cleaned? Yes NoVent Type O.K.: Yes No Comments: Vent Pitched: Yes No Comments: Vent/Chimney: Condition O.K. Yes No Comments:

Pilot Assembly Clean: Yes No Cleaned? Yes No Replaced? Yes NoBurner(s) Clean: Yes No Cleaned? Yes No* Drill holes in vent, supply and return duct* Insert thermometer in supply and return duck* Turn gas valve to pilot and relight pilot* Turn gas valve on* Turn thermostat up* START 5-MINUTE FURNACE TEST

Initial ResetMeasured Supply Temperature @ 5 Minutes ºF ºFLocation Temperature was taken:

Carbon Monoxide in the vent: PPM PPM

Draft In. w.g. In. w.g.=O.A. Temperature ºF ºF

Spillage at Draft Hood: Yes No Comments:

Duck Work Condition: O.K. Leaky Disconnected Sealed Reconnected

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* Close exterior windows and doors

* Turn Thermostat up

* START FINAL DRAFT AND CARBON MONOXIDE TEST






If “A” is less than the draft reading at 5 minutes, the O.K.If “A” is more than the draft reading at 5 minutes, then additional combustion air is required* Return House to Original Condition

COMMENTS:

1. Divide the total input Btu of all appliances in the space by 20 to determine the required volume.

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Form “G” ─ Page 2

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MID/HIGH-EFFICIENCY FURNACE JOBSITE INFORMATION SHEET ― FORM “H”

Client Information: Job Number Date:

Name: Inspector:

Street: Furnace Data: Manufacture:

City: Zip: Model Number:

Phone: Serial Number:

Type: Upflow Downflow Horizontal Fuel Type: Nat. gas LP Fuel Oil

80% AFUE 90% AFUE A/C coil present


Turn Thermostat Up

Is furnace in operating condition? Yes No: If “no”, describe action on back page.

Number of Registers: Supply Return

Adequate Delivery at supply and return registers? Yes No Comments:

Turn Thermostat Down

Location of Heating Unit: Enclosed Space? Yes NoIf the unit is located in “enclosed space” how does it get air for combustion? If there is inadequate combustion air, how/where will it be installed?

Sealed Combustion Yes No

Anticipator: Set Point Amps: Measured Amps:

Reset to: Manufacturer Spec. Amps:

Conduct Heat Exchanger Test (if accessible, and possible)

● Observe flame at fan ON (note any distortion or movement)

● Inject traced gas in plenum (may require removal of cover plate)

● Measure for tracer gas in plenum (may require drilling of access hole)

Evidence of hole in heat exchanger? Yes No Comments:

Is Heat Exchanger Clean? Yes No Cleaned? Yes No

Gas Leaks: Yes No Comments:

Wiring Problems: Yes No Comments:

Scorch/Burn Marks: Yes No Comments:

Draft Hood Clean: Yes No Comments:

Vent Type O.K.: Yes No Comments:

Vent Pitched: Yes No Comments:

PVC Vent Terminus OK: Yes No Comments:

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Vent/Chimney OK: Yes No Comments:

Pilot Assembly Clean: Yes No Cleaned? Yes No Replaced? Yes No

Electronic Ignition: Yes No Burner(s) clean: Yes No Cleaned? Yes NoFired Sequence Test: Drill holes in exhaust vent, supply and return plenum (duct) Insert thermometer in supply and return plenum (duct) Turn thermostat up START FIVE MINUTE FURNACE TEST

Fan “ON” Temperature: ºF Fan ON Time SecondsLocation Temperature was recorded: Heat Rise at 5 minutes: Supply Return

— = ºF

Manufacturer Heat Rise Specifications: — = ºF

Carbon monoxide in the vent PPM

Turn thermostat down

Draft: Test 80% AFUE vent/chimney immediately after burn cycle is completed

In. w.g.

Measured Fan OFF Temperature: ºF

Condition of ducts: O.K. Leaky Disconnected Sealed Reconnected

Filter Clean Yes No

Replaced Filter Yes No

Filter Size Width X Height

Installed Filter Rack and Filter Yes No

Blower Clean Yes No Cleaned? Yes No



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Form “H” – Page 2

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* Close exterior windows and doors

* Turn Thermostat up

* START FINAL DRAFT AND CARBON MONOXIDE TEST








COMMENTS:

1. Divide the total input Btu of all appliances in the space by 20 to determine the required volume.


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Form “H” – Page 3

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FORM “M” ― Mobile Home UnitsAgency: Date: Job Number: Reinspection Date:

Inspector This test is on the original unit.




Type of Heating Units: Downflow Upflow Fuel Type: Nat. gas LP =>80% AFUE A/C coil present Fuel Oil Elec. # Of elements:


*Turn Thermostat Up

Is furnace in operating condition? Yes No; If “no”, describe action on page 3.

Number of Registers: Supply Return Adequate Delivery at supply and return registers? Yes No

*Turn Thermostat Down

Location of Heating Unit:

Combustion Air source: Double Vented Under Home


Anticipator: Set Point Amps: Measured Amps:

Reset to: Manufacturer Spec. Amps:

Hole in Exchanger: Yes No Comments:

Heat Exchanger Clean Yes No Cleaned? Yes No

Gas Leaks: Yes No Comments: Wiring Problems: Yes No Comments: Scorch/Burn Marks: Yes No Comments: Vent Type O.K.: Yes No Comments: Roof Jack: Condition O.K. Yes No Comments:

Pilot Assembly Clean: Yes No Cleaned? Yes No Replaced? Yes No

Burner(s) Clean: Yes No Cleaned? Yes No

* Insert one thermometer in nearest supply register and one in the return air opening or door* Turn thermostat up* START 5 MINUTE TEST

Initial Retest

Fan “ON” Set Point Supply Temperature: ºF ºFFan “ON” Set Time: Seconds SecondsMeasured Fan ON Temperature: ºF ºFLocation Temperature was taken:

Heat Rise at 5 minutes: Supply Return Supply Return = =

Manufacturer Heat Rise Specifications: = ºF = ºF

*Turn Thermostat Down

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Fan “OFF” Set Point Supply Temperature: ºF ºFFan “OFF” Set Time: Seconds SecondsMeasured Fan OFF Temperature: ºF ºF

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Initial Retest

*Turn circuit breaker “off” or remove fuse


Filter Clean Yes No

Replaced Filter Yes NoFilter Size Width X Height

Installed Filter Rack and Filter Yes No

Blower Clean Yes No Cleaned? Yes No

Motor Information RPM HP Amp-nameplate Amp-measured Amp-measured

Motor Wiring to to (Record connections to to before disconnection) to to

A/C Coil Clean Yes No Cleaned? Yes No

*Turn circuit breaker “on”*START LIGHT LIMIT TESTHigh Limit Set Point ºF ºFSupply Temperature Gas Valve- “OFF” ºF ºF

* Turn circuit breaker “off”*Reassemble and connect blower*Adjust motor speed (or time)/motor belt drive, if heat rise is over 80 º or does not comply with/manufacture

specifications*Adjust fan “off” temperature to 90º*Turn circuit breaker “on”*Redo test to get desired fan “on”/”off” and heat rise and record new readings*Cycle the furnace



COMMENTS:

Form “M” – Page 2

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FORM “S” Console Heater, Floor and Wall FurnacesAgency: Date: Job Number: Reinspection Date:

Inspector: This test is on the original unit.




Type of Units: Console Floor Furnace Wall Furnace Fuel Type: Nat. gas LP Fuel Oil Elec. # Of elements:

Precleaning Required?*Turn Thermostat Up

Yes No

Is furnace in operating condition? Yes No; If “no”, describe action on page 3.

Number of Registers: Supply Return

*Turn Thermostat DownLocation of Heating Unit: 1Enclosed Space? Yes No

If the unit is located in “enclosed space”, how does it get air for combustion?

If there is inadequate combustion air, how/where will it be installed?



*Conduct Heat Exchanger TestHole in Exchanger: Yes No Comments:

Heat Exchanger Clean Yes No Cleaned? Yes NoGas Leaks: Yes No Comments: Wiring Problems: Yes No Comments: Scorch/Burn Marks: Yes No Comments: Vent Type O.K.: Yes No Comments: Draft Hood Clean: Yes No N/A Cleaned? Yes NoVent Type O.K.: Yes No Comments: Vent Pitched: Yes No Comments: Vent/Chimney: Condition O.K.: Yes No Comments:

Pilot Assembly Clean: Yes No Cleaned? Yes No Replaced? Yes NoBurner(s) Clean: Yes No Cleaned? Yes No* Drill holes in vent, supply and return duct* Insert thermometer in supply and return duck* Turn gas valve to pilot and relight pilot* Turn gas valve on* Turn thermostat up* START 5-MINUTE FURNACE TEST

Initial ResetMeasured Supply Temperature @ 5 Minutes ºF ºFLocation Temperature was taken:


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Draft In. w.g. In. w.g.O.A. Temperature ºF ºF

Spillage at Draft Hood: Yes No Comments:





* Close exterior windows and doors* Turn Thermostat up* START FINAL DRAFT AND CARBON MONOXIDE TEST

Draft at Startup in. w.g.Draft at 5 minutes in. w.g.






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COMMENTS:

1. Divide the total input Btu of all appliances in the space by 20 to determine the required volume.[ Input Btu ÷ 20 = (Required volume in feet 3 )]

Form “S” − Page 2KANSAS WEATHERIZATION ASSISTANCE PROGRAMINSTRUMENTED HEATING SYSTEM INSPECTION

FORM “W” Water Heaters

Agency: Date: Job Number: Reinspection Date:

Inspector: This pre-test is on the original unit.

Manufacturer:: This post-test is on the replacement unit.Model Number: Energy Factor (EF): Size: Gallons Input Btu’s:

Fuel Type: Natural gas LP Fuel Oil Electric > Number of elements

Location of DWH: 1Enclosed Space? Yes No

If the unit is located in “enclosed space”, how does it get air for combustion?

If there is inadequate combustion air, how/where will it be installed?

Hole in Exchanger: Yes No Comments: Spillage at Draft Hood: Yes No Comments:

Gas Leaks: Yes No Comments: Wiring Problems: Yes No Comments: Scorch/Burn Marks: Yes No Comments:

Draft Hood Clean: Yes No N/A Cleaned? Yes NoVent Type O.K.: Yes No Comments: Vent Pitched: Yes No Comments: Vent/Chimney: Condition O.K. Yes No Comments:

Pilot Assembly Clean: Yes No Cleaned? Yes No Replaced? Yes NoBurner(s) Clean: Yes No Cleaned? Yes NoHot water temperature ºF

Reset water temperature to 120º F: Yes No Reset to: ºF

Initial – Pre Final Inspection Location Temperature was taken:


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Draft In. w.g. In. w.g.

O.A. Temperature ºF ºF

*Tape and plug holesOWNER/CONTRACTOR REPAIR ITEMS


1. Divide the total input Btu of all appliances in the space by 20 to determine the required volume.[ Input Btu ÷ 20 = (Required volume in feet3)]

**Please note that for any replacement units, a new completed form and a complete inspection must be done on the unit.

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This Subgrantee Procedure Manual has been designed to be used as a reference guideline for information regarding the Kansas Weatherization Assistance Program. If you would like more information regarding this publication, please contact Larry Bentley at [email protected]; or Al Dorsey at [email protected] . Kansas residents may contact us toll free at (800) 752-4422, or (785) 296-2065.

Kansas Housing Resources CorporationHousing with Supportive Services611 S. Kansas Avenue, Suite 300

Topeka, Kansas 66603-3803

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mailto:[email protected]

mailto:[email protected]

Documents

2009 Subgrantee Procedure Manual