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2009 HSGP Grant Roll-out
Michigan State PoliceEmergency Management and Homeland Security Division
Sam Jonker-Burke and Mike Curtis
http://www.michigan.gov/emhsd 2
Goals Today
• Highlight the material changes to 2009 HSGP
• Review standard process in place
• Answer Questions
http://www.michigan.gov/emhsd 3
KEY Priority for 2009
• National Priority: Strengthen Planning and Citizen Preparedness Capabilities Strengthening Preparedness Planning
For detailed guidance see: HSGP Priorities #2 on page 5 of FY 2009 HSGP Guidance and Application Kit
Document is on Supplemental Attachment CD supplied.
http://www.michigan.gov/emhsd 4
2009 Planning Priority
• At least 25 percent of funding for each of the 4 programs under FY 2009 HSGP must be allocated to the Strengthening Preparedness Planning Priority through planning, training and exercise activities
Programs○ State Homeland Security Program [SHSP]
○ Urban Areas Security Initiative [UASI]○ Metropolitan Medical Response System [MMRS]
○ Citizen Corps Program [CCP]
http://www.michigan.gov/emhsd 5
Law Enforcement Terrorism Prevention Activities (LETPA)
• FY 2009 HSGP will not contain a separate line-item Law Enforcement Terrorism Prevention Program (LETPP).
• States are required to ensure that a minimum amount of their SHSP/UASI award funds are dedicated towards LETPA oriented planning, organization, training, exercise, and equipment activities.
• Minimum is between 26% and 28% due to appropriation language
• Actual $ amount is listed in the grant agreements
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Personnel Activities
• A personnel cap of up to 50 percent of total program funds may be used for personnel and personnel-related activities
• In general, the use of HSGP grant funding to pay for any staff and/or contractor time is considered a personnel cost.
• Also included are salaries and personnel costs under the M&A category – currently 3%
For detailed guidance see: Personnel Activities on page 38 of FY 2009 HSGP Guidance and Application Kit
Document is on Supplemental Attachment CD supplied.
http://www.michigan.gov/emhsd 7
Same PJ Process
• Align the Project Justification (PJ) to the Investment Projects
○ Required Investment Projects and identified Optional projects (R-1 to R-9, O-1 to O-4) must identify the Investment Project on page 20-40
○ For independent regional projects, i.e. not identified on page 20-40, but directly support a statewide investment MUST identify the supported statewide investment
http://www.michigan.gov/emhsd 8
Same ACJ Process• Submit Allowable Cost Justification (ACJ)
○ Receive EMHSD evaluation
• Environmental and Historic Preservation (EHP) Program requirements
○ FEMA, through its EHP Program, engages in a review process to ensure that FEMA-funded activities comply with various Federal laws. Use of funds for construction, renovation, and/or installation projects must comply with EHP.
https://www.rkb.us/contentdetail.cfm?content_id=221001
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FY 2009 Regional Investment Projects
• Michigan’s Investment Justification is comprised of 11 individual state investments
• Statewide Investments outline multiple project level activities that will be pursued statewide with available grant funding
• Investment Projects are projects that have been identified from the activities outlined in the statewide investments
• Details contained on page 20-40 of FY 2009 Michigan Supplemental Guidance
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Guidance Review #1
• Required Investment Projects ○ Nine required (R-1 through R-9) ○ Begin on page 20 ○ End on page 36
Every Region must address
each required Investment Project
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Guidance Review #2
• Optional Investment Projects
○ Labeled O-1 through O-4 ○ Begin on page 37 ○ End on page 40
These are OPTIONAL
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Guidance Review #3• Optional Investment Projects
○ Two optional Investment Projects
○ Labeled O-1 & O-2○ Pages 37 & 38
○ Regions are encouraged to address the identified Optional Investment Projects
○ Same information breakdown as the required Investment Projects
http://www.michigan.gov/emhsd 13
Guidance Review #4
• Optional Investments ○ Labeled O-3 & O-4○ Pages 39 & 40 ○ Different information breakdown than the
Investment Projects [R-1 through 0-2]
○ Less detail
○ These are the two statewide investments not addressed by R-1 thru 0-2
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Guidance Review #5
• Optional Investments O-3 & O-4○ Pages 39 & 40 ○ Must use Appendix F (pg 67) to identify project
outputs/activities○ Appendix F includes detailed summaries of
each statewide investment○ Allows you to develop your own outputs to list
in the PJ objectives○ Regions are encouraged to address these 2
identified Optional Investments
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Guidance Review #6
• Appendix F starts on page 67 ○ Use for NEW additional project creation
○ includes detailed summaries of each statewide investment
○ Project MUST directly support and tie to the FY 2009 statewide investment detail from Appendix F
○ Allows you to develop your own project tied to any state investment with outputs/objectives
○ Outputs MUST tie to statewide investment detail
○ Outputs/objectives MUST be identified on PJ
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Investment Project Review #1(page 20 of Regional Guidance)
Each Investment Project includes: ○ Header with corresponding title and the
supported state investment #
○ National Priorities and Target Capabilities best supported by the Investment Project are identified (Note: best supported; i.e. list is not necessarily exhaustive)
○ Investment description summary
http://www.michigan.gov/emhsd 17
Investment Project Review #2(page 21 of Regional Guidance)
• Table section: Investment Project outputs with description and implementation activities
• Two columns: Project Output and Description
• Project Output identifies various different outputs (products/objectives of the Investment Project) that must be addressed to complete (i.e. Investment Project activities)
• Description column provides additional detail of what is expected from each identified project output.
http://www.michigan.gov/emhsd 18
Same QR Process
• Complete Quarterly Reports (QR) as needed
○ Report on objectives accomplished as before○ Corresponds to Investment Project outputs○ New project outputs defined from the
Appendix F (pg 67) detailed statewide investment summaries
○ Quarterly Reporting accomplishments must capture the required project outputs or those defined for any optional projects you create
http://www.michigan.gov/emhsd 19
Regional Investment Project Projections (RIPP) #1
• This is a completely new requirement
• See sample RIPP provided
http://www.michigan.gov/emhsd 20
Regional Investment Project Projections (RIPP) #2
• Must include all required Regional Investment Projects (R-1 through R-9)
• Include funding dedicated with timeline• Include any optional Investment Projects
planned
• Include any NEW projects planned
http://www.michigan.gov/emhsd 21
Regional Investment Project Projections (RIPP) #3
• Summary due by July 30, 2010
• Submit completed sheet electronically to:
http://www.michigan.gov/emhsd 22
QUESTIONS?
http://www.michigan.gov/emhsd 23
Contact Information
Sam [email protected] Kim [email protected] Mike [email protected] 517-333-5039
