2006 Update Environmentally Preferable Purchasing Task Force Activities and Accomplishments Presentation to the California Integrated Waste Management

2006 Update2006 Update

Environmentally Preferable Environmentally Preferable Purchasing Task Force Purchasing Task Force

Activities and Activities and Accomplishments Accomplishments

Presentation to the Presentation to the California Integrated Waste Management Board California Integrated Waste Management Board

Prepared by Kathy FrevertPrepared by Kathy Frevert

January 17, 2007January 17, 2007

Agenda Item 16

What presentation coversWhat presentation covers

►EPP highlights over the yearsEPP highlights over the years

►Details of 2006 activitiesDetails of 2006 activities

►What to improveWhat to improve

►Goals for 2007 (tentative)Goals for 2007 (tentative)

EPP = Environment + EPP = Environment + Price + Performance Price + Performance

EPP incorporates human health and EPP incorporates human health and environmental concerns as part of environmental concerns as part of the search for quality products and the search for quality products and services at competitive prices.services at competitive prices.

EPP… a formal definitionEPP… a formal definition

Procurement or acquisition of Procurement or acquisition of goods and services that have a goods and services that have a lesser or reduced effect on lesser or reduced effect on human health and the human health and the environment when compared environment when compared with competing goods or with competing goods or services …. services ….

Source: Calif. Public Contract Code, Section 12400Source: Calif. Public Contract Code, Section 12400

2002 EPP Highlights2002 EPP Highlights►EPP Law EstablishedEPP Law Established* *

DGS with Cal/EPA toDGS with Cal/EPA to::

►Promote EPPPromote EPP►Protect human health & environmentProtect human health & environment►Consider cost, product performance, Consider cost, product performance,

environment, life cycle impacts environment, life cycle impacts ►Create EPP Best Practices ManualCreate EPP Best Practices Manual►Conduct trainingConduct training

* * Chapter 575, Statutes of 2002 (Chan, AB Chapter 575, Statutes of 2002 (Chan, AB 498)498)

2003 EPP Highlights2003 EPP Highlights

►EPP Task Force Charter SignedEPP Task Force Charter Signed

►Co-chairs: Co-chairs: DGS Deputy Director, Procurement DGS Deputy Director, Procurement

DivisionDivision CIWMB Executive DirectorCIWMB Executive Director

►Purpose: Implement EPP Law Purpose: Implement EPP Law

►20+ agencies participate 20+ agencies participate


►EPP Survey of Local GovernmentsEPP Survey of Local Governments

►Copier paper – White paper createdCopier paper – White paper created

►Recycled paint – start on standardsRecycled paint – start on standards

►Carpet – work on standardsCarpet – work on standards


►Develop EPP BrochureDevelop EPP Brochure

►CIWMB Adopts EPEAT CIWMB Adopts EPEAT Standard for computers & monitorsStandard for computers & monitors

►Start/continue:Start/continue: Large state contractsLarge state contracts EPP Best Practices Manual EPP Best Practices Manual Standards for recycled paint and carpetStandards for recycled paint and carpet


OverviewOverview►EP products more availableEP products more available►Educate and trainEducate and train►Policies Policies ►Track and Report Track and Report ►PartnershipsPartnerships

Details follow…Details follow…

► EPEAT (computers and monitors)* EPEAT (computers and monitors)* One Silver rated desktop unit on state One Silver rated desktop unit on state

contract contract

► California Gold Sustainable Carpet California Gold Sustainable Carpet Standard* Standard*

►Green Seal Recycled PaintGreen Seal Recycled Paint

* List of products meeting the standard is available


Environmental Standards Environmental Standards EstablishedEstablished

•Office supplies* Office supplies* •Lamps* Lamps* •Maintenance, Repair and Operations* Maintenance, Repair and Operations* •Open Panel Office Furniture SystemsOpen Panel Office Furniture Systems•Recycled latex paint Recycled latex paint •Electric water dispensers Electric water dispensers •Bidder’s instructions ref. recycled Bidder’s instructions ref. recycled

content lawcontent law

* Contract has some products with environmental attributes


Language Added to State ContractsLanguage Added to State Contracts

►Prison Industry Authority Prison Industry Authority Glass CleanerGlass Cleaner Multi-purpose Cleaner Multi-purpose Cleaner Anticipate products available in 2007Anticipate products available in 2007

►Environmental standards under Environmental standards under developmentdevelopment


Develop New Green ProductsDevelop New Green Products

►Kick-off website & EPP BPM:Kick-off website & EPP BPM: www.green.ca.gov/EPPwww.green.ca.gov/EPP

►EPP BPM - 42 detailed chaptersEPP BPM - 42 detailed chapters**

►Covers most products the state Covers most products the state purchasespurchases

* EPP TF to consider additional sections


EPP Best Practices Manual EPP Best Practices Manual (BPM) (BPM)

http://www.green.ca.gov/EPP

► EPP incorporate in DGS Procurement EPP incorporate in DGS Procurement Contracting Academy CurriculumContracting Academy Curriculum

►Overall training:Overall training: 541 people trained in-person at 10 events541 people trained in-person at 10 events 121 additional people trained via 121 additional people trained via

broadcastbroadcast 830 minutes of EPP instruction time830 minutes of EPP instruction time


Training and EventsTraining and Events

►DGS Administrative Memo 06-04* DGS Administrative Memo 06-04* Reduce paper useReduce paper use Purchase 100% PCC paperPurchase 100% PCC paper Printers automatically duplexPrinters automatically duplex

►Management Memo 06-08 Management Memo 06-08

Carpet to meet California Gold Carpet to meet California Gold Sustainable Carpet StandardSustainable Carpet Standard

**Impacts DGS, but not all state agenciesImpacts DGS, but not all state agencies


Policy to Support EPPPolicy to Support EPP

►No centralized automated No centralized automated tracking for state purchasestracking for state purchases

►Contracts: vendors report on Contracts: vendors report on environmental purchases environmental purchases

►Data fields for future e-Data fields for future e-procurement system procurement system


Track and ReportTrack and Report

►New on-line list of EP products New on-line list of EP products State contracts State contracts Prison Industry AuthorityPrison Industry Authority

►Developed with assistance from Developed with assistance from Alameda County Waste Management Alameda County Waste Management Authority Authority


Advance EPP PartnershipsAdvance EPP Partnerships

What to improve?What to improve?

►Educate purchasers and Educate purchasers and specification writers in state specification writers in state government and beyondgovernment and beyond

►Comment on service agreements Comment on service agreements in addition to commodity in addition to commodity contractscontracts

What to improve?What to improve?

►Evaluate products/services to Evaluate products/services to incorporate environmental standards incorporate environmental standards and climate change considerationsand climate change considerations

►Track and report Track and report Will remain a challenge without Will remain a challenge without

automated systems automated systems

►Create lasting changes Create lasting changes

2007 Goals2007 GoalsTo be discussed at next EPP TF meetingTo be discussed at next EPP TF meeting

►Maintain and possibly add new Maintain and possibly add new sections to EPP Best Practices Manualsections to EPP Best Practices Manual

►Research/review standards and Research/review standards and contractscontracts Incorporate climate change considerationsIncorporate climate change considerations

►Look at a scorecard to help monitor Look at a scorecard to help monitor progress on contractsprogress on contracts

2007 Goals2007 Goals

►Broaden training and outreachBroaden training and outreach

►Track purchases on selected contractsTrack purchases on selected contracts Template language Template language

►Incorporate policies into State Incorporate policies into State Administrative Manual, if regulatory process Administrative Manual, if regulatory process engagedengaged

www.ciwmb.ca.gov/EPP

www.green.ca.gov/EPP

Documents

2006 Update Environmentally Preferable Purchasing Task Force Activities and Accomplishments Presentation to the California Integrated Waste Management