2009-2010 Approved School Budget April 20, 2009 Board of Education POCANTICO HILLS CENTRAL SCHOOL DISTRICT

2009-2010 Approved School Budget

April 20, 2009Board of Education

POCANTICO HILLS CENTRAL SCHOOL DISTRICT

2009-2010 Draft School BudgetBudget Development Timeline

October 2, Staff Orientation to Budget Development

December 10, Budget Worksheets Submitted to the Business Office

February 2, Board of Education Meeting/Review of Preliminary Budget

January 31, 2009 Board Discussion of Significant Budgetary Considerations/Preliminary Budget

February 23, Board of Education Meeting/Review of Preliminary Budget

March 7, Board of Education Meeting/Review of Preliminary Budget


March 18, PTA Meeting/Review of Preliminary Budget


April 14, Board of Education Meeting/Review of Preliminary Budget

April 3, Legal Advertisement for Budget Notice

Week of April 2, Budget Newsletter Mailed to Residents


March 21, Board Review of Preliminary Budget


May 19, 2009-2010 Budget Vote

May 11, Board Meeting-Public Hearing Presentation OnlyMay 13 School Budget Notice Mailed to Residents

May 6 , Budget Newsletter Mailed to Residents

April 20, Last Day to File Petitions for Board Election and Propositions/ Board Adoption of BudgetApril 30 PTA Budget Presentation

May 5 , PTA Meet the Candidates Night

2009-2010 Draft School BudgetCommunication Plan

1. At each of the nine identified budget workshops the entire budget will be presented to ensure that residents that miss one or more budget workshops will not miss a presentation on any portion of the budget.

2. The instructional staff, student government, School Foundation and PTA will be provided with a budget presentation.


3. The Budget Newsletter will be mailed at two distinct times to generate community input, once prior to the Board’s adoption of the budget, and once prior to the legally required budget hearing.

4. A special e-mail address has been reestablished to provide an avenue for community residents to pose questions and/or comments, and receive a response from the Assistant Superintendent –[email protected]


5. Budget information will be posted to the District’s website throughout the budget development process beginning February 3.

6. In addition to the community wide invitation to attend the budget workshops, key neighborhood community members will be invited to attend budget workshops.


7. Reminder to Vote telephone chains will be employed to encourage community members to vote on May 19, 2009.

8. The K12 alerts system will be used periodically to remind all who have registered to attend the budget workshops.

2009-2010 Draft School BudgetBudget Development Process

A school budget is a financial plan created to support the operation of the school system and the delivery of the educational program.

The budget process begins in October with a workshop with the staff.


Budget Presentation May 11: The budget must be presented at the budget hearing, not less than seven (7) or more than fourteen (14) days prior to the annual meeting/budget vote date.

Budget Availability; May 4: The budget document shall be complete and available upon request to residents within the district (7) days before the budget hearing and fourteen (14) days before the annual meeting/vote date.


Annual Meeting and Election: The annual meeting and election must be held on the third Tuesday of May. (May 19, 2009)

Three-Part Budget: Districts are required to prepare a three-part budget containing administrative, program, and capital components.

2009-2010 Draft School Budget Significant Budgetary Items

1. Change in Assessed Valuation2. Project Lead the Way3. Notification to Community on Progress of

Construction4. Continuation of Shade Replacement

Program5. Replacement of Student Information System6. Increase in Incarcerated Youth

Revenue/Expense

2009-2010 Draft School Budget Significant Budgetary Items

7. Additional High School Students8. Continuation of Annual Curriculum Audit9. Three (3) New Special Education Students 10. First Implementation of Debt Payments for

Reconstruction Bond11. Payment of Tax Certiorari Refunds12. Purchase of Two Replacement Mini Buses13. Approved Budget and Contingent Budget

Virtually the Same14. Potential MTA Tax Estimated at $24,661

2009-2010 Draft School BudgetSchool District Funds

The general fund relies on taxes, state aid, and miscellaneous revenue and supports all regular school activities

The school lunch fund provides the child nutrition program to our students.

The special aid fund provides for the district’s grant funded programs

2009-2010 Draft School BudgetSchool District Funds

The capital fund provides for all permanent improvements to our facilities and is funded from the general fund and bond issue proceeds

The trust and agency funds are used to account for assets held by a governmental unit in a trustee capacity and/or as agent for individuals. The funds are custodial in nature and are used to account for contributions or endowments

Tax Certiorari and Assessment Changes

A Tax Certiorari Challenge Comes About as a Result of a Commercial Property Owner Claiming That Their Property Assessment is Too High.

Court Ordered Judgments to Reduce The Assessment of a Commercial Property, Plus Refunds of Taxes Overpaid in Prior Years Affects the School Tax Rate Negatively.

2009-2010 Potential Budget Reductions

From 1/31/09 Budget Edition1. Instructional Salary $ 172,0002. Instructional Salaries $ 60,9973. Non Instructional Salary $ 38,0424. Ceiling Tile Replacement $ 47,7005. Full Day Kindergarten – Tchr. Asst. $ 50,0006. Employee Benefits $ 107,7477. Instructional Supplies $ 33,9458. Contractual Expense $ 54,2309. Equipment - Custodial $ 7,90010. Borrowing Costs - Certiorari Refunds $ 16,00011. Textbooks $ 15,00012. Debt for 2008-2009 Bus Purchases $(113,377)13. High School tuition $ 239,356

Total $ 729,541

2009-2010 Potential Budget Reductions

One Time Budget Expenditure Offsets Project Lead the Way $ 62,706 Student Information System $ 35,000 Debt Service on Bus Purchase $144,966

Total $242,672

IMPACT ON TAX RATE OF: $972,213

IMPACT ON TAX RATE DUE TO REVISION IN ASSESSED VALUATION (1.02%)

2009-2010 Construction Debt ServiceReview

Referendum Approved by Community 1/23/08 Designs Approved Through December 2008 District Borrowed via a BAN in December 2008 Plans and Specifications Completed and Submitted to

State Education Department February 2009 Construction Anticipated to Begin Fall 2009 2009-2010 Budget Provides for Interest and Principal

Payment on BAN Sold December 2008 Scope of Construction Work in 2009-2010 Will Affect

Borrowing in 2009-2010 With Payment Budgeted in 2009-2010

2009-2010 Construction Debt ServiceOptions

2009-2010 Debt Service of $544,000 - $489,527 of Which Can Be Moved to the 2010-2011 School Budget - (Not Recommended)

Reasons for Not Recommending Deferral of Debt Expense

2010-2011 Budget Will Be Impacted By Higher TRS Rate, and Additional Debt Service Payments for Amounts Borrowed in 2009-2010 for Additional Construction, in Addition to Increased Operational Costs

Incrementally Applying the New Debt Service Each School Year Will Have Less Impact on Annual Tax Rate Increase

2009-2010 Draft School Budget

Budget to Budget Increase 3.69% 2009-2010 Proposed Budget $23,537,758 New Construction Debt (544,000) One Time Budget Offsets (242,672) Incarcerated Youth Program (180,278) Adjusted Budget $22,570,808 2008-2009 Budget $22,699,313 Adjusted Budget to Budget Increase (.57%)

2009-2010 Draft School Budget Proj. Tax Rate Inc.: 1/31/09 2/23/09 3/21/09 4/14/09

4/20/09 Greenburgh 15.33% 8.98% 8.28% 7.00%

6.70% Mt. Pleasant 15.33% 8.98% 8.28% 7.00%

6.70%

Est. Tax Rate w/o A/V Changes: 1.00% Increase in Property Tax Levy 1.00% Est. Tax Rate Impact New Constr. Debt 3.07% Est. Tax Rate Increase W/O A/V Debt (2.03%)


Total Projected Tax Rate Increase of 6.70%

1.00%

5.70%

Change in Assessed Valuation

Tax Levy Increase


Projected Contingency Tax Rate Increase: Greenburgh 6.69% Mt. Pleasant 6.69%

Projected Approved Tax Rate Increase:

Greenburgh 6.70% Mt. Pleasant 6.70%


COMPARISON BETWEEN MAXIMUM CONTINGENCY AND PROPOSED 2009-2010 BUDGET PROJECTED TAX RATE INCREASES

19.31%

6.69%

Maximum Contingency Budget is $25,547,192

Tax Rate Increase on Maximum Contingency Budget

Tax Rate Increase on Proposed Budget

Proposed Budget is $23,535,181

2009-2010 Draft School BudgetImportant Facts

Tax Levy % Increase Budget Increase00-01 6.07% 6.20%01-02 5.38% 4.55%02-03 9.04% 8.19%03-04 14.14% 8.14%04-05 6.46% 6.28%05-06 10.38% 9.54%06-07 11.19% 9.03%07-08 3.15% 5.95%08-09 5.86% 5.07%09-10 1.00% 3.69%

2009-2010 Draft School BudgetImportant Facts

Lowest Budget to Budget Increase in Ten (10) Years (3.69%)

Lowest Property Tax Increase in Ten (10) Years (1.00%)

Draft Budget is $2,009,434 Below Maximum Contingency Budget

Communication Plan Provides for Nine Budget Workshops

The Decrease in the District’s Assessed Valuation Comprises 5.70% of the 6.70% Tax Rate Increase

2009-2010 Draft School Budget Important Facts

Proposed Cuts Include $172,000 in Additional Teacher Salary Expense, and $38,042 in Non Instructional Overtime Expense

Increase in Incarcerated Youth Program - Increases Both Revenue and Budget – No Impact on Tax Rate

Three New Special Education Students Funds To Borrow For $3,000,000 in Tax Certiorari

Refunds Teacher Staff Reduction of .5 FTE

Tax Rate Impact 2009-2010 Draft Budget

Greenburgh

Assessed 2008-2009 2009-2010 Annual Monthly

FMV Value Taxes Taxes Increase Increase

100,000 2,800 801 854 54 4

250,000 7,200 2,001 2,136 134 11

500,000 14,400 4,003 4,271 268 22

750,000 21,600 6,004 6,407 402 34

1,000,000 28,800 8,006 8,543 537 45

Note: Assumes same equalization rate in 2008-2009

and 2009-2010

Tax Rate Impact 2009-2010 Draft Budget

Mt. Pleasant

Assessed 2008-2009 2009-2010 Annual Monthly

FMV Value Taxes Taxes Increase Increase

100,000 1,400 801 854 54 4

250,000 3,500 2,001 2,136 134 11

500,000 7,000 4,003 4,271 268 22

750,000 10,500 6,004 6,407 402 34

1,000,000 14,000 8,006 8,543 537 45

Note: Assumes same equalization rate in 2008-2009

and 2009-2010

2009-2010 Draft School BudgetWhere Your Dollar Goes

$23,537,757

Debt5.91% Interfund

0.40%

Benefits11.71%

Equipment0.08%

Supplies1.49%

Contractual5.13%

Utilities1.50%

Textbooks0.14%

BOCES6.15%

Inc. Youth11.19%

Software0.04%

Salaries32.21%

Tuition24.02%

Where Every Revenue Dollar Comes From $23,537,757

PROPERTY TAXES77.1%

OTHER3.7%

FUND BALANCE

3.5%

STATE AID15.7%

2009-2010 Draft School BudgetDistrict Personnel

Adj. 2008-2009 2009-2010 Change Administrators 3.00 3.00 -0-Clerical 8.00 8.00 -0-Custodial 11.00 11.00 -0-Teachers 41.90 41.40 (.50)Teacher Asst. 10.00 10.00 -0-Teacher Aides 4.00 4.00 -0-Monitors 5.00 5.00 -0-Total 82.90 82.40 (.50)

2009-2010 Draft School BudgetIncreases/(Decreases)

Salaries $ 270,065 Equipment $ (8,624) Contractual $ (30,608) Utilities $ (92,068) Supplies $ (5,944) Tuition $ 200,780 Textbooks $ (15,436) Incarcerated Youth $ 180,278 BOCES $ (239,638) Benefits $ 28,156 Debt Service $ 560,483 Software $ (9,000) Total $ 838,444


Uniform System of Accounts• Function

• Object


2008-09 2009-101000-General Support $ 2,615,006 $ 2,486,718

Page #142000-Instruction $14,691,587 $14,999,773

Page #195000-Transportation $ 1,231,967 $ 1,301,918

Page #207000-Community Svc. $ 504,473 $ 504,429

Page #21 9000-Undistributed $ 3,656,280 $ 4,244,919

Page #24Total Budget $22,699,313 $23,5537,757


GENERAL SUPPORT 2008-2009 2009-2010 1010-Board of Education $ 5,500 $ 8,095 Page 71040 -District Clerk $ 13,150 $ 14,1131060-District Meeting $ 9,500 $ 9,780

Total Board of Education $ 28,150 $ 31,987

1240-Chief School Adm. $245,324 $252,043 Page 8


GENERAL SUPPORT 2008-2009 2009-2010 1310-Business Admin. $315,891 $ 329,311 Page 91320-Auditing $ 55,000 $ 55,500 Page 101325-Treasurer $ 40,244 $ 28,567

Total Finance $411,635 $413,378

1420-Legal $267,642 $276,871 Page 111480-Public Info. $ 27,000 $ 48,977


CENTRAL SERVICES 2008-2009 2009-2010 1620/21-Oper./Maint. $1,397,655 $1,238,058 Page 121670-Central Print $ 46,262 $ 46,262 Page 13

Total Central Services $1,443,917 $1,284,320

SPECIAL ITEMS1910-Insurance $ 56,066 $ 47,254 Page 141920-School Assn. Dues $ 11,713 $ 12,4541950-Assessment $ 44,000 $ 36,543

2009-2010 Draft School Budget SPECIAL ITEMS

2008-2009 2009-2010

1964-Refund of Tax $ 34,482 $ 36,233 Page 14

1981-Admin BOCES $ 45,077 $ 48,159 Total Special Items $ 191,338 $ 180,642

Total General Support $ 2,615,006 $2,486,718


INSTRUCTION 2008-2009 2009-20102020-Instruct. Supv. $ 127,859 $ 128,559 Page

152070-Inser. Training $ 46,825 $ 47,7022110-Teaching $9,666,226 $9,200,833

Supv & Instruct. $9,840,909 $9,377,095


INSTRUCTION 2008-2009 2009-20102250-Stud.with Disab. $3,532,740 $4,225,715 Page

162270-Academic Inter. $ 155,084 $ 178,404

Total Special Schools $3,687,824 $4,404,118


INSTRUCTION 2008-2009 2009-20102610-School Library $135,566 $127,719 Page

172630-Computer Instr. $618,574 $668,107

Total Library & CAI $754,140 $795,826


INSTRUCTION 2008-2009 2009-20102810-Guidance $125,186 $135,210

Page 182815-Health $120,621 $115,6602820-Psychology $117,509 $125,059

Total Pupil Personnel $363,316 $375,929


INSTRUCTION 2008-2009 2009-20102855-Interscholastic $ 45,398 $ 46,805 Page

19

Total Instruction $14,691,587 $15,050,953


TRANSPORTATION 2008-2009 2009-20105510-District Oper. $ 712,825 $ 765,910 Page

205540-Private Carrier $ 519,142 $ 536,009

Total Transportation $1,231,967 $1,301,918


Community Service 2008-2009 2009-20107140-Community Rec. $ 169,423 $ 146,306

Page 217141-Day Camp $ 281,194 $ 292,5277142-Afterschool $ 53,856 $ 65,597

Total Community Svce. $ 504,473 $ 504,429

2009-2010 Draft School Budget Undistributed – Employee Benefits 2008-2009 2009-20109000-Empl. Benefits $2,731,217 $2,759,371 Page 22

Debt Service9700-Debt Service $ 830,064 $1,390,548 Page

23

INTERFUND TRANSFERS9900-Interfund Tranf. $ 95,000 $ 95,000 Page 24

2009-2010 Draft School Budget BUDGET AMOUNT IMPACT ON TAX RATE $ 100,000 .59%

$ 170,000 1.00%

$ 250,000 1.47%

$ 500,000 2.95%

$ 750,000 4.42%

$ 1,000,000 5.89%

2009-2010 Draft School BudgetAssessed Valuation

Mt. Pleasant Greenburg

2003-04 16,715,484 41,933,4162004-05 16,631,073 41,723,5762005-06 16,248,572 40,879,7982006-07 15,870,156 40,827,5042007-08 15,761,315 40,045,4332008-09 14,833,000 34,050,9322009-10 14,057,960 32,197,524Change 08-09/09-10 (775,040) (1,853,408)Tax Rate Impact: 5.70% 5.70%


Mt Pleasant

12,500,00013,000,000

13,500,00014,000,00014,500,000

15,000,00015,500,00016,000,000

16,500,00017,000,000

2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 2009-2010


Greenburgh

-

5,000,000

10,000,000

15,000,000

20,000,000

25,000,000

30,000,000

35,000,000

40,000,000

45,000,000

2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 2009-2010

Contingency Budget Should The Voters Defeat The Budget, The District Has

The Option Of Offering A Revised Budget To Voters For A Revote, Or Immediately Adopting A Contingency Budget.

Districts Are Only Allowed One Budget Revote To Be Held On The Third Tuesday In June.

In The Case Of A Contingency Budget, Districts Are Constrained In Two Ways – Determination Of Ordinary Contingency Budget Appropriations, And The Statutory Caps.

Contingency Budget What Items May A Board Of Education Include In A

Contingency Budget? After Determining Teachers’ Salaries Necessary To

Retain And Recruit Competent Teachers, The Board Is Faced With The Necessity Of Determining Ordinary Contingent Expenses.

In General, The Term “Ordinary Contingent Expense” Encompasses All Expenditures Deemed To Be Needed To Provide The Minimum Services Legally Required To Operate And Maintain Schools And The Educational Program Of The School District And Preserve The Property Of The District In Order To Assure The Health And Safety Of The Students And Staff.

Ordinary Contingent Expenses When A Board Of Education Is Faced With Adopting

A Contingent Budget The Crucial Question Is The Determination Of What Constitutes Ordinary Contingent Expenditures.

In General, An Ordinary Contingent Expenditure Is An Expenditures Deemed To Be Absolutely Necessary To Operate And Maintain Schools. The Emphasis Should Be On Those Expenditures Considered Essential To Maintain An Educational Program, Preserve Property, And Assure The Health And Safety Of Students And Staff.

Ordinary Contingent Expenses

Ordinary Contingent Expenditures Are Divided Into Three Categories:• Legal Expenditures

• Expenditures Specifically Authorized By Statute;

• Other Items Necessary To Maintain The Education Program, Preserve Property And Assure The Health And Safety Of Students, And Staff.

BUDGETARY OVERVIEW OF 2009-2010 DRAFT BUDGET

Documents

2009-2010 Approved School Budget April 20, 2009 Board of Education POCANTICO HILLS CENTRAL SCHOOL DISTRICT