8/4/2019 20080311 PANEL 4
1/3
EXCERPT FROM THE MINUTES OF THE REGULAR EN BANC,M E Err N "
o,i*Irltfolli HiH8il or'r E L E c rr o N s
Present:Acting Chairman Romeo A. BrawnerCommissioner Rene V.
SarmientoCommissioner Nicodemo T. FerrerCommissioner Mosidmen T.
MacarambonXXX XXXtl-*08-9375. 0 rU THE MATTER OF THE MEMORANnUM OF
EXECUTTVE,l DTRECTOR JOSE M. TOLENTTNO, JR, FORWARDTNG THEJ'\
TVIEMORANDUM OF ATTY" JUDY L. I.ORENZO, ATTORNE.Y VI, ELECTION"
,AND BARANGAY AFFAIRS DEPARTMENT,, REQUESTING FOR THE; IMMEDIATE
PURCHASE OF VRR BINDERS AND FILLERS
? This pertains to the Memorandum dated 07 March 2008 of
ExecutiveDirector Jose M. l'olentino, Jr. forwarding the Memorandum
of Atty. Judy L"-Lorenzo, Attorney VI, Election and Barangay
Affairs Department, requestingfor the immediate purchase of VRR
binders and fillers.
The Memorandum of Executive Director Tolentino
reads:'Respectfully farwarded is ffie attached Memarandum of even
dateoj Atty. Judy L. Lorenzo, requesting far the imntediate
purchase of vRRBinders and Fillers with the following
quantities:
IVRR BinclersPlasfrc Fillers 37,05632,461,20A
Atty. Larenzo infarm's fhaf the shortness of the period
availablebefore the August 11, 2008 ARMM E/ecfions and the
resumption af thesysfem of continuing registration nationwide
(Non-ARMM) makes urgentthe delivery at the soonesf possib/e time of
VRR Binders and plastic fi"lersto the offices qf the Election
officers who have not received their supplythereaf,P/ease note that
althougrt M.R. aB-a1s9 dated 0s February 2a0B
!l*.av aqprbved the purchase of fhese binders and fillers. ind
theFin'Ance sbrulces Deparlmenf {FSD) has already ceftified that
funds are,available for the purpose, the proauement af the blnclers
was held in,"a.beyance until such fime as fhe FSD has subrniffed
lfs financiat repoft andthe commlssion En Banc is safisfied with
said repart. Attached is a copyof Acting chairman Bawner's
Mernarandum dated lg February 2a08, forready reference.ln view af
the foregoing and corrsidering that fhe FSD has atreadysubmitted
its financial reporT, clarificatian is respecffir tty requested if
thepracurement of the binders and fillers, whiclt the EBAD has
considerec! tobe an urge.nt requirement, may already proceed.F,or
Your Honors' infarmatian and consideratiafl..,'
{:0 I'l fdil:iij ii ;r rl ILFfIIfl nl 3fii:iet tf tit'; i::r':
".'-.';\ (:'aii{i.:rigfKg'ifiEp IYJE CCr\'Cl'ljlt 0i?.lc,lNAl" 0i'i
FILEFoard Secretary iI
8/4/2019 20080311 PANEL 4
2/3
The Memorandum of Atty. Lorenzo states:"The vRR
Binders/Document. Horders with prastic firters wereesigned fo
sysfem aticaily rirc :aia b protect tne iiter,s RegistrationRecords
(vRR) o! ail ,*gittrr"i uor*r' ,rlioriiJ*." ini, rationare haseen
pronounced by th"is cofnmission i,, ,rii,rir resorutfons. rt
is,herefore, imperative that a, dtrrii, officers (Eos) be
furnisrted withhese vRR binders and firlers r "r.r, quantities'u*
"orrr* nsurate to thei:,"mil;l.resisrered vorers ana esiabiis nea
pi*"n;'; their respectiveAs of the May 14, 20ar i,rarionar ancJ
Locar F/ecffons, there are19.5.u estabtished- precincts
natii'nwide. ro iit*, tii co**rssrbn hasurchased onty 262,5qO sefs
of VR,R Binder" ,iA'U_airc of:_l,pto thelastic fi,ers. youi Honor,
under ti.iii,"L"p7ui,ff#, have maximumf 200 registered TJ"i:' 10
g,raqertv nau ini-vnn-';r each voter ih arecinct, 2aa piece,s of
p/asi ic 'firte,is must be pravided for each vRRinder, i.e-, a
ptastic f,rer contaiii ynty. tn" iiiriiiii, ,r"ora" of oneoter-
presenrv, a! the ratia af t:i00, ini ir"oiJl'trii*o (2) voters
areept back to back inside one
1i S piiJti" fiil*.For purposes of the purchase.ordei dated
January 15, .aoB,ndersigned requesfe a ror ^4z.gio-sets at vRR
Bin-iers and 8.4ao,oolastic fiilers at a ratio t:zffffaiain the
optimum utirity of the vRRinders[,] ft]he forth,comins ,**iptio,n
.or -tLi' ;;;;^ of continuinsegistration nationwide_makzs prudi'it
that a s"r, "iitiilgency be inputted.r:;:;-ir':tat or
3-3&El6-ser' !r-vnR";;;;""',J',"n")iiJJy,. ritters is needed-
The barance d.jlu_ quantities for the vRRBinders and
prasticfittersfter initial de{iveries (262,500 sef*.1 are, as
fol/ows;
rVc. of VRR Binders with ptastic fillers to be purchased
____-___335,556Less: Prior deliven'es ----_-_-Balance:
__*-_**_*262,599,ffi:No. af p/asfic fiilers (January t S, i\OSpOl
________ *-_*_**_g,ggg,gggBalance:
VRR Bi n ders-*------_-*P/asfla fiilersj. Adlitiorlai (i
:1llpieces ta contpte,t;t*---- u'?1 f ,200262',500 sets VRR Binders
____-l___.r#;;J# "i,,u,uThe shortness of the periad avaitabte
before fhe August 11,2a08' ARM/.{ E/ecfjons and ine resumptian of
the sy"ren, li cor,tinuingregistratio-n ,na,tionwide (Non-lRMal
*ii"" uRGFAlr that the yRRI Bfnders and ptastic fitleri be
delivered to tie offices af Etectian officersho have not yet
received their suppf iJr*or at the soonesf possrb/efrrne' s'o
thatthe Fos will be abte rc'soit, rileLnrJ arrange their
respectiveook of vofers uslng thre same.
.- Respectf*lfy s*bntitted for ycr+r Hanor,s
cansirleratirsn.j,,'11c0Fi l"1ls510li cN r LICT]O1{sOiice rif the
Cl"}mrniseicn Secr*lery
8/4/2019 20080311 PANEL 4
3/3
/\iPage 3, M.R. No. 08-0375
The commission RESOLVED, as it hereby RE$OLVES, to
reiterateMinute Resolution No. 08-0364 dated 11 March 2008, hording
in abeyancethe conduct of the public bidding for.the procurement of
binders and plasticji fillers for the Voters Registration Records
(VRR)
-t
Furnish a copy of this Resolution to the
departments/officesicommitteeconcerned
SO ORDERED.
lt
rf/'L LL,RoMEo A. BRivlilfrERActing Chairman
iccl,
Acling ChairmaAll CommissionersExecutive DiredtorDeputy
Executive Direclor for OperationsElection and Baranqay Aftairs
DepartmenlFinance Sdrvlces DApartmentBids and Awards Committee I.l
'J-oiriCOTlPlISSION OI.I ELECTIONSOffice of the Comnrission
Secretary
CER1IFIEDTRUE COTY AF THT ORIOINALONFILEffiffikxa+lnlw^
ENE V. SARMI
T. MACARAMBON
Board Secretary Ii
