2008 MSTP Orientation

August 29, 2008Foege Bioengineering N4039am-1pm

University of Washington

Sandra Maddox, M.S.

Welcome

This is the third year we’ve held an orientation. Any suggestions about content would be welcome.

MSTP orientation to the first year of Medical School, discussion led by MSTP E-07 students, is Tuesday 9/2 at 5:30pm in the MSTP office.

Agenda and orientation goals MSTP yearly event schedule and web site

introduction MSTP Requirements Important things for you to know about How the MSTP office can help you How you can help the MSTP office Life Issues Closing and Lunch My goals

Questions from MD Orientation (and anything else before now)

III Requirements Taxes Anything else?

MSTP Web site introduction

http://www.mstp.washington.edu/test/MSTPWebsite/ for now, going public soon

Highlight content

MSTP Yearly Event Schedule

Director Brunch Fall Quarter? NIH Site Visit October or November? MSTP Journal Club MSTP Dinner Meetings – Monthly

from October-MayRecruits present January-April

Event Schedule Continued

MSTP Ski TripWinter quarter

Director Brunch Spring Quarter? Summer Quarter

Retreat – August?

MSTP Requirements

Your introduction to the World! WA Residency Classification Requirements Dinner Meeting Responsibilities Journal Club Quarterly meetings with MSTP Directors Submissions for MSTP yearly NIGMS

progress report CV Writing BRI Series

Your introduction to the World!

Your place in the MSTP newsletter Photographs What to write Writing time, send paragraph to

Sandra

WA Residency Classification Requirements

Necessary: see admissions offer letter See handouts

MSTP Dinner Meeting Responsibilities Traditional First Year responsibility Cater the dinner, set up, and clean up afterwards

Identify and order restaurant food and also acquire dessert (usually at grocery store)

Maureen makes Costco run for drinks, serveware, etc.

We will provide # of attendees We can advise you about food choices and

restaurants. Many deliver. Petty cash reimbursement procedures to follow Decide amongst yourselves how precisely to deal

with this

MSTP Journal Club

E-07 has taken responsibility for this Second journal club!

Your class will need to assume some responsibilities eventually

Primary attendees are first and second year students

Particularly good place to practice your presentation skills in a supportive atmosphere

How to run a Journal Club meeting Well in advance, request that Maureen or I reserve you a

room Rooms in Foege Bioengineering

Recruit 1 or 2 student speakers, preferably from MSTP first or second year students, but could be from any year

Purchase food the day before or day of the event Budget is $30 (if weekly meetings); Trader Joes is

one good resource Remind Sandra you need the MSTP laptop (if needed) Send one email out to mstpstudents in advance of the

meeting and a reminder email out the day before Submit attendee list to Sandra afterwards

Meetings with MSTP Directors

Fall, Winter, Spring quarter required meetings

Themes vary This is also your window to ask their

advice

Yearly Progress Information

Asked for in OctoberYearly Progress ReportUpdated CV

Writing your Yearly Progress Report NIH requires yearly MSTP progress reports

for grant renewal Every 5 years is the Competitive Renewal

Report circulates and is approved at many places here at the UW before it goes to the NIH

Summarize your work from Month/Date/Year-Month/Date/Year

Needs to be written in Third Person. Over this past summer Scott rotated in the

lab of Alec Clowes. He studied….

Progress Report Content

Progress report content Summary of what you did over the year (research,

started medical school, took and passed step one of the USMLE…)

At the bottom of your summary, please write a sentence as to whether you did or did not work with animals or animal tissue or humans or human tissue during the time period

• If you did, Maureen will be in touch for more information What we take from CV

• Honors and awards for time period• Publications over the time period

See Summary Examples

Progress Report Content

Your summary will be longest while you are in graduate school, next longest your first and second year of medical school. Third and fourth year of Med you don’t generally have to turn in a summary (though we will still want your CV for honors and awards and new publications)

Writing time

Updates for Competitive Renewal

Well before deadline we may be asking you for updated or additional information

Not for 5 years though!

CV Writing

For yearly CV submissions to MSTP office, grant applications, submission to prospective mentors, residency applications….

Minimum content for all MSTP Student CVs Your name and all contact information Education, beginning with most recent (your expected

MD and PhD degree dates) Dissertation info and status Awards and Honors Publications and Presentations

Many MSTP students will need to subdivide this category in particular

Other likely categories: Experience, Academic Service, Community Service, Professional Associations

Most important information should be soonest in the CV

Basic CV design

No more than two fonts (one Sans Serif font for headers and one Serif font for text is best if you use two fonts)

12 point font for main text Bold for headings, possibly slightly larger Minimal use of italics (publication lists) Readable page layout with effective use of

white space Examples and critiques

BRI Series

Biomedical Research Integrity Series All NIH T32 training grant recipients must attend

sessions in the responsible conduct of research to meet PHS requirements

See web site for URL link You will all be funded at some point on the MSTP

training grant, therefore you must attend 3 lectures and 1 discussion during your time in the program.

In order to be given credit for attendance you must get your name on a sign up sheet

Important things for you to know about Scientific Oral Presentations Important timetables How to register for next summer’s lab

rotation NIH MSTP Funding and Funding in general Graduate School Information MSTP Student Lounge and Keys and Fax

machine Your UW email address

Scientific Oral Presentations

See Handout Presentation Structure

Have presentations that end skillfully, instead of just stop

Slides that support rather than distract from your presentation

How to take questions

Important Timetables

Choosing Next Lab Winter quarter seminar; think about during

Winter and Spring quarter Choosing Graduate Program

Should have a good idea by your second lab rotation, but will finalize with your final mentor choice

Choosing Permanent Lab Great if you know after your second rotation

but not to worry if you don’t

Important Timetables

If you’d like to do a clerkship before you start graduate school Summer between your second and third year. Must schedule through the Medical School at the

appropriate time Must be approved by an MSTP director

• Approval will happen ONLY if you have chosen a permanent lab

RROP anyone? Can squeeze one in next summer

Graduating from graduate school Plan on four years

How to register for next Summer’s lab rotation (and other non-med things) Identify your lab rotation mentor Identify which department mentor is affiliated with

and from which of those departments you want credit Doesn’t really matter which department, though if

you know your graduate department you might as well choose that one

Go to the Summer Time Schedule page (in MyUW, under Academic Planning) of appropriate department and see if you can identify which class is the summer research class. Write down Schedule Line Number

Registration, continued

Call/email graduate program advisor of department in question (see department web pages or talk to us) and get faculty code for appropriate faculty member AND which class you are to register for if that wasn’t clear

Take SLN and faculty code and go in to MyUW to register (see Registration under Student Personal Services)

Examples: Chuck Murry, David Baker….

Life as a NIH trainee

MSTP NIGMS training grant and how long you will be on it

Basics of Training Grant appointments and terminations (see example forms)Must sign forms ASAP when we tell

you to do so! Your data, what we’ll ask for, what

we’ll report to the NIH, and for how long

Other Funding

Other fundingPoncin, ARCS, F30s/F31s, Other

Funding SourcesSee web site!There are many advantages to your

own funding

Graduate School Information

http://www.gpss.washington.edu http://depts.washington.edu/cidrweb/ http://depts.washington.edu/sao/rso.php http://www.uwmedicine.org/Education/

MDProgram/StudentAffairsAndServices/Student+Organizations+Interest+Groups.htm

MSTP Office

Lounge available; also conference room

How to get keysC-516, Derrick Bannister$10 check payable to University of

Washington Fax machine available, 206-221-6815

Your UW Email address

Your UW email address is permanentUW email account is not

How the MSTP office can help you

Problem SolvingAll problems solved here!

Lab Rotation Advice Improving communication between

SOM’s Academic Affairs office, the Graduate School, UW Student Services, and the MSTP

How You Can Help the MSTP Office

Recruiting Petty Cash Reimbursement Other helpful things

Recruiting

Informal recruit visits Interview Season visits

Going to lunch with recruitsFriday night dinnersSaturday brunch and Seattle tours

Answering any email inquiries

Petty Cash Reimbursement

Alcohol Reimbursement Very Important! All alcohol must be on a separate receipt

from anything else you are buying! An itemized receipt is also required.

Non-alcohol Reimbursement Need itemized receipt

What to do if you misplace a receipt What you do with your receipts

Bring them to Sandra. Preferably in a timely fashion. What happens to your receipt

Cash if not alcohol and $200 or less Check if alcohol, over $200, or I have to mail the

reimbursement to you Depending on the situation it may work better for me to get

you a check instead of cash

Other helpful things

Read email regularly Pay attention to MSTP Office emails Report problems you are having to us

early and often during all years you are here

Life Issues

Renters Insurance Earthquakes

Renters Insurance

Take the time to get some, really!The story of Sarah Baxter and Marc

Schwartz

A brief word about…Earthquakes!

Please read Earthquake Preparedness handoutWhy they suggest Out of State

Emergency phone contact How Earthquake insurance works

Open Forum and Lunch

Questions?